Solicitation - HT001426QE033.pdf

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Attached to
Hospital Communications Support Federal contract opportunity
Solicitation number
RFQHT001426QE033
Issued by
Defense Health Agency

About this file

This is a Request for Quote (RFQ) for Hospital Communications Support services issued by the Defense Health Agency (DHA) at Walter Reed National Military Medical Center (WRNMMC). The solicitation number is HT001426QE033, issued on August 20, 2026, with an offer due date of August 25, 2026 at 3:00 PM. The contracting officer is Gregory Crump, and the contract administrator is Philip B. Atwell.

The solicitation is set aside 100% for Women-Owned Small Businesses (WOSB) with a North American Industry Classification Standard (NAICS) code of 541611 and a size standard of USD 24,500,000. Six base line items and twelve option line items are included, all priced on a firm fixed price basis using hourly labor rates. Base services run from September 1, 2026 through August 31, 2027, with option periods extending through August 31, 2029. Required services include Graphic Designer (3,824 hours), Editor/Authored Works Review (1,434 hours, starting December 1, 2026), Writer and Author—Print Journalism (1,434 hours, starting December 1, 2026), Producer and Director—Video Production (1,912 hours), Public Relations Specialist (1,912 hours), and PM-Publications and Issuances (1,912 hours). All services are performed on-site at WRNMMC under Product Service Code R426 (or R699 for video production). Invoicing must be submitted electronically through the Wide Area WorkFlow (WAWF) system with specific Department of Defense Activity Address Code (DoDAAC) routing instructions provided. The contract incorporates FAR and DFARS clauses by reference and full text, including provisions addressing covered defense telecommunications equipment, whistleblower protections, and payment procedures via electronic funds transfer.

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Text version

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

Solicitation/Contract Form Hospital Communications Support

Product Service Code: R426

HT001426QE033

Supplies or Services & Prices or Costs Additional Information/Notes

Item Supplies / Services Quantity Unit Unit Price Amount

Product Service Description:

GRAPHIC DESIGNER

Pricing Arrangement: Firm Fixed Price

3,824 Hours

Product Service Description:

(EDITOR) AUTHORED WORKS REVIEW

Pricing Arrangement: Firm Fixed Price

1,434 Hours

Product Service Description: WRITER

AND AUTHOR (PRINT JOURNALISM)

Pricing Arrangement: Firm Fixed Price

1,434 Hours

Product Service Description:

PRODUCER AND DIRECTOR (VIDEO

PRODUCTION)

Pricing Arrangement: Firm Fixed Price

1,912 Hours

Product Service Description: PUBLIC

RELATIONS SPECIALIST

Pricing Arrangement: Firm Fixed Price

1,912 Hours

Product Service Description: PM-

PUBLICATIONS AND ISSUANCES

Pricing Arrangement: Firm Fixed Price

1,912 Hours

Option Line Item

Product Service Description:

GRAPHIC DESIGNER

Product Service Code: R426 Pricing Arrangement: Firm Fixed Price

3,824 Hours

Option Line Item

Product Service Description:

(EDITOR) AUTHORED WORKS REVIEW

Product Service Code: R426 Pricing Arrangement: Firm Fixed Price

1,912 Hours

Option Line Item

Product Service Description: WRITER

AND AUTHOR (PRINT JOURNALISM)

Product Service Code: R426 Pricing Arrangement: Firm Fixed Price

1,912 Hours

Option Line Item

Product Service Description:

PRODUCER AND DIRECTOR (VIDEO

PRODUCTION)

Product Service Code: R426 Pricing Arrangement: Firm Fixed Price

1,912 Hours

Option Line Item

Product Service Description: PUBLIC

RELATIONS SPECIALIST

Product Service Code: R426 Pricing Arrangement: Firm Fixed Price

1,912 Hours

Product Service Description: PM-

PUBLICATIONS AND ISSUANCES

Option Line Item

Product Service Code: R426 Pricing Arrangement: Firm Fixed Price

1,912 Hours

Option Line Item

Product Service Description:

GRAPHIC DESIGNER

Product Service Code: R426 Pricing Arrangement: Firm Fixed Price

3,824 Hours

Option Line Item

Product Service Description:

(EDITOR) AUTHORED WORKS REVIEW

Product Service Code: R426 Pricing Arrangement: Firm Fixed Price

1,912 Hours

Option Line Item

Product Service Description: WRITER

AND AUTHOR (PRINT JOURNALISM)

Product Service Code: R426 Pricing Arrangement: Firm Fixed Price

1,912 Hours

Option Line Item

Product Service Description:

PRODUCER AND DIRECTOR (VIDEO

PRODUCTION)

Product Service Code: R426 Pricing Arrangement: Firm Fixed Price

1,912 Hours

Option Line Item

Product Service Description: PUBLIC

RELATIONS SPECIALIST

Product Service Code: R426 Pricing Arrangement: Firm Fixed Price

1,912 Hours

Option Line Item

Product Service Description: PM-

PUBLICATIONS AND ISSUANCES

Product Service Code: R426 Pricing Arrangement: Firm Fixed Price

1,912 Hours

Description/Specifications/Statement of Work

Requirements Services to support the Hospital Communications Department and Executive Secretary Program at Walter Reed National Military Medical Center (WRNMMC).

Product Service Code: R426

Product Service Code: R426

Product Service Code: R426

Product Service Code: R699

Product Service Code: R426

Product Service Code: R426

Packaging and Marking

Inspection and Acceptance

Deliveries or Performance

Line Item Delivery Schedule Quantity Address and POC

3,824 Hours Service Performance Site DoDAAC: HT0017

Period of Performance From 01 Sep 2026 To 31 Aug 2027

1,434 Hours Service Performance Site DoDAAC: HT0017

Period of Performance From 01 Dec 2026 To 31 Aug 2027

1,434 Hours Service Performance Site DoDAAC: HT0017

Period of Performance From 01 Dec 2026 To 31 Aug 2027

1,912 Hours Service Performance Site DoDAAC: HT0017

Period of Performance From 01 Sep 2026 To 31 Aug 2027

1,912 Hours Service Performance Site DoDAAC: HT0017

Period of Performance From 01 Sep 2026 To 31 Aug 2027

1,912 Hours Service Performance Site DoDAAC: HT0017

Period of Performance From 01 Sep 2026 To 31 Aug 2027

Option Line Item

3,824 Hours

Period of Performance From

01 Sep 2027 To 31 Aug 2028

Option Line Item

1,912 Hours

Period of Performance From 01 Sep 2027 To 31 Aug 2028

Option Line Item

1,912 Hours

Period of Performance From 01 Sep 2027 To 31 Aug 2028

Option Line Item

1,912 Hours

Period of Performance From 01 Sep 2027 To 31 Aug 2028

Option Line Item

1,912 Hours

Period of Performance From 01 Sep 2027 To 31 Aug 2028

Option Line Item

1,912 Hours

Period of Performance From 01 Sep 2027 To 31 Aug 2028

Option Line Item

3,824 Hours

Period of Performance From 01 Sep 2028 To 31 Aug 2029

Option Line Item

1,912 Hours

Period of Performance From 01 Sep 2028 To 31 Aug 2029

Option Line Item

1,912 Hours

Period of Performance From 01 Sep 2028 To 31 Aug 2029

1,912 Hours

Option Line Item 2004 Period of Performance

From 01 Sep 2028 To 31 Aug 2029

Option Line Item

1,912 Hours

Period of Performance From 01 Sep 2028 To 31 Aug 2029

Option Line Item

1,912 Hours

Period of Performance From 01 Sep 2028 To 31 Aug 2029

Contract Administration Data

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.201-7000 Contracting Officer's Representative. Dec 1991 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Electronic invoicing.

Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before WAWF training.

submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol. WAWF methods of document submission.

(f) The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this WAWF payment instructions.

contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following document type(s): Document type.

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

N/A

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

INVOICE 2 IN 1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating Document routing.

payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0490

Issue By DoDAAC HT0014

Admin DoDAAC HT0014

Inspect By DoDAAC HT0017

Ship To Code HT0017

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) HT0017

Service Acceptor (DoDAAC) HT0017

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance Payment request.

with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. Receiving report.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

WAWF ACCEPTOR / APPROVER: Dareic Tinsley, dareic.e.tinsley.civ@health.mil, 301-295-5318

DHA-NCR CONTRACT ADMINISTRATOR: Philip B. Atwell; Email: philip.b.atwell.ctr@health.mil

DHA-NCR CONTRACTING OFFICER: Gregory Crump; Email: gregory.m.crump.civ@health.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Special Contract Requirements

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017 52.204-13 System for Award Management-Maintenance. (Deviation 2026-O0038) Feb 2026 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (Deviation 2026-O0038) Feb 2026 52.219-6 Notice of Total Small Business Set-Aside. (Deviation 2026-O0038) Feb 2026 52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038) Feb 2026 52.223-23 Sustainable Products. (Deviation 2026-O0038) Feb 2026 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. Oct 2018 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023 52.233-3 Protest after Award. (Deviation 2026-O0038) Feb 2026 52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026-O0038) Feb 2026 52.240-91 Security Prohibitions and Exclusions. (Deviation 2026-O0038) Feb 2026 52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038) Apr 2026

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. May 2024 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services. Jan 2023 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Jan 2023 252.232-7010 Levies on Contract Payments. Dec 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel. Jan 2023 252.247-7023 Transportation of Supplies by Sea. Oct 2024

List of Attachments

Number Attachment Name Attachment Description Reference Identifier Date Line Item

Instructions to Offerors (Hospital Communications Support)

Instructions to Offerors 05 Aug

Evaluation Factors for Award

Evaluation Factors for Award 05 Aug

Past Performance Questionnaire

(HT001426QE033)

Past Performance Questionnaire 05 Aug

REVISED

Performance Work Statement

Performance Work Statement 06 Aug

Representations, Certification, & Other Statements

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (Deviation 2026-O0038) Feb 2026

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.203-7005 Representation Relating to Compensation of Former DoD Officials. Sep 2022 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls. Oct 2016 252.225-7055 Representation Regarding Business Operations with the Maduro Regime. May 2022

DFARS Clauses Incorporated by Full Text

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services- Representation.

(May 2021)

PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS EQUIPMENT OR SERVICES-REPRESENTATION (MAY 2021)

The Offeror is not required to complete the representation in this provision if the Offeror has represented in the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument."

(a) . "Covered defense telecommunications equipment or services," "covered mission," "critical technology," and "substantial or essential Definitions component," as used in this provision, have the meanings given in the 252.204-7018 clause, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, of this solicitation.

(b) . Section 1656 of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits agencies from procuring or obtaining, Prohibition or extending or renewing a contract to procure or obtain, any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(c) . The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at for entities that are Procedures https://www.sam.gov excluded when providing any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.

(d) . If in its annual representations and certifications in SAM the Offeror has represented in paragraph (c) of the provision at 252.204-7016, Representation Covered Defense Telecommunications Equipment or Services-Representation, that it "does" provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument, then the Offeror shall complete the following additional representation:

The Offeror represents that it will will not provide covered defense telecommunications equipment or services as a part of its offered products or services to DoD in the performance of any award resulting from this solicitation.

(e) . If the Offeror has represented in paragraph (d) of this provision that it "will provide covered defense telecommunications equipment or Disclosures services," the Offeror shall provide the following information as part of the offer:

(1) A description of all covered defense telecommunications equipment and services offered (include brand or manufacturer; product, such as model number, original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable).

(2) An explanation of the proposed use of covered defense telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition referenced in paragraph (b) of this provision.

(3) For services, the entity providing the covered defense telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known).

(4) For equipment, the entity that produced or provided the covered defense telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision)

Instructions, Conditions, & Notices to Offerors or Quoters

Point of Contact: PRESTON BISHOP 301-295-8201

Point of Contact: PRESTON BISHOP 301-295-8201

Point of Contact: PRESTON BISHOP 301-295-8201

Point of Contact: PRESTON BISHOP 301-295-8201

Point of Contact: PRESTON BISHOP 301-295-8201

Point of Contact: PRESTON BISHOP 301-295-8201

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation.

Jan 2017

52.204-7 System for Award Management-Registration. (Deviation 2026-O0038) Feb 2026

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.204-7024 Notice on the Use of the Supplier Performance Risk System. Mar 2023

Evaluation Factors for Award

Solicitation/Contract Form
Supplies or Services & Prices or Costs
Description/Specifications/Statement of Work
Packaging and Marking
Inspection and Acceptance
Deliveries or Performance
Contract Administration Data
Special Contract Requirements
Contract Clauses
List of Attachments
Representations, Certification, & Other Statements
Instructions, Conditions, & Notices to Offerors or Quoters
Evaluation Factors for Award
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05solicitationnumber: HT001426QE033
06solissuedate: 20 Aug 2026
07acontactname: Philip Atwell
07bcontactphone: 703 275 6349
08offerduedate: 25 Aug 2026
08offerduedatelocaltime: 03:00 PM
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09issuedby: DEFENSE HEALTH AGENCY

HCD NORTHEAST, 8111 GATEHOUSE ROAD, 2ND FLOOR

FALLS CHURCH, VA 22042

UNITED STATES

Philip Atwell, Email: philip.b.atwell.ctr@health.mil Telephone: 703 275 6349

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204-7017_cb1: Off
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