S02. 3rd Flr Amb Care - Sole Source - Hill-Rom Nurse Call - APPROVED ReDacted.pdf

Attachment 1: Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 OFOC Page 1 of 3

Revision: 03 Effective Date: 04/15/24

Acquisition ID#: 36C250-25-AP-0603

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C250-25-AP-0603

1. Contracting Activity: Department of Veterans Affairs, VISN 10, Network Contracting Office (NCO)

10, Louis Stokes Cleveland Medical Center will enter into a construction contract that requires the procurement of this item which requires justification for other than full and open competition. The 0 dollar 2237 purchase request number for the “Renovate 3rd Floor Amb Care for Specialty Care Clinic” Project is 541-25-1-5986-0003.

2. Nature and/or Description of the Action Being Processed: This project is named “Renovate 3rd Floor Amb Care for Specialty Care Clinic” and this project will renovate the north half of the Ambulatory Care 3rd Floor to create new Specialty Clinic Exam Space. Current use is Mental Health Administrative space and is the only non‐outpatient clinic function in the Ambulatory Care Addition.

This location is in close proximity to the Main Entrance and will better service our outpatient Veteran patients.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The project requires a complete nurse call system which will not only need to be compatible with the existing nurse call system at the end of the project, but also at the end of each of the phases. The system will include annunciators, patient stations, duty stations, call and dome lights, and remote locator receivers.

Extending the existing system must be done with the same manufacturer (Hill Rom) in order to have a complete operational system. The total estimated cost for the Hill Rom Nurse Call System portion of the project is $38,698.

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(1), as implemented by FAR 6.302‐1.

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): While there are other nurse call systems available, the Medical Center utilizes Hill Rom beds that plug into the existing Hill Rom nurse call system. Continuation of the existing system is the only logical solution to continue a campus wide nurse call system.

VHACOSBurdiS Text Box

VHAPG Part 806.3 OFOC Page 2 of 3

Acquisition ID#: 36C250-25-AP-0603

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: This procurement will be competed and synopsized on SAM.gov (https://sam.gov/) as an Invitation for Bid (IFB) and will indicate the requirement for brand name specification for the Hill Nurse Call System. Since the construction contract is being awarded as a firm fixed price contract through competitive sealed bidding, the bidders are incentivized to locate the supplier that will provide the item at the most economical price.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: While FAR 8.404(d) states that GSA has already determined the prices of supplies under schedule contracts to be fair and reasonable the Contracting Officer intends to seek further price reductions. As the Navicare System is the preferred system to integrate the remainder of the Medical Center the Contracting Officer has determined the procurement to be the best value to meet the Government’s needs. In addition, it is anticipated that two (2) or more bids will be received through the sealed bidding process. If two (2) or more bids are received than the cost of the entire project will be considered fair and reasonable to the government based on competition.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Since this is the existing campus wide system and patching in another manufacturer to it is not possible, no additional market research was conducted and the decision was made to sole source the existing system. (Market Research will be conducted for the entire construction project).

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None. See Item 5 above.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: None. (A Market Survey will be completed on the entire construction project.)

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: None as it would be impractical to operate multiple types of call systems within an existing operation.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Richard E. Clark Date Design COR Louis Stokes Cleveland VAMC

VHAPG Part 806.3 OFOC Page 3 of 3

Acquisition ID#: 36C250-25-AP-0603

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Brian Kish Date Contracting Officer Network Contracting Office (NCO) 10 https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx