Evaluation_Criteria.docx

SAQMMA13R0044 TECHNICAL EVLUATION FACTORS Page 6 of 8

ATTACHMENT J-015

Proposals will be evaluated based on the following technical evaluation factors which are listed in descending order of importance:

Factor 1. Consistent Applications of Defined Processes

A. Sub-Factor: INL/A seeks to understand the management processes and standards the offeror proposes to apply, and corresponding levels of application.

B. Sub-Factor: Program Management Plan (PMP): INL/A seeks to ensure a complete, uniform, and logically ordered PMP is implemented as the cornerstone of consistent process application.

Factor 2. Teambuilding, Integration, and Coordination with Associate Contractors and USG

1. Sub-Factor: PSO strategy to implement a professional team ethic among associate contractors and the USG: The offerors strategy is vital to coordinating efforts among all stakeholders to achieve overall DoS Air Wing vision, mission and goals.

1. Sub-Factor: Risk Mitigation: INL/A is interested in mitigating program risk among associate contractors and the USG.

Factor 3. Project Monitoring and Reporting

1. Sub-Factor: The monitoring and reporting of essential program-wide programs, projects, and contracts is critical to the administration of the work contracted under this program. INL/A must ensure that an effective and efficient system of project reporting is implemented and maintained that will provide USG with near real-time reporting of critical DOSAW program contracts and projects.

Describe the program management essentials associated with program (project) reporting.

List the communication tools, techniques, and standards you propose to utilize in establishing your program and why you believe them to be the most effective and efficient to apply to the work.

INL/A will evaluate the proposal for relevance and the offerors understanding of the appropriate and most effective project management standard(s) applicable to the work.

Factor 4. Safety

1. Sub-Factor: INL/A seeks to understand the Safety Management System (SMS) processes and standards the offeror proposes to apply and their levels of application.

INL/A will also evaluate offerors ability to implement, monitor, and report SMS with full efficacy, across all DOSAW activities, while limiting redundant effort and expense.

1. Sub-Factor: Identify, analyze and mitigate SMS risks.

Submit a probability/ consequence matrix identifying the top three (3) areas of high risk due to SMS issues.

Assign a probability of failure and indicate the severity of the consequence. Describe the basis for their selection, and your proposed action to negate or mitigate the risk.

Provide two (2) most recent and relevant examples of SMS risk resolution. Include project contact information (POC, phone, email) INL/A will evaluate the offors perception and insight in recognizing areas requiring PSO and USG focus. The offerors proposed risk mitigation approach will be evaluated for relevance, and the likelihood of successful implementation. Real-world examples of successful mitigation will strengthen your proposal.

Factor 5. Organizational Plan

The offerors organizational plan will serve as the foundation upon which the Statement of Requirement services will be carried out. The organizational plan will exemplify an understanding of the critical and vital nature of the Program Support Office (PSO) responsibilities in supporting the simultaneous administration of multiple and complex contract requirements.

1. Sub-Factor: QUALIFIED AND EXPERIENCED KEY PERSONNEL. The offerors proposed key positions will form an important part of the offerors ability to successfully design, implement and conduct operations.

Identify the proposed key personnel you consider to be essential to the successful accomplishment of the work being performed.

Identify key personnel that have worked together under previous contracts. Provide a summary description of:

1. The location/project where they were employed.

1. Position held

1. The reporting/working relationships

1. The duration of the relationship

Describe your approach to attract, acquire and maintain key personnel or other personnel requiring specialized and/or unique qualifications. Include a discussion for those personnel that will be to OCONUS locations which may be austere or hazardous. Provide attrition rate statistics associated with key and specialized personnel for the last 3 years.

Provide a commitment letter for each proposed key person. The commitment letter will include the following:

1. The name of the key person

1. The position to be occupied by the key person

1. The key person’s proposed salary and a summary description of any benefits packages that have been offered to the key person.

1. A narrative statement that specifies the key person’s commitment to the contract which will include the duration, degree and breadth of the key person’s commitment.

1. The key person and offeror will sign and date the commitment letter

Identify the organizational position the person will occupy. INL/A is not interested in the offeror proposing multiple names as potential candidates for a single position. Propose only one person per key position.

Provide a resume for each proposed key person in accordance with the Key Personnel Resume Elements set forth below:

4. Name of Offeror

4. Name of key person

4. Proposed Position:

4. Duties and Responsibilities in Proposed Position. Identify the elements of the Statement of Requirements that correspond to responsibilities of the key person

4. Chronological Work History: Start with current position and work backwards. Include the following information:

4. Name and Address of Employer. Provide a point of contact and contact information for the employer:

4. Position(s) Held:

4. Dates of Employment:

4. General Summary: The resume should address the candidate’s relevant experience and demonstrated performance including accomplishments.

4. For PSO key personnel at DOSAW headquarters in Florida, the candidate’s qualifications should emphasize their leadership positions in managing programs of the size, scope and complexity for the position proposed to include improving mission performance, merging operations, reducing costs and leading an integrated enterprise.

4. For PSO key personnel with duties specific to operational planning and coordination, the candidate’s qualifications should emphasize their capability of leading and/or managing aviation operations of similar size, scope, and complexity.

4. Name, Title, Phone Number, and Email of Supervisor

4. Education: List degree(s); discipline(s); year(s); and institution(s). Education: List degree(s); discipline(s); year(s); and institution(s).

4. Citizenship:

4. Level of Security Clearance (if any)

4. Litigation: has the key person ever been involved in litigation. If yes, provide a brief description.

4. Has the key person ever been charged with a crime? If yes, provide a brief description. (Speeding tickets exempted)

4. References: provide the name, title, address, current telephone number, e-mail of 3 references that can attest to the person’s character and employment history.

4. Signature of Key Person:

The offerors proposed key personnel will be evaluated for relevant experience, the type and level of education that complements the position, working relationships with other key personnel and the key person’s demonstrated performance.

The offeror’s approach in acquiring and maintaining key and specialized personnel will be evaluated for the ability and potential to maintain stability of essential personnel.

The key person’s commitment letter will be evaluated for the term (duration) of the commitment together with the degree, conditions, and conclusive nature of the commitment. INL/A will consider lengthened terms of commitment to be more favorable.

1. Sub-Factor: ORGANIZATIONAL APPROACH; The Statement of Requirements (SOR) describes the magnitude and importance of the overall responsibilities of the PSO. INL/A is interested in ensuring that the PSO’s approach in executing the work exemplifies a clear understanding of the significantly complex nature of the work and the implications of less than successful operations. The offerors proposal will illustrate, at the management level, the offeror’s approach in effectively organizing, implementing and administrating program requirements.

At the management level, describe your proposed organization. Provide an organizational chart showing key personnel, their authorities, responsibilities, and reporting channels within the organization. Show other managerial positions which you believe are significantly important to operations along with their respective authorities and responsibilities.

The organizational plan will be evaluated for relevance and the organizations potential for effective and efficient operations

Describe your corporate structure and explain how your proposed organization for this contract fits within that structure.

The relationship of the local organization to the corporate organization will be evaluated to determine the effectiveness of the relationship in terms of support and commitment to the local organization.