ATTACHMENT_C_-_Integrated_Pest_Management_Specification.docx

RRB17R0006 – ATTACHMENT C - INTEGRATED PEST MANAGEMENT SPECIFICATIONS

1. GENERAL

A. Description of Service:

The Contractor shall furnish all supervision, labor, material, and equipment necessary to accomplish the surveillance, trapping, and pesticide application components of the Integrated Pest Management (IPM) program. The Contractor shall also provide detailed, site-specific recommendations for structural and procedural modifications necessary to achieve pest prevention.

Contractor shall provide a coordinated rodent and pest control program with the RRB and the individual commercial tenants of the RRB facility.

B. Pests Included and Excluded:

1) The Contractor shall adequately suppress indoor populations of rats, mice, cockroaches, ants, flies, and any other arthropod pests not specifically excluded from the contract. Populations of these pests that are located outside of the building, but within the property boundaries of the building, are included.

2) Populations of the following pests are excluded from this contract:

a) Birds, bats, snakes, and all other vertebrates other than rodents.

b) Termites and other wood-destroying organisms.

c) Mosquitoes.

d) Pests that primarily feed on outdoor vegetation.

3) However, the following shall be controlled under the terms of the contract.

a) Individuals of all the above pests that are incidental invaders inside the building.

b) Winged termite swarmers emerging indoors.

C. Initial Inspection:

1) The Contractor shall conduct a thorough, initial inspection of the building within ten (10) working days after the effective date of the contract. The purpose of the initial inspection is for the Contractor to identify problem areas and any equipment, structural features, or management practices that are contributing to pest infestations.

2) Access to building space shall be coordinated with the COR. The COR will inform the Contractor of any restrictions or areas requiring special scheduling.

D. Pest Control Plan:

1) Prior to initiation of service, the Contractor shall submit to the COR a Pest Control Plan within ten (10) working days following the initial inspection. Upon receipt of the Pest Control Plan, the COR will notify the contractor regarding its acceptability within five (5) working days. The Contractor shall be on site to initiate service within five (5) working days following notice of approval. If aspects of the Pest Control Plan are incomplete or disapproved, the Contractor shall have three (3) working days to submit revisions.

2) The Pest Control Plan shall consist of four parts:

a) Proposed methods for control, including labels and Material Safety Data Sheets (MSDS sheets) for all pesticides to be used. A list of brand names of rodent bait boxes, insect and rodent trapping devices, pest monitoring devices, and any other control devices or equipment shall also be included.

b) A service schedule for RRB building. Frequency of Contractor visits shall depend on the specific pest control needs. At the minimum, the Contractor shall conduct inspections monthly to determine if treatment is required. The Government will consider weekly service to be the standard for large office buildings with a history of pest infestation.

c) A description of any structural or operational changes that would facilitate the pest control effort.

d) A copy of the Commercial Pesticide Applicator Certificate or License for every Contractor's representative who will be performing on-site service under this contract. At the minimum, the Contractor shall submit the Certificates of two individuals, one acting as a regular service representative and the other acting as an alternate.

e) It shall be the Contractor's responsibility to carry out work according to the approved Pest Control Plan. The Contractor shall receive the concurrence of the COR prior to implementing any subsequent changes to the approved Pest Control Plan, including addition or replacements to the pesticide list and to on-site service personnel.

E. Pesticide Application:

1) The Contractor shall not apply any pesticide product that has not been included in the Pest-Control Plan or approved in writing by the COR.

2) Pesticide application shall be according to need and not by schedule. As a general rule, application of pesticides in any area inside or outside the premises shall not occur unless visual inspections or monitoring devices indicate the presence of pests in that specific area.

3) Preventive pesticide treatments of areas where inspections indicate a potential insect or rodent infestation are acceptable on a case - by - case basis. Written approval must be granted by the COR prior to any preventive pesticide application.

4) The Contractor shall not store any pesticide product on Government property.

F. Structural/Procedural Recommendations: Structural modifications for pest control, including the application of caulk and other sealing material, will not be the responsibility of the Contractor. However, throughout the life of this contract, the Contractor shall be responsible for notifying the COR in writing about any structural, sanitary, or procedural modification(s) deemed necessary to eliminate pest, food, water, harborage, or access.

G. Record Keeping:

1) The Contractor shall be responsible for maintaining a pest control file. These records shall be kept on Government property and maintained on each visit by the Contractor.

2) Each file shall contain at least the following items:

a) A copy of the Pest Control Plan for the building or site.

b) The Contractor's service report forms, documenting all information on pesticide application required by statute in the jurisdiction where service is actually performed. These forms shall not be mandatory if all required information on pesticide application is included on the Government's Pest Control Work and Inspection Report.

H. Contractor Personnel: Throughout the life of this contract, all Contractor personnel providing on-site pest control service must meet state and local requirements in the jurisdiction(s) where service is actually performed, for training, registration, or certification as Commercial Pesticide Applicators in the category of Industrial, Institutional, Structural, and Health Related Pest Control. Uncertified individuals working under the supervision of a Certified Applicator will not be permitted to provide service under the terms of this contract.

I. Manner and Time to Conduct Service:

1) The Contractor shall perform routine pest control services that do not adversely affect tenant health or productivity during the regular hours of operation in buildings. When it is necessary to perform work outside of the regularly scheduled hours set forth in the Pest Control Plan, the Contractor shall notify the COR at least one day in advance.

2) The Contractor shall observe all safety precautions throughout the performance of this contract. Certain areas within the building may require special instructions. Any restrictions associated with these special areas will be explained by the COR. The Contractor shall adhere to these restrictions and incorporate them into the Pest Control Plan for the specific building or site.

3) All Contractor personnel working in or around building designated under this contract shall wear distinctive uniform clothing. The Contractor shall determine and provide additional personal protective equipment required for the safe performance of work. Protective clothing, equipment, and devices shall, as a minimum, conform to Occupational Safety and Health Administration (OSHA) standards for the products being used. Vehicles used by the Contractor shall be identified in accordance with state and local regulations.

J. Special Requests and Emergency Service: On occasion, the COR may request that the Contractor perform corrective, special, or emergency service(s) that are beyond routine service requests. The Contractor shall respond to these exceptional circumstances and complete the necessary work within one (1) working day after receipt of the request. In the event that such services cannot be completed within one working day, the Contractor shall immediately notify the COR and indicate an anticipated completion date.

2. INSECT CONTROL

A. Pesticide Products and use:

1) When it is determined that a pesticide must be used in order to obtain adequate control, the Contractor shall employ the least hazardous material, most precise application technique, and minimum quantity of pesticide necessary to achieve control.

2) The Contractor shall be responsible for application of pesticides according to the label. All pesticides used by the Contractor must be registered with the Environmental Protection Agency (EPA), state and/or local jurisdiction. Transport, handling, and use of all pesticides shall be in strict accordance with the manufacturer's label instructions and all applicable Federal, state, and local laws and regulations.

3) The Contractor shall obtain the approval of the COTR prior to any application of pesticide liquid, aerosol, or dust to exposed surfaces, or a space spray treatment. The Contractor shall take all necessary precautions to ensure tenant and employee safety, and all necessary steps to ensure the containment of the pesticide to the site of application. Other than crack and crevice treatments, no liquid, aerosol, or dust applications shall be made while tenant personnel are present.

B. RODENT CONTROL

1) Pesticide Products and use:

a) When rodenticides are deemed essential for adequate rodent control inside occupied buildings, the Contractor shall obtain the approval of the COR prior to making any interior rodenticide treatment

b) All rodenticides, regardless of packaging, shall be placed either in locations not accessible to children, pets, wildlife, and domestic animals, or in EPA-approved tamper-resistant bait boxes.

c) Frequency of bait box servicing shall depend upon the level of rodent infestation. All bait boxes shall be maintained in accordance with EPA regulations, with an emphasis on the safety of non-target organisms. The Contractor shall adhere to the following five points:

(i) All bait boxes shall be placed out of the general view, in locations where they will not be disturbed by routine operations.

(ii) The lids of all bait boxes shall be securely locked or fastened shut.

(iii) All bait boxes shall be securely attached or anchored to the floor, ground, wall, or other surface, so that the box cannot be picked up or moved.

(iv) Bait shall always be placed in the baffle protected feeding chamber of the box and never in the runway of the box.

(v) All bait boxes shall be labeled with the Contractor’s business name and address, and dated at the time of installation and each servicing.

d) As a general rule, rodenticide application outside buildings shall emphasize the direct treatment of rodent burrows wherever feasible. The Contractor shall be responsible for notifying the COR about the location of all rodent burrows on the premises that must be filled.