S02. 3rd Flr Amb Care - Sole Source - Corbin Russwin Locking Cylinders - APPROVED Redacted.pdf

Attachment 1: Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 OFOC Page 1 of 3

Revision: 03 Effective Date: 04/15/24

Acquisition ID#: 36C250-25-AP-0603

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C250-25-AP-0603

1. Contracting Activity: Department of Veterans Affairs, VISN 10, Network Contracting Office (NCO)

10, Louis Stokes Cleveland Medical Center will enter into a construction contract that requires the procurement of this item which requires justification for other than full and open competition. The 0 dollar 2237 purchase request number for the “Renovate 3rd Floor Amb Care for Specialty Care Clinic” Project is 541-25-1-5986-0003.

2. Nature and/or Description of the Action Being Processed: This project is named “Renovate 3rd Floor Amb Care for Specialty Care Clinic” and this project will renovate the north half of the Ambulatory Care 3rd Floor to create new Specialty Clinic Exam Space. Current use is Mental Health Administrative space and is the only non‐outpatient clinic function in the Ambulatory Care Addition.

This location is in close proximity to the Main Entrance and will better service our outpatient Veteran patients.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Removable core locking cylinders that are removable only with a special key or tool without disassembly of knob or lockset.

Core that allows medical center policy for key locks to be met. One grand master key to be available to open all doors by authorized individuals. (Medical Center Director and Police). The estimated value of the removable core locking cylinder materials is $2,280.

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(1), as implemented by FAR 6.302‐1.

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): To meet needs stated above the medical center currently utilizes a “Corbin‐Russwin HO keyway great grand master key system”, single master key system is a requirement of VA engineering policy MP – 3. As the Cleveland VAmedical center continues to move toward consolidation patient and staff safety concerns remain at the forefront of design decisions when selecting systems. To change to a different locking system would require numerous master keys potentially causing delays in accessing all area of the campus

VHACOSBurdiS Text Box

VHAPG Part 806.3 OFOC Page 2 of 3

Acquisition ID#: 36C250-25-AP-0603 in event of emergencies. The lock set requested allows the facility to expand and renovate as required and maintain the ability to meet patient and staff safety requirements.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: This procurement will be competed and synopsized on SAM.gov (https://sam.gov/) as an Invitation for Bid (IFB) and will indicate the requirement for brand name specification for the Corbin Russwin Locking Cylinders. Since the construction contract is being awarded as a firm fixed price contract through competitive sealed bidding, the bidders are incentivized to locate the supplier that will provide the item at the most economical price.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: It is anticipated that two (2) or more bids will be received through the sealed bidding process. If two (2) or more bids are received than the cost of the entire project will be considered fair and reasonable to the government based on competition.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Medical center has investigated the ability of other lock manufactures to operate within the requirement to have the ability to open all doors with one single grand master key and have not found this to be a possibility. Corbin‐Russwin locks are a national known manufacturer with numerous distributors available.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None. See Item 5 above.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: None. (A Market Survey will be completed on the entire construction project.)

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Not Applicable – See Item 5

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Richard E. Clark Date Design COR Louis Stokes Cleveland VAMC

VHAPG Part 806.3 OFOC Page 3 of 3

Acquisition ID#: 36C250-25-AP-0603

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Brian Kish Date Contracting Officer Network Contracting Office (NCO) 10 https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx