S02. Bid Opening Instructions.docx
DOCX document 14 KB Posted
- Solicitation number
- 36C25025B0011
About this file
This is a bid opening instructions document for Project 541-376 (Expand Primary Care for PACT Realignment) at the Cleveland VA Medical Center, detailing COVID-19 safety protocols for bid submission and opening procedures. Bids must be submitted by mail or in person at 2780 Airport Drive, Suite 340, Columbus, OH 43219 by September 2, 2021, at 12:00 PM EST.
The document outlines specific procedures for hand-delivered bids between 11:00 AM and 12:00 PM, including social distancing requirements and building access restrictions. A virtual bid opening will occur at 1:00 PM via Webex (Line #404-397-1596, access code 1991833226). The apparent low bidder will be announced during the opening, and final award notifications will be sent via email and posted to the Contract Opportunities website after responsiveness and responsibility checks are completed. A bid abstract will be posted following the opening.
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Bid Opening Instructions for Project 541-376 Expand Primary Care for PACT Realignment Cleveland VAMC
Considering recent COVID-19 health concerns and restrictions, the following is provided for your awareness, the safety of other interested bidders, and VA staff:
1. Bidding documents for the subject project will be accepted by mail or in person at 2780 Airport Drive, Suite 340, Columbus, OH 43219 until (NLT) 12:00 PM EST on September 2, 2021.
2. All bids will be annotated with date/time received – whether mailed or hand-delivered. Please ensure tracking information is emailed to the Contracting Officer if/when bids are sent UPS/FedEx/USPS.
3. For documents being hand-delivered, the following procedures will take place: a. Due to building layout, non-VA personnel are restricted from entering the building.
b. Documents will be accepted between 11:00am and 12:00 pm at the main entrance to the building by Contracting personnel one bid at a time to ensure social distancing precautions. Please ensure you arrive early to ensure bids are accepted prior to the deadline.
c. Contractors are reminded of the 6’-8’ distance rule, and it is highly recommended to wear face shielding/masks when delivering documents.
d. Contractors do not need to remain in the parking lot after their bid has been accepted but are welcome to call in to listen to the bid opening. A Webex Line has been set up for this purpose.
e. The Webex Line # is: 404-397-1596. When prompted for your access code, please enter 1991833226 on your telephone keypad followed by the # key.
f. Contractors may call in as early as 12:50 pm on the Webex Line.
g. Bid opening is scheduled to take place at 1:00 pm, once all bids are transported to the Contracting Office conference room.
h. Attendance will be taken to record all Contractors “present” at the beginning and end of the Bid Opening, and to confirm all bid recordings have been heard.
i. The apparent low bidder will be announced upon completion of bid opening.
j. After all needed post-bid review actions are completed and responsiveness and responsibility checks have been completed all bidders will be notified who the awardee is via letter transmitted by email and it will be posted to Contract Opportunities website.
k. A bid abstract will be posted.
File details come from the government source that posted it. Updated .