Instructions to Offerors (Hospital Communications Support).docx

Instructions to Offerors – Commercial Items And Evaluation Criteria

Addenda to FAR Clauses 52.212-1 and 52-212-2

1. This requirement is in support of Walter Reed National Military Medical Center at Bethesda, Maryland, 20889.

2. The Defense Health Agency Contracting Activity (DHACA) Healthcare Contracting Division Northeast (HCD-NE) intends to award one Firm Fixe Price contract in accordance with FAR Part 12- Acquisition of Commercial Products and Commercial Services and FAR Part 13.5 Simplified Procedures for Certain Commercial Products and Commercial Services to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

3. To be accepted and eligible for evaluation, quotations must be prepared in compliance with these instructions and all the terms and conditions contained in this document.

4. The Government reserves the right to award without discussions.

5. All questions pertaining to this solicitation shall be in writing, directed to Philip Atwell at philip.b.atwell.ctr@health.mil. All questions shall be submitted not later than August 14, at 3:00 PM EST.

6. The Offeror agrees to hold the price in its offer firm for 90 calendar days from the date specified on the Quote.

7. All proposals are to be submitted electronically via email to philip.b.atwell.ctr@health.mil no later than August 21, 2026, 3:00 PM EST. Quotes shall be submitted in a format readable by, at a minimum, Microsoft Office 2007 programs.

Page limitations for each factor are specified below:

Technical Approach Submit a written narrative which demonstrates an understanding of the project and responsibilities and expected services as outlined in the Statement of work, not to exceed three (3) pages in length.

(End of Provision)

(End of Instructions to Offerors – Commercial Items)

Addenda to Clause 52.212-2

Evaluation – Commercial Items

BASIS FOR AWARD. The Government will award a contract/purchase order resulting from this solicitation to the responsible vendor whose quotation conforming to this solicitation’s requirements is determined to be most advantageous to the Government, price and other factors considered.

The Government will utilize the following evaluation criteria to identify the best value quotation for award: Factor 1 – Technical Approach Factor 2 – Experience Factor 3 – Price

A trade-off analysis between technical approach, experience, and price will be utilized to determine which quotation represents the best value to the Government. Award may be made to other than the lowest price quotation.

Factor 1 – Technical approach:

The information provided by the offeror is a significant factor in the Government’s determination of technical acceptability as it pertains to the offeror’s ability to operate the Mobile Sterilization Unit as depicted in the Statement of Work (SOW).

Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information should be clearly marked.

The technical information shall include the company’s name, address, individual names, CAGE Code, and DUNS number on the first page.

EVALUATION STANDARDS TECHNICAL:

Acceptable: Quote clearly meets the minimum requirements of the solicitation and the SOW.

Unacceptable: Quote does not clearly meet the minimum requirements of the solicitation and the SOW.

Factor 2: Experience:

Recent and relevant past performance information will be considered. The Government will focus its inquiries on the vendor’s record of performance on relevant and recent prior contracts. The Determination of relevancy includes a consideration of recent contracts which are similar in scope, type of work, and price to this solicitation’s requirements. The vendor’s record of performance will be evaluated for quality of services, timeliness of services, business relations, and other considerations.

EVALUATION STANDARDS EXPERIENCE/PAST PERFORMANCE:

Acceptable: Based on the Vendor’s performance record, the Government has a reasonable expectation that the Vendor will successfully perform the required effort, or the vendor’s performance record is unknown.

Unacceptable: Based on the Vendor’s performance record, the Government has no reasonable expectation that the Vendor will successfully perform the required effort, or the vendor’s performance record is unknown.

In the case of a vendor without a record of relevant past performance or for whom information on past performance is not available, the vendor may not be evaluated favorably or unfavorably on past performance. Therefore, the vendor shall be determined to have unknow past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “Neutral”.

Factor 3: Price:

a. The Vendor’s total price will be evaluated to determine whether the proposed price is fair and reasonable. The Government may use the price analysis techniques and procedures in FAR 15.404-1(b). Price will not be adjectively rated. To be eligible for award, a vendor’s price must be deemed to be fair and reasonable. A comparison of the grand total prices proposed by each offeror will be used as the basis for determining the price competition.

b. Options. The Government will evaluate quotations for award purposes by adding the total price for all Option periods of performance to the total price for the basic requirement. The Government may determine that a proposal is unacceptable if the option prices are significantly unbalanced. Evaluation of Option periods shall not obligate the Government to exercise the Option(s).

(End of Evaluation – Commercial Items)