Safety Changes.docx

MBTA RFP 225-24 Commuter Ferry Service COMMBUYS Bid#24-1206-MBTA-MBTA-108240 The following Sections shall replace the sections in Appendix O: General Technical Specification

1. 2.7.2.12 – Notates major repairs and capital programs, but does not notate Safety Certification requirements.

0. All capital programs and projects meeting must follow the certification process set forth in the Safety and Security Certification Program Plan.

1. 2.8.6 – Notates capital projects plan, but does not notate Safety Certification requirements.

1. See above.

1. 2.12.1.4 – NTD reporting for Safety and Security events is handled by MBTA Safety. It should be noted in here that Safety & Security reports for NTD must be shared with MBTA Safety in addition to the contract administrator (Railroad Operations – Ferry)

1. 2.12.1.5 – Communications is notated to be provided to Ferry Operations. The following Communications need to include MBTA Safety:

3. Notification of Emergencies

3. Notification of Mechanical Failures or Accident

1. Need to add “Injuries” to this as well.

1. 2.12.7 – Emergency Service Procedures Plan must be submitted to MBTA Safety in addition to Ferry Operations for review.

1. 2.12.9 – This needs to be notification to MBTA Ferry Operations and MBTA Safety

1. 2.13.1

6. In the 5th paragraph, it notes that SCP will be sent to MBTA for approval at the initial creation and for annual updates. This needs to state “MBTA Safety” for approval. If Ferry Ops wishes to have approval authority on it as well, it can state “MBTA Ferry Operations and MBTA Safety”

6. In the 8th paragraph and subsequent bulleted list, it notates “The Service Provider shall work with the Authority to develop and implement approved formal processes for:” This is different than previous references where it notates MBTA or a specific department within the MBTA. It needs to state “MBTA Safety” where it notates “the Authority”. If Ferry Ops wishes to have approval authority on it as well, it can state “MBTA Ferry Operations and MBTA Safety”

1. 2.13.2 – Need to add surrounding notifications

7. “The Service Provider shall notify MBTA Ferry Operations and MBTA Safety in advance of any planned drills, and provide lessons learned following the drill.”

1. 2.13.5 – Notification of conflicting policies and regulations related to Drug and Alcohol

8. This notification needs to be made to Ferry Operations and MBTA Safety.

1. 2.13.7 – Initial and updated policy shall be reviewed by MBTA Safety in addition to Ferry Operations.

1. 2.19.1.2 – It should note – “MBTA Commuter Rail & Ferry Safety Department.” Heading of this line should be “Monthly Safety Review Meeting”

1. 2.20.1 – Safety Reporting Deadlines need to be updated

11. Initial Report of Incident or Injury – within 1 hour of incident (telephone notification)

11. Preliminary Incident Report – within 24 hours of the incident

1. In this document, it calls it “Daily Incident and Injury Report” and it is due by 7am. If the incident occurred at the tail end of service on the previous day, 7am may be difficult to provide a report with any substance.

1. The preliminary report shall include the following:

1. Date & Time of Incident

1. Location of Incident

1. Type of Incident

1. Weather

1. Outside Agencies Reported to?

1. Name of Investigator completing report

1. Summary of Incident

1. Number of Injuries

1. Number of Fatalities

1. Delays to Ferry Service

1. Damage to Infrastructure or equipment

1. Who was involved – Name, position, D&A test completed?, Employee removed from service?

1. What was involved

1. Statements from those involved

1. Photos

1. Investigation contacts and phone numbers

11. Final Incident Report – within 30 days of the incident

2. The final report shall include the following:

0. All information in the preliminary report, plus:

0. Any documentation submitted to an external agency (USCG, OSHA, etc)

0. Documentation of any violations or notices received from external agencies related to the incident

0. Documentation of damage and costs

0. Determination of rules violated

0. Details on the investigation, including findings on Root Cause, Contributing Factors, and Conclusions

0. Recommendations and Corrective Actions

0. Training Documentation

11. Preliminary and Final Incident Reports are to be submitted to MBTA Safety. MBTA Safety will either accept or return with comments. The Service Provider will have 20 days from the date of comment to revise the report.

1. 2.21 – All Safety Deliverables must be sent to MBTA Safety for review and approval.

12. Vessels supplied by the operator (not MBTA Vessels) for MBTA service must be certified by MBTA Safety.

1. Attachment B 1 – 2.2, 2.3 – D&A Free Workplace Policy is to be submitted and reviewed by MBTA Safety in addition to Ferry Operations.

1. Attachment B 1 – 2.6 – Ferry Operations and MBTA Safety should be notified

1. Attachment B 1 – 2.7 – The report should be furnished to MBTA Safety and Ferry Operations.

15. Any policy violations, including failing to test or failing to properly test as required by the policy,

1. Attachment B 3 – 2.1 Include MBTA Safety in this section where it references Ferry Operations.

1. Attachment D 3.0

17. Concerning that this is going thru the OCC as this is not the current process, and this is not how the process works on the Commuter Rail (Other contracted operation).

17. Why are they notifying the DPU?

17. Why does it state that MBTA Safety will not respond to the scene? Depending upon the incident, MBTA Safety WILL be responding, just like is done for Commuter Rail.

17. As stated above, the Ferry Operator needs to contact MBTA Safety within 1 hour of a triggering incident. Contact names/numbers will be provided.

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