S02 523A5-24-011 SOW r3 8-24-23.pdf

GENERAL INFORMATION

Project Number #523A5-24-011 MRI Generator UST

Work includes, but is not limited to, the installation of a 2,500-gallon Underground Storage Tank (UST) for the MRI Emergency Generator, Building 3 and installation & start-up of a new Eaton 93PM Power Conditioner and UPS for the MRI, Veterans Affairs Medical Center, Brockton, Massachusetts in accordance with the Contract Documents.

BACKGROUND & DESCRIPTION OF WORK

During the MRI Minor project, at the time of the emergency generator installation, it was identified that the design did not meet the VA design criteria. The 2015 Physical Security Design Manual for Mission Critical Facilities calls for 96hr capacity, but the stock tank installed was 555gal or only a 24hr run time. The designer-of-record has provided the design package for an underground 2,500-gallon fiberglass double-walled tank to comply with the VA requirements. It was also identified that the installed Eaton 93PM cabinet only included a power conditioner and not the necessary Uninterrupted Power Supply (UPS) as needed. This will provide all the labor, parts, equipment, and materials to furnish, install and start-up a new Eaton 93PM Power Conditions & UPS coordinated with and complying with all Siemens Healthcare & Eaton specifications, designs and requirements. GC is responsible for acquiring a contract with Siemens Healthcare & Eaton Corp to provide the necessary site-specific design, site planning guide, construction, installation, and start-up documentation to be reviewed and approved by the Government prior to delivery. All work will be coordinated with VA COR, Clinical Engineering and Radiology to accommodate Radiology and VA Medical Center schedule to least impact patient care. All material submittals are required to be approved prior to mobilization or purchase of equipment.

Disconnect, remove, and provide off-site disposal of the existing Eaton 93PM power conditioner currently connected to the VA Brockton Siemens Magnetom Sola MRI power circuit. Provide all labor, parts, equipment, and materials to install and start up a new Eaton 93PM power conditioner and UPS that provides battery backup power for at least 5 minutes, to include at least a one-year (24x7) warranty through Eaton Corp. Provide all rigging equipment, materials, and labor to remove the existing power conditioner from the site and to deliver and install the new power conditioner & UPS. Relocate and reinstall lighting control drivers that are mounted on the wall to the right of the power conditioner to elsewhere within the room to make space for the new UPS, if necessary. Install must be meet Eaton and Siemens specifications and not cause any damage to the MRI. Install must not cause any downtime for the MRI during the hours of Monday thru Friday 7:30a-4:30p. Work should be limited to MRI Equipment room B142.

The contractor shall provide all the necessary supervision, labor, equipment, material, transportation, rigging, shoring, testing, and infrastructure required to complete work for project #523A5-24-011 MRI Generator UST at the Boston Healthcare System Veterans Affairs Medical Center, Brockton, Massachusetts in accordance with the Contract Documents, Scope of Work, Drawings, Specifications, Wage Determination, and Technical Requirements per all Federal, State & Local codes.

Work includes, but is not limited to, general construction, renovations, safety, infection control measures, environmental protection, testing laboratory services, quality control, construction waste management, earth moving, excavation & trenching, thermal and moisture protection, facility fuel oil systems, tank fluid level monitoring & alarm systems, signage, leak detection systems for tanks & underground piping, temperature controls, bollards & barricades, fuel oil pumps, emergency generator, building management system, direct digital controls, electrical systems piping systems, communications, concrete, underground utility locating/GPR and schedule management. See drawings and specifications for more information.

Reference the drawings, specifications, pre-construction risk assessment and VA forms, such as trenching/excavation permits, etc.

Below is point of contact for Siemens Healthcare.

Ryan Forth Federal Sales Manager Siemens Healthineers Mobile: 1-865-360-9113 ryan.forth@siemens-healthineers.com

PHASING

The Contractor shall develop and present to, VHA BHS Engineering, for review and approval, a written Construction Phasing Plan (CPP) that identifies all required information to accomplish the intended work of the construction sequencing. The building 3 MRI Emergency Generator must be available to always provide emergency power to the MRI equipment (24/7/365) without interruption. The work must be planned so that the building 3 MRI Emergency Generator is uninterrupted, or the contractor must provide a separate temporary emergency power system to provide emergency power to the MRI equipment. The temporary emergency power system must be equivalent to the existing MRI Emergency Generator to provide the necessary capacity. The new power conditioner & UPS install must not cause any downtime for the MRI during the hours of Monday thru Friday 7:30a-4:30p. The CPP shall indicate phasing sequence, length of intended phases and shutdowns and clearly define all systems and spaces that are affected. The contractor shall not be permitted to commence construction activities until all submittals identified within the drawings and specifications have been submitted and are approved by the Government. Only after all submittals are approved may the Contractor mailto:ryan.forth@siemens-healthineers.com then submit an official written request to start construction activities at a minimum of 90 days in advance of the requested start date.

PERIOD OF PERFORMANCE

The entire scope of work, including but not limited to the required approval of submittals before construction commences, submission of written CPP, testing and inspections, commissioning, final inspection and acceptance, final cleanup, and submission of close out documents, shall be completed for the base offer not later than 150 calendar days after contractor receipt of Notice to Proceed from the Contracting Officer.

SECURITY

All personnel will be required to obtain PIV Badging prior to accessing the medical center site.

Any CDs used to store and communicate VA data files will be required to be encrypted and scanned for viruses by the VA.

File Sharing sites established by the contractor will require a request for Outbound Firewall Waiver and a MOU/ISA between the VA and the contractor if data is stored on the contractor’s network.

RECORDS MANAGEMENT LANGUAGE

The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

INFECTION PREVENTION

The general contractor is responsible for maintaining infection prevention measures at both exterior and interior spaces. Although a specific ICRA may not have been required, as all work is anticipated to be completed either at the exterior or within an electrical room and equipment room, there may be times when the contractor may encounter a previously unanticipated situation where dust/debris will be generated when the contractor needs to furnish and install and utilize infection prevention measures such as, but not limited to, zip-walls, negative air machines, dust mats, HEPA filtration vacuums, HEPA Cart systems, watering down dust at the exterior during excavation/trenching and cleaning up immediately after equipment removal and/or deliveries.

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