RFP S-40400-00011842 FCMS Add 2-Attachment A v2.0.xlsx
XLSX spreadsheet 50 KB Posted
- Attached to
- Financial Case Management System (COTS) (SaaS)
- Solicitation number
- S-40400-00011842
- Issued by
- Marion County, Oregon
About this file
This is a pricing worksheet (Attachment A) for RFP S-40400-00011842 for a Financial Case Management System (FCMS) for the State of Oregon. The file outlines the structure for submitting pricing across nine tabs including software licenses, architecture development, software development, project management, migration, training and transition, training and help desk support, travel, and deliverables. The project includes a base year and four option years, with requirements for a COTS SaaS solution.
The pricing structure requires firm fixed pricing (FFP) for most components, with specific tabs allowing for labor hour estimates against predefined quantities for evaluation purposes. Vendors must provide virtual participation costs in the base proposal with optional hybrid participation costs listed separately. The pricing worksheet includes 36 specific deliverables ranging from licensing and warranties to technical support services. Notable requirements include architecture development, system capabilities development, data migration with separate cost options based on file size and type, and comprehensive training and help desk support. Travel costs will be based on actual contract performance though proposals should be based on 100% virtual participation.
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Instructions
| Request for Proposal S-40400-00011842, Attachment A, Price Proposal Worksheet | |||
| Response Instructions | |||
| ENTER COMPANY NAME HERE: | [COMPANY NAME] | ||
| Tab # | Tab Name | Completion Instructions: | |
| Total Costs Summary | On the Total Costs Summary Tab, Proposers must provide one solution cost for the entire scope of services. Proposers must transfer totals from applicable forms to the corresponding space on this form. It is the responsibility of the Proposer to ensure that all totals are mathematically accurate and are correctly transferred to the Total Costs Summary Tab. | ||
| 1 | Licenses | This tab covers software, hardware, and implementation services through the completion of a warranty period. |
“Licenses” is to include any cost associated with licenses for the software component being purchased and must cover any costs for the covered Period.
2 Architecture Development Proposer shall provide a FFP for Architecture Development-related costs [C] covering[] the ongoing architecture, hardware, hosting, and labor costs necessary to support the solution post warranty for any architecture features not included with off the shelf software solutions. [For the purpose of the evaluation, Proposers should propose against a set number of hours identified in the worksheet.]
If multiple approach options are available, please describe those options, including the services and service levels provided, and complete the table for each option.
“Architecture Development” includes costs associated with adding new features to the commercial software required by Agency and only if the features do not come with the off the shelf software provided by Proposer (e.g. upgrades, patches) and other Proposer [vendor] support (e.g. service calls, other services) available to Agency to operate and maintain the software component.
3 Software Development Covers the ongoing software and labor costs necessary to support the solution for any software features not included with off the shelf software solutions. [For the purpose of the evaluation, Proposers should propose against a set number of hours identified in the worksheet.]
If mulitiple approach options are available, Proposer shall include such cost [please describe those] options, including the services and service levels provided, and complete the table(s) for each option.
“Software Development” includes costs associated with adding new features to the commercial software required by Agency and only if the features do not come with the off the shelf software provided by Proposer (e.g. upgrades, patches) and other Proposer support (e.g. service calls, other services) available to Agency to operate and maintain the software component.
Proposer shall provide Integration-related cost breakdowns per deployment as part of the Implementation Services Section of this "Software Development" tab. Provide cost option breakdowns separately, including those for a moble application and / or payment process system/module option, as applicable, on additional individual lines added by Proposer as needed.
| 4 | Project Management | On the Project Management Tab, Proposers shall provide a [must identify the] Firm Fixed Price ("FFP") [solution] for each area identified. If the Proposer has additional areas to specify, they will add the lines and provide adequate detail [to evalaute the necessity of the additional FFP lines]. |
| 5 | Migration | On the Migration Tab, the Proposer shall provide [will use] the labor hours and fixed cost [to establish a base for evaluation purposes]. The actual cost [contract value] will be determined during [adjusted based on final contract] negotiations. |
Proposals shall include separate cost options for data migration based on file size and type as well as volume as described in RFP Addendum #2, Agency Response to Question 9.3.2. Proposer shall provide this information in rows inserted below the "Total Costs" on line 42 of the Migration tab of this RFP Attachment A (not included in the Total Costs Summary).
| 6 | Training and Transition | On theTraining and Transition Tab, the Proposer shall provide [will enter] labor hours and fixed costs [to establish a base for evaluation purposes]. The actual cost [ntract value] will be determined during [adjusted based on final contract] negotiations. |
| 7 | Training and Help Desk | On the Training and Help Desk Tab, Proposers shall provide [must identify] the fixed cost and [to provide] adequate detail for each area identified. If the Proposer has additional areas to specify, they will add the lines as necessary [and provide adequate detail to evalaute the necessity of the additional lines]. |
| 8 | Travel (CR) | Proposer shall provide Proposal-related costs based on 100% virtual particiation for all tabs of this Attachment A, Price Proposal Worksheet. Proposer shall provide optional hybrid participation-related costs in rows inserted below the "Total Costs" line for each Attachment A tab. [The travel costs will be based on actual contract performance and execution, the values indicated are for evaluation purposes only. Proposer will identify any additional misc. travel related cost.] |
| 9 | Deliverables | All deliverables required to satisfy the Scope of Services must be noted in the [p]Proposal with proposed delivery dates and the associated FFP. |
For each tab, please fill in only the cells that are applicable to your [p]Proposal. If needed, insert lines for additional information, [costs,] but do not delete or rename any lines in the tabs.
&"Cambria,Bold"&10RFP S-DASOBO-00000159&"Cambria,Regular" – &"Cambria,Italic"LAS Replacement Project &"Cambria,Regular"&10Att E
Total Costs Summary
| Total Costs Summary | ||||||
| Base year | Option year 1 | Option year 2 | Option year 3 | Option year 4 | Total | |
| Task 1 - Licenses | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Task 2 - System Architecture Development | $ - 0 | $ - 0 | ||||
| Task 3 - System Capabilities Development | $ - 0 | $ - 0 | ||||
| Task 4 - Project Management | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Task 5 - Migration | $ - 0 | $ - 0 | ||||
| Task 6 - Training and Transition Assistance | $ - 0 | $ - 0 | ||||
| Task 7 - Technical, Help Desk and Training | $ - 0 | $ | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Task 8 - Travel | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
Total Costs $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0
&"Cambria,Bold"&10RFP S-DASOBO-00000159 &"Cambria,Regular"– &"Cambria,Italic"LAS Replacement Project &"Cambria,Regular"&10Att E
1. Task 1 - Licenses Software
Software Item Description Initial License Price Annual License Cost Annual software Operations and Maintenance Cost Base year Option Year 1 Option Year 2 Option Year 3 Option Year 4 Total
| Total | 0 |
| [All items on this tab are Firm Fixed Price] |
&"Cambria,Bold"&10RFP S-DASOBO-00000159 – LAS Replacement Project &"Cambria,Regular"&10Att E
2. Architecture Development Architecture Development (if required)
| Description | Hours[*] | FFP [Rate/Price] | Total Costs | |
| Architecture Development | ||||
| Development Plan | ||||
| Development hours | ||||
| Labor Cat 1 (Specify) | ||||
| Labor Cat 1 (Specify) | ||||
| Labor Cat 1 (Specify) | ||||
| Labor Cat 1 (Specify) | ||||
| Other (Specify) |
| Hardware Acquisition (Actual Cost if required) |
| Servers and OS |
| Storage |
| Other Hardware Costs (Specify) |
| Implementation Services |
| Implementation Services |
| Other Implementation Costs (Specify) |
Total Costs
&"Cambria,Bold"&10RFP S-DASOBO-00000159 – LAS Replacement Project &"Cambria,Regular"&10Att E
3. Software Development Software Development (if required)
| Description | Hours[*] | Fixed Cost | Total Costs | |
| Software Development | ||||
| Development Plan | ||||
| Development hours | ||||
| Labor Cat 1 (Specify) | ||||
| Labor Cat 2 (Specify) | ||||
| Labor Cat 3 (Specify) | ||||
| Labor Cat 4 (Specify) | ||||
| Other (Specify) |
| Implementation Services |
| Implementation Services |
| Other Implementation Costs (Specify) |
Total Costs
&"Cambria,Bold"&10RFP S-DASOBO-00000159 – LAS Replacement Project &"Cambria,Regular"&10Att E
4. Project Management Project Management Costs
| Base Year 1 | Option Year 1 | Option Year 2 | Option Year 3 | Option Year 4 | Total Costs | |
| Project Management | ||||||
| Project Management Meetings | ||||||
| Quality Management | ||||||
| Other Costs (Specify) |
Total Costs
[All items on this tab are Firm Fixed Price]
&"Cambria,Bold"&10RFP S-DASOBO-00000159 – LAS Replacement Project &"Cambria,Regular"&10Att E
5. Migration Base year Migration
| Description | Hours[*] | FFP Rate/Price | Base Year Total Costs | |
| Integration with existing Software | ||||
| Integration Plan | ||||
| Development hours | ||||
| Labor Cat 1 | ||||
| Labor Cat 2 | ||||
| Labor Cat 3 | ||||
| Labor Cat 4 | ||||
| Other (Specify) | ||||
| Fit Gap analysis | ||||
| Fit Gap Analysis | ||||
| Labor Cat 1 | ||||
| Labor Cat 2 | ||||
| Labor Cat 3 | ||||
| Labor Cat 4 | ||||
| Other (Specify) | ||||
| Future Product Support and Analysis | ||||
| Future Product Plan | ||||
| Development hours | ||||
| Labor Cat 1 | ||||
| Labor Cat 2 | ||||
| Labor Cat 3 | ||||
| Labor Cat 4 | ||||
| Other (Specify) | ||||
| Future Product Support and Analysis | ||||
| Future Product Support and analysis Plan | ||||
| Development hours | ||||
| Labor Cat 1 | ||||
| Labor Cat 2 | ||||
| Labor Cat 3 | ||||
| Labor Cat 4 | ||||
| Other (Specify) |
| Implementation Services |
| Implementation Services |
| Other Implementation Costs (Specify) |
Total Costs
&"Cambria,Bold"&10RFP S-DASOBO-00000159 – LAS Replacement Project &"Cambria,Regular"&10Att E
6. Training and Transition Organization Training and Transition Assistance
| Description | Hours | Fixed Cost | Base Year Total Costs | |
| Organization Training | ||||
| Training Plan | ||||
| Training for all State wide users | ||||
| Labor Cat 1 (Specify) | ||||
| Labor Cat 1 (Specify) | ||||
| Labor Cat 1 (Specify) | ||||
| Labor Cat 1 (Specify) | ||||
| Transition Plan and Support | ||||
| Transition Plan | ||||
| Transition Support | ||||
| Labor Cat 1 (Specify) | ||||
| Labor Cat 1 (Specify) | ||||
| Labor Cat 1 (Specify) | ||||
| Labor Cat 1 (Specify) |
| Other Training and Transition Costs Services |
| Other Costs (Specify) |
| Other Costs (Specify) |
| Total Sum | 0 | 0 |
| Total Costs |
&"Cambria,Bold"&10RFP S-DASOBO-00000159 – LAS Replacement Project &"Cambria,Regular"&10Att E
7. Training & Help Desk Organization Training and Transition Assistance
| Description | Base Year | Option Year 1 | Option Year 2 | Option Year 3 | Option Year 4 | Total | |
| Organization Ongoing Training | |||||||
| Training Plan | |||||||
| Training for all State wide users | |||||||
| Other Costs (Specify) | |||||||
| Long term Technical Assistance | |||||||
| Technical Assistance Plan | |||||||
| Transition Support | |||||||
| Other Costs (Specify) | |||||||
| Help Desk | |||||||
| Help Desk Plan | |||||||
| Help Desk Support | |||||||
| Other Costs (Specify) | |||||||
| Technical Support | |||||||
| Technical Support Plan | |||||||
| Technical Support | |||||||
| Other Costs (Specify) |
Total Costs
&"Cambria,Bold"&10RFP S-DASOBO-00000159 – LAS Replacement Project &"Cambria,Regular"&10Att E
8. Travel Travel
| Base Year 1 | Option Year 1 | Option Year 2 | Option Year 3 | Option Year 4 | Total Costs | |
| Estimated Vendor Travel Costs | $ - 0 |
Other Costs (Specify)
Total Costs $ - 0 $ - 0 $ - 0 $ - 0
9. Deliverables Deliverables
| Deliverable Number | Deliverable Name | Deliverable Description | Proposed Date of Deliverable Submission | Deliverable Cost |
| 1 | Licensing and Warranties | |||
| 2 | System Architecture Requirements Document | |||
| 3 | System Security Plan | |||
| 4 | Secure Access Implementation | |||
| 5 | Data Security Protocol Documentation | |||
| 6 | Cloud Services Integration Plan | |||
| 7 | Data Dictionary | |||
| 8 | System Architecture Enhancements | |||
| 9 | Custom Architecture Development Requirements | |||
| 10 | Architecture Development Plan | |||
| 11 | System Architecture Development and Reporting | |||
| 12 | Architecture Development Plan | |||
| 13 | System Capabilities Requirement and Development software configuration for all modules (predefined criteria setup) | |||
| 14 | Comprehensive Data Collection Setup | |||
| 15 | Custom Reporting Features | |||
| 16 | Integration with External Systems | |||
| 17 | Custom Software Capabilities Plan | |||
| 18 | Software Capabilities Development Plan | |||
| 19 | Project Management Plan (Implementation roadmap, WBS, Schedule, Resource Plan etc) | |||
| 20 | Transition Plan | |||
| 21 | Quality Management Plan | |||
| 22 | Risk Management | |||
| 23 | Disaster Recovery Plan | |||
| 24 | Status Reports (Milestones, operations, Program Status, Custom reports) | |||
| 25 | Migration | |||
| 26 | Integration with existing software | |||
| 27 | Fit Gap Analysis | |||
| 28 | Future Product Support and Development Plan | |||
| 29 | Future Migration and (System Capability Planning) Enhancement Roadmap | |||
| 30 | Organizational Training Plan | |||
| 31 | Organizational Transition (Implementation) Plan | |||
| 32 | User Training Support Services | |||
| 33 | Long-Term Technical Assistance Availability | |||
| 34 | Help Desk Plan | |||
| 35 | Help Guide | |||
| 36 | Technical Support Services |
File details come from the government source that posted it. Updated .