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RFP-0000300 TA-21 DP West Slabs D&D and Remediation Project
Amendment #3 - May 31, 2019
A site visit is scheduled for June 19, 2019. RSVP’s should be sent to heather.evans@em-la.doe.gov by COB, June 7, 2019.
The items listed below have been updated and are provided with Amendment #3.
1. Exhibit C Form A, DP West Slabs Schedule Activites
2. Exhibit C Form D, Subcontract Schedule
3. Exhibit D TA-21 DP West Slabs
4. N3B Waste Acceptance Crtieria, N3B-P409-1 Rev. 0
5. Appendix D-7 Revised
6. Exhibit F Attachments, F7.0 revised 5.30.19
| 1. Verify milestones in Exhibit C form D are correct. Please confirm. |
| See revised Exhibit C Form D –Subcontract Schedule, included. |
| 2. RFP Section 8.1 and Section 8.1.5 insurance statements conflict on which volume of the RFP response in which they should be included (Volume I or II). |
| Include Certificate of Insurance in Volume I- Commercial Proposal Volume |
| 3. N3B Representations and Certifications were not provided or listed as a requirement. Please confirm. |
| N3B Representations & Certifications are not required. Offeror’s are encouraged to register in the System for Award Management (SAM) |
| 4. RFP Section 8.1 references possibly providing a W-9 with the proposal. Is this mandatory and should it be included in the response Volume I or II? |
| A W-9 is not mandatory and will be requested of the Offeror who is selected for Award. |
| 5. The proposed due date is May 17th, 2019. Will N3B consider an extension of the time to submit proposals? |
| The proposal due date is adjusted to 07/08/2019. |
| 6. Would N3B consider revising Exhibit C Form N to be consistent with Exhibit C Form C-1, with both documents requesting experience listings for work completed in the last five years? |
| Due to the lesser complex nature of the is project, N3B will require 3 years’ experience for both the prime and subcontractors, Form C-1 will be revised to reflect this change. |
7. Section 8.1.1 of the RFP requests a copy of the offeror’s license and/or registration. However, it is our understanding that state licensing requirements generally do not apply at Federal sites. Please clarify this requirement.
The expectation would be to include any license or registration that provides descriptions or evidence of your firm’s qualifications, see section 8.1.1 of the RFP.
| 8. Appendix D-1 Photos was not included with the solicitation package |
| There are no photos for Appendix D-1 at this time. |
| 9. Appendix D-4, Map 1: DP West Slab Sampling Locations – There are two green dots labelled “78” in Building 3. Should the southernmost dot be “76”? |
| Yes |
| 10. Appendix D-4, Map 1: DP West Slab Sampling Locations – There are two blue dots labelled “67” in Building 205 North Wing. Please clarify. |
| Duplicate error, 67 to west should read 67A |
| 11. Appendix D-4, Map 1: DP West Slab Sampling Locations – There are two blue dots labelled “86”. One is east of Building 4 and south of the corridor; the other is in the southern half of Building 5. Please advise. |
| East of building 4 is # 36, not 86 |
12. Exhibit C Form A, Item 2.13 – Includes sampling and characterization of “interiors of utility tunnels of former buildings 21-002, 21-005 and remaining corridor tunnel portions of 21-003 and 21-004.” Does this item also include samples from the removed portions of Buildings 3 and 4 (IWP Figure 6.1-1, locations 58–78 and Figure 6.1-1, locations 79–97)?
No. Exhibit C Form A Item 2.13 has been revised to reflect this.
| 13. Please indicate the location of rooms 176 and 178 north of former building 21-116. |
| Rooms 176 and 178 can be seen on Attachment D-2 (1 of 2) DP West building drawings page 3 of 22. |
| 14. The Statement of Work and Technical Specifications, Section 1.1.2 says, “Assume 500 linear feet of asbestos piping, 6 inches in diameter.” Exhibit C, Form A lists Section 1.1.2 for Items 2.6, 2.7, 2.11 and 2.14 suggesting asbestos piping might be found in the slabs, SWMU 21-022(i), AOC C-21-00, and the utility tunnels. Is 500 linear feet a total amount for ALL areas combined or do we assume 500 linear feet in EACH area? |
| Assume 500 linear feet (TOTAL) of asbestos piping throughout all areas combined. |
| 15. The Statement of Work and Technical Specifications, Section 1.1.3 states, “Assume 2,000 linear feet of RLW lines.” Exhibit C, Form A lists Section 1.1.3 in Items 2.8, 2.11, 2.14 suggesting RLW might be found in SWMU 21-022(i), AOC C-21-006, Bldgs. 3 & 4 North/South wings, and the utility tunnels. Is 2000 linear feet a total amount for ALL areas combined or do we assume 500 linear feet in EACH area? |
| Assume 2,000 linear feet (TOTAL) of RLW lines for ALL areas combined. |
| 16. Exhibit C, Form A Item 2.6 – “Characterize slabs per waste Sample Analysis Plan.” Does this refer to the basement slabs of Bldgs. 5 and 150? |
| This statement refers to sampling of ALL concrete for waste characterization. |
| 17. Attachment D-18_TA-21 site cleanup items.pdf – No picture was included for Item Map point 202 (Presumed asbestos insulated (10 lf) pipe stubs (buried)). Please provide. |
| See Attachment D-18 map point 202 pipe stub photo 5.8.19 included as an attachment with Amendment 2. |
| 18. Attachment D-18_TA-21 site cleanup items.pdf – There are two Map point 84 with Item 134 the picture showing (Utility vault (~5 site wide), bollards, barriers) and Item 187 but no picture of Pipe stub. Please clarify |
| Item number 187 is associated with map point 94. Picture is found in D-18 page 23/42 (footer page #15). |
| 19. Attachment D-18_TA-21 site cleanup items.pdf – Provided pictures 94 (Pipe Stubs), 115 (Asphalt pavement and sidewalk) and 116 (Asphalt pavement) with no corresponding item numbers. Please Clarify. |
| Map point 94 picture is associated with item number 187 (Attachment D-18 page 7 of 42). Map point 115 is associated with item number 145 (Attachment D-18 page 6 of 42). Map point 116 is associated with item number 146 (Attachment D-18 page 6 of 42). |
| 20. Reviewing both the subcontract terms and conditions along with the scope of work, it appears that the FAR clauses 52.236-2 and 52.236-3 for differing conditions and site investigations, respectively, should apply to this contract. Will N3B amend the subcontract terms to incorporate these two provisions into the subcontract? |
| N3B has fundamentally addressed the referenced clauses in in Exhibit C Form A- DP West Schedule of Activities in quantity and lump sum pricing as well as in detailed work explanation in Exhibit D TA-21 DP West Slabs. This structure provides both N3B and the successful Offeror the ability to effectively address changes and unforeseen conditions. Subcontractors would utilize the Conduct of Engineering Subcontractor Deviation Disposition Request (SDDR) Form and/or Technical Subcontract Management Request for Information Form to document/initiate such changing conditions. |
| 21. With the extension of the Proposal Due Date in Amendment 1, can the Question Due Date be extended to Wednesday May 15, 2019? |
| With the issuance of Amendment #2, questions are now due by 3:00 pm MST on 06/24/2019. Refer to revised Exhibit C form D Subcontract Schedule. |
| 22. What are the materials of construction RLW Lines, and are any Pyrex lines identified? |
| There is a possibility that Pyrex lines exist. See page 71 of 113 Attachment D-2 (2 of 2) Structural Architectural Drawings for TA-21. |
| 23. With the deletion of the IR from the scope, what is the expectation of the Final Project Closeout Report in regards to presentation of sampling and characterization data, data validation, and reporting? |
| See revised Exhibit D issued with Amendment 1, sections 2.4.30, 2.4.30.1 – 2.4.30.6 inclusive. |
| 24. The RFP references the following reports due to NMED on 9/30/19; TA-21 Delta Prime (DP) West Investigations Letter Report, Letter Report Documenting Field Work Completion and Sampling Conducted at DP West, and TA-21 Delta Prime Site Aggregate Area Final Investigation Report. This is approximately six weeks after start of Mobilization. What is the expectation of these Reports? |
| “Letter Report Documenting Field Work Completion and Sampling Conducted at DP West” date has been changed to 09/30/2020. Refer to revised Exhibit C Form D Subcontract Schedule issued 05/01/2019. “TA-21 Delta Prime (DP) West Investigations Letter Report” will be a communication between N3B and NMED detailing DP West investigations progress at the DP West site. The SUBCONTRACTOR is expected to provide summary input for the drafting of this communication. |
| 25. Is there an inventory of remaining equipment, pipes, duct work, etc., in the basement of Building 150 required to be removed? |
| No. Both piping and ductwork have been observed to exist from the TA-21-150 basement doorway. All piping and ductwork remaining in Building 005 and 150 shall be characterized, removed, and packaged for disposal as a part of this work package. |
| 26. Is there a structural survey for Building 150 for entry / confined space? |
| See answer #49 |
| 27. Section 1.1.4.2 of Exhibit D SOW identifies: “Subcontractor shall stabilize the sections of RLW pipe to be cut with InstaCote CC PS413 or Autopour, or FETL approved industry equivalent”. What are the alternative FETL approved equivalents and / or the criteria for approving industry equivalents? |
| If the SUBCONTRACTOR identifies an alternate product to be used for this application, the CONTRACTOR/FETL will evaluate on a case-by-case basis for acceptability. |
| 28. Exhibit D TA-21 DP West Slabs (final) / Work Excluded section 1.3.3.1 CONTRACTOR to provide roll-off bins for loading LLW that will range from 20 yd³ to 25 yd³, IP-1 intermodal containers with side load and top load capabilities. Do the roll off containers have fork pockets to accommodate secure movement and placement without a roll off truck? | |
| Section 1.1.13: | SUBCONTRACTOR shall be responsible for installing CONTRACTOR provided liners into roll-off bins. SUBCONTRACTOR shall provide and place adequate absorbent for all containers, as well as provide intra-site transportation (after initial mobilization provided by CONTRACTOR) to include bin pick-up (via bin end-hook), staging, weighing (pre-and post-loading) on CONTRACTOR provided scale and relocating to CONTRACTOR designated waste staging area. |
SUBCONTRACTOR should not assume any bins have fork pockets.
| 29. We understand that participation in the site walk held on April 11, 2019 was mandatory in order to bid and be considered for award for TA-21 West Slabs D&D and Remediation Project. Is that correct? |
| Due to the issuance date of RFP-0000300 and the already planned date of Industry Day, the site visit was not considered mandatory. |
| 30. Is a Certificate of Current Cost or Pricing Data required? |
| Certificate of Cost and Pricing Data is required and it was included in the documents uploaded to Fed Biz Op’s. |
| 31. Form 9072, Sections 9.2.1 and 9.2.1.2 reference “Investigative Reporting.” Since the IR is no longer within the scope of work, should these evaluation criteria be changed? |
| Yes, the evaluation criteria for “Investigative Reporting” should be removed from Form 9072, Sections 9.2.1 and 9.2.1.2. Updated 9072 is attached to this Amendment. |
| 32. Is a second walkdown possible with a focus on the 150 basement and optional work items? |
| A second walk-down is scheduled for 06/19/2019. |
| 33. If there is a second walkdown scheduled, can the Q&A period be extended to 2 days after the walkdown? |
| Yes, the question period shall be extended. See question #21 above. |
| 34. Is there a known maximum depth of the sewer line that is in the optional scope for removal? |
| Assume at least 4 feet to an approximate depth of 8 feet. |
| 35. Is the 4” slab that was poured over the original 6” slab for 21-002 reinforced? |
| Unknown – used for locking contamination. |
| 36. For bidding purposes, what is the assumed length and depth of pipe stubs? |
| Unknown. |
| 37. Exhibit D, Statement of Work and Technical Specifications, Section 3.5 – “SUBCONTRACTOR shall mill 2 acres of asphalt paving from secondary roads and parking areas at TA-21….Formerly paved areas shall be stabilized with 4” of compacted base course.” How deep shall the asphalt be milled? |
| Assume a depth of 4 inches |
| 38. Exhibit D, Statement of Work and Technical Specifications, Sections 3.5 and 3.9.1 – Are the asphalt millings being stockpiled for future use or recycling/disposal? Are we to assume the asphalt is LLW according to 3.9.1? |
| Milled asphalt from areas delineated on “Appendix D-18 Asphalt Milling Map” will be stockpiled for future use on site per exhibit D section 3.5. Asphalt debris generated by removal of cleanup items and demo of DP West Slabs shall be managed as LLW per Exhibit D section 2.5.1 and 3.9.1. |
| 39. No Exhibit F Form F3-2, Environment, Safety and Health Worksheet was not included in the Solicitation package. Is it required for this proposal? |
| Yes, Exhibit F Form F3-2 is required for the proposal. It was included in Exhibit F Attachments 3.12.19 posted on FedBizOpps. |
| 40. Appendix D-7, Training Matrix, includes a requirement for Beryllium: General Employee Overview for all employees. It is our understanding that there is no Beryllium in the scope of this work. Is that correct? And is this training still required? |
| Yes, there is no Beryllium in the scope of work for this project. Yes, Beryllium: General Employee Overview is required for general employees who are not present or past beryllium workers but who need to be aware of the hazards and controls associated with beryllium use at Los Alamos National Laboratory (LANL), as required by the Department of Energy (DOE) beryllium rule (10 Code of Federal Regulations [CFR] 850). |
| 41. For the ES&H Specialist, may years of experience substitute for “An Associate degree (or equivalent) in safety engineering or industrial hygiene or an equivalent technical field”? |
| Exhibit F Section 4.5 must be adhered to. Years of experience will be considered on a case-by-case basis with respect to the project scope and experience that is directly relevant to the work outlined in Exhibit D. |
| 42. Would 15 years of management experience in the environmental industry be acceptable for the Project Manager in lieu of a Bachelor’s Degree? |
| No. |
| 43. Are N3B Radiation Technicians supplied for the pre-demo comprehensive Rad survey of Basement 150 and utility tunnel areas/floors? |
| Yes, only for oversight support for surveys, refer to Exhibit D 1.1.1.1. Pre-demolition survey of the tunnels is the sole responsibility of the SUBCONTRACTOR to provide, including instrumentation and qualified personnel. All other oversight supplied by N3B RCT’s. |
| 44. Are fire hydrants on site for dust control? |
| Yes – West end of site near entrance. |
| 45. Is there an area for office trailers with power availability? Internet/WIFI capability? |
| No, although a power connection is anticipated to be available adjacent to the N3B trailers before the conclusion of this project, the SUBCONTRACTOR shall plan on providing their own power. There is no CONTRACTOR supplied internet or WIFI. |
| 46. Are any radiological information/sampling results available from the utility tunnels and/or Bldg. 150? |
| Not at this time. |
| 47. SOW 1.1.1.2 indicates “Prior to demolition of the tunnels …. “ To remediate the tunnel soil to a depth of 2’, removal of the tunnel cover and tunnel piping will most likely need to occur first. Is this meeting the intent of the statement in 1.1.1.2? |
| Yes, N3B’s expectation is that the piping and tunnel lid will be removed prior to soil remediation within the tunnels. The tunnel walls will be removed after soil remediation to reduce cross contamination of soils. |
| 48. Is the 21-150 basement empty of piping and material? |
| No. Piping and ductwork have been observed. |
| 49. Has the 21-150 basement been evaluated for safe entry (OSHA Subpart T) since top structure demolition? |
| No. Following NTP SUBCONTRACTOR will be responsible for their own OSHA Subpart T requirement. |
| 50. Does N3B-supplied training include the 40-hr HAZWOPER? |
| No. |
| 51. Are washing stations available on-site or nearby for radiologically-contaminated PPE and respirators? |
| No. |
| 52. The original Q&A deadline was two weeks prior to the proposal submission deadline. Can this be applied to the extension as well, allowing two additional weeks for questions? |
| See question #21 above. |
| 53. Exhibit D Section 1.1.5.1.1, page 6 paragraph states “SUBCONTRACTOR shall adhere to sampling depths in 2.2 “Scope of Activities” for AOC C-21-006…” Section 2.2 of the Field Investigation Plan for DP Site Aggregate Area Investigation of AOC C-21-006, bullet number 2, page 2 states: Vertical sampling intervals: Samples will be collected from 0.0 to 1.0 ft, 2.0 to 3.0 ft, 5.0 to 6.0 ft and 9.0 to 10.0 ft depth intervals and analyzed.” Table 2.2-1 of the FIP shows depth intervals 0.0-0.5 ft, 2.0-3.0 ft, and 5.0-6.0 ft. What depth intervals should be followed? |
| Follow depths in Section 2.2 text to a depth of 10 feet bgs.; therefore samples shall be collected and analyzed from the following vertical intervals: |
· 0.0 to 1.0 ft. bgs.
· 2.0 to 3.0 ft. bgs.
· 5.0 to 6.0 ft. bgs.
· 9.0 to 10.0 ft. bgs.
These depths should be used in place of those shown in Table 2.2-1 of the FIP.
| 54. Exhibit D Section 1.1.1.3, page 4 states “prior to demolition SUBCONTRACTOR shall perform concrete coring/cutting and removal in the basements of 21-005 and 21-150 for accessibility to perform nature and extent soils sampling…” and “SUBCONTRACTOR shall sample 0.0-1.0 and 2.0-3.0 feet under the basement slabs”. Whereas, Exhibit D Section 1.1.6 states “SUBCONTRACTOR shall, following demolition and IAW appendix D-4 maps; excavate, auger, sample, and investigate all non-SWMU/AOC sample points indicated in blue outlines on map #1, numbers 1 through 120 and map #2 B1 through B28.” Are sample points B1 through B28 to be sampled prior to or following demolition? |
| Appendix D-4 Map 2 sample points B1-B28 are the samples to be collected per Exhibit D section 1.1.1.3. These samples are to be taken prior to demolition. |
Updated with Amendment 3: sample points B1 through B28 shall be sampled post-demolition per Exhibit D section 1.1.6.
| 55. Field Implementation Plan for Investigation and Remediation of Area of Concern C-21-006, Paragraph 2.2, Bullet 2 reference 4 sampling depths (0.0 to 1.0 ft, 2.0 to 3.0 ft, 5.0 to 6.0, and 9.0 to 10.0 ft). Table 2.2-1 only references 3 sample depths (0.0 to 1.0 ft, 2.0 to 3.0 ft, and 5.0 to 6.0 ft). For planning purposes, should the SUBCONTRACTOR sample to 6.0 ft or to 10.0 ft below ground surface? |
| See question #53. |
| 56. Investigation Work Plan DP Site Aggregate Area, Revision 1, Paragraph 8.2 – Geodetic Surveys states “The surveyors will use a Trimble GeoXT hand-held global positioning system (GPS) or equivalent for the surveys.” The paragraph then goes on to reference a horizontal accuracy requirement of 0.1 ft and a vertical accuracy of 0.01 ft. The accuracies requested in the IWP are not obtainable by the referenced GPS. Shall the SUBCONTRACTOR assume they are to use the referenced GPS or a GPS capable of meeting the accuracy requirements? |
| The SUBCONTRACTOR shall specify, procure and utilize a GPS capable of meeting the accuracy requirements of the IWP. |
| 57. Exhibit D Section 1.3.2 states “CONTRACTOR will process all site badge requests.” What is a reasonable time to assume for badge request processing? |
| 5 working days |
| 58. Exhibit D Section 1.3.7 addresses Radiological Work Permits (RWPs). What are the anticipated substantive requirement RWP requirements for building slab demolition? |
| Slabs with contamination/filled trenches: Level-1 Anti-Cs with a very slight possibility for respiratory protection, i.e. PAPR Hoods. Pipe chases and associated systems may require Level-2 Anti-C’s, respiratory protection, and glove-bag containments. RWP’s, PPE, and other radiological requirements are subject to change depending on actual conditions present. |
| 59. Exhibit D, Section 2.3.1 states the Subcontractor shall adhere to the “Site Utilization Map” in appendix D-4 for work zone delineation. For planning purposes, will work performed by others (i.e., IWL and 21-257) be performed concurrently with the DP West Slabs D&D and Remediation Project? If so, will dedicated container storage areas be assigned to each SUBCONRACTOR? If yes, what container storage areas will be assigned to the DP West Slabs D&D and Remediation Project as displayed on Appendix D-4, Map 4? |
| Yes, work on the DP West Slabs and TA-21-257 is anticipated to be occurring concurrently. There are currently no plans to assign dedicated container storage areas to specific projects. |
| 60. Exhibit D, Section 2.5.3 and 2.5.6 requires the SUBCONTRACTOR to provide the CONTRACTOR “reasonable and appropriate durations” and “sufficient time” to perform surveys. Please further define what is reasonable and appropriate durations/sufficient time for radiological surveys. |
| The time needed for radiological surveys depends on the type, location, accessibility, extent, material, and other factors that require a duration estimation on a case-by-case basis. |
| 61. Is the Certificate of Current Cost or Pricing Data (FAR 15.406-2) to be submitted with the bidder’s proposal? Or is this form required to be completed with contract award? |
| Yes, submit in Volume I of the proposal. |
| 62. Exhibit “C” Form D Subcontract Schedule “Milestones” and “Targets”. Can Target dates can be amended if the overall Milestone dates are met to allow subcontractor to optimize schedule. |
| Yes, as long as the target dates are amended shorter and not longer. |
| 63. The target dates provided in Exhibit C Form D Subcontract Schedule - 4.30.19 conflict with the sequence of work described in section 2.3.2 of Exhibit D TA-21 DP West Slabs (FINAL 4-30-19). Which of these sequences should take precedence? |
| See revised Exhibit D Section 2.3.2 and Exhibit C form D Subcontract Schedule for updated work sequencing. |
| 64. If equipment becomes contaminated and all reasonable efforts have been made to decontaminate them, N3B will reimburse and/or replacement for cost of said equipment? |
| Determinations will be made on a case-by-case basis. |
| 65. Building DP West Building 21-002 Footprint Letter Work Plan (Attachment_D-8_(3_of_4) _L2_-_LA-UR-11-0127_DP_West_Bldg._21-002_Footprint) has been provided but not one for 21-005. Should we assume 21-002 as the basis for the approach to 21-005 or will one be provided? |
| 21-002 and 21-005 are similar. There will be no work plan for 21-005. |
See Exhibit D section 1.1.6 regarding non-SWMU/AOC sampling.
| 66. Regarding welfare and accommodation, will office trailers and power be provided or should the Subcontractor plan for providing them as part of their proposal. Currently N3B are installing office trailers, are they going to be available for subcontractor occupancy? |
| No. Any office usage and worker rest/meeting space shall be provided by the SUBCONTRACTOR, including power and wash/restroom facilities. See response to Question #45 above. |
| 67. Will N3B be able to support a 10 hours per day, 5 day work week? |
| Only on a case-by-case basis with prior N3B approval. |
| 68. What duration should the subcontractor assume N3B resources; Waste Program, Health Physics, Rad. Con., etc. are available to fully support subcontractors field work activities in a typical day (i.e. onsite ready to work, in field)? |
| 0700 - 1700 |
| 69. Will N3B provide an existing topography survey map for basis of assumptions? |
| Yes, see attachment 18-0031_ TA21_DPWest_Contour Map provided with Amendment 2 |
| 70. Q&A #12 – The answer to Question #12 indicates that sampling and characterization of “interiors of utility tunnels” does not apply to the removed portions of Buildings 3 and 4. Are there portions of utility tunnels under the remaining portions of Buildings 3 & 4? Do these require sampling? |
| Yes, the remaining portions (corridor) of 3 & 4 require characterization sampling. Does not apply to removed portions. Removed portions require investigation/sampling per the Work Plans included in this RFP. |
| 71. The response to question 12 indicates that Exhibit C Form A Item 2.13 has been revised, however we cannot find the revised document. Please provide. |
| The revised Exhibit C Form A will be included in Amendment 3. |
| 72. Based on the response to question 43, we understand that the subcontractor is responsible for providing instrumentation to take direct reading air samples for characterization and the means to collect smears. Does N3B provide instrumentation and personnel to count the smear samples or is that the subcontractor’s scope? |
| Subcontractor is responsible for comprehensive characterization of the tunnels with N3B RadCon oversight only. Smears would not be considered “comprehensive” characterization. N3B oversight includes smears/counts as needed for in-field oversight only and not comprehensive Quantitative Analysis. |
| 73. Will the basic Radcon support from N3B allow for technician time to collect and analyze samples from perimeter air monitors and include support for direct read surveys during and following excavation activities for LLW soils? |
| Yes, direct surveys will be supported for excavations as stated and subcontractor shall allow time for N3B RadCon to perform the surveys outlined in the Exhibit D. |
Bidder acknowledges receipt (Signed Amendment #3 must be included with proposal submission)
| By: | ______________________________________________(Signature) |
| _____________________________________________(Printed Name) |
| _____________________________________________(Title) |
