1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATIONSOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 74

36C24826R0133 X

09-03-2026

672-26-110

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) VA Caribbean HCS #10 Calle Casia San Juan PR 00921-3201 ray.santana@va.gov

Ray Santana 939-339-1110

***IMPORTANT NOTICE: THIS REQUIREMENT IS SET ASIDE EXCLUSIVELY FOR VISN 8 - CARIBBEAN CONSTRUCTION MATOC IDIQ

CONTRACT HOLDERS. ***

Project Title: Repair Water Tanks Deficiencies VA Caribbean Healthcare System (VACHS), 10 Calle Casia, San Juan, 00921-3201. Project Number: 672-26-110.

The Magnitude of Construction VA project is between $2,000,000 and $5,000,000 pursuant VAAR 836.204(f)(2).

NAICS: 236220 - Commercial and Institutional Building Construction.

Service Code: Z1DA Maintenance of Hospital and Infirmaries.

This solicitation will be evaluated on a Trade-Off basis. As stated elsewhere in this solicitation, this procurement is a two (2) Phase Design/Build. IAW FAR RFO 36.101-2 Use of two-phase design-build selection procedures. In Phase One proposal will be evaluated to determine which offerors will submit proposals in Phase Two. Block 13a refers to Phase One proposal.

THIS ACQUISITION IS SET ASIDE EXCLUSIVELY FOR SERVICE-DISABLED VETERANS-OWNED SMALL BUSINESSES (SDVOSBs) IN ACCORDANCE THIS ACQUISITION IS SET ASIDE EXCLUSIVELY FOR SERVICE-DISABLED VETERANS-OWNED SMALL BUSINESSES (SDVOSBs) IN ACCORDANCE WITH THE VETERANS FIRST CONTRACTING PROGRAM UNDER 38 U.S.C. 8127-8128 AND VAAR 819.70. ANY MISREPRESENTATION MAY BE SUBJECT TO CRIMINAL, CIVIL OR ADMINISTRATIVE PENALTIES, INCLUDING SUSPENSION OR DEBARMENT AND PROSECUTION FOR FRAUD

AGAINST THE UNITED STATES.

VA Caribbean Hospital is a smoke free facility. Contractors, in order to enter the campus, you must have picture ID.

Refer to solicitation instructions for Phase One cutoff date for submission of Requests for Information (RFIs), or Questions (if any). No pre-proposal/Site Visit will be conducted during Phase One of the solicitation. Those offerors selected to participate in Phase Two of the solicitation will receive information about Phase Two pre-proposal conference/Site Visit in the invitation to participate in Phase Two.

Please refer to solicitation 36C24826R0133 package for further solicitation requirements.

It shall be known that funds are not currently available. No contract award will be made until appropriated funds are Funds are not presently available for this acquisition. No contract/task order award will be made unless and until appropriated funds are made available. The Government reserves the right to cancel the solicitation if funding is not obtained.

All Offerors must comply with all solicitation terms and conditions.

10 730

X X 52.211-10

X 10

VIA EMAIL ONLY 3:00PM

09-24-2026

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

See Price Schedule.

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) VA Caribbean HCS #10 Calle Casia San Juan PR 00921-3201

Department of Veterans Affairs Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

Ray Santana

VA-VHA-RPOE-2026-0022

36C24826R0133

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair) A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION, ALTERATION, OR REPAIR)–

BACK

A.3 PRICE/COST SCHEDULE/ITEM INFORMATION

A.4 DELIVERY SCHEDULE

STATEMENT OF WORK

REPAIR WATER TANKS DEFICIENCIES

Project No.: 672-26-110

INSTRUCTIONS TO OFFERORS AND EVALUATION INFORMATION

I. GENERAL PROPOSAL INFORMATION

II. PROPOSAL PREPARATION AND EVALUATION INFORMATION

PROPOSAL PREPARATION INSTRUCTION

PROPOSAL SUBMISSION

BASIS FOR TASK ORDER WARD

SELECTION AND EVALUATION PROCEDURES

PROPOSAL REQUIREMENTS AND FORMATTING (PHASE ONE AND PHASE TWO)

PHASE ONE – TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

PHASE TWO – PRICE PROPOSAL PREPARATION INSTRUCTIONS

PHASE TWO – TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

III. EVALUATION FACTORS FOR AWARD

PHASE ONE EVALUATION FACTORS

PHASE ONE - FACTOR 1: TECHNICAL APPROACH AND TECHNICAL QUALIFICATION

PHASE ONE - FACTOR 2: SPECIALIZED EXPERIENCE

PHASE ONE - FACTOR 3: PAST PERFORMANCE

PHASE TWO EVALUATION FACTORS

PHASE TWO - FACTOR 1: DESIGN CONCEPTS AND TECHNICAL SOLUTIONS

PHASE TWO – FACTOR 2: KEY PERSONNEL

PHASE TWO - FACTOR 3: SCHEDULE

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 TASK/DELIVERY ORDER INTRODUCTORY LANGUAGE

2.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

2.3 SUPPLEMENTAL INSURANCE REQUIREMENTS

2.4 52.228-1 BID GUARANTEE (SEP 1996)

2.5 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND

CERTIFICATIONS (NOV 2025) (DEVIATION)

GENERAL CONDITIONS

4.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.2 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (DEVIATION APR 2026)

4.3 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025) (DEVIATION)

4.4 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.5 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

(DEVIATION) (MAR 2026)

4.6 VAAR 852.204-71 INFORMATION AND INFORMATION SYSTEMS SECURITY (FEB 2023)

4.7 VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING (DEVIATION) (MAR 2026)...61

4.8 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED

VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

4.9 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF

COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

4.10 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

4.11 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

4.12 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT ADMINISTRATION (OCT

2020)

DESIGN BUILD SPECIFICATIONS

4.13 GENDER

4.14 CONTRACTOR'S COST BREAKDOWN

4.15 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

4.16 OWNERSHIP OF ORIGINAL DOCUMENTS

4.17 RETENTION OF REVIEW DOCUMENTS

4.18 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED PLANNING

INFORMATION

4.19 COORDINATION WITH MEDICAL CENTER

4.20 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

4.21 PARTNERING

ATTACHMENTS

A.3 PRICE/COST SCHEDULE/ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 JB _________ ______________

Design/Build Services for project Repair Water Tanks Deficiencies (Project Number: 672-26-

110) at VA Caribbean Healthcare System, San Juan, Puerto Rico in accordance with contract/task order terms and conditions.

Period of Performance: 730 calendar days.

Contract Period: Base POP Begin: 01-19-2027 POP End: 01-18-2029

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

Note: The POP Begin, and POP End are estimated dates. Upon notice to proceed issuance, dates will be updated through a modification.

GRAND

TOTAL

A.4 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY DELIVERY DATE

0001 SHIP TO: VA Caribbean Healthcare System (VACHS) 10 Calle Casia San Juan, PR 00921 3201

USA

1.00 See LIN 0001

MARK FOR: Orlando Bonilla Mendez 787-641-7582 Ext. 110233 orlando.bonillamendez@va.gov

STATEMENT OF WORK

REPAIR WATER TANKS DEFICIENCIES

Project No.: 672-26-110

A. OVERVIEW:

1. This project contemplates all design and construction services needed for the complete deficiencies repairs to two (2) existing potable storage water tanks located at VA Caribbean Healthcare System, San Juan PR. The water tanks store approximately 1-million gallons from PRASA and distribute potable water throughout the VA facility. The water tanks have some structural deficiencies caused by advanced corrosion inside and outside the tanks that compromise the tanks useful life. The purpose of the project is to address all the deficiencies by repairing or replacing corroded components.

2. The Design-Build Team (DBT) shall provide, but not limited to all surveys, assessments, technical studies, analyses, design, permits, construction documents, technical specifications, technical expertise, labor, material, tools, equipment, and construction services that are deemed necessaries for the proper execution of the project described herein.

3. This project will be comprised of the following stages: design, construction, and close-out. All previous stages shall be completed and approved by VA reviewers, before the DBT can proceed with the next stage.

B. DESIGN GENERAL DESCRIPTION:

1. Contractor is responsible to provide design-build services to repair water tanks deficiencies in compliance with the requirements of this scope of work and any other specific task as further defined by the Request for Proposal (RFP).

2. The following is a general list of equipment that must be addressed:

Water Storage Tank T1:

Manufacturer Alonso & Carus

Constructed In 2005

Constructed Code AWWA D100

Capacity 1,000,000 Gls Type Vertical Ground Supported

Roof Type Cone

Bottom Type Single Flat

Height 40’

Diameter 66.75’

Product Fill Height 38.41’

Shell Material SA-36

Pipe Material SA-53 Gr. B

Water Storage Tank T2:

Manufacturer Alonso & Carus Constructed In 2007 Constructed Code AWWA D100 Capacity 1,000,000 Gls Type Vertical Ground Supported Roof Type Cone Bottom Type Single Flat Height 40’ Diameter 66.75’ Product Fill Height 38.41’ Shell Material SA-36 Pipe Material SA-53 Gr. B

3. This document contains information as specified for each submission, in the production of Construction Documents for this DB project. It shall give VA Reviewers and the Contractor or A/E firm a clear understanding of what is required at each stage of design.

4. The goal of this SOW is to ensure the quality of VA facilities while controlling construction and operating costs. This document is not to be used as a standard design and does not limit the project DB Team responsibilities to develop a complete and accurate project design and construction that best meets the users' needs and applicable code requirements.

5. This document does not relieve the DB Team from their professional responsibility to produce a correct, complete, and fully coordinated set of Construction Documents as required by the VA design standard, VA master specifications, design manuals, and/or other publications. These Government guidelines should be obtained by the DB Team or A/E firm at the following Internet addresses:

http://vaww.va.gov/facmgt/standard/accessibility.asp http://vaww.va.gov/facmgt/standard/d_alert.asp http://vaww.va.gov/facmgt/standard/fire.asp http://vaww.va.gov/facmgt/standard/specifications.asp http://vaww.va.gov/facmgt/standard/metr_idx.asp

C. SPECIFIC PROJECT REQUIREMENT DESIGN PHASE:

1. The Design/Build (DB) shall provide all construction documents required to perform repairs and rehabilitation of potable water storage tanks as identified in the API 653 Inspection Reports.

2. The DB who prepares the construction documents shall be a professional architect and/or engineer licensed in the Commonwealth of Puerto Rico. The professional seal indicating such license by the state shall appear on the final construction documents.

The architect and/or engineer whose seal is shown in construction documents will be known as the Architect and/or Engineer of Record.

3. The DB contractor shall certify the design compliance with all latest design standards, design manuals and national codes used by the VA, as well as all Federal and local Requirements and Regulations. The required stamp on construction documents (e.g., drawings, technical specifications) of the licensed architect or engineer of record will be considered as certification of such compliance.

4. The DB must have a proved experience of at least ten years (10 yrs.) in design and supervision of project of similar or major complexity to this one.

5. The DB shall certify the design compliance with the design standards, design manuals and national codes used when water tanks were originally designed per record drawings.

The required stamp on construction drawings and documents of the licensed architect or engineer of record will be considered as certification of such compliance.

6. The DB shall perform and/or develop all assessments, technical studies, drawings and reports as deemed necessary for the proper execution of the design. The DB shall perform and produce but not limited to the following:

a. A non-destructive test (NDT) procedure to evaluate the corrosion impact throughout the entire tank including roof elements, walls, nozzles, bolts, clips, and floor.

b. Evaluate using cost-benefit analysis the best approach to correct deficiencies, by either performing repair or replacing the element according to original design.

c. Construction documents and specifications shall clearly state the repair methodology and construction details such as material, size, welding type/thickness, and finish.

d. The DB shall specify a coating application meeting AWWA D102 certified under NSF/ANSI 61 for potable water. Minimum coating dry film thickness (DFT) shall comply with coating manufacturer recommendations. Coating thickness and adhesion testing shall be performed per SSPC and manufacturer specifications.

e. All coating work shall be inspected and documented by a third-party NACE- certified coating inspector.

7. If removal or relocation of existing equipment and/or systems is needed, provide on drawings a detailed specification and/or notes, regarding the removal or relocation of such items. Related equipment and or units to remain shall be evaluated by the DB, such equipment descriptions and schedules shall be provided on drawings. Also, DB shall note any existing items to be re-used, cut, patched, or adapted.

8. Along with each submission the DB shall provide a design narrative/analysis for each technical discipline (e.g., architectural, structural, etc.), which describes the intent of each discipline with schematic and/or design development submission.

9. Also, provide assessment reports, technical specifications, list of submittals and quality tests, material specifications, and finishes samples among others to properly understand and discuss the intent of the design.

10. Code and Specifications: The design must comply with:

a. The technical specifications shall be signed and stamped by the licensed architect or engineer of record. Such signature and stamp will be considered as certification of compliance with all the requirements of this statement of work.

b. The DB shall be responsible to submit multiples design review packages. Each review package will be discussed, reviewed, commented, approved, or disapproved by the VA reviewer. At each review stage the DB will perform a value engineering review.

All hardcopy and electronic documents provided shall be in good and readable condition. No too small or big lettering, stains, wrinkles, blurry areas, and incompatible electronic format.

11. Design Submissions: The design documents for each submission may include, but not limited to assessment reports, drawings, technical specifications, design narrative/analysis, submittal list and cost opinion among others.

a. A presentation meeting to review and resolve design issues will be held for each design review package submitted. The meeting will also include discussion of VA comments on functional relationships and technical peer review comments (by others). The meeting will be coordinated by the DB, upon mutual consent between the contracting officer, VA project manager and DB. The DB shall prepare written minutes of each meeting with the Government concerning contractual and design matters. Copies of the minutes shall be furnished to the Contracting Officer and VA project manager within two calendar days of meeting.

The DB shall prepare written records of phone conversations addressing mayor design issues and furnish a copy to the Contracting Officer and VA project manager within five calendar days of contract.

b. The DB shall keep the Project Manager and Contracting Officer informed of the status and progress of the design phase. The DB shall include a textbox indicating date of submission, file name, and revision on all reports, studies, drawings, and all other submission material.

12. Schematic Design (SD): The SD for this project is a means of identifying alternative approaches to correcting physical and functional deficiencies identified in the initial assessment and represents the submission of the twenty five percent (25%) of the design progress. Submission requirements are detailed at the following internet address:

http://www.cfm.va.gov/TIL/. Other requirements are detailed hereon.

a. The development of this SD is an interactive process between VACHS staff and the DB to produce a narrative and graphical description of possible alternatives.

b. The SD shall include the initial assessment report, shop drawings, well-organized design narrative (explaining design options and alternatives among others), and design schematic alternative approaches with respect of functional operation, demolition, maintenance, and construction cost.

c. The SD shall be in accordance with VA PG 18-15.

13. Design Development (DD): The Design Development (DD) represents the submission of the seventy five percent (75%) of the design progress. The submittal of the DD shall be in accordance with the applicable requirements of the design development submission of VA PG 18-15 and the review comments of the approved SD submission. Submission requirements are detailed at the following internet address:

http://www.cfm.va.gov/TIL/. Other requirements are detailed hereon.

a. The DD must provide a well-organized design narrative, drawings, and VA Master Construction Specifications (PG-18-1).

b. VA Master Construction Specifications may not cover some of the project elements.

It is the responsibility of the DB to develop specification sections (as necessary) to cover such project elements. New sections of specifications developed by the DB shall be in the same format as that used in VA Master Specifications.

14. Construction Documents (CD): The Construction Documents (CD) represent the submission of the hundred percent (100%) of the design progress. The submittal of the CD shall be in accordance with the applicable requirements of the construction documents submission of VA PG 18-15 and the review comments of the approved DD submission. Submission requirements are detailed at the following internet address:

http://www.cfm.va.gov/TIL/. Other requirements are detailed hereon.

a. The DB must submit the 100% design documents in accordance with this contract.

Drawings, technical specifications, submittal list, design narrative/analysis, construction phasing, catalog cuts, equipment description, schedule of work and all related construction documents shall be completed, coordinated and ready for the final review and approval.

b. It is the DB responsibility to provide a quality set of documents. The DB shall perform a Quality Assurance of the complete set of documents.

15. Issued for Construction Documents: The Issued for Construction Documents represent the submission of the complete construction set of documents ready for construction purposes. Prior to reproduction for issue of construction documents, the DB shall make any changes to the documents identified as necessary during the review conference with VA at the construction document submission; and deliver the revised drawings to Project Manager and Center Director for signature.

a. The final construction documents submission package will incorporate all VA supplied comments from the earlier 25%, 75% and 100% submission package reviews. If the submission package of the final issued for construction documents is not complete a post submittal may be required, the cost of which will be borne by the DB Team. The approved issued for construction documents will be used for construction of the project.

b. Final issue of construction copies shall be stamped by a licensed professional engineer with a current registration in Puerto Rico.

c. The Design-Build Contractor (DB-C) shall begin with the preparation of all documents needed to be submitted on or before the pre-construction meeting (e.g., Time Schedule, Schedule of Value, Safety Plan, Quality Assurance/Quality Control Plan, Submittals, etc.).

16. Submission Schedule of Schematic Design: Within 30 calendar days after the first water tank entry submit a digital copy appropriately labeled “Schematic Design” for review and approval. Coordinate with the Contracting Officer and provide the verbal presentation. VA will return the schematic design review comments 10 calendar days after the presentation.

17. Submission Schedule of Design Development: Within 45 calendar days after schematic design review comments, submit a digital copy appropriately labeled “design development” for review and approval. Coordinate with the Contracting Officer and provide the verbal presentation. VA will return the design development review comments, 15 calendar days after the presentation.

18. Submission Schedule of Construction Documents: Within 45 calendar days after design development review comments, submit a digital copy appropriately labeled “Construction Documents” for review and approval. Coordinate with the Contracting Officer and provide a verbal presentation. VA will return the construction documents review comments 15 calendar days after the presentation.

19. Submission Schedule of Issued for Construction Documents: Within 35 calendar days after construction review comments, submit the reviewed final 100% “Issued for Construction Documents". Provide to VA all originals, one hardcopy and electronic copy (CD-ROM) of the final set for construction. The VA will have 10 days to take approval action.

a. The issued for construction documents include but not limited to: Plans, technical specifications, submittal list, design narrative/analysis, cost opinion, construction phasing, catalog cuts, equipment description and schedule of work among others.

20. Hardcopies and Electronic Media: All documents shall be submitted to VA in both PDF and original formats. For any document not included in section 21 consult the VA project manager.

a. Hardcopies documents: All hardcopies to be submitted to VA shall be in good and readable condition. No too small or big lettering, stains, wrinkles, and blurry areas.

The document format shall be as described hereon. The hardcopy formats to use are as follows:

(1) All drawings will be printed in ARCH C sheet (18” x 24”) and must fallow the VA Design and Construction Procedures (PG-18-3).

(2) The technical specifications will be printed in letter size (8.5” x 11”) and must follow the VA Master Specifications (PG-18-1).

(3) Design Narrative, Analysis, Submittal List, Cost Estimates, Construction Phasing, Catalog Cuts and Equipment Description: will be printed in color with letter size paper (8.5” x 11”).

(4) Time Schedule: Printed in color with ARCH C sheet (18” x24”).

b. Electronic Media: Use a CD-ROM to submit all documents in original format.

The original formats to use are as follows:

(1) All Drawings: AutoCAD 2020 (.dwg)

(2) Technical Specifications, Design Narrative, Analysis, equipment description, and Construction Phasing: Word 2010 (.doc)

(3) Cost Estimates and Submittal List: Excel 2010 (.xls)

(4) Time Schedule: MS Project 2010 (.mp)

21. Time Schedule: The DB shall provide one electronic copy of the project schedule after award and before the design meeting. The schedule shall include a detailed design phase with design deliverable submission dates, review periods as well as with important milestones included for design and construction phase.

22. Submittals: The DB shall be responsible to submit list of submittals, certifications, test, special inspections, and reports among others required per drawing and specification section.

23. Quality Assurance/Quality Control (QA/QC): The DB shall develop, execute, and demonstrate that the design process and the construction documents have gone through a rigorous review and coordination effort. The requirements are as follows:

a. After receipt of the Notice to Proceed but before the first submission: Submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

b. 100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

D. SPECIFIC PROJECT REQUIREMENTS CONSTRUCTION PHASE:

1. The Design-Build Contractor (DB-C) must have a proved experience of at least ten years (10 yrs.) in management and supervision of construction projects of similar or major complexity to this one.

2. The designated Project Manager by the DBT shall possess a combination of Construction Management Degree and possess at least ten years (10 yrs.) in managing complex construction projects. The Project Superintendent shall possess the 30-hours OSHA Construction Certification and shall have a proved experience of at least ten years (10 yrs.) in management and supervision of project of similar or major complexity to this one.

3. The DB-C shall certify the compliance of the construction with all the issued for construction documents.

4. The Contractor shall completely prepare site, prior to the installation, and furnish labor, and materials to perform the work as required by this statement of work.

5. All the project associated construction and temporary works shall conform to the latest VA EPA, OSHA, NFPA, local, Federal and industry requirements and regulations.

6. The Contractor must be responsible for all materials delivered and work performed until completion and acceptance of the entire job.

7. The Contractor shall provide project management including the completion and delivery of all pertinent permits and applications.

8. The Contractor shall provide the Contracting Officer and Contracting Officer Representative with at least two weeks in advance notice of all site work. The Contractor is responsible to meet all safety requirements, infection control, security, and life safety standards.

9. Coordination. Shutdown of utilities must be coordinated with the COR with a minimum of two (2) weeks’ notice.

10. Work Hours. The Contractor shall take in consideration that a substantial portion of the construction activities must be performed on non-regular working hours or holidays.

This is necessary to avoid an adverse impact on the traffic flow to the VA facility. The contractor shall be responsible to inform and coordinate with the CO and COR all construction activities that will be performed out of non-regular working hours or holidays.

11. Receipt of Materials. Address all shipment of materials and supplies to the Contractor – not the Government. The Contractor must be on hand to accept shipments; the Government will not accept deliveries on the behalf of the Contractor.

12. Specific Environmental Requirements. The Contractor is responsible for ensuring that materials and supplies are in accordance with VA policy for no or low Volatile Organic Compounds (VOC).

13. Protection of Existing Property. The Contractor shall be responsible for restoring the area to its original condition at the completion of the work. The Contractor shall be responsible for repair of any damage incurred to buildings or property because of construction activities.

14. Clean-up and Disposal. The Contractor shall be responsible for the removal and disposal of all trash/debris connected with construction activities daily. Recyclable products shall be disposed of in accordance with applicable statutes, in respective containers. The Contractor shall provide their own dumpster for construction debris.

15. Storage: The Contractor is responsible for providing temporary storage for tools, equipment, and materials required for this project.

16. Warranties and Support Services. The Contractor will provide a two-year warranty covering all material and labor upon approved final inspection.

17. Project Performance Time. The Contractor shall perform all the works, clean-up process (Mandatory) on Seven-hundred and thirty (730) calendar days after “Notice to Proceed” (NTP) is issued by the Contracting Officer. The works includes the time required for design, all submittals submission and approval process, procurement of materials in or outside PR, construction activities, and project inspections. All submittals will be returned to the Contractor by VA within two (2) weeks of submission.

Disapproved submittals are not reason for additional time extension request, or delay claims for this Contract. The Contractor shall provide labor to compile project timeline in Gant format. The Contractor shall submit their project timeline to be in MS project format and PDF format. The Contractor shall work continuously during approved work hours, after works begin on the project site. The Contractor’s Superintendent shall be a professional architect and/or engineer licensed in Puerto Rico. The Contractor’s Superintendent shall be present on-site, always, until the completion of the contract.

18. The DBT shall coordinate work inside tanks outside of the hurricane season peak months (August to October). The DBT is expected to turnover tanks fully operational and in compliance for hurricane season peak months.

19. The DB-C shall furnish all supervision, management, labor, materials, tools, equipment, quality control and safety measures to perform all operations necessary to accomplish all work as shown on the issued for construction documents (e.g., drawings, technical specifications, etc.). Also, shall provide, furnish, and comply with all permit requirements.

20. During the construction, the DB shall provide construction period services such as site visits, inspections, clarifications of doubts, technical advice, meeting participation (If needed), technical studies, cost opinions, reports; and post construction services such as post occupancy evaluations, technical studies and/or reports.

a. Meetings: The DB shall prepare written minutes of each meeting with the

Government concerning contractual and design matters. Copies of the minutes shall be furnished to the Contracting Officer and VA project manager within two calendar days after the meeting.

b. Pre-Construction Meeting: Once the issued for construction documents are approved by VA and before the construction begin a pre-construction meeting will be coordinated upon mutual consent and will be held in VACHS. At the meeting must attend DB, project superintendent, and VA personnel. The meeting will be used to establish and discuss the rules and procedures to follow during the construction process to avoid interference with the VAHCS regulations and normal operations.

The meeting agenda will include, but not limited to schedule and submittal requirements, project phases and coordination, site and safety issues, site protection, job site access, staging areas, and construction administration among others.

c. Progress Meetings: During the construction period, will be held multiple weekly or bi-weekly meetings by mutual consent and as deemed necessary. The progress meetings will be used to discuss project progress, pending actions and to update the Contracting Officer and VA Project Manager on the following meeting agenda items:

approval of minutes of previous meetings, submittal status, review of off-site fabrication and delivery, requests for Information (RFI’s) and issues, modifications, work in progress and projected, schedule update (provide updated CPM schedule), status of project record drawings and O&M Manuals, and other business relating to work.

21. Construction Coordination: All construction activities will be coordinated through the CO and VA project manager. There will be no staging area provided for this project within the VA facility or their premises. The DB shall be responsible for providing a staging area outside the VA premises. The DBT shall strictly follow all the VA instructions to avoid conflicts with the regulations and normal operations of the VACHS.

22. Submittals: During construction, the DB-C shall be responsible of submitting to VA all documents and information contained in the submittal list provided by the DB and contained in the issue for construction documents.

23. All submittals, shop drawings, product data, and samples shall bear the stamp of the licensed architect or engineer of record certifying compliance with the SOW and issued for construction documents. Also, include comment, review, and recommendation if any. VA reserves the right to review any submittal.

24. The DB cannot start with any works without the DB and VA revision of the concerning submittals. As deemed necessary, VA reserves the rights to request the submittal of any other item not included in the submittal list.

25. Other Submittals: The DBT shall submit test results, certificates, manufacturer’s instructions, manufacturer’s field reports, etc. as required.

26. Project Record Drawings: The DBT will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required. The project record drawings will be available for review by the VA Project Manager always.

27. Time Schedule: Once the issued for construction documents are approved by VA and before the construction begin, the Contractor shall provide one electronic copy of the project schedule (construction phase).

28. The DB shall develop a Critical Path Method (CPM) plan and schedule demonstrating fulfillment of the contract requirements (Project Schedule) and shall keep the Project Schedule up to date in accordance with the requirements of Division 01, Section 01 32

16.17 of the VA Master Specifications. Also, shall utilize the plan for scheduling, coordinating, and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers). Conventional Critical Path Method (CPM) technique shall be utilized to satisfy both time and cost applications. In case of delays the DB-C must propose a catch-up plan.

29. Quality Assurance/Quality Control (QA/QC): Prior to the pre-construction meeting, the DB-C shall be responsible of submit for approval a written QA/QC plan.

30. If the plan requires any revisions or corrections, the Contractor shall resubmit the plan within 10 calendar days.

31. VA reserves the right to require changes in the plan during the contract period as necessary to obtain the quality specified.

32. No change in the approved plan may be made without written concurrence by the Contracting Officer.

33. The plan shall include, but not limited to:

a. A list of personnel responsible for quality control and assigned duties. Include each person's qualifications.

b. A copy of a letter of direction to the Contractor's Quality Control Supervisor outlining assigned duties.

c. Names, qualifications, and descriptions of laboratories to perform sampling and testing, and samples of proposed report forms.

d. Methods of performing, documenting, and enforcing quality control of all work.

e. Methods of monitoring and controlling environmental pollution and contamination as required by regulations and laws.

f. Well defined quality control phases and procedures (as applicable).

34. During construction, the DB-C shall be responsible to submit daily test Information sheets with quality control daily reports as needed, for all on-site work. Submit two copies of complete test results not later than three calendar days after the test was performed. The failing test results shall be submitted along with proposed remedial actions within four hours of noted deficiency.

The DB-C shall be responsible for keeping updated logs of all tests performed on the project. The logs shall include date tested, type of test, results, and comments among others.

35. Safety Plan: Prior to commence with the construction the DB-C shall submit for approval a written safety plan. The safety plan shall be tailored to the project works and its specific safety risks (is not just the company general safety plan). The project safety plan and safety requirements shall be in accordance with the general requirements of the VA Master Specifications Division 01 Section 01 35.

36. The DBT shall comply with all OSHA safety standards for confined space entry, fall protection, and hazardous materials handling. Proper ventilation and PPE shall be used during blasting and coating operations. Contractor shall submit a site-specific Health & Safety Plan prior to mobilization.

37. Visits to Project Site / Inspections: During the construction period the DB shall make weekly visits to the project site when requested by the Project Manager (PM). The Project Manager (PM) may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits.

The Project Manager (PM) has the prerogative to determine the professional discipline(s) required for any visit. The DB shall observe the construction, advise the Project Manager of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the Project Manager (PM) within three workdays following the site visit date.

38. Progress Reports: The DB-C shall be responsible to submit progress reports of the project. The report must include, but not limited to summary of project situation, performed activities, activities pending to perform, updated schedule, and in case of delays include a catch-up plan among others.

39. Close-Out Phase: The DBT shall comply with the requirements in the “General Requirements”, 01 00 00, for submission of final RFP as-built drawings, shop drawings, manuals, and other documents as noted. The required as built drawings will be submitted in the same format required for the construction documents.

E. RESPONSIBILITIES

1. The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the DBT’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required time (contract length).

2. The DBT shall visit the site before submitting his final proposal. Visits to the site shall be made by appointment with the VA Project Manager and upon mutual consent.

3. During the execution process the DBT shall coordinate along with the VA project manager all required site visits to gather all the information required for the proper execution of the project.

4. The DB shall coordinate all activities with the VACHS; hold informal meetings (upon mutual consent of the VA and the DB at the VACHS to discuss the design and construction related issues. Continue to expand contacts by telephone, rough sketch studies and other means of communication with the purpose of finalizing a general design approach to be followed.

5. The DBT shall be responsible to perform all the required activities, surveys, assessments, technical studies, analyses, design, permits and construction documents as well as shall provide all technical expertise, labor, material, tools, equipment, and construction services that are deemed necessaries for the proper execution and delivery of the complete project design and construction.

6. Following completion of repairs and coatings, the contractor shall clean and disinfect the tanks per AWWA C652 – Disinfection of Water Storage Facilities. Disinfection procedures shall include filling, chlorination, and holding periods as required by the standard. Water samples shall be collected and tested by a certified laboratory to confirm compliance with EPA Safe Drinking Water Act standards prior to returning tanks to service. Disinfection procedure documentation and certified laboratory test results shall be submitted to VA.

7. The laboratory must be an accredited NELAP LAB and for Puerto Rico Department of Health Certified Laboratory for collection and analysis of microbiological and chemical water quality parameters. The testing laboratory shall be certified though the Environmental Laboratory Certification Program and approval must be obtained through the Contracting Officer.

8. The DBT shall be responsible for all pre and post disinfection testing requirements. These tests shall confirm the appropriate parameters to confirm that the water quality is appropriate for distribution, including, but not limited to:

a. Total Haloacetic Acids HAA5

b. Total Trihalomethane (TTHMs)

c. Total Coliform

d. E. Coli

e. Chlorine Total

f. pH

g. Alkalinity

h. Turbidity

i. Odor

j. Specific conductance

k. Chlorine residual

9. Samples shall be representative of the water quality in the tank and shall be sampled separately from the bottom, middle, and top of the tank. Bacteriological tests shall show no coliform and acceptable chlorine residual and PH after cleaning is complete. Should any test result come back out of compliance with the Safe Drinking Water Act or state, local, or federal guidelines regarding potability of water, the contractor shall repeat the disinfection and testing until satisfactory results are obtained. Sampling shall also include the “Optional Sampling and Testing” listed in section 5.1 of AWWA C652-19. A minimum of two pre and post disinfection test samples from each tank shall be taken and shall follow aseptic techniques for bacteria sampling.

10. The DBT shall protect all TTHM system components (installed inside the tanks) from damages.

Contractor will be responsible for any damages (physical and functionality) caused to this equipment during the maintenance work. Contractor shall remove equipment parts as needed to fulfill this requirement and re-install once work is completed. Contractor shall not operate any valves without VA consent.

11. The DBT shall take all necessary precautions to prevent damages to VA property as result of the execution of any phase or stage of the project. In case of damage the DBT shall replace or restore the damaged property to its original condition.

12. The DBT shall comply at all time with VA regulations, construction documents, permits, safety plans, QA/QC, time window, security, and all contract requirements.

13. The DBT shall provide a well-organized, complete, and competent project.

14. The DBT shall immediately bring to the attention of the CO and VA project manager any discrepancy between the scope of work, VA codes, VA manuals, national codes, regulations, or any other material used during the design process. The most stringent condition will apply unless upon common consent between DBT and CO decide otherwise.

15. The DBT shall be responsible for any omission in the design. Any deviation from any of the current VA codes, VA manuals, national codes, and regulations must be brought to the attention of the CO and VA project manager for discussion.

16. The VA revision of any of the design review packages (e.g., Schematic Design, Design Development, Construction Documents, and Issued for Construction Documents) does not relieve the DBT responsibility to comply with all codes, specifications, and regulations among others.

17. The DBT shall comply with all the conditions established in all the required permits, including the environmental permits and regulations.

F. PROJECT CLOSE-OUT

1. The contractor shall comply with the requirements in the “General Requirements”, 01 00 00, for submission of final as-built drawings, shop drawings, manuals, warranties, and other documents as noted. The required as-built drawings will be submitted in the same format required for the construction documents.

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INSTRUCTIONS TO OFFERORS AND EVALUATION INFORMATION

I. GENERAL PROPOSAL INFORMATION

1. Solicitation, attachments, and any issued amendments will be posted at www.sam.gov. This is the only official location where these documents can be obtained and where updates are posted. No “hard copy” solicitation materials are available.

2. All references to “Bid” or “Bidder” shall be understood to mean “Offer” or “Offeror”.

3. MAGNITUDE OF THIS PROJECT: Between $2,000,000 and $5,000,000.

4. PROPOSAL DUE DATE: Standard Form (SF) 1442, block 13a (or as amended on SF 30), refers to Phase One proposals.

5. SITE VISIT: No pre-proposal/Site Visit will be conducted during Phase One of this solicitation. Those offerors selected to participate in Phase Two of the solicitation will receive information about Phase Two pre-proposal conference/Site Visit in the invitation to participate in Phase Two.

6. OFFER ACCEPTANCE PERIOD: Offers providing less than one-hundred and twenty (120) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

7. REQUESTS FOR INFORMATION: Requests for Information (RFIs) shall be submitted in writing (only) by the Prime Contractor (SDVOSB) to the Contracting Officer’s email at ray.santana@va.gov. No telephone RFIs/Questions will be accepted. The cutoff for submission of RFIs for PHASE ONE (if any) is: 09/14/2026 @ 3:00PM (AST). Responses will be provided in a Question & Answer format to all offerors via Standard Form (SF) 30 Amendment to the Solicitation. RFI received after due date will only be answered if in the judgement of the CO impacts the project/solicitation.

8. SPECIFICATIONS AND DRAWINGS:…