RFP12505_Notice_of_Award.pdf

This document is a Notice of Award from Brevard County Purchasing Services for RFP #1-25-05, detailing the procurement of an Online Enrollment/Benefits Administration Systems contract. The Request for Proposal was issued on February 24, 2025, for a comprehensive online enrollment system to serve approximately 3,916 active employees and 4,717 total subscribers, including COBRA participants and retirees. The contract will be effective for five years from the last signature, with Ant Farm II LLC from Woodstock, GA selected as the sole awardee at a proposed cost of $200,000 annually. Four vendors participated in the competitive process, but only Ant Farm II LLC was awarded all items.

The contract requires the vendor to provide a secure, user-friendly online enrollment platform capable of managing annual enrollment, new hire processes, qualifying life events, and special enrollment scenarios. The system must support multiple payroll platforms and interface with various insurance carriers, handling complex enrollment situations like Medicare-eligible retirees and dependent surcharges. Special instructions to the awarded vendor include providing a certificate of insurance and a W-9 form (2024 version). The procurement was conducted by a committee consisting of Rebecca Acosta, Ron Forknall, Greg Pelham, and Maria Mair, with Mary Bowers serving as the Procurement Analyst and Purchasing Manager.