S02 523A5-18-371 SOW.docx

GENERAL INFORMATION

Project Number #523A5-18-371 Building 4 Elevator Replacement

Work includes, but is not limited to, replacement of both Building 4 Elevators, Service Elevator S-9 and Passenger Elevator P-8, and upgrade of Machine Room and Elevator deficiencies, building 4, at Veterans Affairs Medical Center, 940 Belmont Street, Brockton, Massachusetts in accordance with the Contract Documents.

DESCRIPTION OF WORK

The contractor must provide all necessary supervision, demolition, labor, material, transportation, equipment, testing, infrastructure, and coordination necessary to complete the work described by the contract documents or reasonably inferable from them as being necessary to produce the indicated results in accordance with the Contract Documents, Scope of Work, Drawings, Specifications, Wage Determination, and Technical Requirements per all Federal, State & Local codes.

Work includes, but is not limited to, general construction, renovations, safety and interim life safety measures, infection control measures, environmental protection, testing laboratory services, commissioning, elevator inspections, quality control, construction waste management, abatement, demolition, hot work and fire watch requirements, confined space work in elevator shaft requirements, alterations, indicators, calls and notifications, life safety systems, staging, fire rated construction barriers, signage, elevator modernization, building management system, direct digital controls, security systems, electrical and mechanical systems, communications, and schedule management. See drawings and specifications for more information.

ITEM I, Modernization of existing elevators; (1) passenger 3 stop elevator and (1) service 3 stop elevator and associated work necessary to support project. Elevator modernization and associated work. Work includes general construction, alterations, indicators, calls and notification systems, minor site preparation for access and staging and work to support enclosed elevator machine room in existing penthouse. Necessary removal of existing structures and construction and certain other items. The work shall include all demolition and construction necessary to execute the project as defined in the construction documents and as may be implied from the intended use. Removal of regulated building materials shall be conducted in accordance with abatement procedures as per report.

LICENSING REQUIREMENTS

All electrical work necessary for the Modernization of existing elevators must be executed by a Massachusetts licensed electrical contractor. All mechanical work necessary for the Modernization of existing elevators must be executed by a Massachusetts licensed mechanical contractor. All elevators work necessary for the Modernization of existing elevators must be executed by a Massachusetts licensed Class C11 Elevator contractor. The general contractor is responsible for ensuring all technicians involved have Certified Elevator Technicians (CETs) and contractor furnished elevator inspectors possess Qualified Elevator Inspector (QEI) certifications through the ANSI National Accreditation Board and National Association of Elevator Contractors (NAEC). The licenses described in this paragraph is not all encompassing and the specifications may have other licensing requirements in addition.

PHASING

The Contractor shall develop and present to, VHA BHS Engineering, for review and approval, a written Construction Phasing Plan (CPP) that identifies all required information to accomplish the intended work of the construction sequencing.

The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the contractor’s responsibility to develop a CPP and Work Plan and Schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The CPP shall indicate phasing sequence, length of intended phases and shutdowns and clearly define all systems and spaces that are affected. The work to be outlined must include, but not be limited to: To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof; this does not replace a written request formally submitted through email. The contractor shall not be permitted to commence any construction activities until all submittals and coordination drawings identified within the drawings and specifications have been submitted and are approved by the Government. Only after all submittals are approved may the Contractor then submit an official written request to start construction activities at a minimum of 90 days in advance of the requested start date. In addition, Contractor must notify the COR three weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof afterwards. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to Medical Center Director, COR and Contractor, as follows, and defined in the Drawings.

Phase I: Replace walls and doors at penthouse Alcove A119, and resizing door PHC04a Phase II: Service Elevator Phase III: Passenger Elevator The order of Phasing may change at the discretion of the VA and that no penalty will be charged by the Contractor to the VA in the event the order of phasing is changed.

PERIOD OF PERFORMANCE

The entire scope of work, including but not limited to the required approval of submittals before construction commences, submission of written CPP, requests to start work, testing and inspections, commissioning, final inspection and acceptance, final cleanup, and submission of close out documents, shall be completed for the base offer not later than 365 calendar days after contractor receipt of Notice to Proceed from the Contracting Officer.

All submittals must be approved prior to mobilization and the time is built into the total period of performance.

INFECTION PREVENTION

The general contractor is responsible for maintaining infection prevention measures at both exterior and interior spaces. See Contract Documents for specific ICRA requirements. There may be times when the contractor may encounter a previously unanticipated situation where dust/debris will be generated when the contractor needs to furnish and install and utilize infection prevention measures outside the construction barriers, which will require additional measures to be employed, such as, but not limited to, zip-walls, negative air machines, dust mats, HEPA filtration vacuums, HEPA Cart systems, watering down dust at the exterior during activities and cleaning up immediately after equipment removal and/or deliveries. All infection control and safety measures are required to perform the work in accordance with the Contract Documents, such as Permit Required Confined Space and Rescue Team requirements within elevator shafts.

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes VHA records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their VHA contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the Contractor must report to VHA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy.

8. The Contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

** VHA training for contractors is available in Talent Management System (TMS):

Records Management for Records Officers and Liaisons, Item #3873736 D. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

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