INL_Aviation_Program_Support_Office_Section_2c-2f_Industy_Input.xml

<PCS assessment="INL Aviation Program Support Office Section 2c-2f" imsVersion=""> <ActionPlan /> <GroundRules /> <Assumptions>{\rtf1\ansi\ansicpg1252\deff0\deflang1033{\fonttbl{\f0\fnil\fcharset0 Microsoft Sans Serif;}} \viewkind4\uc1\pard\f0\fs20\par </Assumptions> <Requirement key="1"> <Name>Conduct PSO Program Management Review (PMRs) with INL/A COR at close of each trimester. </Name> <ActionPlan /> </Requirement> <Requirement key="2"> <Name>Assist INL/A leadership and assigned project teams in planning, scheduling, coordinating and facilitating meetings as required, attaining the requisite level of integration and communication between associate contractors. Attend scheduled meetings with INL/A</Name> <ActionPlan /> </Requirement> <Requirement key="3"> <Name>Maintain contract schedules, visible to, and monitored by INL/A at Integrated Master Schedule (IMS). </Name> <ActionPlan /> <Risk key="3A" owner1="" owner2="y" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="2"> <Name>Information from associate contractors is not accurate</Name> <Description>The CFSP and aircraft production/retrofit contracts are critical in support of the INL mission. Delivery Schedule delays have a direct impact upon the performance of the INL/A mission. Or PSO asking associate contracts to do work out of scope. QASP should mitagate risk, If award term/award fee then risk should be mitagted - DEBATABLE...</Description> <Annotations>{\rtf1\ansi\ansicpg1252\deff0\deflang1033{\fonttbl{\f0\fnil\fcharset0 Microsoft Sans Serif;}} \viewkind4\uc1\pard\f0\fs24\par </Annotations> <ActionPlan /> <Consequence type="Performance" level="3"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="4"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> <Risk key="3B" owner1="Y" owner2="Y" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="1"> <Name>IMS data is corrupted/lost</Name> <Description /> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="3"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="3"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> <Risk key="3C" owner1="Y" owner2="Y" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="1"> <Name>Network is not available</Name> <Description /> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="2"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="2"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> </Requirement> <Requirement key="4"> <Name>Assist INL/A in the identification, collection and reporting of required data management documentation in order to achieve program compliance. </Name> <ActionPlan /> <Requirement key="4.1"> <Name>Routine Reporting. Perform data capture, validation, and analysis for assigned PSO projects, on a routine, recurring basis, in accordance with the approved Data Collection Methodology defined above.</Name> <ActionPlan /> </Requirement> <Requirement key="4.2"> <Name>Coordinate ad hoc data requests with the INL/A and other support contractors and teammates to collect, validate, compile, and analyze data. Once data is compiled, validated, and formatted, log and store the official submission to create an audit trail.</Name> <ActionPlan /> </Requirement> <Requirement key="4.3"> <Name>Project Document Repository: Maintain a repository for all official program documentation, allowing audit trails and easy, logical retrieval, on demand.</Name> <ActionPlan /> </Requirement> </Requirement> <Requirement key="5"> <Name>Identify, document and analyze all INL/A business processes and procedures. </Name> <ActionPlan /> <Requirement key="5.1"> <Name>Study, analyze, design, implement and follow-up all continuous improvement initiatives.</Name> <ActionPlan /> </Requirement> </Requirement> <Requirement key="6"> <Name>Provide direct support to INL/A Senior Aviation Management Officer (SAMO) in the planning, design, and organization of documents, briefings and other communications media. </Name> <ActionPlan /> </Requirement> <Requirement key="7"> <Name>PROGRAM COMMUNICATIONS</Name> <ActionPlan /> <Requirement key="7.1"> <Name>Establish and implement a program-wide communications plan. Collaborate with INL/A and utilize existing communication strategies, plans, and missions to document a comprehensive Integrated Communications Program Plan. The Communications Program Plan includes</Name> <ActionPlan /> </Requirement> <Requirement key="7.2"> <Name> Utilize, maintain, and improve upon the program-wide communications plan.</Name> <ActionPlan /> </Requirement> <Requirement key="7.3"> <Name>Coordinate and develop Information Request Responses to include presentations, talking points, web content, Congressional Responses, and other written materials to respond to information requests. </Name> <ActionPlan /> </Requirement> </Requirement> <Requirement key="8"> <Name>QUALITY ASSURANCE</Name> <ActionPlan /> <Requirement key="8.1"> <Name>Develop and provide a quality assurance plan to monitor and document compliance with all contract requirements, program-wide. The contractor quality management meets or exceeds customer expectations as identified in the performance measures of the contract. </Name> <ActionPlan /> </Requirement> <Requirement key="8.2"> <Name>Perform inspections and provide inputs to USG quality assurance management information system. </Name> <ActionPlan /> <Risk key="8.2A" owner1="Yes" owner2="Yes" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="2"> <Name>Inability to have full access or monitor associate contractor QA information for inspection</Name> <Description>Not having Legal privaity to information for PSO to access from other associate contracts.</Description> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="3"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="3"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> <Risk key="8.2B" owner1="Yes" owner2="Yes" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="2"> <Name>Non-compliance with QA plan; delinquent or incorrect audits </Name> <Description /> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="4"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="4"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> </Requirement> <Requirement key="8.3"> <Name>Implement and maintain the Quality Management System (QMS) software solution.</Name> <ActionPlan /> <Risk key="8.3A" owner1="Yes" owner2="Yes" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="1"> <Name>Data lost or corrupted </Name> <Description /> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="4"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="4"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> <Risk key="8.3B" owner1="" owner2="" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="0"> <Name>Need to know what current QMS to integrate proposed QMS during transtition</Name> <Description /> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> </Requirement> </Requirement> <Requirement key="9"> <Name>Implement a comprehensive safety program that complies with acceptable industry and Government practices [Public Law 91-596 (OSHA Act), Executive Order 12-196]. 2. Implement provisions of the ICAO and FAA developed Safety Management System (SMS). 3. Contin</Name> <ActionPlan /> <Risk key="9A" owner1="Yes" owner2="Yes" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="2"> <Name>Lack of perceived legitimate authority</Name> <Description>Synomous with Risk B</Description> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="5"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="5"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> <Risk key="9B" owner1="Yes" owner2="Yes" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="2"> <Name>Non-compliance with Safety Management System (SMS)</Name> <Description>What are the feedback mechicanisms to how the SMS system are to be administrated? Horizontal.</Description> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="5"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="5"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> <Risk key="9C" owner1="Yes" owner2="Yes" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="3"> <Name>Redundant personnel equipment and systems</Name> <Description /> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="2"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="2"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> </Requirement> <Requirement key="10"> <Name>HAZMAT/Environmental Compliance Develop, implement and oversee a HAZMAT/Environmental program. Comply with 40 CFR 261, 262, 29 CFR 1910.120, 1200 and HAZWOPR.</Name> <ActionPlan /> </Requirement> <Requirement key="11"> <Name>PROPERTY ADMINISTRATION</Name> <ActionPlan /> <Requirement key="11.1"> <Name>Regularly audit the Property Administration procedures and records, program-wide, to verify for INL/A the accountability and reporting of all property is in accordance with FAR 45.5, 45.6, and FAR 52.245.

</Name> <ActionPlan /> </Requirement> <Requirement key="11.2"> <Name>Contractor is responsible for the maintenance and care of any GFF selected.</Name> <ActionPlan /> </Requirement> </Requirement> <Requirement key="12"> <Name>Value Engineering</Name> <ActionPlan /> </Requirement> <Requirement key="13"> <Name>Document security training in personnel training records or personal history file. Document Security clearances in personal history files. Reference Job Qualifications Table 3-2 (Appendix 1) for security clearance requirements. </Name> <ActionPlan /> </Requirement> <Requirement key="14"> <Name>Deliver and execute Contract Phase-Out Plan upon direction from INL/A.</Name> <ActionPlan /> </Requirement> <Requirement key="15"> <Name>Provide and perform contingency operation missions</Name> <ActionPlan /> </Requirement> <Requirement key="16"> <Name>Provide and perform emergency response/humanitarian missions</Name> <ActionPlan /> </Requirement> <Requirement key="17"> <Name>Provide and perform surge operations</Name> <ActionPlan /> </Requirement> <Requirement key="18"> <Name>RECORDS, REPORTS AND DELIVERABLES</Name> <ActionPlan /> <Requirement key="18.1"> <Name>Record Keeping: Records will be maintained according to customer requirements, FAR 45.5, 45.6, &amp; 52.245 and best business practices. </Name> <ActionPlan /> </Requirement> <Requirement key="18.2"> <Name>Develop and deliver a Contractor Program Management Plan (CPMP) that lays out the approach, timeline and tools to be used in the execution of the contract, program-wide. Assist INL/A to communicate, facilitate and coordinate the execution of this plan by the</Name> <ActionPlan /> </Requirement> <Requirement key="18.3"> <Name>Provide a real time status report, detailing tasks/deliverables completed during the reporting time frame, tasks/deliverables in progress during the reporting time frame, tasks/deliverables due in the next reporting time frame, program risks/issues that are o</Name> <ActionPlan /> </Requirement> <Requirement key="18.4"> <Name>Program Financial Management Support</Name> <ActionPlan /> <Requirement key="18.4.1"> <Name>Provide report of all contract available balances.

</Name> <ActionPlan /> <Risk key="18.4.1A" owner1="" owner2="" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="1"> <Name>Unable to obtain associate contractor information</Name> <Description>Legal Privity to obtain information. EVMS?? </Description> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="4"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="3"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> <Risk key="18.4.1B" owner1="" owner2="y" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="2"> <Name>Information from associate contractors is not accurate</Name> <Description>The CFSP and aircrat production/retrofit contracts are critical in support of the INL mission. Delivery Schedule delays have a direct impact upon the performance of the INL/A mission. </Description> <Annotations>{\rtf1\ansi\ansicpg1252\deff0\deflang1033{\fonttbl{\f0\fnil\fcharset0 Microsoft Sans Serif;}} \viewkind4\uc1\pard\f0\fs24\par </Annotations> <ActionPlan /> <Consequence type="Performance" level="4"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="2"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> </Requirement> <Requirement key="18.4.2"> <Name>Provide a report for aircraft material expenditures and open purchase orders on a monthly basis.

</Name> <ActionPlan /> </Requirement> <Requirement key="18.4.3"> <Name>Provide a report for aircraft flight hours used on a monthly basis.

</Name> <ActionPlan /> </Requirement> <Requirement key="18.4.4"> <Name>Provide billing reports in Working Capital Funded country programs.

Embassy Air</Name> <ActionPlan /> </Requirement> <Requirement key="18.4.5"> <Name>Provide report of all contract available balances.

</Name> <ActionPlan /> </Requirement> <Requirement key="18.4.6"> <Name>One month after the end of a performance period (contract option year) the PSO office is responsible for providing a report comparing key contract data between what was proposed and what actually occurred.

"</Name> <ActionPlan /> </Requirement> <Requirement key="18.4.7"> <Name>Provide contract closeout reports.</Name> <ActionPlan /> </Requirement> <Requirement key="18.4.8"> <Name>Provide market based cost estimates reports </Name> <ActionPlan /> </Requirement> </Requirement> <Requirement key="18.5"> <Name>Safety Plans</Name> <ActionPlan /> <Requirement key="18.5.1"> <Name>Submit a project plan for Safety Management System (SMS) implementation for all INL/A programs/operating locations within 30 days following contract award. Provide the USG with monthly IPRs to monitor progress until the SMS program is fully implemented. </Name> <ActionPlan /> </Requirement> <Requirement key="18.5.2"> <Name>Develop and implement Hazardous Materials/Environmental Safety Compliance Plans as necessary for the situation or types of work to be performed under this contract. These Safety Compliance Plans shall be submitted to the USG within 30 days following contract </Name> <ActionPlan /> </Requirement> </Requirement> <Requirement key="18.6"> <Name>Draft and submit to INL/A white papers and articles highlighting remarkable Air Wing accomplishments for wider USG audience, including Bureau and Department officials. </Name> <ActionPlan /> </Requirement> <Requirement key="18.7"> <Name>Develop the courses of action (COA) brief for INL/A jointly with core planning cell associated contractors. Present COA brief to INL/A at the appointed date and time. </Name> <ActionPlan /> </Requirement> <Requirement key="18.8"> <Name>Prepare and present a program-wide, high-level PMR upon close of each contrcat year for INL/A and INL Bureau. </Name> <ActionPlan /> </Requirement> </Requirement> <ParkingLot /> <Matrix> <Row Index="0"> <Col Index="0" Level="Low" Text=""> </Col> <Col Index="1" Level="Moderate" Text=""> </Col> <Col Index="2" Level="High" Text=""> </Col> <Col Index="3" Level="High" Text=""> </Col> <Col Index="4" Level="High" Text=""> </Col> </Row> <Row Index="1"> <Col Index="0" Level="Low" Text=""> </Col> <Col Index="1" Level="Moderate" Text=""> </Col> <Col Index="2" Level="Moderate" Text=""> </Col> <Col Index="3" Level="High" Text=""> </Col> <Col Index="4" Level="High" Text=""> </Col> </Row> <Row Index="2"> <Col Index="0" Level="Low" Text=""> </Col> <Col Index="1" Level="Low" Text=""> </Col> <Col Index="2" Level="Moderate" Text=""> </Col> <Col Index="3" Level="Moderate" Text=""> </Col> <Col Index="4" Level="High" Text=""> </Col> </Row> <Row Index="3"> <Col Index="0" Level="Low" Text=""> </Col> <Col Index="1" Level="Low" Text=""> </Col> <Col Index="2" Level="Low" Text=""> </Col> <Col Index="3" Level="Moderate" Text=""> </Col> <Col Index="4" Level="Moderate" Text=""> </Col> </Row> <Row Index="4"> <Col Index="0" Level="Low" Text=""> </Col> <Col Index="1" Level="Low" Text=""> </Col> <Col Index="2" Level="Low" Text=""> </Col> <Col Index="3" Level="Low" Text=""> </Col> <Col Index="4" Level="Moderate" Text=""> </Col> </Row> </Matrix> <ConsLevels Index="0" Value="Negligible"> </ConsLevels> <ConsLevels Index="1" Value="Minor"> </ConsLevels> <ConsLevels Index="2" Value="Moderate"> </ConsLevels> <ConsLevels Index="3" Value="Serious"> </ConsLevels> <ConsLevels Index="4" Value="Critical"> </ConsLevels> <ProbSettings style="Text"> <Display Index="0" Value="Not Likely"> </Display> <Display Index="1" Value="Low Likelihood"> </Display> <Display Index="2" Value="Likely"> </Display> <Display Index="3" Value="Highly Likely"> </Display> <Display Index="4" Value="Near Certainty"> </Display> </ProbSettings>

</PCS>