C 1502000 Facility Investment_VTE.pdf

1502000 – Facility Investment Table of Contents

Spec Item Title 1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Workmanship and Material Standards

2.3.2 Historical Preservation

2.4 References and Technical Documents

3 Recurring Work

3.1 Service Orders

3.1.1 Emergency Service Orders

3.1.2 Situational Arrest Service Order

3.1.3 Urgent Service Orders

3.1.4 Routine Service Orders

3.1.5 Corrective Maintenance Service Orders

3.2 Preventive Maintenance (PM) Program

3.2.1 Vertical Transportation Equipment (VTE) Preventative Maintenance

3.3 Inspection, Testing, and Certification Program

3.3.1 Vertical Transportation Equipment (VTE) Inspection, Testing, and Certification

4 Non-Recurring Work

Spec Item

Title Description

1 General Information

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Facility Investment services for buildings and installed equipment and systems at Naval Stations Great Lakes.

1.1 Concept of

Operations

The intent of 1502000 Facility Investment is to specify the requirements for Sustainment, Restoration, and Modernization (SRM) sub-functions only. The Facility Investment requirements within this sub-annex primarily consist of infrastructure sustainment and minimal restoration and modernization work.

Sustainment is the maintenance service and repair necessary to keep an inventory of facilities and other assets in good working order. Restoration and modernization normally consists of major rehabilitation and capital improvements that is accomplished through other Navy programs. Some major repair, minor construction and stand-alone demolition may be accomplished as part of Facility Investment.

The Contractor shall perform maintenance service, diagnostic, troubleshooting, repair, alteration, demolition and minor construction for the following but is not limited to:

Building Systems

- Vertical Transportation Equipment (VTE)

- DDC Systems

The purpose of this contract is to provide maintenance and repairs to Building Systems for Naval Station Great Lakes, Captain James A Lovell Federal Health Care Center (FHCC) facilities, and any other facility within a 30 mile radius of Naval Station Great Lakes. The Contractor shall execute maintenance, repairs, alterations, demolition and minor construction work at any installation as designated in each service or task order when issued and other related work as needed within the scope of this contract. The exact locations will be indicated in each Service or Task Order by the Contracting Officer.

Item

Title Description

2 Management and Administration

Refer to Annex 2, Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1502000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations, maintenance service and repair within the FI function.

2.2.1 Certification, Training, and Licensing

All maintenance and repair shall be performed by personnel trained and certified by the OEM.

Personnel performing inspections, tests, and certifications on VTEs must be qualified per NAVFAC MO-118.

Personnel inspecting, witnessing tests, preparing reports, and issuing certificates for UPVs must be qualified per UFC 3-430-07.

Personnel maintaining, repairing, inspecting, testing, operating, or rigging Weight Handling Equipment (WHE) shall be qualified per NAVFAC P-307.

Personnel working on systems, equipment or components containing chlorofluorocarbons (CFCs) and/or hydro-chlorofluorocarbons (HCFCs) must be certified under an Environmental Protection Agency (EPA) approved technical certification program per OPNAVINST 5090.1 Chapter 6

Personnel working with or on electrical or electronic equipment must be trained and certified per NAVFAC MO-200.

Personnel working on fire protection systems must be certified per UFC 3-600-02.

Personnel performing work on transformers must be knowledgeable of proper procedures for handling and disposing of insulating fluid containing polychlorinated biphenyls (PCBs)

Personnel performing work in HAZMAT/HAZWASTE must complete the HAZMAT/HAZWASTE handling course or have a minimum of one year of experience working with HAZMAT/HAZWASTE.

Personnel performing work and obtaining test data on the cathodic protection system must be trained per UFC 3-570-06.

All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level.

The Contractor shall submit proof of all certification, training, and licensing requirements per Section F.

2.3 Special

Requirements

2.3.1 Workmanship

and Material Standards

The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. Best commercial practices shall be applied in the performance of

Item

Title Description work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and other technical requirements identified within this technical sub-annex.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks.

Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

2.3.2 Historical

Preservation

Buildings and facilities designated as historical sites shall be maintained in accordance with Federal, state and local historical policies and regulations.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1502000-02

Item

Title Performance Objective

Related Information Performance Standard

3 Recurring Work

The Contractor shall maintain, repair, and alter facilities, ground structures, personal property equipment, and installed equipment and systems to ensure they are fully functional and in normal working condition.

The Contractor shall maintain a sufficient workforce to implement and execute Service Orders, Corrective Maintenance, Testing, and Troubleshooting to maintain and repair facilities, ground structures, personal property equipment, and installed equipment and systems.

The Contractor shall provide all necessary test instruments, equipment, tools, and appropriate & certified personnel required to perform maintenance services and repairs within the scope of this contract.

The Contractor shall ensure all Sub- Contractors adhere to all requirements within this contract at no additional cost to the Government.

The Contractor shall maintain a clean and safe work environment.

Quality Inspection and Surveillance Report:

The Contractor shall complete the monthly Quality Inspection and Surveillance Reports for all completed services, per Section C 0200000 Management and Administration, Spec Item 2.6.9.3.

The Contractor shall submit the awarded ELIN’s “Order For Supplies Or Services” into Procurement Integrated Enterprise Environment (PIEE) with monthly invoicing along with an emailed copy to the COR.

Recurring Work proposals, including detailed scopes of work and detailed estimates for modification to the Recurring Work requirements shall be submitted by the Contractor per Section C 0200000 Management and Administration, Spec Item 2.14 Recurring Work Procedures.

The Contractor shall provide information on system updates, installation or modifications to existing or new VTE control panels, Facilities, ground structures, personal property equipment, and installed equipment and systems are in normal working condition and function properly in accordance with specified standards.

Deliverables are received and accepted by the COR per Section F.

Monthly Quality Inspection and Surveillance Report and awarded ELINs “Schedule of Supplies and Services” are received with invoice via email to COR and uploaded in PIEE.

Testing, maintenance, adjustment, repair, and certification services are performed within the specified time.

VTE reports are received in a timely manner as specified.

All deficiency reports are received in a timely manner as specified.

Item

Title Performance Objective

Related Information Performance Standard during the duration of this contract, per Section F.

The Contractor shall report all deficiencies found, to the KO and COR prior to starting any testing and certification services that would prevent proper testing, adjusting, and operation of systems and equipment to meet specified performance.

If deficiencies are evident prior to testing procedures, the Contractor shall submit a deficiency report to the COR and CS. The Contractor shall NOT begin testing, adjusting, and/or repair of VTE systems until all deficiencies have been remedied.

Informational Note: Great Lakes Base Map provided in J-1502000-07.

3.1 Service

Orders

The Contractor shall repair facilities, equipment, structures, VTE, and VTE systems & controls to ensure they are restored to fully functional, and operational condition.

The Contractor shall perform service order work in a timely manner and ensure facilities are restored to a safe, operable condition.

The Contractor shall receive trouble/service calls to execute Service Orders in accordance with the requirements in Section C 0200000 Management and Administration, Spec Items 2.6.3 Work Reception and

2.6.4 Work Control.

The Contractor shall schedule and perform service orders in a way that minimize disruptions to customers and Government operations.

The Government may issue Service Orders for work requirements at any location within the defined boundaries of this contract for any reason at the discretion of the KO.

Service orders are not limited to work performed on existing facilities, structures and equipment or spec items for each Annex. Additional facilities, structures, and equipment added during the course of the contract will become part of the service order program at no additional cost to the Government.

The Contractor shall notify the CS, COR, and PAR upon identification that the issued service order work will

Work is accomplished per 1502000 Facility Investment, Spec Item 2.3.1 Workmanship and Material Standards.

Service Order work is responded to and completed within the specified timeframes.

All required deliverables, are completed, submitted, and accepted by the Government within the specified timeframes, per Section F.

Facilities, ground structures, installed equipment and systems are restored to normal, operable working condition, and function properly in

Item

Title Performance Objective

Related Information Performance Standard exceed the work limits specified below in accordance with reporting requirements in Annex 2, . Section C 0200000 Management and Administration, Spec Item 2.6.4 - Work Control and Spec Item 2.14.2 - Notification to the Government for Work Above the Recurring Work Limitations.

Upon Government notification that the service order issued will exceed the service order work limit threshold, the Contractor shall provide the Government with an itemized and detailed description of direct labor hours, materials & construction equipment currently expended on the issued Service Order. Additionally, the Contractor shall provide a detailed and itemized estimate of direct labor, material, and construction equipment required to complete the remaining work on the assigned service order in accordance with Spec Item 2.15.2.2 Non-Recurring Work Preparation of Proposal.

The Contractor shall provide estimates to the Government within three Government regular working days for requested estimates, exceeded issued service orders, and/or follow-on work.

The provided estimates shall be in accordance with Spec Item 2.15.2.2 Non-Recurring Work Preparation of Proposal.

The Government may issue any Service Order ELIN or Task Order to execute Service/Task Order work.

Task orders may be issued for additional work required outside of the work limits of the issued Service Order.

If the COR/CS/KO agrees that the work required is beyond the limits of the issued Service Order or misclassified, the scope of the Service Order work may be reduced, or the issued Service Order may be exchanged for an alternate Service accordance with OEM specifications and specified standards.

Spaces are clean and orderly with no visible signs of waste or construction debris of any kind.

Service Order work for facilities, ground structures, personal property equipment, installed equipment and VTE systems, are restored to normal working condition or emergency is arrested; including calibration, programming, and/or recertification services are completed if applicable.

Contractor provides e-mail to CS and COR for completed Service & Task Orders.

Service Orders are invoiced within 30 business days of completion.

Government has been notified when issued service orders will exceed the service order ELIN work limit threshold.

Government provided a description of work

Item

Title Performance Objective

Related Information Performance Standard

Order issued by the Government, or the original work authorization will be cancelled, or a Task Order may be issued to the Contractor as per Spec Item 4 Non-Recurring Work, or the work may be accomplished by means other than this contract.

The Government may combine multiple repair requirements received for the same trade in the same building or structure at the same time into one Service Order as long as the Service Order’s work limit is not exceeded.

The Contractor shall maintain sufficient materials and equipment on hand to support service order work requirements. Lack of availability of material or equipment will not relieve the Contractor from the requirement to complete service order work within the time limits specified.

The Contractor shall send the CS and COR a follow-up email with each completed Service Order for concurrence.

The Contractor shall provide a monthly Service Order Summary Report, per Section F, of the previous month completed Service Orders and Non-Recurring Work Orders that includes compiled invoices for that month’s work. The monthly Service Order Report shall include the following information:

• Building number and equipment identification.

• Date and time work began.

• Date and time work was completed.

• Detailed description of work actually completed, problems encountered, and recommended follow-up actions required.

• Itemized description of material and parts used, including quantities and cost.

expended on issued Service Order and estimate of pending work needed to complete work.

Estimates are provided within three regular working days.

Item

Title Performance Objective

Related Information Performance Standard

• Total direct labor hours (by craft) expended, including travel time.

• Name of person accepting the work and any comments written on the service order ticket.

• Last name and first initial of the Contractor’s employee(s) performing the work.

• Inclusion of the previous months Service Order Summary Reports.

• Description of pending facility, equipment, and system discrepancies identified during execution of

PWS.

The Contractor shall submit a monthly Service Order Summary Report per Section F, with the Quality Inspection and Surveillance Report as specified in Section C 0200000 Management and Administration, Spec Item 2.6.9.3.

Service Order Summary Report Instructions provided in J-1502000-03

The Contractor shall submit a Monthly On-Site Labor Report, per Section F, with the Quality Inspection and Surveillance Report as specified in Section C 0200000 Management and Administration, Spec Item 2.9.8.

The Contractor shall only invoice for completed service orders and shall not invoice for incomplete service orders or service orders not issued. A modification will be processed at the end of each period of performance to deduct for service orders not issued and/or incomplete service orders.

Deductions will be based on the unit prices specified in Attachment J- 0200000-19 ELINs.

The Contractor shall invoice the Government within 30 business days after completion of a service order.

Item

Title Performance Objective

Related Information Performance Standard

The Contractor will collaborate with onsite personnel to ensure the KO, CS, and/or COR are properly notified and kept abreast of the service orders being performed.

The Government will NOT pay travel expenses for locations covered under this contract.

The Contractor shall execute Service Orders to perform work which may include Inspection, Testing, Analyzing, Certification, Repair & Maintenance services, and other Non- Recurring work such as Task Orders as requested by the Government.

The Contractor shall provide all necessary test instruments, equipment, tools, and appropriate & certified personnel required to perform Service Order work in the specified timeframes.

Service work may include:

• Inspecting and analyzing VTE and system variables due to changes in mechanical efficiency, building use, and climatic conditions to minimize overshooting and abnormal operational behavior that impact VTE system performance.

• Programming, firmware or software updates, modification & changes to existing VTE systems to re-configure system characteristics, performance diagnostics, calibration, installing new or replacing facility assets, and system control updates to ensure proper and safe operation of various systems. In the event of system files data loss, work may include, the reloading and/or restoring of monitor and control programs as soon as possible.

Item

Title Performance Objective

Related Information Performance Standard

• Troubleshooting, tuning, adjustment and/or calibration of the VTE systems, equipment and overall operation; including proximity sensors, PIR sensors, air ventilation equipment, program logic, human interface systems, VTE motor/controller systems, hydraulic & braking systems, emergency & fail-safe systems, notification call & annunciating systems, actuators, and related VTE to minimize breakdowns, reduce energy consumption and to maximize useful equipment life..

• Repair or replacement of failed or worn components that are suspected of being faulty on various types of systems and other related equipment.

• Responding to trouble/service calls and/or providing support to NAVFAC Government personnel.

Special note:

This Contract contains all-inclusive prefunded Service Orders only authorized by the COR, CS, and/or KO to support:

• Unscheduled Services

• Concept of Operations

• Emergencies

• Special/Unknown needs

Informational note:

Historical service workload provided in J-1502000-08

3.1.1 Emergency

Service Orders

The Contractor shall respond to Emergency Service Orders and arrest emergent conditions before and/or after Government regular working hours to minimize and mitigate

The Contractor shall respond to Emergency Service Order calls before and/or after regular working hours, 24 hours a day, every day of the year including holidays, as specified in Section C 0200000 Management and Administration, Spec Item 2.2.1, throughout the duration of this contract.

Emergency Service calls are responded to before and/or after regular working hours. 24 hours a day, every day of the year including holidays.

Item

Title Performance Objective

Related Information Performance Standard damage to facilities, ground structures, personal property equipment, installed equipment and systems, and danger to

Upon receipt of an emergency service call and Authorization To Proceed (ATP), the Contractor shall be on site ready to perform work within 4 hours.

The Contractor shall arrest emergency conditions within 12 hours of receipt of service call with ATP. Service requiring more than 12 hours to complete, shall require Government notification.

The Contractor shall respond to Emergency Service Orders with the appropriate service personnel and equipment to commence work immediately.

The Contractor shall perform Emergency Service Orders to arrest emergent conditions without extended delay, therefore preventing further damage to facilities, ground structures, personal property equipment, and installed equipment.

The Contractor shall remain at the work site until the emergency has been arrested. The emergency service order is complete once the emergency condition has been arrested and when the facility, system, and/or equipment does not present any hazard or danger to personnel or property.

Emergency Service Orders shall consist of three (3) premium Unit Priced Labor (UPL) Hours as specified in Section C 0200000 Management and Administration, Spec Item 2.15.2.1 - Unit Priced Labor (UPL) Hour. The Contractor and their Sub-Contractor shall execute each service order up to the Exhibit Line Item Number (ELIN) work limit;

issued service orders may be utilized for labor, equipment, and material costs incurred on the assigned service work.

The Government may issue a Non- Recurring Work Task Order for any

Emergency Service Order work is performed within 4 hours of receipt of call with ATP.

Emergency Service Orders are arrested within 12 hours.

Work is continued without interruption until emergent condition is arrested.

KO/CS/COR was notified via phone and email authorizing emergency service orders (document notification effort).

Monthly reports are submitted with monthly invoicing for all Service Calls, per Section F.

Item

Title Performance Objective

Related Information Performance Standard work that exceeds the issued service order ELIN work limit to complete the follow-on work required to repair/restore the facility, equipment, and/or systems to safe and normal operation.

3.1.2 Situational

Arrest Service Order

The Contractor shall respond to Situational Arrest Service Order calls before and/or after Government regular working hours for Emergency and Non-Emergency service and perform work in a timely manner and arrest emergent conditions, repair equipment and systems to minimize and mitigate damage to facilities, personal property equipment, installed equipment, systems and danger to

The Contractor shall respond to Situational Arrest Service Order calls before and/or after regular working hours, 24 hours a day, every day of the year including holidays, as specified in Section C 0200000 Management and Administration, Spec Item 2.2.1, throughout the duration of this contract.

Upon receipt of a Situational Arrest Service Order call and ATP, the Contractor shall be on site ready to perform work within 4 hours.

The Contractor shall complete a Situational Arrest Service Order within 24 hours of receipt of service call with ATP. Service requiring more than 24 hours to complete, shall require Government notification.

The Contractor shall respond to Situational Arrest Service Orders with the appropriate service personnel and equipment to commence work immediately throughout the contract period.

The Contractor shall perform Situational Arrest Service Orders to arrest emergent conditions and/or repair deficiencies without extended delay; therefore preventing further damage to facilities, ground structures, personal property equipment, installed equipment and systems; which may include assisting Government personnel to determine deficiencies within the affected equipment and/or systems and returning them to a normal working condition.

Situational Arrest Service Orders shall consist of one (1) premium Unit Priced Labor (UPL) Hour as specified in Section C Management and

Situational Arrest Service Orders calls are responded to before and/or after regular working hours. 24 hours a day, every day of the year including holidays.

Situational Arrest Service Order work is performed within 4 hours of receipt of call with ATP.

Emergency Service Orders are completed within 24 hours.

Associated repairs are completed to ensure facilities are restored to a safe, operable condition and function properly.

Monthly reports are submitted with monthly invoicing for all service calls, per Section F.

Item

Title Performance Objective

Related Information Performance Standard

Administration, Spec Item 2.15.2.1 - Unit Priced Labor (UPL) Hour. The Contractor and their Sub-Contractor shall execute each service order up to the Exhibit Line Item Number (ELIN) work limit; issued service orders may be utilized for labor, equipment, and material costs incurred on the assigned service work.

The Government may issue a Non- Recurring Work Task Order for any work that exceeds the issued service order ELIN work limit to complete the follow-on work to repair/restore the facility, equipment, and/or systems to safe and normal operation.

3.1.3 Urgent

Service Orders

The Contractor shall respond to Urgent Service Order calls for urgent and non-emergency service and perform work in a timely manner to arrest emergent conditions, repair equipment and systems to minimize and mitigate damage to facilities, personal property equipment, installed equipment, systems and danger to personnel; and ensure that systems are restored to a safe, normal working condition and function properly.

The Contractor shall respond to Urgent Service Order calls during Government regular working hours, as specified in Section C 0200000 Management and Administration, Spec Item 2.2.1, throughout the duration of this contract.

Upon receipt of an Urgent Service Order call and ATP, the Contractor shall be on site ready to perform work within two (2) regular working days, during Government regular working hours.

The Contractor shall complete an Urgent Service Order within five (5) regular working days of receipt of service call with ATP. Service requiring more than 5 regular working days to complete, shall require Government notification.

Urgent Service Orders shall consist of one (1) Unit Priced Labor (UPL) Hour for on-site work, as specified in Section C 0200000 Management and Administration, Spec Item 2.15.2.1 - Unit Priced Labor (UPL) Hour. The Contractor and their Sub-Contractor shall execute each service order up to the Exhibit Line Item Number (ELIN) work limit; issued service orders may be utilized for labor, equipment, and material costs incurred on the assigned service work.

Urgent Service Orders are responded to during regular working hours.

Urgent Service Order work is performed within two regular working days of receipt of call with

ATP.

Urgent service orders are completed within five regular working days from

ATP.

Associated repairs are completed to ensure facilities are restored to a safe, operable condition and function properly.

Monthly reports are submitted with monthly invoicing for all Service

Item

Title Performance Objective

Related Information Performance Standard

The Contractor shall perform Urgent Service Orders to repair deficiencies without extended delay, therefore preventing further damage to facilities, ground structures, personal property equipment, and installed equipment and systems; which may include assisting Government personnel to determine deficiencies within the affected equipment and/or systems and returning them to a normal working condition.

The Contractor shall respond to Urgent Service Orders with the appropriate service personnel, material, and equipment to commence work immediately throughout the contract period.

The Government may issue a Non- Recurring Work Task Order for any work that exceeds the issued service order ELIN work limit to complete assigned work and return facility, equipment, and/or systems to safe and normal operation.

3.1.4 Routine

Service Orders

The Contractor shall respond and complete Routine Service Orders in a timely manner and ensure facilities, personal property equipment, and installed equipment; and systems are restored to a safe, normal working condition and function properly.

The Contractor shall respond to Routine Service Orders calls during Government regular working hours, as specified in Section C 0200000 Management and Administration, Spec Item 2.2.1, throughout the duration of this contract.

Upon receipt of a Routine Service Order call and ATP, the Contractor shall be on site ready to perform work within three (3) regular working days, during Government regular working hours.

The Contractor shall complete a Routine Service Order within five (5) regular working days of receipt of service call with ATP. Service requiring more than five regular working days to complete, shall require Government notification.

Routine Service Orders shall consist of four (4) Unit Priced Labor (UPL)

Routine Service Orders are responded during regular working hours.

Routine Service Order work is performed within three regular working days of receipt of call with

ATP.

Routine Service Orders are completed within five regular working days from

ATP.

Associated repairs are completed to ensure facilities are restored to a safe, Item

Title Performance Objective

Related Information Performance Standard

Hours for on-site work, as specified in Section C 0200000 Management and Administration, Spec Item 2.15.2.1 - Unit Priced Labor (UPL) Hour. The Contractor and their Sub-Contractor shall execute each service order up to the Exhibit Line Item Number (ELIN) work limit; issued service orders may be utilized for labor, equipment, and material costs incurred on the assigned service work.

The Contractor shall perform Routine Service Orders to repair deficiencies in facilities, ground structures, personal property equipment, installed equipment, and may include assisting Government personnel to determine deficiencies within the affected equipment or systems; therefore preventing further damage and ensuring systems are returned to a safe, normal working condition.

The Contractor shall respond to Routine Service Orders with the appropriate service personnel, material, and equipment to commence work immediately throughout the contract period.

The Government may issue a Non- Recurring Work Task Order for any work that exceeds the issued service order ELIN work limit to complete assigned work and return facility, equipment, and/or systems to safe and normal operation.

operable condition and function properly.

Monthly reports are submitted with monthly invoicing for all Service Calls, per Section F.

3.1.5 Corrective

Maintenance Service Orders

The Contractor shall respond and complete Corrective Maintenance Service Orders in a timely manner and ensure facilities, personal property equipment, and installed equipment and systems are restored to a safe, normal working condition and function properly.

The Contractor shall respond to Corrective Maintenance Service Order calls during Government regular working hours, as specified in Section C 0200000 Management and Administration, Spec Item 2.2.1, throughout the duration of this contract.

Upon receipt of a Corrective Maintenance Service Order call and ATP, the Contractor shall be on site ready to perform work within five (5) regular working days, during Government regular working hours.

Corrective Maintenance Service Orders are responded during regular working hours.

Corrective Maintenance Service Order work is performed within five regular working days of receipt of call with

ATP.

Item

Title Performance Objective

The Contractor shall complete a Corrective Maintenance Service Order within eight (8) regular working days of receipt of service call with ATP.

Service requiring more than eight regular working days to complete, shall require Government notification.

Corrective Maintenance Service Orders shall consist of ten (10) Unit Priced Labor (UPL) Hours for on-site work, as specified in Section C 0200000 Management and Administration, Spec Item 2.15.2.1 - Unit Priced Labor (UPL) Hour. The Contractor and their Sub-Contractor shall execute each service order up to the Exhibit Line Item Number (ELIN) work limit; issued service orders may be utilized for labor, equipment, and material costs incurred on the assigned service work.

The Contractor shall perform Corrective Maintenance Service Orders to repair deficiencies, provide maintenance service work, and minor construction work; which may include assisting Government personnel to determine deficiencies within affected equipment and/or systems and returning them to a safe, normal working condition.

The Contractor shall respond to Corrective Maintenance Service Orders with the appropriate service personnel, material and equipment to commence work immediately throughout the contract period.

The Government may issue a Non- Recurring Work Task Order for any work that exceeds the issued service order ELIN work limit to complete assigned work and return facility, equipment, and/or systems to safe and normal operation.

Routine service orders are completed within eight regular working days from

ATP.

Service Order work and repairs are completed to ensure facilities are restored to a safe, operable condition and function properly.

Monthly reports are submitted with monthly invoicing for all Service

3.2 Preventive

Maintenance (PM) Program

The Contractor shall develop and implement a PM program for VTE &

The Contractor shall develop and submit a PM Program Plan within 30 calendar days following contract

PM Program Plan has been submitted within 30 calendar

Item

Title Performance Objective

Related Information Performance Standard systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

award and provide monthly PM work schedule as required per Section F.

The Contractor is fully responsible for and shall perform any repairs, including replacement of equipment & components identified during scheduled preventative maintenance work up to a total of $500 per occurrence in direct material and labor costs under the recurring work portion of this contract. Repair work identified and performed during scheduled maintenance within the $500 limit of liability is not considered service order work and a service order ELIN will NOT be issued.

Notification to the Government of repair work identified during scheduled maintenance, exceeding the $500 limit of liability shall be submitted to the PAR, COR, and CS within 2 hours of identification, as specified in Section C 0200000 Management and Administration, Spec Item 2.14.2.

Upon Government notification that the PM work will exceed the $500 limit of liability, the Contractor shall provide the Government with an itemized and detailed description of direct labor hours, materials, and construction equipment costs currently expended during the schedule PM service.

Additionally, the Contractor shall provide a detailed and itemized estimate of direct labor hours, materials, and construction equipment required to repair and/or complete the remaining work in accordance with Spec Item 2.15.2.2 Non-Recurring Work Preparation of Proposal.

The Government may issue a service order or task order in accordance with the non-recurring work portion of this contract for the remaining balance of repairs exceeding the $500 limit of liability.

days of contract award.

The Contractor has performed repairs identified during scheduled PM and notified the Government of repair work exceeding the $500 limit of liability.

Maintenance is accomplished in accordance with the Contractor’s PM Program and work schedule.

PM is performed in accordance with manufacturers’ recommended procedures and OEM standards.

Item

Title Performance Objective

Related Information Performance Standard

The Contractor shall not use breakdown maintenance as part of the PM program.

The PM program shall provide an economical approach to the manufacturers’ recommended procedures, OEM standards, and maintenance required to satisfy equipment warranties and keep VTE and systems in normal working condition.

Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM program.

These changes will be made at no additional cost to the Government.

The PM program Vertical Transportation Equipment (VTE) Inventory & PM Frequency is provided in J-1502000-04.

All PM work shall be performed during regular working hours.

3.2.1 Vertical

Transportation Equipment

(VTE)

Preventative Maintenance

The Contractor shall perform maintenance on VTE to ensure safe, reliable operation.

The Contractor shall maintain VTE in accordance with manufacturers’ recommended procedures and specifications, OEM standards, ASME A17.1, A17.2, A17.3, and NAVFAC

MO-118.

The Contractor shall develop and submit for approval to the PAR, COR, and NAVFAC VTE Inspector an Annual PM Work Schedule and the first month’s Monthly PM Work/Plan Schedule within 30 calendar days of contract award and prior to first payment, as per Section F.

The Contractor shall provide a PM Program comprised of scheduled monthly and quarterly maintenance service frequencies as listed on the various types of VTE in J-1502000-4.

The Contractor shall submit a Monthly PM Work/Plan Schedule five days prior to each subsequent month with all updates and changes to the

Maintenance is performed in accordance with Contractor's PM Program and work schedule.

Annual PM Work Schedule and first month’s Monthly PM Work/Plan Schedule is received within 30 calendar days of contract award.

Monthly PM Work/Plan Schedule is received five days before the following month.

Changes to the Annual and Monthly work

Item

Title Performance Objective

Related Information Performance Standard

PM work schedules in writing to the PAR, COR, and NAVFAC VTE Inspector for approval, as per Section F.

The Contractor shall notify the facility occupants, PAR, and COR prior to any type of work on VTEs.

The Contractor shall provide, document, and maintain log of actual maintenance work and tasks performed on each piece of VTE identified in J-1502000-04. Logbooks shall be located in respective machine rooms of each VTE and protected from dirt, water, debris and environmental factors. The Contractor shall be responsible for maintaining the integrity and information documented in VTE logs.

As specified in NAVFAC MO-118, Section 1.4.4 - Maintenance Records, the Contractor logs shall indicate tasks performed to ensure a maintenance program designed for long life and proper and safe operation of all equipment. The log should also contain a readable, sequential list of all problems encountered. This should include the exact symptoms and corrective actions taken. The Contractor’s shall ensure that all entries made by the service mechanic are legible, coherent and detailed enough so the exact problems encountered and the corrective measures taken are used to build a job service history file.

The Preventative Maintenance Criteria shall be broken down into four general areas:

1) Housekeeping

2) Lubrication

3) Renewal or repair of worn or defective components

4) Adjustments

These areas sometimes overlap, but shall be sufficiently independent to allow separate evaluation, as per NAVFAC MO-118, Section 1.4.3 schedules are submitted to the Government.

The PAR, COR, and facility occupants are notified prior to any VTE work being performed.

Logbooks are in the respective VTE machine rooms and are up to date.

Item

Title Performance Objective

PM service work shall encompass testing, lubricating, adjusting, housekeeping, replacement, observed operation, verification of proper operation and documentation of PM work performed on VTE.

3.3 Inspection, Testing, and Certification Program

The Contractor shall provide assistance to the NAVFAC VTE Inspector in all inspection, testing, and certification services to ensure equipment and systems are safe, fully functional, and operational.

The Contractor shall assist the NAVFAC VTE Inspector in all periodic (6 month), annual, and 5-year inspections, testing, and certifications.

ASME A17.1 is required for all CAT 5 Inspection, Testing, and Certification of VTE.

The Contractor shall coordinate all inspection, testing, and certification work with the NAVFAC VTE Inspector and PAR. The Contractor shall submit a monthly inspection, testing, and certification schedule to the NAVFAC VTE Inspector and PAR by the first of each month for review and approval.

The Contractor shall notify the facility occupants, PAR, and COR prior to any type of work on VTEs.

The Contractor is fully responsible for and shall perform any repairs, including replacement of equipment & components identified during scheduled inspections, testing, and certifications up to a total of $500 per occurrence in direct material and labor costs under the recurring work portion of this contract. Repair work identified and performed during scheduled inspections, testing, and certifications within the $500 limit of liability is not considered service order work and a service order ELIN will NOT be issued.

Notification to the Government of repair work identified during inspection, testing, and certification exceeding the $500 limit of liability shall be submitted to the PAR, COR, and CS within 2 hours of identification, as specified in Section

All VTE inspections, testing, and certifications are up to date.

Testing, inspection, and certification services performed in accordance with applicable references.

The Contractor has submitted a monthly inspection, testing, and certification schedule.

The PAR, COR, and facility occupants are notified prior to any VTE work being performed.

The Contractor has performed repairs identified during scheduled inspections, testing, and certifications and notified the Government of repair work exceeding the $500 limit of liability.

Item

Title Performance Objective

Related Information Performance Standard

C 0200000 Management and Administration, Spec Item 2.14.2.

Upon Government notification that the repairs and/or replacement costs identified during inspections, testing, and certifications will exceed the $500 limit of liability, the Contractor shall provide the Government with an itemized and detailed description of direct labor hours, materials, and construction equipment currently expended for the required repairs.

Additionally, the Contractor shall provide a detailed and itemized estimate of direct labor hours, materials, and construction equipment required to complete the remaining work in accordance with Spec Item

2.15.2.2 Non-Recurring Work

Preparation of Proposal.

The Government may issue a service order or task order in accordance with the non-recurring work portion of this contract for the remaining balance of repairs exceeding the $500 limit of liability.

3.3.1 Vertical

Transportation Equipment

(VTE)

Inspection, Testing, and Certification

The Contractor shall prepare, inspect, test, and operate VTE to support Government certification.

The Contractor shall perform all inspections and tests for certification in accordance with guidelines specified in NAVFAC MO-118 and shall be witnessed by the certified NAVFAC Vertical Transportation Equipment Inspector. When the inspector is satisfied that the VTE is in conformance with the requirements of NAVFAC MO-118 and applicable code, the inspector shall certify the unit and inspection certificate shall be attached or posted.

When no written guides for inspection of a specific type of VTE are available, the Contractor’s maintenance personnel should receive guidance from the local certified Vertical Transportation Equipment Inspector or appropriate geographical Engineering Field Division (EFD).

VTE inspection, testing, and certification is completed by due date.

Notification of repair work necessary to maintain certification is reported to the Government immediately.

Inspection, testing, and certification of VTE performed and completed in accordance with the

NAVFAC VTE

Inspector requirements and inspection, testing, Item

Title Performance Objective

Related Information Performance Standard

When possible, inspections and tests shall be based on the equipment manufacturer's recommendations.

The Contractor shall immediately notify the PAR, COR and CS of deficiencies identified during inspection and testing which directly affect operating safety of VTE, and the certificate shall be withheld until corrective action is taken. VTE operating safety deficiencies of this nature include, but are not limited to, deficiencies of the car and counterweight safeties, governor, limit switches, emergency switches or contacts, slack cable switch, door locks or other safety devices, hoists or governor ropes and fastenings, and brakes and supporting structures for machinery or equipment. The certificate shall be reinstated only after re-inspection and testing indicates that corrections have been made in accordance with the inspection and testing requirement.

Vertical transportation equipment operating without an inspection certificate shall be reported to the PAR, COR, and VTE Inspector as soon as possible.

VTE Inspection, Testing, and Certification program shall encompass Periodic (6-month), Annual, and 5-year certification frequencies for each VTE as identified in J-1502000-05 & J-1502000-06.

The Contractor shall coordinate, schedule, and provide re-certification support to the NAVFAC VTE Inspector according to the latest certification dates listed in J-1502000- 05 & J-1502000-06.

The Contractor shall provide a Monthly Inspection, Testing, and Certification Work Schedule by the first of each month for approval to the PAR and NAVFAC VTE Inspector with the time and date(s) the and certification schedule.

VTE prepared for inspection and certification in accordance with

NAVFAC MO-

118.

VTE equipment operating without an inspection certification is reported to the Government.

The Contractor has submitted a monthly inspection, testing, and certification schedule by the first of each month.

COR and PAR are notified of any repair work performed during scheduled inspections, testing, and certifications.

Item

Title Performance Objective

Related Information Performance Standard

Contractor is requesting to test, inspect, and certify any VTE per Section F.

The Contractor shall notify the COR and PAR via email of any repair work performed to VTE during scheduled inspections, testing, and certifications.

Item

Title Performance Objective

Related Information Performance Standard

4 Non-Recurring Work

The Contractor shall perform orders in a timely manner to accomplish Non- Recurring work identified within the boundary of the installation to ensure requirements are responded to and completed in accordance with specified standards.

Performance standards for Non- Recurring Work will be the same as those in Spec Item 3 where applicable.

Each work order will specify the exact locations, types of work to be accomplished, and the subject matter expert proposed period of performance.

The Contractor shall receive Non- Recurring work requests, provide proposals and execute Task Orders in accordance with Section C 0200000 Management and Administration, Spec Items:

- 2.6.3 Work Reception

- 2.15 Non Recurring Work

- 2.15.2 Unit Priced Labor (UPL) Work (Negotiated)

- 2.15.2.1 Unit Priced Labor Hour

- 2.15.2.2 Non-Recurring Work Preparation of Proposals

- 2.15.2.2.1 Labor Requirements

- 2.15.2.2.2 Direct Material and Construction Equipment Requirements.

- 2.15.2.3 Issuance of Final Task Order

The Contractor shall prepare and furnish a Statement of Work (SOW), and a detailed cost estimate using the 4330 form or accepted industry time standards estimating sources in accordance with Section C 0200000 Management and Administration, Spec Item 2.15.2.2, identifying:

1) A complete list of all tasks necessary to perform the required scope of work.

2) The number of direct labor hours to perform each listed task.

3) A complete list of direct materials and equipment necessary to perform the required scope of work.

4) The projected quantity and costs of direct materials and construction equipment to perform the required scope of work.

The Contractor’s performance is measured from issue date of order to Government acceptance of completed work. The KO or CS will issue the Period of Performance on each task order.

The Contractor has complied with all applicable performance standards in Spec Item 3.

The Contractor receives Task Order work requests and prepares estimates including SOW and submits proposals as specified.

Estimates provided utilize Form 4330 that includes detailed and itemized labor, material, equipment, and detailed SOW as specified.

Completed all Non- Recurring work within the specified period of performance.

Proposals will be reviewed by the Government; proposals deficient in aforementioned requirements will be returned to the Contractor for noncompliance.

The Contractor shall adhere to Unified Facilities Criteria (UFC) requirements and specifications for the type of service being performed.

The…