Consolidated_Q A_Sets_3 4.xlsx
XLSX spreadsheet 19 KB Posted
- Solicitation number
- SAQMMA13R0044
About this file
Please disregard the Q A sets 3 and 4 Posted December 26 2013. The files are corrupt. This posting consolidates Q A sets 3 and 4 into one clean MS EXCEL file.
View the file
Other files
Show 40 more
Latest 50 of 72 listed here. See the rest on GovTribe.
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Sheet1
| Question | Answer | |
| 1 | Discussion: States that any additional labor categories will be negotiated at task order level, however it asks for additional labor categories be proposed in H-016. Question - Do we propose additional labor categories in the price volume (Table 3, 4, and 5) or propose as part of the Task Order pricing in Table 9?B.4.l | Offerors shall propose in its Organizational Plan in Volume II (Technical/Management Volume) any Key Personnel labor categories that are in addition to the Key Personnel labor categories identified in Section H-016. |
Also, offerors shall propose in Volume IV (Price Volume) any additional Key Personnel and non-Key Personnel labor categories pursuant to the applicable instructions in Section L.6.3, Section J’s Attachment 5’s Pricing Table 1, Section J’s Exhibit A in Attachment 1, and Section J’s Attachment 5’s Pricing Table 8. Such instructions instruct offerors to propose such additional categories in only Pricing Table 5, Pricing Table 7, Detail Pricing Tables (for Pricing Tables 5-7), and Detail Pricing Tables (for Pricing Table 9).
Offerors shall not propose additional labor categories in Pricing Tables 3, 4, or 9. However, because additional proposed labor categories may be proposed in the Detail Pricing Tables (for Pricing Table 9), the proposed Services’ prices in Pricing Table 9 shall include prices resulting from any additional proposed labor categories.
| 2 | Section B-10 Profit Percentages – Part c references negotiated profit percentages for each year (including option years) covered under this RFP but there are no targets listed. Please supply these negotiated profit percentages. | Because Section B will be part of the contract resulting from this solicitation, it will contain at contract award the negotiated profit percentages. See the last paragraph in Section M-015. |
| 3 | Section B-11 Fee Percentages – there is no part b (there is a part a, c and d). Was this just an oversight or is something missing? | It was an oversight. Parts a, c, and d should be a, b, and c, respectively. |
| 4 | Section B-11 Fee Percentages - Part d references negotiated fee percentages for each year (including option years) covered under this RFP but there are no targets listed. Please supply these negotiated fee percentages. | Because Section B will be part of the contract resulting from this solicitation, it will contain at contract award the negotiated fee percentages. See the last paragraph in Section M-015. |
| 5 | Section B-12 Fixed Fee – Part b references a calculation that mentions the withholding of a fixed fee reserve for this contract. Is it anticipated that there will be a fixed fee reserve? | Yes, when a cost-plus-fixed-fee task order or cost-plus-fixed-fee line item(s) in a task order are established. See Section B-12 and FAR 52.216-8(b) (Fixed Fee). |
| 6 | Amendment 1 Section 6.3 Price Proposal Instructions – #29 asks the Contractor to include in Pricing Table 6 Other Direct Costs/Materials. Is this where the Government would like the Contractor to show any Post Differential/Hazard Pay, including any indirect costs and fee? | See Sections L.6.2.8, L.6.3.20, and L.6.3.27 through L.6.3.31. Offerors shall not include for each year in Pricing Table 6 any other direct costs/materials other than the RFP-specified direct travel cost. Offerors shall follow the instructions identified in Sections L.6.3.27 and L.6.3.28 concerning the inclusion of applicable indirect costs and fee. |
| 7 | Amendment 1 Section 6.3 Price Proposal Instructions – #41 asks the Contractor to provide a rate build-up given the base labor rate, indirects and fee but there is no place in the Pricing Workbook for this. Will the Government provide another spreadsheet with the format that is required for this build-up or would you prefer the Contractor to create and include this in Attachment 5 (Pricing Tables)? | See Section L.6.3.4. See also Sections L.6.3.1 and L.6.3.2. |
| 8 | Amendment 1 Section 6.3 Price Proposal Instructions – #44 and #52 ask the Contractor to submit their Pricing Workbook electronically and show all formulas that were used to calculate the fixed fully-loaded hourly labor rates in Pricing Tables 5 and 6. Will supplying these spreadsheets “as is” (i.e. with all formulas intact in the spreadsheet) satisfy this requirement? | The Detail Pricing Tables may be submitted in a format of the offeror's choosing. However, offerors shall comply with all solicitation instructions associated with such tables. |
| 9 | Amendment 1 Section 6.3 Price Proposal Instructions – #48 – Does the Government expect that the ceiling indirect costs rates will be different from the Contractor’s provisional indirect rates if the Contractor does not have a FPRA or DCAA-approved Provisional Rates? | Not necessarily. Offerors shall use a basis of estimate and methodology of its choosing when determining its proposed ceiling indirect cost rates. If it deems necessary, the Government will question such basis or such rates. |
| 10 | In RFP Section B-7 (b) Travel Costs, Page 13, it states that the contractor will be reimbursed for allowable travel cost. Our CAS and GAAP accounting practices allocate G&A to travel when we invoice. Our accounting practices also apply G&A to Post Hardship Differential and Danger Pay. Will we be allowed to apply G& A to these costs? | The contractor will be permitted to apply applicable indirect costs, including G&A, to direct travel costs and all other direct costs, including Post Hardship Differential Pay and Danger Pay, as long as such application is in accordance with the contractor's established cost accounting practices. [Note that CAS (Cost Accounting Standards) will not apply to this contract, as the successful offeror will be a small business. See Section B-13(b).] |
| 11 | RFP states: Page 18 Section B-9, The Government generally discourages overtime, so the Contractor agrees to use its best efforts to avoid (and when applicable, control) overtime. Overtime is defined as time worked in excess of the number of hours in a normal workweek. |
Page 131 section 39, Pricing table 7, offerors shall identify under “Proposed” all internal labor categories that do not meet the RFP-specified labor category descriptions in Section J’s Attachment 11 and are intended to be used during contract performance. Offerors shall also propose the associated fixed fully-loaded hourly labor rates for overtime performance in the “40” and “48” columns accordingly.
Based on our assumption, these proposed positions are Exempt. Will the government evaluated the proposed Overtime to be included on the total cost of the proposal?
The assumption is incorrect. See Section L.6.3.33.
The overall proposed price, the principal basis on which the Government is evaluating price as a factor for contract award, does not include the content of Pricing Table 7. See Section M-015.
12 Pricing Table #1, Section L.7.3.2, requirements c. and f.
Section L 6.3 Price Proposal Instructions. As stated, the hard-copy price proposal shall consist of the follow…
| To comply with this hard-copy requirement, it is estimated that each Offeror will submit perhaps 15 pages 11x17 pages for requirement c. and perhaps up to 250 pages to meet the requirement of f. The hard copy presentation will contain static information with no active formulas. This hard copy requirement is in parallel with the electronic price proposal instructions of L.6.3 containing active Excel workbooks and work sheets provided on electronic media. Request reconfirmation that USG requires each Offeror to provide multiple hard copy pages at 8 pt font of static information in parallel with active Excel workbooks and work sheets provided on the electronic media ( L.6.3). | The Government maintains its instructions. | |
| 13 | Does the current PSO contractor have a “phase out” plan we can use to planning guide for our planned “phase in” activities? |
A. Can we enter into an agreement with the incumbent to ensure their support during transition? Or is the government prepared to provide contract coverage to the existing PSO provider to ensure total knowledge transfer. We want to make sure experts and SMEs are available during transition.
There currently isn't a PSO contractor to phase out.
| 14 | Will the government provide an updated schedule of the solicitation, award date, and contract start date of the other programs in order to capture these dates as part of an Integrated Master Schedule (IMS). These dates will help develop an integration plan to ensure that the PSO can develop a credible plan regarding collaboration with the other primes on critical events. | Assume November 1, 2014 Start date for phase-in for other Pillars and start of full contract performance May 1, 2015. |
| 15 | Will the government release their current IMS so we can use this document to identify critical events or milestones during the transition period of the PSO contract as well as the other contracts? We want to be able to discuss risks and identify mitigation approaches for these risks. A major event cannot be changed due to the procurements, but as the PSO contractor we want to know the degree of the risk and how to work around the issues without impacting a major INL/A event, milestone, or delivery. | We do not currently have a formal IMS |
| 16 | The current solicitation does not require the submission of the DD254. Does the government request that contractors complete and submit the DD 254? | yes |
| 17 | When is the cut-off for questions? | 20 December, 2013 |
| 18 | The title of "Contract Labor Minimum Requirements (Contractor to Populate)" is listed in FLYDOS. Question: What does this mean "Contractor to Populate"? | The referenced issue was corrected at FlyDOS web site. |
| 19 | Task Order 1 Solicitation.11-25-3013 |
Question: For planning purposes, will the contract award date differ from the contract start date for Task Order 1?
| Use dates established in Section L.6.3.6 | |
| 20 | In the recent set of questions released 12/18/2013, the Government responded to a question regarding the NAICS Code and small business size standard for the Program Office Support RFP. The Government has identified NAICS Code 541330, Engineering Services, Service Disabled Veteran Owned Business as the applicable Code. The basic Code has a size standard of $14.0M. However, NAICS Code 541330 also includes the following three exceptions to the basic Code: Except, Military and Aerospace Equipment and Military Weapons with a size standard of $35.5M; and Except, Contracts and Subcontracts for Engineering Services Awarded Under the National Energy Policy Act of 1992 with a size standard of $35.5M; and Except, Marine Engineering and Naval Architecture, with a size standard of $35.5M. |
Question: Is the RFP NAICS Code the base Code of 541330 with a size standard of $14.0M or the exception that applies to Military and Aerospace Equipment and Military Weapons with a size standard of $35.5M. Please specify whether the NAICS Code for this procurement is subject to one of the exceptions.
| The NAICS Code is 541330 with the exception that applies to Military and Aerospace Equipment and Military Weapons with a size standard of $35.5M | ||
| 21 | Attachment J14 - Past Performance. Please confirm whether the Offeror’s Procuring Contracting Officer may complete both Sections 2 and Sections 3 of the Questionnaire if no ACO has been appointed. | the Offeror’s Procuring Contracting Officer may complete both Sections 2 and Sections 3 of the Questionnaire if no ACO has been appointed. |
| 22 | Q&A_Set_2. Task Order 1 – “Program Office Support Performance Work Statement” |
We understand that Attachment 1 - Task Order 1, "Program Office Support Performance Work Statement" is to be used for pricing purposes of the sample task order; however, the Offeror is unable to locate the Task Order 1 – “Program Office Support Performance Work Statement” document on FedBizOps. It is not possible to accurately price Task Order 1 without the “Program Office Support Performance Work Statement”. As such, will the Government load the aforementioned document on the FBO site as well as extend the deadline for proposal responses to 4:00PM EST January 17, 2013 to allow Offerors reasonable time to respond?
PWS_RFP_PSO_22_Nov_13.xlsx (737.81 Kb) Description: Attachment J-1 Task Order 1, Program Office Support Performance Work Statement was posted on FBO 1st on Nov 22, 2013 and then updated in Amendment 001 on December 5, 2013. The proposal due date is January 8, 2014, 4:00 pm Eastern Time.
23 Discussion: SAQMMA13R0044 - Amendment 001, Factor 5. Organizational Plan. Identify the proposed key personnel you consider to the successful .... Provide a commitment letter and resume for each proposed key personnel.
Question: Does the contractor determine who are the key personnel even if it may differ from H-016? Or does H-016 list the minimum requirement for key personnel?
| H-016 Lists the Government determined minimum. Offerors may propose additional key personnel. | ||
| 24 | For Task Order 1, please clarify office space available for contractor employees proposed in Task Order 001 on site at Patrick Air Force Base. Will all proposed PAFB PSO personnel be provided office/work space at PAFB? If not, does the Government expect the contractor to propose the cost of office space near Patrick AFB as part of their Task Order 1 Price Proposal? If yes, will the Government specify location radius and security related requirements, including access to DOS networks for the off base contractor provided facility? | A. Please refer to Section H-006 GOVERNMENT-FURNISHED EQUIPMENT AND SPACE (On-Site). |
B. The Offeror may choose to utilize this GFE and Space or propose any combination they deem necessary to meet the Acceptable Quality Standards set forth in the PWS.
C. Security Requirements - See H-042 COMPUTER EQUIPMENT IN CONTRACTOR OFFICES AT THE SITE
| 25 | Question: PWS 3.C.3.a.1 states a performance standard; “End-state requirement is the PSO is fully manned and operational, at all sites, on or before November 1, 2014.” Will the Government clarify that all cost related to the contractors proposed Phase In Transition Plan are to be priced during the Base Period in a fashion that has “full staffing” pricing commence no later than November 1, 2014? Does the Government require or desire the cost of phased in staffing to be presented in the program specific PWS elements during the initial six month period, or should all costs be captured in PWS 3.C.3.a.1? Should PWS 3.C.3.a.1 capture all one time transition related costs all within the base period or does the Government plan to have a separate CLIN or contractual method to capture those costs? During the 6 month transition period within the Base Period, how does the Government envision payment and invoicing requirements understanding the nonlinear timing (ramp up to full staffing) of transition related expenditures? | It is our intent that the "phase-in" costs be segregated from the Base Year costs in its proposal. The actual contract vehicle to accomplish this will either be via a separate CLIN under the Base Year Task Order or via a separate "phase-in" task order. |
| 26 | What is the PSO role for the CFSP in Rio Negro, Colombia. Does the PSO's QA staff provide oversight? | The PSO role for the CFSP in Rio Negro , Colombia is to perform QA functions IAW the QASP. |
| 27 | While there is no true incumbent for this effort, a majority of this work is performed by a contractor. Will the government provide a list of currrent contractor employees? And if not now, at time of award? | It is not our intent to provide a list of employees. |
Sheet2
Sheet3
File details come from the government source that posted it. Updated .