PACAF GPMS Performance Work Statement FINAL AMD 3.pdf

PACAF GPMS PWS

PERFORMANCE WORK STATEMENT (PWS)

FOR THE

PACIFIC AIR FORCES (PACAF)

GLOBAL PREPOSITIONED MATERIEL SERVICES (GPMS)

PROGRAM

2 September 2020 (Revised 4 December 2020)

(Revised 17 December 2020) (Amendment 3)

Table of Contents

SECTION A - DESCRIPTION OF SERVICES

1.0. SCOPE OF WORK

1.1. Global Prepositioned Materiel Services (GPMS) Mission

1.2. Scope

1.3. Locations

2.0. PROGRAM MANAGEMENT

2.1. Contractor Program Management

2.2. Contractor Management Positions

2.3. Quality Management System (QMS)

2.4. Financial Management

2.5. Data Management

3.0. OPERATIONS AND MAINTENANCE

3.1. General

3.2. Functional Specific Requirements

3.2.1. Basic Expeditionary Airfield Resources (BEAR)

3.2.2. Fuels Support Equipment (FSE)

3.2.3. Vehicles

3.2.4. Rapid Airfield Damage Recovery (RADR) Equipment and Materiel

3.2.5. (For JBER & Option Site X Only) Aerospace Ground Equipment (AGE)

3.2.6. (For JBER & Option Site X Only) Munitions Assets/Munitions Materiel Handling Equipment (MMHE)

4.0. MISSION SUPPORT

4.1. Materiel Management

4.1.1. Government Property

4.1.2. Property Control/Administration

4.1.3. Labeling

4.1.4. Supply Management

4.1.5. Supply Unique Purchasing Requirements

4.1.6. Supply Equipment Function

4.1.7. Disposal of Assets

4.1.8. Test Measurement Diagnostic Equipment (TMDE)

4.1.9. Equipment and Component Warranty Management

4.2. Traffic Management

4.2.1. Freight Management

4.2.2. Customs Responsibilities

4.2.3. Shipping

4.2.4. Container Management

4.2.5. Appointment Letters

4.3. Petroleum, Oils, and Lubricants (POL)

4.4. Information Management

4.5. Computer Support

4.6. Contractor-Furnished Vehicles (CFV)

4.7. Vehicle Renting or Leasing

5.0. CONTINGENCY LOGISTICS SUPPORT (CLS)

5.1. Execution

5.1.1. Outload

5.1.2. Transportation Outload Requirements

5.1.3. Translation for All Airlift Assets

5.1.4. Outload

5.2. Documentation

5.3. Contingency Tasking

5.4. Exercise Support/ROM (Rough Order of Magnitude)

5.5. Reconstitution

5.5.1. Direct Mission Support (DMS)

5.5.2. Indirect Mission Support (IMS)

6.0. FACILITIES MANAGEMENT

6.1. Administration

6.1.1. Resource Management

6.1.2. Computerized Maintenance Management System (CMMS)

6.1.3. Other Computerized Systems

6.1.4. Plans and Reports

6.2. Performance

6.2.1. Facility and Infrastructure Maintenance

6.2.2. CE Projects

6.2.3. Engineering Services

6.3. Environmental, Safety, and Health (ES&H) Program

6.3.1. Environmental Protection Plan (EPP)

6.3.2. Fire Prevention Program

SECTION B - SERVICES SUMMARY (SS)

1.0. SERVICES SUMMARY (SS) NARRATIVE

1.1. General

1.2. Purpose

1.3. Components

1.4. Quality Assurance Surveillance Plan (QASP)

1.5. Right to Surveil

SECTION C - GFP AND SERVICES

1.0. GFP AND SERVICES

1.1. General Information

1.2. Government-Furnished Property (GFP)

1.3. Government-Furnished Facilities (GFF)

1.4. Government-Furnished Equipment (GFE)

2.0. MONITORING, MEASUREMENT, ANALYSIS, AND IMPROVEMENT

2.1. Quality Assurance

2.2. Risk Assessment

SECTION D - GENERAL INFORMATION

1.0. TRANSITION

1.1. Assuming Functional Responsibility

1.2. Access to Facilities

1.3. Transition/Phase-In Plan

1.4. Backorder Parts

1.5. Joint Inventories

1.6. Existing Conditions

1.7. Phase-Out Plan

1.8. Documentation of Pesticide and Herbicide Use

1.9. Functional Libraries

1.10. System Population

1.11. International Traffic in Arms Regulation (ITAR)

2.0. CONTRACTOR PERSONNEL

2.1. Contractor Management Positions

2.2. Employee Training

2.3. Security

3.0. HOURS OF OPERATION

3.1. Operating Hours

3.2. Contractor Program Management Office (PMO) Operating Hours

3.3. Holidays

3.4. Overtime

SECTION E - APPENDICES

SECTION A - DESCRIPTION OF SERVICES

1.0. SCOPE OF WORK.

1.1. Global Prepositioned Materiel Services (GPMS) Mission. The United States Air Force (USAF) stores prepositioned materiel throughout the world to support the requirements of the various Combatant Commands’ (CCDM) Operational Plans (OPLANs). The designated USAF service component of each CCDM establishes materiel prepositioning requirements to support deployed forces in their respective Areas of Responsibility (AORs). These service components are typically either a Major Command (MAJCOM) or Component-Numbered Air Force (C-NAF). The contractor(s) is used as a logistical force multiplier to reduce the time required to get needed supplies to the warfighter. In U.S. Pacific Air Forces (PACAF), prepositioned materiel may include items designated as War Reserve Materiel (WRM), Regional Base Cluster Prepositioning (RBCP) assets, Basic Expeditionary Airfield Resources (BEAR), Rapid Airfield Damage Repair (RADR) assets, Fuel Support Equipment (FSE), WRM vehicles and other miscellaneous materiel necessary to meet theater prepositioning requirements. Collectively, the storage and maintenance of this materiel in PACAF, U.S. Air Forces in Europe (USAFE), U.S.

Air Forces Central (USAFCENT), and other future requirement owners is called the Global Prepositioned Materiel Services (GPMS) program. Not all assets managed under GPMS are coded as WRM. It is the intent of the Government to have one (1) GPMS contractor supporting each CCDM’s theater requirements through separate single-award GPMS contracts. There is no prohibition against the same contractor being awarded each theater’s contract.

1.2. Scope. The objective of the PACAF GPMS program is to obtain non-personal services to provide storage, maintenance, outload, reconstitution, exercise and contingency logistics support of prepositioned materiel as outlined in this PWS. In some locations the contractor(s) shall be responsible for the maintenance and repair (M&R) of Government Furnished Facilities (GFF), including, in some cases, minor construction (MC) projects. The scope of this PWS is limited to Pacific Air Forces within the U.S. Indo-Pacific Command (USINDOPACOM) Areas of Responsibility (AOR). Other locations either in the Continental United States (CONUS) or Outside Continental United States (OCONUS) may be added if they directly support the PACAF GPMS program. The contractor shall maintain and repair Government Furnished Property (GFP). While equipment authorizations, by storage locations, will be identified in PWS Appendix L, prepositioned materiel may generally include some or all of the following:

Common Support Equipment (CSE)/Expeditionary Ground Logistics Equipment

(EAGLE)

Vehicles o Joint Light Tactical Vehicles (JLTV)

Tanks, Racks, Adapters & Pylons (TRAP)/Armament Basic Expeditionary Airfield Resources (BEAR) Fuels Support Equipment (FSE) Airfield Damage Repair (ADR) Assets o Sustainment Pavement Repair (SuPR) Kits (equipment, containers, consumables) o Rapid Airfield Damage Repair (RADR) Sets (vehicles, containers, consumables)

Aircraft Battle Damage Repair (ABDR) Assets Mine-Resistant Ambush-Protected (MRAP) Vehicles (non WRM-coded)

Munitions Materiel Handling Equipment (MMHE) Mobility Readiness Spares Packages (MRSP) Containers (e.g. Bi-Cons, Tri-Cons, 20-foot, etc.)

War Consumables Distribution Objective (WCDO) Regional Base Cluster Prepositioning (RBCP) Kits (WRM and non WRM-coded) o Facilities (e.g. shelters) o Equipment (e.g. Security Forces equipment, etc.)

o Vehicles o Other equipment/supply items supporting RBCP

1.3. Locations. Storage and maintenance sites may include, but not be limited to, the following locations. Sites may be closed during the performance period of the contract and/or additional sites may be added/open, depending on changes to current requirements or identification of emerging requirements.

Andersen AFB, Guam Camp Aguinaldo, Philippines Joint Base Elmendorf-Richardson

(JBER), Alaska

Daegu AB, Republic of Korea (ROK) Gimhae AB, ROK GwangJu AB, ROK Suwon AB, ROK

1.3.1. Acquisition Management & Integration Center (AMIC). Located at Joint Base Langley-Eustis (JBLE), VA under Headquarters Air Combat Command (HQ ACC). AMIC/PKF is the Procuring Contracting Officer (PCO) for this contract, and AMIC/PMCS is the Program Manager (PM) for this contract. AMIC/DRQM is the Quality Assurance lead.

1.3.2. Requirement Owners (ROs). The term “Requirement Owner” refers to individual MAJCOM and/or unit lead personnel whose requirements are fulfilled through the GPMS contract.

1.3.2.1. PACAF. Located at Joint Base Pearl Harbor-Hickam (JBPH-H), Hawaii, HQ PACAF/A4 is the primary requirement owner for this contract.

1.3.3. 635th Supply Chain Operations Wing. Located at Scott AFB, IL, 635 SCOW/WM manages WRM equipment and consumables as identified in AFI 25-101, para 2.8.1.2.

1.3.4. Contractor. For the purposes of this PWS, the term “contractor” refers to the awardee of the PACAF GPMS contract.

2.0. PROGRAM MANAGEMENT.Contractor Program Management. The contractor shall maintain a Program Management capability necessary to respond to Government taskings, requests for information, requirements changes, and other communications. Provide support to the GPMS program requirements and logistics support during peacetime, exercise and contingency events as identified in this PWS. The contractor shall not deviate from the PWS or exceed the scope of the contract without PCO approval.

2.1.1. Management Plan. The contractor shall develop, implement, and maintain a comprehensive management plan that outlines the contractor’s management approach for ensuring all personnel, resources, training, contingencies, site management, employment in time of war, evacuations, expeditionary site and security performance for all locations meets GPMS contract requirements. Additionally, the Management Plan shall address each area listed below and be delivered to the Government in accordance with (IAW) the instructions in Appendix B, Deliverable #1, Management Plan.

2.1.1.1. Key Personnel. Key personnel are those contractor personnel fulfilling roles considered essential to the performance of the contract. Appendix J, Personnel Qualifications, Experience and Certification Requirements provides the Government-identified key personnel roles. The contractor may also propose additional key personnel positions and qualifications, experience and certification requirements, and the Government will incorporate proposed additions into the contract as PWS Appendix K, Key Personnel. The contractor shall provide a Key Personnel Listing and qualifications packages for individuals filling key personnel roles, as Appendix B, Deliverable #2, Key Personnel Manning Report. Provide updated listing and qualification package for Government review when designated key personnel change.

2.1.1.1.1. Key Personnel Vacancies. The contractor shall notify the PM, COR and CO via email, of any key personnel vacancies or pending vacancies within two calendar days of discovery. This email notification shall include the date and time the position will be vacant, anticipated replacement date, and contractor management actions taken to ensure the fulfillment of associated PWS requirements. The contractor is required to satisfy all PWS requirements in spite of any vacancies in key positions. Vacancies shall not exceed 75 calendar days from start of the vacancy until the replacement employee is on site, unless otherwise approved in writing by the CO. The Contractor shall ensure all replacements and any temporary substitutions meet the minimum qualifications of the key position and provide this information to the CO for Government review.

2.1.1.2. Human Resources Plan. The contractor shall provide overall management, supervision, personnel and services necessary to execute requirements at the GPMS Sites, to include, but not limited to: hiring all personnel (including Host Nation (HN)/Other Country National (OCN)); determining how personnel will be qualified, certified, retained and terminated; and following laws, directives and regulations of the HN and PACAF. The contractor shall provide an organizational chart for the GPMS program and the chart shall identify key positions addressed in PWS Paragraph 2.1.1.1. The Human Resources Plan shall be included as an attachment to Appendix B, Deliverable #1, Management Plan.

2.1.1.2.1. Personnel. Appendix J, Personnel Qualifications, Experience and Certification Requirements identifies the minimum Government requirements for specified contract roles. The contractor shall attract, hire, train and retain qualified personnel necessary to satisfy all PWS requirements and that meet or exceed the minimum qualifications listed in Appendix J. The contractor is required to satisfy all PWS requirements in spite of any personnel vacancies.

Contractor personnel shall meet any required qualification or certification requirement identified in Appendix J prior to performing work under this contract. Contractor program managers, program-level functional managers, site managers and personnel required to interface with Government or as a matter of safety in the course of daily business shall have an English Language Proficiency (Speaking/Reading) of (4), Full Professional Proficiency (https://careers.state.gov/faq-items/language-proficiency-definitions/). All mandatory use Appendix C, Publications and Forms, Government-furnished documents, technical data and information is only available in English. The Contractor shall provide all information in the data management systems listed in PWS, Section A, Paragraph 2.5 in English.

2.1.1.2.2. Special Requirements. The Contractor shall not establish any permanent contractor positions in the Philippines to support the Camp Aguinaldo contract requirements.

Camp Aguinaldo support shall be accomplished using temporary work assignments and periodic, cost reimbursable travel. Additionally, all Contractor personnel supporting Daegu AB, Gimhae AB, GwangJu AB and Suwon AB, ROK shall be U.S. Citizens.

2.1.1.2.3. Labor Strike Plan. The contractor shall provide a working environment and employee compensation benefits that minimize the likelihood of employee labor strikes. Develop and maintain a Strike Plan to ensure minimal impact to the GPMS program. Forward the initial and updated Strike Plan to the PM for approval. At a minimum, the Labor Strike Plan shall detail the contractor’s approach to maintain asset readiness/serviceability and meet outload requirements in the event of labor strike. The Labor Strike Plan shall be included as an attachment to Appendix B, Deliverable #1, Management Plan.

2.1.1.3. Training Plan. The contractor shall establish and maintain an effective training program to ensure the qualification and certification of all assigned employees. The contractor shall ensure only qualified and certified employees operate, inspect and maintain Government equipment and assets. The contractor shall develop and maintain individual training records to document all training, qualifications and certifications. Document all initial and supplemental training in each employee’s training record. Maintain each training record at the individual’s work location and make available to Government representatives via the contractor’s data management system outlined in PWS, Section A, Paragraph 2.5. Provide ancillary training to maintain proficiency in the following areas, but not limited to: resource protection, security, cardio pulmonary resuscitation, first aid, fire protection, fire prevention, disaster preparedness and hazardous material (HAZMAT) awareness. All specialized training requirements are listed in Appendix J, Certifications. Additional training requirements can be found in PWS Section D, paragraphs 2.2 and 2.2.1. The Training Plan shall be included as an attachment to Appendix B, Deliverable #1, Management Plan.

2.1.1.3.1. Vehicle Training Plan. The contractor shall develop a vehicle operator training certification program for each type of vehicle. Only trained and certified personnel shall operate Government vehicles.

2.1.1.3.2. Government Directed Training. The training costs (tuition, travel and per diem) for any Government-directed commercial or military training outside the scope of PWS Section D, Paragraph 2.2 and 2.2.1 shall is cost reimbursable as approved by the PCO.

2.1.1.3.3. In Process Inspection (IPI) Program. If required by MAJCOM or local Air Force management organization instructions listed in Appendix C for specific equipment items in Appendix L, the contractor shall establish an IPI program that satisfies the requirements of TO 00-20-1. Inspectors, other than the technician performing the task, shall conduct IPIs. Contractor-identified inspectors shall possess comparable qualifications to those identified in the applicable MAJCOM or local guidance contained in Appendix C.

2.1.1.4. Site Management Plan. The contractor shall provide effective site management and leadership for contractor personnel, as well as assume responsibility for execution of all GPMS site activities as defined in this PWS. As part of the Management Plan, the contractor shall describe the approach to ensuring effective site management takes place and remains throughout the life of the contract. The Site Management Plan shall be included as an attachment to Appendix B, Deliverable #1, Management Plan.

2.1.1.5. Contingency Plan. The contractor shall develop and submit a contingency plan that addresses all specific storage locations. Additionally, the GPMS contract services associated with storage, accountability, maintenance, outload, transportation and reconstitution provide vital support for PACAF and are considered-mission essential support IAW DFARS Clause 252.237- 7023, Continuation of Essential Contractor Services. The effectiveness of the contingency plan is solely a contractor responsibility. The Contingency Plan shall be included as an attachment to Appendix B, Deliverable #1, Management Plan.

2.1.1.6. Employment in Time of War Plan. The contractor shall develop and maintain a supplemental compensation and protection plan to retain a workforce capable of sustaining preparation and outload operations as outlined in this PWS in the event GPMS sites come under attack by hostile fire. Forward the initial and updated plan to the PM for approval. The Employment in Time of War Plan shall be included as an attachment to Appendix B, Deliverable #1, Management Plan.

2.1.1.6.1. Evacuation Plan. The contractor shall comply with Government-directed or authorized evacuations. Separately identify all costs incurred in the performance of this provision, and provide the cost detail to the PCO after the evacuation activities are complete. In the event of a chemical or nuclear threat, the contractor shall comply with the deployed site commander's direction regarding preparatory and/or evacuation actions. For sites without deployed forces, the contractor shall establish an evacuation plan. The Evacuation Plan shall be included as an attachment to Appendix B, Deliverable #1, Management Plan.

2.1.1.7. Expeditionary Site Plan (ESP). The contractor shall support development and implementation of ESPs that identifies resources and capabilities of a location by functional area.

The contractor shall provide site-specific ESP information to PACAF/A4R when there has been a change to resources and capabilities at the location or upon request. When requested, the contractor shall provide information on equipment serviceability and availability, terrain, AF and HN resources, and infrastructure at a specific location. The Expeditionary Site Plan shall be included as an attachment to Appendix B, Deliverable #1, Management Plan.

2.1.1.8. Outload Plan. The contractor shall develop an outload plan that demonstrates the ability to execute all outload requirements at each GPMS storage location. The contractor shall ensure outload planning criteria (assets/increments related to time) depicts the maximum requirements to support PACAF contingency operations in the event of a major regional conflict.

It is envisioned that such a conflict shall be the only time when a total outload of all serviceable

GPMS assets shall be required. As such, routine contract operations can be suspended to support maximum outload requirements. PACAF/A4 shall communicate actual requirements during contingencies to satisfy mission needs. The Outload Plan shall be included as an attachment to Appendix B, Deliverable #1, Management Plan.

2.1.1.9. Security Plan. The contractor shall document, implement, and maintain, OPSEC, EMSEC, INFOSEC, COMPUSEC, IA, Personnel, Physical, Industrial, and contractor Security Programs that are compliant with AF and DoD procedures. Ensure these programs follow the guidelines established by the mandatory procedures listed in Appendix C and below. Where mandatory procedures are not available the contractor shall implement standards that are approved by the Government. The Security Plan shall be included as an attachment to Appendix B, Deliverable #1, Management Plan.

2.1.1.9.1. Computer Security. The contractor shall ensure all contractor-hired US personnel obtain a favorable National Agency Check with Written Inquiries (NACI), complete the Cyber Awareness Challenge Computer-Based Training (CBT), complete any locally developed training (as applicable) and complete applicable access documentation prior to gaining access to ".mil" or ".smil" (Secure .mil) domains IAW AFI 17-101 and AFMAN 17-1301. The Cyber Awareness Challenge CBT is located within the AF Portal (https://golearn.csd.disa.mil/kc/main/ kc_frame.asp).

2.1.1.9.2. Physical Security. To the extent required at each GPMS storage location, the contractor shall provide physical security. Physical security is a combination of user/owner surveillance and threat response by armed U.S. military or host nation personnel. Normal, day-to-day user/owner security is the responsibility of the contractor, unless deployed U.S. military forces are in-place. If U.S. military forces are in place they may assume owner/user security responsibility.

2.1.1.9.3. Badges and Passes. The contractor shall obtain required identification badges and passes for contractor personnel through the Host Nation Security Office or U.S. military designated agency.

2.1.1.9.4. National Agency Checks with Written Inquiries (NACIs). The contractor shall perform a background and credit check (utilizing commercial background and investigate entities) on all employees requiring a NACI. The results of the background and credit check shall accompany all NACI applications. Employees with unfavorable background or credit history may be denied a favorable NACI. In addition, a favorable/adjudicated NACI is considered a condition of employment. Terminate employees that are denied a favorable NACI/security clearance.

2.1.2. Safety and Health (S&H) Program. The contractor shall establish responsibilities and procedures required to effectively administer ground and weapons safety programs. Attain program objectives through conformance with AF Occupational Safety and Health (AFOSH), Occupational Safety and Health Administration (OSHA), AF Safety Instructions, executive orders, TOs, USAF directives and all HN S&H requirements listed in Appendix C. Brief all personnel assigned, attached to or visiting GPMS sites on all safety mandates.

2.1.2.1. Health & Safety Plan. The contractor shall develop, implement, and maintain a GPMS site-specific Health and Safety Plan IAW Appendix B, Deliverable #3, Health and Safety Plan.

2.1.2.2. Safety Mishap Notification/Report. The contractor shall notify by email the AMIC PM/PCO, PACAF/A4R (CWRMO) and the host unit safety office of all mishaps/events involving contractor personnel, AF assets, or contractor operations, which result in injury, illness, or damage. Notify the Government within 24 hours of the mishap/incident IAW Appendix B, Deliverable #4, Safety Mishap Notification. The contractor shall document and report all mishaps/events on a locally developed form IAW Appendix B, Deliverable #5, Safety Mishap Report. The completed form will be signed by the contractor’s GPMS Site Manager.

Report injuries to contractor personnel IAW OSHA standards. Maintain copies of all mishap/event reports for one year. Establish internal mishap notification procedures and brief all personnel. Document the mishap notification briefing as part of the initial safety orientation.

2.1.2.3. Investigation. The contractor shall participate and cooperate fully in mishap investigations, safety investigations, and/or investigation boards conducted by the Government until released by the investigation authority. Contract employees are subject to drug testing following a Class A, B, or C mishap. Do not release mishap information outside official Government channels. The contractor shall provide updates to the Safety Mishap Report, Appendix B, Deliverable #5, within 3 business days of the completion of the investigation.

2.1.3. Operations Tempo Increases. The contractor shall support logistics operations tempo increases caused by exercises, contingencies, disasters, or special events as designated by the Government and PACAF/A4.

2.1.4. Compliance Requirements. The contractor shall comply with applicable US and HN laws, business practices, and restrictions as they pertain to management and execution of this contract.

2.1.5. Problem Management. The contractor shall notify the AMIC PM within 24 hours of any problem affecting mission accomplishment or contractor performance. Notification should be submitted to the AMIC PM and CO by email as a “Notification of Problem (NoP)” and a tracking number. The contractor shall track all submitted NoPs from submission to resolution/closure.

2.1.6. Information Requests. The contractor shall provide responses to Requests for Information (RFIs) when required; these may consist of a PowerPoint presentation (4-15 slides), word document (2-5 pages), and/or response to an e-mail. Although the scope and urgency of RFIs vary depending on the specific nature of each RFI itself, typical RFI’s require a response within 5 business days. More urgent RFIs may require a response within 24-48 hours, while others may allow for 2-3 weeks.

2.1.7. Meetings. The contractor shall attend and support meetings and conferences convened at the direction of the PCO. The contractor shall participate in meetings prescribed by the PM and/or Requirement Owner (e.g. PACAF/A4R CWRMO). The contractor shall provide slides, metrics, etc. as required.

2.1.8. Recurring Meetings. The contractor shall attend and support semi-annual Program Management Reviews (PMRs) and attend Award Fee Review Board (AFRB) meetings as required by Appendix F, Award Fee Plan. The contractor shall submit agenda items to the Government when requested.

2.1.9. Technical Interchange. The contractor shall provide (outside of the formal RFI process) information (via telephone or email), as requested by the functional area manager(s) (FAM).

Except in the case of operational necessity, such information shall be provided within normal work hours of the contractor. FAMS include AMIC and PACAF personnel.

2.1.10. Planning and Programming. The contractor shall participate and provide planning, programming, solutions, and execution of this contract. The contractor shall provide support to/for contingency planning for employment sites, budget inputs, construction planning, technical advisement for creation of Expeditionary Site Plans (ESP), technical expertise and/or construction teams for bed down, sustainment and teardown of Field Training Exercises, new or existing site opening and closure technical or labor assistance teams.

2.1.11. Plans/Reports. The contractor shall ensure all plans, instructions, reports, and special publications are non-proprietary. In the event the contractor determines that proprietary information must be included within a document, all proprietary information must be clearly marked “[contractor name] Proprietary” (e.g. Alpha Business Company (ABC) would mark their proprietary information as “ABC Proprietary” at both the document level and to the sub-paragraph level. Unless otherwise noted, all submitted reports and plans shall be accurate to the last calendar day of the previous report period (week/month/quarter/year). See Deliverable spreadsheet at Appendix B.

2.1.11.1. Supplemental Manpower Report (SMR). The contractor shall submit a SMR monthly for each Cost/Schedule Status Report (C/SSR) IAW Appendix B, Deliverable #6, Supplemental Manpower Report. List each position by job title, source code, annual budgeted salary, annual actual salary, and whether the position is currently vacant.

2.1.11.2. Key Personnel Manning Report. Develop and submit key personnel manning report.

This should accompany the monthly Supplemental Manpower Report IAW Appendix B, Deliverable #2, Key Personnel Manning Report.

2.1.11.3. Miscellaneous, Progress, Status, and Management Report. The contractor shall provide miscellaneous, progress, status, and management reports to the PM as requested.

2.1.11.4. Service Contract Reporting (SCR). The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via the Service Contract Reporting (SCR) section of the System for Award Management (SAM) (http://sam.gov). Reporting supports the requirements of Title 10, United States Code (U.S.C.), Section 235 and 2330a, and Contractor inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY) which runs from 1 October to 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. The DoD Guidebook for SCR in the SAM is available in the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr.

2.1.12. Life Cycle Management Plan. The contractor shall manage all Government Furnished Property (GFP), Government Furnished Equipment (GFE), Government Furnished Vehicles (GFV) and Government Furnished Facilities (GFF) by utilizing a life cycle approach.

The contractor’s responsibility for GFV and GFF life-cycle management planning only applies if the Government provides vehicles for contractor use or modifies the contract to include facility maintenance at future DABS sites. The life cycle plan shall describe the contractor’s approach to maintaining and enhancing the life of all GFP/E/V/F, as well as a plan for replacement, and ensuring that Diminishing Manufacturing Sources (DMS) are identified where appropriate. The

Contractor shall also program and recommend replacement for each item reaching its life cycle 1 Oct through 30 Sep of the following year and provide a budget forecast annually. Submit the budget forecast as part of the Life-Cycle Management Plan. Provide a Storage Plan for all assets with indoor storage priorities and ensure each commodity reflects proper storage requirements and prioritization IAW Appendix G. Submit the Life Cycle Management Plan IAW the instructions in Appendix B, Deliverable #7, Life-Cycle Management Plan.

2.1.13. Associate Contractor Agreements.

2.1.13.1. The Contractor shall enter into Associate Contractor Agreements (ACA) for any portion of the contract requiring joint participation in the accomplishment of the Government’s requirement. The agreements shall address the processes for sharing information, data, technical knowledge, expertise and resources essential for the execution of the GPMS Program and ability to meet the specified terms of the contract.

2.1.13.2. All required ACAs shall include the following information:

Identify the associate contractors and their relationships.

Identify the program involved and the relevant Government contracts of the associate contractors.

Describe the associate contractor interfaces by general subject matter.

Specify the categories of information to be exchanged or support to be provided.

Include the expiration date (or event) of the ACA.

Identify potential conflicts between relevant Government contracts and the ACA; include agreements on protection of proprietary data and restrictions on employees.

Provide a copy of such agreement to the Contracting Officer NLT 90 days after contract award for review prior to execution of the document by the cooperating contractors.

2.1.13.3. The contractor is not relieved of any contract requirements or entitled to any adjustments to the contract terms because of a failure to resolve a disagreement with an associate contractor. Liability for the improper disclosure of any proprietary data contained in or referenced by any agreement rests with the parties to the agreement and not the Government. The contractor is responsible for all all costs associated with ACAs, and the Government may amend ACAs or the circumstances associated with an ACA as required during the performance of this contract. The contracting officer will identify the associate contractors, program, contract number and address where ACAs are required.

2.2. Contractor Management Positions.

2.2.1. Program Management Office (PMO). The contractor shall designate a single point of contact (POC) or office capable of supporting both administrative and operational support to the GPMS program. This POC shall be able to receive, process, monitor, and provide status for RFIs, exercise support, contingency logistics support requests, and status reporting of GPMS assets. A Program Manager (PM) shall be designated as the lead representative of the contractor’s PMO; the PM must have a minimum of a U.S. Secret security clearance. The contractor shall meet with AMIC and RO personnel as required. Meetings may include video teleconferencing, voice teleconferences, and face-to-face meetings either at AMIC, Hickam AFB, or other locations as directed by the PCO.

2.2.1.1. Contractor Program Manager (CPM). Provide a CPM responsible for the performance of all work required under this contract. The CPM serves as the single interface between the

Government program office and Contractor and shall be able to receive, process, monitor, and provide status for RFIs, exercise support, contingency logistics support requests and status reporting of GPMS assets. The CPM shall maintain overall responsibility for all operating GPMS locations. The CPM shall have extensive experience managing programs, meet the experience requirements outlined in Appendix J, Personnel Qualifications, Experience and Certification Requirements and shall have full authority to act for the Contractor on all matters relating to the program and contract execution, to include the authority to negotiate agreements with the Government. The CPM shall establish GPMS management functions, as necessary, to ensure organizational functions at each location operate with standardized processes and discipline. The CPM shall exercise management and operational control for contract requirements and retain full responsibility for all elements of performance. The Contractor shall designate, in writing, an alternate CPM to the Government if the primary CPM is to be absent at any time. Additionally, the CPM or alternate shall always be available within two hours of notification during normal business hours, 0800 to 1700 Eastern Time Zone, to meet telephonically with the Government to discuss contract issues.

2.2.1.2. Site Manager. The Contractor shall provide a qualified site manager for each GPMS location responsible to execute daily mission requirements. This site manager shall be the single focal point for each GPMS location. The site manager, or designated representative in site manager absence, shall be available within two hours, site local time, to meet (face-to-face or through telephonic communications) with military or Government personnel to discuss GPMS issues.

2.3. Quality Management System (QMS). The contractor shall implement a comprehensive higher-level QMS compliant with the current ISO 9001 standard and Appendix D, Quality Management System.

2.3.1. Metrics. The contractor shall develop, maintain, and analyze achievable metrics for program requirements, and continually explore opportunities for process improvements. Provide the Government access to the metrics via MIS or CMMS.

2.3.2. Outside Audits. The contractor shall be prepared to support audits other than AMIC or COR audits. Support may include, but is not limited to providing inventory, labor, life support as it relates to performing an on-site audit of GPMS assets. The contractor shall also support staff visits by PACAF/A4 staff personnel.

2.4. Financial Management.

2.4.1. Funds. The contractor shall configure the funds management system to provide accurate data feeds for each accounting structure of the contract.

2.4.2. Program Element Codes (PECs). The contractor shall break-out and report cost data associated with storage, maintenance, quality management, spare parts, and labor as specified in the PWS. For the PACAF GPMS program the contractor shall use the following:

CLIN PEC Functional Area CLIN 1 (FFP) PE28031F Program Management: includes all PMO functions, including, but not limited to: Program Manager; Finance Manager; Human Resources Manager. (Note: location specific management will be detailed in the respective CLINs/SLINs)

CLIN 2 (FFP) Contractor-Furnished Vehicles (CFV) SLIN # PE28031F SLINs by Storage Location

CLIN 3 (CR) PE28031F Port Handling/Inland Transportation (PH/IT) CLIN 4 (CR) Parts, Supplies, Materials, and Services

SLIN 1 PE28031F GPMS assets (except BEAR) SLIN 2 PE41135F Basic Expeditionary Airfield Resources (BEAR) SLIN 3 PE##### Exercise Support (Prep/Outload/Recon) SLIN 4 PE##### Contingency Support (Prep/Outload/Recon)

CLIN 5 (CR) PE28031F Government-Directed Travel (GDT) CLIN 6 (CPFF) Anderson AFB, Guam (including Philippines)

SLIN 1 PE28031F This SLIN funds all general GPMS support not directly associated with specific commodity SLINs, including sustainment of WRM Equipment & Secondary Items (except BEAR or commodities funded with their own PEC).

SLIN 2 PE41135F Basic Expeditionary Airfield Resources (BEAR) SLIN 3 PE##### Exercise Support (Prep/Outload/Recon) SLIN 4 PE##### Contingency Support (Prep/Outload/Recon)

CLIN 7 (CPFF) Republic of Korea (Collocated Operating Bases) SLIN 1 PE28031F This SLIN funds all general GPMS support not directly associated with specific commodity SLINs, including sustainment of WRM Equipment & Secondary Items (except BEAR or commodities funded with their own PEC).

SLIN 2 PE##### Exercise Support (Prep/Outload/Recon) SLIN 3 PE##### Contingency Support (Prep/Outload/Recon)

CLIN 8 (CPAF) PE28031F Award/Incentive Fee CLIN 9 (FFP) PE28031F Transition CLIN 10 (CPFF) Joint Base Elmendorf-Richardson

SLIN 1 PE28031F This SLIN funds all general GPMS support not directly associated with specific commodity SLINs, including sustainment of WRM Equipment & Secondary Items (except BEAR or commodities funded with their own PEC).

SLIN 2 PE41135F Basic Expeditionary Airfield Resources (BEAR) SLIN 3 PE##### Exercise Support (Prep/Outload/Recon) SLIN 4 PE##### Contingency Support (Prep/Outload/Recon)

CLIN 11 (CPFF) Optional New Location X (Separate CLINs/SLINs for each optional site as activated

SLIN 1 PE28031F This SLIN funds all general GPMS support not directly associated with specific commodity SLINs, including sustainment of WRM Equipment & Secondary Items (except BEAR or commodities funded with their own PEC).

SLIN 2 PE41135F Basic Expeditionary Airfield Resources (BEAR) SLIN 3 PE##### Exercise Support (Prep/Outload/Recon)

SLIN 4 PE##### Contingency Support (Prep/Outload/Recon) SLIN 5 PE28452F Facilities Maintenance (if required)

2.4.3. Cost/Schedule Status. Every month, the contractor shall submit all invoices in Procurement Integrated Enterprise Environment (PIEE) (https://wawf.eb.mil/piee-landing/) and a Cost/Schedule Status Report (C/SSR) that identifies cost data by category for: cumulative expenses, total budget, budget remaining, percent used, and remaining fiscal year (FY) cost projections. Address funds status for each Contract Line Item Number (CLIN) and relate status to public vouchers. Include cost data relating to the following categories: labor, personnel insurance and taxes, other personnel costs, purchased materials and supplies, contractor acquired property, purchased services, general and administrative expenses including any sponsor fee as applicable and management reserves. The C/SSR shall be submitted IAW Appendix B, Deliverable #8, Cost/Schedule Status Report (C/SSR).

2.5. Data Management.

2.5.1. Management Information System (MIS). The contractor shall maintain a secure web-based MIS for accessing program management information, management reports, contract deliverables, program data and documents. The contractor shall provide remote system access to Government-authorized users and provide training on how to access and retrieve data. The AMIC Program Manager will validate access requests from Government personnel, as required.

The Government shall have full access to the portion of the MIS containing the GPMS program information described above without seat limitations. The contractor shall coordinate with the Government on the content and format of the data. The Government will retain ownership of all records generated in the performance of this contract, and the contractor shall maintain all data for the life of the contract. The contractor shall provide the program data to the Government, in a format specified, upon request and at the end of the contract. The contractor shall maintain all publications in electronic format; convert “hardcopy only” publications to electronic format unless restricted by copyright or security. The electronic library shall be included in the MIS.

MIS configuration shall ensure all information is easily identifiable and retrievable for each commodity/functional area.

2.5.2.Government Information Systems (GIS). At a minimum, the contractor shall use the below-listed GISs in the performance of this contract.

Integrated Logistics Support-Supply (ILS-S) Global Air Transportation Execution System (GATES) Defense Property Accountability System (DPAS) Integrated Maintenance Data System (IMDS) Defense Readiness Reporting System (DRRS) Air Expeditionary Forces (AEF) Reporting Tool (ART) Logistics Installations and Mission Support-Enterprise View (LIMS-EV) Sustainment Management System (SMS) - BUILDER™

These systems are the required systems of records currently utilized by the DoD or Air Force. If the Government changes a GIS (e.g. migrates to a new system), the contractor shall evaluate the impact of the change and notify the Government of increases or decreases to the required Level of Effort (LOE) within 30 calendar days of notification. If a decrease in LOE, the contractor shall implement the change on the date specified. If an increase in LOE, the contractor shall provide an estimated implementation date possible with existing resources and provide an estimate of resources necessary to implement/sustain the change above existing resources. The Government will sponsor access and provide the required computer systems necessary to access required GISs.

2.5.3. Computerized Maintenance Management System (CMMS). The contractor shall provide a CMMS to support work order generation/management, maintenance history, preventive/corrective maintenance management and program metrics for WRM systems, equipment items, ancillary equipment and facilities not supported by a DoD or Air Force GIS system addressed in Paragaraph 2.5.2 above. The contractor shall provide secure, web-based access to Government-authorized users and provide training on how to access and retrieve data.

The system shall provide access to historical and scheduled/unscheduled maintenance, purchase orders information and historical information. The CMMS shall support ad-hoc queries executed by the Government, providing details or summaries of maintenance, logistics and purchasing activities. The system shall be commercial off the shelf (COTS); contractor-developed solutions are not permitted. The Government shall have a minimum of 15 concurrent seats for read only access to the CMMS system. The contractor shall populate the CMMS with all open work orders and purchase order information no later than 30 days after contract start. The Government will provide this data at contract award for use during transition. The Government will retain ownership of all CMMS data, and the contractor shall maintain all data for the life of the contract. The contractor shall provide the CMMS data to the Government, in a format specified, at the end of the contract. The CMMS system shall have the following general components and capabilities either as separate integrated systems or as one complete system

2.5.3.1. The system shall create records for corrective maintenance by tracking the work order, providing information on the status of the work order, scheduling the work orders and storing and maintaining closed work order records as part of the maintenance history. The system shall easily generate reports for the status of work orders; to include, open work orders, past due work orders, work orders to be performed within the current month, and work orders closed during the past month along with any relevant notes concerning the maintenance action.

Additionally, the CMMS shall interface with the purchasing system, to identify purchase order information for any required repair/replacement parts.

2.5.3.2. The system shall create records for scheduling testing and inspections. The system shall easily generate reports for the status of scheduled activities, to include: tests and inspections to be performed within the current month, past due tests and inspections, and a report of the test and inspections performed the previous month.

2.5.3.3. The system shall be capable of scheduling and tracking PMIs. The system shall generate time-based PMI work orders based upon the last generated work order or last completion date. The system shall permit and track PMI extensions with adjustments to next due date. In addition, the system shall permit overriding frequency criteria in order to generate PMI work orders whenever conditions require. The system shall be capable of generating a report of all PMI extensions and all PMIs 30 days or more overdue.

2.5.3.4. The CMMS or a separate system shall be able to save, access and print sequenced job plans/instructions for performing PMIs upon demand. The standard job plan shall list the necessary tools, personal protective gear and materials need for the PMI. The standard job plan for a PMI shall be assigned an identification number. Each WRM equipment item or facility

RPIE inventoried in the CMMS that requires scheduled maintenance shall be associated with a job plan. Each PMI work order generated shall contain the job plan identification number.

2.5.3.5. The system shall be able to easily generate a report of PMIs to be performed within the current month, past due PMIs and a report of the PMIs performed for the previous month.

2.5.4. The contractor shall ensure all MIS and CMMS data is accurate and updated within 72 hours of occurrence. Each system shall be capable of exporting data to Microsoft 2016 and subsequent formats.

3.0. OPERATIONS AND MAINTENANCE

3.1. General. Applicable to all stored GPMS assets identified within Appendix L, Authorizations.

3.1.1. Storage Level. Unless otherwise directed, the contractor shall ensure all assets are stored in Ready-to-Deploy (RTD) condition. RTD is defined as turn-key condition with minimum preparation required for outload.

3.1.2. Maintenance Control Plan (MCP). The contractor shall develop, implement, and provide to the Government a Maintenance Control Plan for all Government-Furnished Equipment/ Property (GFE/GFP) and support equipment. Perform all scheduled and unscheduled maintenance on all equipment IAW required standards (i.e. Technical Orders (TOs) and/or commercial manuals). Perform inspections, equipment modifications, repairs, and identify maintenance problem areas. Include all applicable functional areas (e.g. Vehicles/JLTV, AGE, BEAR, FSE, MMHE, FP, RED HORSE, Containers, OEL, etc.). The contractor shall administer MCP policies and procedures, assisting in the implementation of the plan at each contracted location. The MCP shall identify the procedures used to record, schedule, track status and execute all maintenance, repair and logistics related tasks required to ensure all GFE/P and support equipment are operating as intended in order to meet contract requirements. The MCP shall meet requirements IAW Appendix B, Deliverable #9, Maintenance Control Plan (MCP).

3.1.2.1. Corrective and Preventive Maintenance Program. The contractor shall provide a comprehensive, site-specific, corrective and preventive maintenance program to identify all corrective and preventive maintenance required to safeguard and extend the lifespan of US-owned WRM/RBCP and GFP. The contractor shall ensure this program correlates to the life-cycle management program identified in the Management Plan under para 2.1.12.

3.1.2.1.1. PMI Deferrals. In the event a PMI deferral is required to support a contingency or exercise, the contractor shall request deferral from performing scheduled inspections and maintenance. If a deferral is approved by the Government, the contractor shall submit a revised PMI schedule to the Government within ten (10) work days after completion of the contingency or exercise support.

3.1.2.2. Production. The contractor shall annually provide, NLT 15 August of each year, an annual production schedule covering 1 October thru 30 September for review and approval IAW Appendix G. The Government may redirect production goals/priorities monthly, or as required to support mission objectives.

3.1.2.3. Functional Check. The contractor shall service and functionally test all equipment after completion of repairs, prior to releasing for use or upon return to storage IAW the applicable TOs or commercial manuals. The respective RO may waive functional tests during contingency operations. The contractor shall notify AMIC of any waived functional checks, provide name, and contact information of the RO representative waiving the functional check.

3.1.2.4. Maintenance Deviations. The contractor shall propose, within…