SS-25-013-KY_-_Comm_Memo_Approved.pdf

This document is a City Commission memo from the City of Altamonte Springs Leisure Services Department seeking a waiver of the formal solicitation process to purchase ornamental limestone replacement parts from Haddonstone (USA) LTD for the railing system at Cranes Roost Park. The procurement involves a sole source purchase for specific architectural cast stone railing system components, with the original railing system having been installed in 2006 and currently requiring repairs. On November 18, 2024, the Procurement Division posted a Notice of Intent to Sole Source, providing potential vendors until November 21, 2024, to notify the City if they could provide similar services, during which no responses were received.

The total procurement amount will not exceed $105,539.72 through the end of FY2025, and sufficient funds are available in the budget. Haddonstone (USA) LTD is identified as the original manufacturer and exclusive distributor of the architectural ornamental cast stone railing system, which justifies the sole source procurement. The recommendation is to waive the formal solicitation process and declare Haddonstone (USA) LTD as the sole source provider for the purchase of ornamental limestone replacement parts at Cranes Roost Park, with the procurement initiated by the Finance/Procurement division and copied to relevant Public Works personnel.