INL_Aviation_Program_Support_Office_Patrick_Air_Force_Base_Florida_Industry_Input.xml

<PCS assessment="INL Aviation Program Support Office Patrick Air Force Base Florida" imsVersion=""> <ActionPlan /> <GroundRules>{\rtf1\ansi\ansicpg1252\deff0\deflang1033{\fonttbl{\f0\fnil Calibri;}{\f1\fnil\fcharset0 Microsoft Sans Serif;}} {\colortbl ;\red0\green0\blue0;} \viewkind4\uc1\pard\cf1\f0\fs22 Scope of Work: The scope of work at PAFB is same as cited in section 2 of this SOR. \cf0\f1\fs20\par </GroundRules> <Assumptions>{\rtf1\ansi\ansicpg1252\deff0\deflang1033{\fonttbl{\f0\fnil Calibri;}{\f1\fnil\fcharset0 Microsoft Sans Serif;}} {\colortbl ;\red0\green0\blue0;} \viewkind4\uc1\pard\cf1\f0\fs22 Overview: Patrick Air Force Base, Florida is the geographical headquarters for INL/A. From this location the DOS Air Wing and their associate contractors administer the global aviation program as a centrally planned and de-centrally executed model. Principle activities at Patrick AFB include flight and ground training, aircraft maintenance, centralized logistics support, global IT and communications support, mission planning, acquisitions, contract administration, and other activities to support OCONUS operations. \cf0\f1\fs20\par </Assumptions> <Requirement key="1"> <Name>Serve as single point contact for the Senior INL/A representative on site, normally the Senior Aviation Advisor (SAA) or Aviation Operations Director (AOD) to initiate, conduct, coordinate and communicate all operational plans at the respective site. Leads a</Name> <ActionPlan /> <Risk key="1A" owner1="Yes" owner2="" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="0"> <Name>Lack of qualified personnel</Name> <Description>Contract 2.B specifies qualifications however, failure to comply or personell shortage at this key position will affect USG ability to communicate and coordinate adequately among all contractors. </Description> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="4"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> <Risk key="1B" owner1="" owner2="" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="1"> <Name>Perceived lack of authority</Name> <Description>PSO counterpart to Senior USG program manager on site must have ability to relay directions to associate contractors on behalf of USG. Authority to do so must be established among all associate contract leadership, and the correct working relatiuonship and rapport is critical to success in transition and in steady-state opertaions. </Description> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="4"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> <Risk key="1C" owner1="Yes" owner2="Yes" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="2"> <Name> Conflicting direction from USG</Name> <Description>PSO must enforce the policies and procedures to preclude or remedy instances of conflicting guidance. Multiple CORs..Lack of Privity to information </Description> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="3"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> </Requirement> <Requirement key="2"> <Name>Establish, lead and maintain a core planning cell to oversee detailed tactical and strategic planning for emergent and contingency aviation missions as assigned by INL/A.</Name> <ActionPlan /> <Risk key="2A" owner1="" owner2="" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="0"> <Name>Lack of qualified personnel</Name> <Description>Contract 2.B specifies qualifications however, failure to comply or personell shortage at this key position will affect USG ability to communicate and coordinate adequately among all contractors. Find the best operators you can find.</Description> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="4"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> <Risk key="2B" owner1="" owner2="" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="1"> <Name>Perceived lack of authority</Name> <Description>PSO counterpart to Senior USG program manager on site must have ability to relay directions to associate contractors on behalf of USG. Authority to do so must be established among all associate contract leadership, and the correct working relatiuonship and rapport is critical to success in transition and in steady-state opertaions. </Description> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="4"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> </Requirement> <Requirement key="3"> <Name>Phase In / Transition</Name> <ActionPlan /> <Requirement key="3.1"> <Name>Upon contract award, provide INL/A with critical direct staff support in the identified key areas as part of the Phase In Transition planning and execution.</Name> <ActionPlan /> <Requirement key="3.1.1"> <Name>1. Enterprise Architecture; assist and advise INL/A by analyzing various MIS systems which are proposed by associate contractors in the solicitation process.

2. Program and Project Management: jump-start the program management plan to coordinate phase-in an</Name> <ActionPlan /> <Risk key="3.1.1A" owner1="" owner2="" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="1"> <Name>Lack qualified personnel</Name> <Description>Due to the importance of specified work and time sensitivity, qualified personnel are a must.</Description> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="4"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="4"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> <Risk key="3.1.1B" owner1="" owner2="Yes" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="1"> <Name>Hiring of key personnel is not timely</Name> <Description /> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="4"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="4"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> </Requirement> <Requirement key="3.1.2"> <Name>Phase In Transition Plan. Develop, deliver and execute a PSO phase-in transition plan which provides for scaled hiring according to approved proposal.</Name> <ActionPlan /> </Requirement> </Requirement> <Requirement key="3.2"> <Name>Phase In Transition Plan. Develop, deliver and execute a PSO phase-in transition plan which provides for scaled hiring according to approved proposal.

</Name> <ActionPlan /> <Risk key="3.2A" owner1="Yes" owner2="Yes" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="2"> <Name>Delayed start of 1 or more associate contracts</Name> <Description /> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="3"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="3"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> <Risk key="3.2B" owner1="" owner2="Y" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="1"> <Name>PSO delayed award - losing contingent personnel</Name> <Description /> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="3"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="3"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> <Risk key="3.2C" owner1="" owner2="" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="4"> <Name>Lack of GFE, lack of facilities for incoming personnel, Replacement GFE </Name> <Description /> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="4"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="4"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> <Risk key="3.2D" owner1="" owner2="" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="0"> <Name>Conflict with Incumbent and new associate contract until award of new contract</Name> <Description>Incumbent Uncooperative</Description> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> </Requirement> </Requirement> <Requirement key="4"> <Name>ENTERPRISE ARCHITECTURE SUPPORT</Name> <ActionPlan /> <Requirement key="4.1"> <Name>Plan, implement and conduct transition into a steady state MIS system which accommodates all MIS type systems brought in by the associate contracts. Advise INL/A throughout solicitation of associate contracts regarding MIS compatibility and desirability as p</Name> <ActionPlan /> <Risk key="4.1A" owner1="Yes" owner2="Yes" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="2"> <Name>MIS system is late, incompatable or non-functional</Name> <Description /> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="5"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="5"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> <Risk key="4.1B" owner1="Yes" owner2="Yes" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="2"> <Name>GFP/GFE is not available</Name> <Description /> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="5"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="5"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> <Risk key="4.1C" owner1="Yes" owner2="Yes" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="1"> <Name>Lack of support from IT contractor </Name> <Description /> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="5"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="5"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> <Risk key="4.1D" owner1="Yes" owner2="Yes" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="3"> <Name>Historical data is corrupt or cannot be validated</Name> <Description>Prob: Likely or Highly Likely</Description> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="4"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="4"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> </Requirement> <Requirement key="4.2"> <Name>Provide management of SQA testing support for the MIS Enterprise Solution with the goal of tracking the execution of all SQA testing activities and providing trend analysis for defects. Comply with all relevant requirements and ensure other SQA contributors a</Name> <ActionPlan /> <Risk key="4.2A" owner1="Yes" owner2="Yes" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="1"> <Name>Design errors in MTP methodology.</Name> <Description /> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="5"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="5"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> <Risk key="4.2B" owner1="Yes" owner2="Yes" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="1"> <Name>Non compliance with MTP</Name> <Description /> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="5"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="5"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> </Requirement> <Requirement key="4.3"> <Name>Provide MIS Implementation Management/Deployment Planning Support</Name> <ActionPlan /> <Risk key="4.3A" owner1="Yes" owner2="Yes" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="1"> <Name>GFP is not available</Name> <Description /> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="5"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="5"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> <Risk key="4.3B" owner1="Yes" owner2="Yes" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="1"> <Name>MIS system is late, incompatable or non-functional</Name> <Description /> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="5"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="5"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> <Risk key="4.3C" owner1="" owner2="" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="2"> <Name>New Methodology</Name> <Description>Since it's new...there's a learning curve and all players must work closely together</Description> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="3"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="3"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> </Requirement> </Requirement> <Requirement key="5"> <Name>PROGRAM SCHEDULE MANAGEMENT</Name> <ActionPlan /> <Requirement key="5.1"> <Name>Develop and maintain a program-wide Schedule Management Plan.</Name> <ActionPlan /> </Requirement> <Requirement key="5.2"> <Name>Develop and maintain an Integrated Master Schedule (IMS).

</Name> <ActionPlan /> <Risk key="5.2A" owner1="Yes" owner2="Yes" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="3"> <Name>Incomplete IMS due to USG, associate contractor, or other stake holder non-compliance with reporting protocol (offsite contract)</Name> <Description /> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="3"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="3"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> <Risk key="5.2B" owner1="Yes" owner2="Yes" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="3"> <Name>Incorrect or corrupt project data (offsite contracts)</Name> <Description /> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="3"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="3"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> </Requirement> <Requirement key="5.3"> <Name>Plan, track, analyze, and report continual risk assessment of all active projects, program-wide.</Name> <ActionPlan /> </Requirement> </Requirement> <Requirement key="6"> <Name>DIRECT INL/A PROGRAM MANAGEMENT OFFICE SUPPORT</Name> <ActionPlan /> <Requirement key="6.1"> <Name>Provide a wide range of professional acquisition and contract support services to the Contracting Officer’s Representative.</Name> <ActionPlan /> </Requirement> <Requirement key="6.2"> <Name>Provide advice and recommendations for all elements in acquisition plans.</Name> <ActionPlan /> </Requirement> <Requirement key="6.3"> <Name>Assist in development and preparation of pre-award Statements of Work (SOW), Statements of Objective (SOO) and other requirements documents. </Name> <ActionPlan /> </Requirement> <Requirement key="6.4"> <Name>Assist the program office in preparing Cost Estimates. </Name> <ActionPlan /> </Requirement> <Requirement key="6.5"> <Name>Assist in conducting market research to identify potential sources and contract vehicles. </Name> <ActionPlan /> </Requirement> <Requirement key="6.6"> <Name>Assist in the evaluation process and assure written documentation to support both informal and formal source selection procedures.</Name> <ActionPlan /> </Requirement> <Requirement key="6.7"> <Name>Assist in the preparation of Request for Quotes (RFQs), Request for Proposals (RFPs). </Name> <ActionPlan /> </Requirement> <Requirement key="6.8"> <Name>Work with evaluators and Contracting Officer (CO) to identify pre-negotiation objectives. Prepare final contract award documents for task and delivery orders and stand-alone contracts and Contracting Officer Representative (COR) designation letters. Distribut</Name> <ActionPlan /> </Requirement> <Requirement key="6.9"> <Name>Prepare appropriate documentation for contract modifications, including the exercise of options. Monitor contractor performance, including schedules and milestones. Monitor contractor compliance with terms of the contract, including site visits and labor inte</Name> <ActionPlan /> </Requirement> <Requirement key="6.10"> <Name>Provide technical writing services in direct support of Contract Officer Representative (COR).

</Name> <ActionPlan /> </Requirement> <Requirement key="6.11"> <Name>Prepare and present a program-wide, high-level PMR upon close of each contract year for INL/A and INL Bureau. </Name> <ActionPlan /> </Requirement> </Requirement> <Requirement key="7"> <Name>CHANGE CONTROL</Name> <ActionPlan /> <Requirement key="7.1"> <Name>Develop, institute and maintain a Change Management (CM) Plan that specifies CM policies and procedures, configurable items, version and naming standards, and version control policy. </Name> <ActionPlan /> <Risk key="7.1A" owner1="" owner2="Yes" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="1"> <Name>Plan not in place, documented and communicated to all associate contractors.</Name> <Description /> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="3"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="3"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> <Risk key="7.1B" owner1="Yes" owner2="Yes" owner3="" IMS="" WBS="" uniqueID="" type="Risk" prob="2"> <Name>Plan not enforced; Stake holders non-compliance</Name> <Description /> <Annotations /> <ActionPlan /> <Consequence type="Performance" level="3"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Schedule" level="3"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> <Consequence type="Cost" level="0"> <BestCase /> <MostLikely /> <WorstCase /> </Consequence> </Risk> </Requirement> <Requirement key="7.2"> <Name>Provide and manage a standardized plan for all Configuration Control Boards, program-wide. The PSO facilitates, coordinates, and participates in the collaborative Configuration Control Program with all other associated contractors in the program. </Name> <ActionPlan /> </Requirement> </Requirement> <ParkingLot /> <Matrix> <Row Index="0"> <Col Index="0" Level="Low" Text=""> </Col> <Col Index="1" Level="Moderate" Text=""> </Col> <Col Index="2" Level="High" Text=""> </Col> <Col Index="3" Level="High" Text=""> </Col> <Col Index="4" Level="High" Text=""> </Col> </Row> <Row Index="1"> <Col Index="0" Level="Low" Text=""> </Col> <Col Index="1" Level="Moderate" Text=""> </Col> <Col Index="2" Level="Moderate" Text=""> </Col> <Col Index="3" Level="High" Text=""> </Col> <Col Index="4" Level="High" Text=""> </Col> </Row> <Row Index="2"> <Col Index="0" Level="Low" Text=""> </Col> <Col Index="1" Level="Low" Text=""> </Col> <Col Index="2" Level="Moderate" Text=""> </Col> <Col Index="3" Level="Moderate" Text=""> </Col> <Col Index="4" Level="High" Text=""> </Col> </Row> <Row Index="3"> <Col Index="0" Level="Low" Text=""> </Col> <Col Index="1" Level="Low" Text=""> </Col> <Col Index="2" Level="Low" Text=""> </Col> <Col Index="3" Level="Moderate" Text=""> </Col> <Col Index="4" Level="Moderate" Text=""> </Col> </Row> <Row Index="4"> <Col Index="0" Level="Low" Text=""> </Col> <Col Index="1" Level="Low" Text=""> </Col> <Col Index="2" Level="Low" Text=""> </Col> <Col Index="3" Level="Low" Text=""> </Col> <Col Index="4" Level="Moderate" Text=""> </Col> </Row> </Matrix> <ConsLevels Index="0" Value="Negligible"> </ConsLevels> <ConsLevels Index="1" Value="Minor"> </ConsLevels> <ConsLevels Index="2" Value="Moderate"> </ConsLevels> <ConsLevels Index="3" Value="Serious"> </ConsLevels> <ConsLevels Index="4" Value="Critical"> </ConsLevels> <ProbSettings style="Text"> <Display Index="0" Value="Not Likely"> </Display> <Display Index="1" Value="Low Likelihood"> </Display> <Display Index="2" Value="Likely"> </Display> <Display Index="3" Value="Highly Likely"> </Display> <Display Index="4" Value="Near Certainty"> </Display> </ProbSettings>

</PCS>