Section F_VTE.pdf
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- Solicitation number
- N4008525R2576
About this file
This document is a comprehensive Deliverables, Records, and Performance section (Section F) for a federal contract, covering two primary sections: Management and Administration (0200000) and Facility Investment (1502000). The Management and Administration section details numerous contractor-required deliverables including safety reports, incident reporting, quality management plans, personnel documentation, compliance plans, and various technical submissions. Key submission requirements include timelines ranging from within 4 hours to 30 calendar days after contract award or as specified, with most documents requiring distribution to multiple government contacts such as Contracting Officer Representative (COR), Contracting Specialist (CS), and Contracting Officer (KO).
The Facility Investment section focuses on specific technical deliverables related to system maintenance and certification, particularly for VTE (Vacuum Transfer Equipment) Control Panels. Contractors must provide documentation such as certification and training records, system update information, preventive maintenance program plans, monthly work schedules, and inspection/testing checklists. Submission frequencies vary from one-time initial submittals to monthly reports, with most documents required within 15-30 calendar days of contract award or at specified intervals. The documents are to be distributed to Project Administrator (PAR), COR, Contracting Specialist, and NAVFAC VTE Inspector, emphasizing detailed technical and administrative oversight of the contract performance.
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Section F – 0200000 Management and Administration
Deliverables, Records, & Performance
Annex/ Spec Item
Form/ Attachment
Number/ Other
Resource
Deliverable Title/Description
Submission Requirements
Distribution
Submission Frequency Submitted to Number of
Copies
0200000/ 2.2.1.2
Provided by Contractor
Request to Work Outside Government’s Regular
Working Hours
At least seven calendar days prior to requested day via email
KO, CS,
COR 1 each As specified
0200000/ 2.3.1
Provided by Contractor
Sign-in Sheets and Conference/Meeting
Minutes
Sign-in sheets and minutes for all contract meetings within two working days
COR 1 each Per occurrence
0200000/ 2.3.4
Provided by Contractor Permits and Licenses
Before work commences and as requested by the KO, CS, or COR
COR, CS 1 each As specified
0200000/ 2.3.5
Provided by Contractor Certificate of Insurance Within 15 calendar days after award. COR, CS 1 each As specified
0200000/ 2.3.5.1
Provided by Contractor
Written Notice of Cancellation or Material
Change in Policy Coverage
At least 30 calendar days prior to cancellation or material change in policy coverage
KO, CS 1 each As specified
0200000/ 2.3.8
Provided by Contractor Invoicing
Electronically inputted into PIEE and emailed to COR and CS COR, CS 1 each Monthly
0200000/ 2.6.1
Provided by Contractor
Plan of Action and Milestones (POA&Ms) As requested COR, CS 1 each As specified
0200000/ 2.6.1
Provided by Contractor Cybersecurity Incident Per occurrence COR, CS 1 each As specified
0200000/ 2.6.5
Provided by Contractor
Notification of Difficulty In Scheduling Work Due to Government Controls
Per occurrence KO, CS, COR 1 each As specified
0200000/ 2.6.9.1
Provided by Contractor
Quality Management (QM) Plan
Within 15 calendar days after contact award and within seven calendar days of changes.
KO,
FSCM,
COR
1 each As specified
0200000/ 2.6.9.2
Provided by Contractor
Quality Inspection and Surveillance File
Within five working days of subsequent month
PAR,
COR, CS 1 each As specified
0200000/ 2.6.9.3
Provided by Contractor
Quality Inspection and Surveillance Report
First work day of each month KO 1 each Monthly
0200000/ 2.7.1
Provided by Contractor
List of Key Personnel and Qualifications
Within 15 calendar days after contract award COR, CS 1 each As specified
0200000/ 2.7.1
Provided by Contractor Organizational Chart
Within 15 calendar days after contract award COR, CS 1 each As specified
0200000/ 2.7.2.6
Provided by Contractor
Proof of Legal Residency
Prior to being admitted to work site COR, CS 1 each As specified
0200000/ 2.7.3
Provided by Contractor
Service Contract Reporting (SCR)
No later than 30 September (End of
Government fiscal year)
PAR,
COR, CS 1 each Annually
Annex/ Spec Item
Form/ Attachment
Number/ Other
Resource
Deliverable Title/Description
Submission Requirements
Distribution
Submission Frequency Submitted to Number of
Copies
0200000/ 2.8.1
Provided by Contractor Employee List
Before commencement of work and as changes to employees occur COR, CS 1 each As specified
0200000/ 2.8.9
Provided by Contractor
List of Personnel Requiring Access To
Government IT, OT, and FRCS Systems
Before commencement of work and as changes to employees occur COR, CS 1 each As specified
(As applicable)
0200000/ 2.9.2
Provided by Contractor
Accident Prevention Plan
Within 15 calendar days after contract award and within seven calendar days of changes
COR, CS 1 each As specified
0200000/ 2.9.2
Provided by Contractor
Compliance Plans, Programs, and
Procedures
Together with the Accident Prevention
Plan and when changes occur
COR, CS, 1 each As specified
0200000/
2.9.3 J-0200000-06 Activity Hazard
Analysis
Together with the Accident Prevention Plan and for changes
COR, CS 1 each As specified
0200000/ 2.9.4.3
Provided by Contractor Confined Space Program
Activity/site specific procedures to comply with all regulatory standards
COR, CS 1 each As required
0200000/ 2.9.4.4
Provided by Contractor Critical Lift Plan
Develop and complete a critical lift plan prior to performing any critical lifts
KO, COR,
CS, WHE
Program Manager
1 each As required
0200000/ 2.9.4.5
Provided by Contractor Fall Prevention and
Protection Plan
Site specific fall prevention and protection plan
COR, CS 1 each As required
0200000/
2.9.4.7 J-0200000-10
Lock-Out/Tag-Out (LOTO) Periodic Inspection Form
Within five calendar days of completion/termination of the contract
COR, CS 1 each Annually
0200000/ 2.9.5
J-0200000- 11A
Contractor Lift Plan (Suspended Loads)
Entry Package
Submit the lift plan for review a minimum of five (5) working days prior to the scheduled lift
COR, CS,
WHE
Program Manager
1 each As required
0200000/ 2.9.5.1
Provided by Contractor
Crane Inspections and Testing
On site and readily available
COR, CS,
WHE
Program Manager
1 each As specified
0200000/
2.9.5.2 J-0200000-11B
Contractor Lift Plan (Rigging Only) Entry
Package
Submit the lift plan for review a minimum of five (5) working days prior to the scheduled lift
COR, CS,
WHE
Program Manager
1 each As required
0200000/ 2.9.5.3
Provided by Contractor
Crane Operator’s Certifications
Prior to performing any crane lifts
COR, CS,
WHE
Program Manager
1 each As required
Annex/ Spec Item
Form/ Attachment
Number/ Other
Resource
Deliverable Title/Description
Submission Requirements
Distribution
Submission Frequency Submitted to Number of
Copies
0200000/
2.9.6 J-0200000-12
NAVFAC Contractor Incident Reporting
System (CIRS)
Within five calendar days of accident
COR, CS,
KO 1 each As specified
0200000/
2.9.6 J-0200000-13 OSHA 300 Forms Per occurrence COR, CS, KO 1 each As specified
0200000/
2.9.6 J-0200000-14
Crane and Rigging Accident Report &
Instructions Per occurrence COR, CS, KO 1 each As specified
0200000/
2.9.6 J-0200000-15 Crane and Rigging Gear
Near Miss Within 4 hours of event COR, CS, KO 1 each As specified
0200000/
2.9.8 J-0200000-16 Monthly On-Site Labor
Report
Within five working days of subsequent month. Included with Quality Inspection
Report
PAR,
COR, CS 1 each Monthly
0200000/ 2.9.9
Provided by Contractor
OSHA Citation and Violations Corrective
Action Report
Within 48 hours after receiving a citation.
PAR,
COR, CS,
KO
1 each Per occurrence
0200000/ 2.9.10
Provided by Contractor
Contractor Safety Inspection and
Monitoring Report Upon Request
PAR,
COR, CS,
KO
1 each As specified
0200000/ 2.9.11
Provided by Contractor
Federal, State, County, City and Industry Safety
Certifications
Within 15 calendar days after award, and within seven calendar days of changes or expiration of current certifications
PAR,
COR, CS 1 each As specified
0200000/ 2.10.2.7
Provided by Contractor Spill Reports
Notification as soon as possible but within 24 hours to KO, and reports within 48 hours of event
KO, PAR,
COR, CS 1 each As specified
0200000/
2.10.2.8 J-0200000-18
Emergency Planning and Community Right-To- Know Act (EPCRA)
Report
Within 15 calendar days after award and within seven calendar days of changes
KO, PAR,
COR, CS 1 each As specified
0200000/
2.10.2.8 J-0200000-18A
Contractor Hazardous Material Inventory Log
(EPRCA)
Within 15 calendar days after contract award and not less than 10 working days prior to planned use of hazardous material
KO, PAR,
COR, CS 1 each As specified
0200000/
2.16 J-0200000-20 Self-Assessment
Checklist
Together with the Accident Prevention Plan and for changes.
At least 30 calendar days prior to start of contract performance
KO, PAR,
COR, CS 1 each Annually
Section F – 1502000 Facility Investment
Annex/ Spec Item
Form/ Attachment
Number/ Other
Resource
Deliverable Title/Description
Submission Requirements
Distribution
Submission Frequency Submitted to Number of
Copies
1502000/ 2.2.1
Provided by Contractor
Certification, Training, and License
Within 15 days after contract award or as requested by the KO
COR, CS,
KO 1 each
Once for initial submittal, then as requested
1502000/
Provided by Contractor
Information On System Updates, Installation or
Modifications to Existing or New VTE
Control Panels
Per occurrence
PAR, COR,
and
NAVFAC
VTE
Inspector
1 each As specified
1502000/ 3.1
Provided by Contractor
Service Order Summary Report
Included with monthly Quality Inspection and
Surveillance Report COR, CS 1 each Monthly
1502000/ 3.2
Provided by Contractor
Preventive Maintenance Program Plan
Within 30 calendar days after contract award
PAR, COR,
CS 1 each Annually
1502000/ 3.2.1
Provided by Contractor
Annual PM Work Schedule and first month’s Monthly PM Work/Plan Schedule
Within 30 calendar days of contract award and prior to first payment
PAR &
COR, and
NAVFAC
VTE
Inspector
1 each As specified
1502000/ 3.2.1
Provided by Contractor
Monthly PM Work/Plan Schedule
Five work days prior to the beginning of each month
PAR &
COR, and
NAVFAC
VTE
Inspector
1 each Monthly
1502000/
3.3 and 3.3.1
J-1502000-05 &
Inspection, Testing, and certification checksheet
Five work days prior to the beginning of each month
PAR &
COR, and
NAVFAC
VTE
Inspector
1 each Monthly
1502000/ 3.3.1
Provided by Contractor
Monthly Inspection, Testing, and
Certification Work Schedule
1st day of each month
PAR and
NAVFAC
VTE
Inspector
1 each Monthly
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