Section F.pdf

15M10523RA4700028

Federal Judicial Circuit

2nd, 6th, 7th, 9th, 10th, 11th and 12th

F-1

PART I – SCHEDULE

SECTION F - DELIVERIES OR PERFORMANCE

F.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov

NUMBER TITLE DATE

52.242-15 Stop-Work Order Aug 1989

F.2 DELIVERABLES

(a) As required in the SOW, the Contractor must prepare, maintain, and furnish various reports and data during the performance of this contract. The following deliverables (reports and data) are considered mandatory and must be submitted by the Contractor, as indicated in the chart below.

Legend of abbreviations:

AOUSC Administrative Office of the U. S. Courts AQB Applications and Qualifications Branch CO Contracting Officer COR Contracting Officer’s Representative OCS Office of Court Security OFM Office of Financial Management MAR Monthly Activity Report TCB Training and Compliance Branch

F-2

Title of Mandatory Reports, Forms, and Data

Refer To:

Submit To:

Due Date: Requirement:

1. CSO C.4 OCS – 1) Draft with technical proposal Written oversight Qualifications AQB (Factor 1) and quality control SOP 2) Final within 30 calendar days SOP describing of contract period of multi-faceted and performance start date and as systematic selection requested process that independently filters potential applicants.

2. CSO Initial C.6 OCS – Within 21 calendar days after Submit with each Package C.6.3 AQB CSO position has been vacated CSO Application or authorized by the Government Package.

Must be documented on the MAR.

2a Form CSO-001 C.6.3 OCS – 1) Within three (3) calendar days Submit this form for Court Security C.7.3 AQB of vacancy occurrence various contract Officer Staffing C.7.4 2) With the CSO Applicant staffing actions.

Notification C.9.4.3 Package within 21 calendar days

C.10.1.6 after CSO position has been

C.10.2.6 vacated or authorized by the

J.2(A) Government

3) Within five (5) calendar days of transfer request

4) Within three (3) calendar days if CSO is unable to perform

2b Form CSO-004 C.6.3 OCS – Within 21 calendar days after Submit with each Acknowledgement J.2(B) AQB CSO position has been vacated CSO Application of Conditions of or authorized by the Government Package CSO Eligibility

2c Form CSO-005 C.5.2 OCS – “” “” Preliminary C.6.3 AQB

Background J.2(C)

Check Form

2d Form CSO-007 C.6.3 OCS – “” “” Certificate of J.2(E) AQB

Compliance: The

Lautenberg Amendment

2e Form CSO-229 C.6.3 OCS – 1) With the CSO Applicant Submit this form for Certificate of C.9 AQB Package within 21 calendar days various contract Medical J.2(H) after the CSO position has been staffing actions Examination for vacated or authorized by the

Court Security Government

Officers 2) With Biennial Medical

Package (see below)

F-3

Reports, Forms, and Data

Refer To:

Submit To:

Due Date: Requirement:

2f Form DOJ-555 Disclosure and Authorization Pertaining to Consumer Reports Pursuant to the Fair Credit Reporting Act

C.6.3 J.2(L)

OCS –

AQB

Within 21 calendar days after CSO position has been vacated or authorized by the Government

Submit with each CSO Application Package

2g OF-306 C.6.3 OCS – “” “” Declaration for J.2(M) AQB

Federal

Employment

2h Form FD-258 C.6.2 OCS – 1) “” “” Applicant C.6.3 AQB 2) Mailed for arrival within two

Fingerprint Form J.2(J) weeks of applicant package submission

2i Form DD-214 C.4.1 OCS – Within 21 calendar days after “” Certificate of C.6.3 AQB CSO position has been vacated

Release or or authorized by the Government

Discharge from Active Duty

2j Photocopy of the C.4.1 OCS – “” “” Applicant’s C.6.3 AQB

Official Law

Enforcement Training

2k SF-85P, C.6.3 OCS – “” “” Questionnaire for J.2(N) AQB

Public Trust

Positions, Supplement, Additional

Questions for

Moderate Risk

Positions – Branching

3. Contract Manager C.4.2.3 OCS – 1) Prior to start of contract Submit with each (CM) and C.6 AQB performance, upon request CM and IS Intermediate C.6.4 2) For substitution or diversion Application Package.

Supervisor (IS) H.11 of existing CM or IS, applicants During the first 90 Package require written consent determination from CO. After days of performance, no change unless

CO approval, Application made necessary by Package is submitted within 30 illness, death, or calendar days after CM or IS position has been vacated or termination.

F-4

Reports, Forms, and Data

Refer To:

Submit To:

Due Date: Requirement:

3a Form CSO-001 C.4.2.3 OCS – 1) Prior to start of contract Submit with each Court Security C.6.4 AQB performance, upon request CM and IS Officer Staffing

Notification H.11 J.2(A)

2) Within three (3) calendar days of knowledge of the necessitation for a substitution (concurrent with notice

Application Package to CO)

3) With the CM or an IS Application Package, upon CO approval of the applicant, within 30 calendar days after CM or DS position has been vacated or authorized by the Government.

3b Form DOJ-555 C.6.4 OCS – 1) Prior to start of contract “” Disclosure and J.2(L) AQB performance, upon request

Authorization 2) With the CM or IS

Pertaining to Application Package, upon CO

Consumer approval of the applicant, within

Reports Pursuant 30 calendar days after CM or IS to the Fair Credit position has been vacated or Reporting Act authorized by the Government.

3c OF-306 C.6.4 OCS – “” “” Declaration for J.2(M) AQB

Federal Employment

3d Form FD-258 C.6.2 OCS – 1) “” “” Applicant C.6.4 AQB 2) “”

Fingerprint Form J.2(J) 3) Mailed for arrival within two weeks of applicant package submission

3e Form DD-214 C.4.1 OCS – 1) “” “” Certificate of C.6.4 AQB 2) “”

Release or

Discharge from Active Duty

3f Copy of Current C.4.2.3 OCS – “” “” Resume C.6.4 AQB H.11

3g Copy of College C.4.2.3 OCS – 1) “” Submit with each Transcripts C.6.4 AQB 2) With the CM Application CM Application H.11 Package, upon CO approval of Package.

the applicant, within 30 calendar days after CM position has been vacated or authorized by the Government.

F-5

Reports, Forms, and Data

Refer To:

Submit To:

Due Date: Requirement:

3h SF-85P, Questionnaire for Public Trust Positions, Supplement, Additional Questions for Moderate Risk Positions – Branching

C.6.4 J.2(N)

OCS –

AQB

4. Biennial Medical Package

C.9 OCS –

AQB

Within 60 days of exam date and no later than 30 months from initial applicant exam. Exams should be performed within the CSO’s birth month. Even birth years - exam during even contract performance years. Odd birth years – exam during odd contract performance years.

Submit with each Biennial Medical Package.

Submit out of cycle as required based on new medical diagnosis or when concerns over medical or physical condition arise.

4a Form CSO-229 Certificate of Medical Examination for Court Security Officers

C.6 C.9 J.2(H)

OCS –

AQB

1) “”

2) As required for significant medical conditions, email to cso.medical.mailbox@usdoj.gov for priority review

Should include all supporting medical information.

Exam date documented on

MAR.

4b Form CSO-012 Request to Reevaluate Court Security Officer’s Medical Qualification

C.9 J.2(K)

OCS –

AQB

As required, within 14 days of exam wherein the individual was determined fit for full and unrestricted duty by the physician

Submit when a CSO desires to return to contract performance after an extensive or medical absence

5. Medical Administration

C.9.2

5a Physician Qualifications Records

C.9.2 Upon Request

1) Initial - Prior to the physician administering medical examinations.

2) Annual - Written certification of physician’s continued license by the State Board of Medical Examiners.

Records are to be centrally maintained at the Contractor’s Headquarters Office during life of contract or as directed by the Government

6. Authorization to Perform

C.11

F-6

Reports, Forms, and Data

Refer To:

Submit To:

Due Date: Requirement:

6a Form CSO-006 Certification of Court Security Officer Performance Standards

C.11 C.14 J.2(D)

Upon Request

1) Within 45 calendar days after contract period of performance start date

2) Within five (5) calendar days after receiving written qualification approval on applicant

Records are to be centrally maintained at the Contractor’s Headquarters Office during life of contract or as directed by the Government

6b Form CSO-008- I In-District (Phase I) Orientation Certification

C.11 C.12.3 J.2(F)

Upon Request

Within seven (7) calendar days of completing Phase I Orientation

Must be documented on the MAR

6c Form CSO-008- II CSO (Phase II) Orientation Certification

C.11 C.12 J.2(P)

Upon Request

Within seven (7) calendar days of completing Phase II Orientation

Must be documented on the MAR

6d Form CSO-009 Notification of Official Performance Date

C.11 J.2(G)

OCS –

AQB

Within three (3) calendar days of an approved individual being directed by the Contractor to perform in an official capacity

6e Form CSO-014 Court Security Officer Weapons Qualification Record

C.11 C.12 C.19.9 J.2(I) J.4(A) J.7(A)

Upon Request

1) Within seven (7) calendar days of an approved individual being directed by the Contractor to perform in an official capacity

2) Annually (see Training and Weapons Qualification below)

6f Notice Regarding Blood Borne/ Air Borne Pathogens Exposure

C.11 H.13

Upon Request

Within seven (7) calendar days of an approved individual being directed by the Contractor to perform in an official capacity

Records are to be centrally maintained at the Contractor’s Headquarters Office during life of contract or as directed by the Government

7. Training and Weapons Qualification Records

C.12

F-7

7a Form CSO-014 Court Security Officer Weapons Qualification Record

C.11 C.12.1 C.13 C.19.9 J.2(I) J.4(A) J.7(A)

Upon Request

1) Initial- within seven (7) calendar days after the Contractor directs the approved applicant to perform in an official capacity

2) Annual

3) Accidental discharge- based on PSV investigation result, prior to resuming duties

Records are to be centrally maintained at the Contractor’s Headquarters Office during life of contract or as directed by the Government.

Must be documented on the MAR

Title of Mandatory Reports, Forms, and Data

Refer To:

Submit To:

Due Date: Requirement:

7b Oleoresin Capsicum Spray Qualification Record

C.12.2 C.13 C.19.8 J.4(B)

Upon Request

1) Initial training and certification prior to carrying or using OC Spray

2) Annual training and certification on or about the same time period each year

Records are to be centrally maintained at the Contractor’s Headquarters Office during life of contract or as directed by the Government.

7c Phase I C.12.3 Upon 1) Academic portion (50 Eight (8) hours of Orientation C.13 Request Question Test 70% to pass) introductory J.7(B) passed within 14 calendar days academic instruction J.7(D) after the Contractor directs the and 32 hours of OJT.

approved applicant to perform in Records are to be an official capacity. centrally maintained

2) OJT started within 14 at the Contractor’s calendar days after the Headquarters Office Contractor directs the approved during life of applicant to perform in an contract or as official capacity (Practical directed by the Proficiency Demonstration Government.

documented as pass/fail) Must be documented

3) CSO Form 008- I (see above) on the MAR

7d Phase II C.12.4 Upon 1) 90 days after completion of 40 hours of Orientation C.13 Request Phase I training contractor provided

2) Academic portion (100 instruction and 40 Question Test;70% to pass) hours of OJT.

3) Government Certification and Records are to be Practical Proficiency centrally maintained Demonstration documented as at the Contractor’s pass/fail upon completing Phase Headquarters Office II Orientation during life of

4) CSO Form 008- II (see contract or as above) directed by the

Government.

Must be documented on the MAR.

F-8

7e Annual Training C.12.5 Upon 1) Administer in accordance 16 hours of training.

C.13 Request with the OCS approved training Records are to be J.7(C) plan centrally maintained J.7(D) 2) 50 Question Test requiring at the Contractor’s 70% to pass and Practical Headquarters Office Proficiency Demonstration during life of documented as pass/fail upon contract or as completion of Annual training directed by the

3) Certification upon completing Government.

Annual Training Must be documented on the MAR

Title of Refer Submit Due Date: Requirement:

Mandatory To: To:

Reports, Forms, and Data

7f Additional C.12.6 Upon As required Unanticipated or Training C.13 Request special training

7g Remedial C.12.7 Upon As required, to include an For CSOs that fails Training C.13 Request evaluation by written exam or any test, evaluation, practical proficiency or proves deficient in demonstration. the execution of duties

8. Training Administration

C.13

8a Training Plans C.13 OCS - 1) Draft training plan with No training shall J.7(A) TCB technical proposal (Factor 2) commence until the J.7(B) 2) Instructor Qualifications, Training Plan has J.7(C) Weapons Qualification, and been approved in J.7(F) Phase I within 30 calendar days writing by the CO or of contract period of the OCS performance start date

3) Phase II , Annual , and others as required, within 60 calendar days of contract period of performance start date

4) In option periods

Instructor Qualifications, Weapons and Phase I submit immediately upon start of option if there are changes/updates

5) In option periods Phase II, Annual, and others submit within 30 calendar days of beginning of option period if there are changes/updates

6) Corrections to any training plans within 30 calendar days of receipt of Government comment

F-9

8b Firearm Range Agreements

C.12.1.5 C.12.1.6 C.13.1.1

OCS -

TCB

1) Within 30 calendar days after contract period of performance start date

2) Include range listing in Training Plan Submission(s) (see above)

3) Within 30 calendar days for changes/updates

Records are to be centrally maintained at the Contractor’s Headquarters Office during life of contract or as directed by the Government

F-10

Reports, Forms, and Data

Refer To:

Submit To:

Due Date: Requirement:

8c Advance Events Schedule

C.13.3 COR One (1) week in advance of the subsequent month’s scheduled events

Contractor shall notify the COR of any changes to previously scheduled training or qualifications asap but prior to actual training

8d Training Instructors and Weapons Qualification Instructors Certifications

C.13.1.1 C.13.6.2 H.11 J.7(A) J.7(F)

OCS –

TCB;

CO

1) Within 30 calendar days after contract period of performance start date

2) Include instructor listing in Training Plan Submission(s) (see above)

3) Submit proposed candidates to OCS TCB and CO, must be approved prior to performing training and weapons qualification

Records are to be centrally maintained at the Contractor’s Headquarters Office during life of contract or as directed by the Government

9. CSO Performance Standard Investigations

(PSI)

C.14 COR Immediately The Contractor shall report any/all performance standard violations to the COR immediately

9a Initial PSI Investigation

H.10 CO Within 14 calendar days from date of Request for Investigation

Submit this investigation and all supporting documents and recommended disciplinary action

9b PSI Re- Consideration/ Re-Investigation

H.10 CO Within seven (7) calendar days from date of request to re-consider/ re-investigate

10. Alternate Locations

C.17 C.25.3

10a Form CSO-010

Officer Travel Authorization

C.17 G.7(d) J.3(C)

COR

Prior to commencement of authorized travel

Submit this form, including any supporting documents, for CSO travel

F-11

10b Form CSO-011

Officer Travel Expense Reimbursement Voucher

C.17 G.7(d) J.3(D)

COR As Required Submit this form, including any supporting documents, for travel and transportation reimbursement

Title of Mandatory Reports, Forms, and Data

Refer To:

Submit To:

Due Date: Requirement:

11. Appearance and Uniform Standards

C.18

11a CSO Uniforms C.18 C.19 C.20

COR 1) When directed by the Contractor to perform in an official capacity

2) During Annual Replacement Period

As initially required, and Annually.

11b CSO Uniform Inventory

C.18.3.3 C.18.4.3 C.19.3

CO 1) Within 90 calendar days of contract period of performance start date

2) Annually within 30 days of the end of each contract period

Records are to be centrally maintained at the Contractor’s Headquarters Office during life of contract or as directed by the Government

11c Uniform Status Reporting

C.18 C.19 C.24 J.3(I)

COR 10th calendar day of each month, MAR Report

Must be documented on the MAR.

12. Government Furnished Property

C.19 For the safety and protection of human life and court facilities, e.g., weapons, ammunition, body armor, uniform

12a Property Control System

C.19.2 COR,

CO

1) Within 90 calendar days of contract period of performance start date

2) Annually within 30 days of the end of each contract period

Government approved written plan designed to control, protect, preserve and maintain all GFP

12b Equipment Inventory (Property) Report

C.19.2 COR,

CO

1) Within 90 calendar days of contract period of performance start date

2) Annually within 30 days of the end of each contract period

Records are to be centrally maintained at the Contractor’s Headquarters Office during life of contract or as directed by the

13 Reports C.24

F-12

Reports, Forms, and Data

Refer To:

Submit To:

Due Date: Requirement:

13a Daily Time and Attendance System

C.24.1 COR Contract Performance Start Date An official time and attendance system shall have electronic capability for automated recording and storing CSOs in and out time, using Contractor equipment, software, and internet access.

System shall be integrated with payroll, human resource requirements, and scheduling.

13b Daily Activity Log

C.22.4 C.24.2

COR Daily At each post, maintained on continuous basis and capture all CSO post-related activities

13c Form CSO-003 Court Facility Incident Report

C.3 C.15.3 C.22.4 C.24.3 J.3(B)

COR 1) If CSO exercises the authority to detain an individual or confiscates any weapons, explosives, or other dangerous lethal items turn over person/items immediately, write CSO-003 as soon as possible and no later than within 24 hours of occurrence

2) As soon as practicable in the event of an emergency

3) Within 24 hours of any other occurrence

Whenever a CSO is involved or observes a suspicious or security-related incident at a court facility

13d Form CSO-017 Screening Equipment Verification Log

C.3 C.24.4 J.3(E)

COR 1) Daily

2) If CSO testing finds the machine is not in good working order, provide the status immediately

Confirms testing, condition, and status of screening equipment.

Maintained on a daily basis and retained at each post on-site for a minimum of one year.

F-13

Title of Refer Submit Due Date: Requirement:

Mandatory To: To:

Reports, Forms, and Data

13e Emergency C.3 COR 10th calendar day of each month Confirms testing, Systems Report C.24.5 condition, and status of duress alarms, control panels, battery-operated emergency lighting as required by this contract

13f Monthly Activity C.18.3.3 COR, 10th calendar day of each month An official record is Report (MAR) C.24.6 AOUSC, to be centrally J.3(I) OCS - maintained at the JFSB Contractor’s Headquarters Office during life of contract or as directed by the Government

13g Form CSO-002 C.24.7 COR 10th calendar day of each month Designed to collect Court Facility J.3(A) information on Monthly incidents that are Statistical threatening or appear Summary Report to threaten the safety and security of the Judiciary

13h Security C.24.8 Upon As required Plan for Contingency Plan request unanticipated or special events that impact the security of the judiciary.

13i Court Security C.17.3 COR 1) Prior to usage of overtime, or Authorization from Officer C.23.1 next business day COR regarding CSO Overtime J.3(F) Overtime Request

14. Quality Assurance C.25

14a Court Security C.13 CO 1) Draft with technical proposal Records are to be Officer (CSO) C.24.1.4 (Factor 3) centrally maintained Quality Control C.25.1 2) 30 calendar days after at the Contractor’s Plan (QCP) contract period of performance Headquarters Office start date during life of contract or as directed by the Government

14b Corporate Quality C.13 CO 1) Draft with technical proposal (Factor 3)

2) 30 calendar days after contract period of performance start date

Control Plan C.24

(QCP) C.25.2

F-14

Reports, Forms, and Data

Refer To:

Submit To:

Due Date: Requirement:

14c QCP Inspections C.25 CO Quarterly and on request “”

14d Inspection Deficiency

C.25.1.2 COR -

CO

1) Immediately to the COR

2) Within 10 calendar days of the incident to COR and CO with corrective action

15. Phase Out C.26 CO Within 90 calendar days of Records are to be Transition Plan contract period of performance centrally maintained start date at the Contractor’s Headquarters Office during life of contract or as directed by the

(b) The Contractor must adhere to all reporting requirements. Unless stated otherwise, the Contractor cannot deviate from nor substitute any data or forms required by this contract. All deliverables are subject to the review and approval by the Government. If any information reported is found to be incomplete or inaccurate, the Government will deem the deliverable unacceptable and return the deliverable to the Contractor for correction. The Contractor must make all necessary corrections and/or revisions, as deemed necessary by the Government and in accordance with the due date. The Contractor is required to submit all deliverables due to Contracting Officer via the Justice Enterprise File Sharing network (JEFS). All PDF fillable forms for this contract should be submitted to the appropriate POC in the original digital format, to the maximum extent practicable.

(c) Contractor’s Employee Actual Pay and Benefits Data: At the request of the CO, the Contractor shall submit the names of all current employees that are performing on this contract, their status (full-time or part-time), anniversary date, and their appointed site address. The data should be compiled to reflect the personnel assigned to each District. The Contractor waives any objection to the USMS’ use of such data, including disclosure to offerors during any future solicitation process.

(d) Additionally the Contractor shall provide contractual documentation as required to include as a minimum:

F-15

Reports, Forms, and Data

Refer To: Sub mit To:

Due Date: Requirement: Title of Mandatory Reports, Forms, and Data

(d)(i) Collective Bargaining Agreements

G.6 CO Prior to the period of performance start date of the option

For SCA and FLSA labor categories that perform the work of the contract.

(d)(ii) Price Adjustment

G.6 CO Within 30 calendar days of the effective date of the wage change

Use a Government provided format when calculating and submitting.

(d)(iii) Invoices G.7 I.3

USMS

COR 10th calendar day of each month

One (1) invoice per CLIN per month for each District

(d)(iv) Individual and/or Summary Subcontracting Report

H.1 CO Semi-annually, 30 days after close of reporting periods (Six month period closes March 31st , 12 month period closes Oct. 30th), and 30 days after contract completion

Required initially under Section L.8 of the solicitation to establish and approve a Subcontracting Plan. Per FAR clause 52.219-9(l) submit through Electronic Subcontracting Reporting System (eSRS).

(d)(v) Evidence of Insurance Coverage

H.3 CO 1) Initial: Within 14 calendar days prior to the start of the period of performance

2) Renewal: No less than two (2) calendar days prior to expiration of current policy.

Insurance coverage(s) providing workman’s compensation and employee’s liability insurance, general public liability insurance, and automotive liability insurance.

(d)(vi) Special Standards of Responsibility Annual Review

H.5 CO 1) Annual certified financial statements no later than March 31st of the contract period preceding a potential option period.

2) Updated financial information upon request

Required initially under Section L.7 of the solicitation to establish responsiveness. Mark delivery package appropriately

(d)(vii) Licenses H.6 CO Within 14 calendar days after request by the CO

Any required licenses and permits applicable to the lawful provision of guard services within the locations

F-16

F.3 FEDERAL HOLIDAYS

The following is a list of Federal Holidays observed by the Government:

New Year’s Day (January 1) Martin Luther King’s Birthday (3rd Monday in January) President’s Day (3rd Monday in February) Memorial Day (Last Monday in May) Juneteenth National Independence Day (June 19) Independence Day (July 4) Labor Day (1st Monday in Sept) Columbus Day (2nd Monday in October) Veterans Day (November 11) Thanksgiving (4th Thursday in November) Christmas (December 25)