RFP S-40400-00011842 ATTACHMENT A - FCMS PRICE PROPOSAL WORKBOOK.xlsx
XLSX spreadsheet 49 KB Posted
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- Financial Case Management System (COTS) (SaaS)
- Solicitation number
- S-40400-00011842
- Issued by
- Marion County, Oregon
About this file
This document is an RFP attachment for the LAS Replacement Project, issued by the Oregon Department of Administrative Services Office of Professional Development and Collaboration (OPDC). The attachment provides instructions and a pricing workbook for proposers to submit pricing for the required products and services. The scope of work includes software licenses, architecture development, software development, project management, migration, training and transition assistance, and ongoing technical and help desk support. The pricing workbook covers a base year and four option years. Proposers must provide detailed pricing across multiple categories, including labor hours, firm fixed pricing, and reimbursable travel costs.
The pricing workbook requires proposers to provide costs for various software, hardware, services, and implementation activities. Proposers must transfer totals from applicable forms to the Total Costs Summary tab. The RFP indicates that the actual contract value will be adjusted based on final contract negotiations. Travel costs are reimbursable based on the Oregon Travel Policy, with a total not-to-exceed amount provided for evaluation purposes. The RFP also includes a list of 36 required deliverables across the various scope elements.
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Instructions
| Response Instructions | ||
| ENTER COMPANY NAME HERE: | [COMPANY NAME] | |
| Tab # | Tab Name | Completion Instructions: |
| Total Costs Summary | On the Total Costs Summary Tab, Proposers must provide one solution cost for the entire scope of services. Proposers must transfer totals from applicable forms to the corresponding space on this form. It is the responsibility of the Proposer to ensure that all totals are mathematically accurate and are correctly transferred to the Total Costs Summary Tab. | |
| 1 | Licenses (FFP) | This tab covers software, hardware, and implementation services through the completion of a warranty period. |
“Licenses” is to include any cost associated with licenses for the software component being purchased and must cover any costs for the covered Period.
| 2 | Architecture Development | ||
| (Labor Hour) | Covers the ongoing architecture, hardware, hosting, and labor costs necessary to support the solution post warranty for any architecture features not included with off the shelf software solutions. For the purpose of the evaluation, Proposers should propose against a set number of hours identified in the worksheet. |
If multiple approach options are available, please describe those options, including the services and service levels provided, and complete the table for each option.
“Architecture Development” includes costs associated with adding new features to the commercial software required by OPDC and only if the features do not come with the off the shelf software provided by the vendor (e.g. upgrades, patches) and other vendor support (e.g. service calls, other services) available to Agency to operate and maintain the software component.
| 3 | Software Development | ||
| (Labor Hour and FFP) | Covers the ongoing software and labor costs necessary to support the solution for any software features not included with off the shelf software solutions. For the purpose of the evaluation, Proposers should propose against a set number of hours identified in the worksheet. |
If mulitiple approach options are available, please describe those options, including the services and service levels provided, and complete the table for each option.
“Software Development” includes costs associated with adding new features to the commercial software required by OPDC and only if the features do not come with the off the shelf software provided by the vendor (e.g. upgrades, patches) and other vendor support (e.g. service calls, other services) available to Agency to operate and maintain the software component.
| 4 | Project Management (FFP) | On the Project Management Tab, Proposers must identify the FFP solution for each area identified. If the Proposer has additional areas to specify, they will add the lines and provide adequate detail to evalaute the necessity of the additional FFP lines. |
| 5 | Migration (Labor Hour) | On the Migration Tab, the Proposer will use the pre-identified labor hours to establish a base for evaluation purposes. The actual contract value will be adjusted based on final contract negotiations. |
| 6 | Training and Transition (Labor Hour) | On theTraining and Transition Tab, the Proposer will use the pre-identified labor hours to establish a base for evaluation purposes. The actual contract value will be adjusted based on final contract negotiations. |
| 7 | Training and Help Desk (FFP) | On the Training and Help Desk Tab, Proposers must identify the FFP solution for each area identified. If the Proposer has additional areas to specify, they will add the lines and provide adequate detail to evalaute the necessity of the additional FFP lines. |
| 8 | Travel (CR) | The travel costs will be based on actual contract performance and execution, the values indicated are for evaluation purposes only, Proposer will identify any additional costs not covered in the Oregon Travel Policy. |
| 9 | Deliverables | All deliverables required to satisfy the Scope of Services must be noted in the proposal with proposed delivery dates. |
For each tab, please fill in only the cells that are applicable to your proposal. If needed, insert lines for additional costs, but do not delete or rename any lines in the tabs.
&"Cambria,Bold"&10RFP S-DASOBO-00000159&"Cambria,Regular" – &"Cambria,Italic"LAS Replacement Project &"Cambria,Regular"&10Att E
Total Costs Summary
| Total Costs Summary | ||||||
| Base year | Option year 1 | Option year 2 | Option year 3 | Option year 4 | Total | |
| Task 1 - Licenses | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Task 2 - System Architecture Development | $ - 0 | $ - 0 | ||||
| Task 3 - System Capabilities Development | $ - 0 | $ - 0 | ||||
| Task 4 - Project Management | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Task 5 - Migration | $ - 0 | $ - 0 | ||||
| Task 6 - Training and Transition Assistance | $ - 0 | $ - 0 | ||||
| Task 7 - Technical, Help Desk and Training | $ - 0 | $ | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Task 8 - Travel | $ 100,000.00 | $ 50,000.00 | $ 50,000.00 | $ 50,000.00 | $ 50,000.00 | $ 300,000.00 |
Total Costs $ 100,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 300,000.00
&"Cambria,Bold"&10RFP S-DASOBO-00000159 &"Cambria,Regular"– &"Cambria,Italic"LAS Replacement Project &"Cambria,Regular"&10Att E
1. Task 1 - Licenses Software
Software Item Description Initial License Price Annual License Cost Annual software Operations and Maintenance Cost Base year Option Year 1 Option Year 2 Option Year 3 Option Year 4 Total
| Total |
| All items on this tab are Firm Fixed Price |
&"Cambria,Bold"&10RFP S-DASOBO-00000159 – LAS Replacement Project &"Cambria,Regular"&10Att E
2. Architecture Development Architecture Development (if required)
| Description | Hours* | FFP Rate/Price | Total Costs | |
| Architecture Development | ||||
| Development Plan | ||||
| Development hours | ||||
| Labor Cat 1 (Specify) | 250 | |||
| Labor Cat 1 (Specify) | 250 | |||
| Labor Cat 1 (Specify) | 250 | |||
| Labor Cat 1 (Specify) | 250 | |||
| Other (Specify) |
| Hardware Acquisition (Actual Cost if required) |
| Servers and OS |
| Storage |
| Other Hardware Costs (Specify) |
| Implementation Services |
| Implementation Services |
| Other Implementation Costs (Specify) |
Total Costs
| All items on this tab are Labor Hour Fixed Price or Fixed Price |
| *Development will occur based on OPDC requirements, the hours here are set for evaluation purposes and will update based on agreed level of effort during execution. |
&"Cambria,Bold"&10RFP S-DASOBO-00000159 – LAS Replacement Project &"Cambria,Regular"&10Att E
3. Software Development Software Development (if required)
| Description | Hours* | FFP Rate/Price | Total Costs | |
| Software Development | ||||
| Development Plan | ||||
| Development hours | ||||
| Labor Cat 1 (Specify) | 250 | |||
| Labor Cat 2 (Specify) | 250 | |||
| Labor Cat 3 (Specify) | 250 | |||
| Labor Cat 4 (Specify) | 250 | |||
| Other (Specify) |
| Implementation Services |
| Implementation Services |
| Other Implementation Costs (Specify) |
Total Costs
| All items on this tab are Labor Hour Fixed Price or Fixed Price |
| *Development will occur based on OPDC requirements, the hours here are set for evaluation purposes and will update based on agreed level of effort during execution. |
&"Cambria,Bold"&10RFP S-DASOBO-00000159 – LAS Replacement Project &"Cambria,Regular"&10Att E
4. Project Management Project Management Costs
| Base Year 1 | Option Year 1 | Option Year 2 | Option Year 3 | Option Year 4 | Total Costs | |
| Project Management | ||||||
| Project Management Meetings | ||||||
| Quality Management | ||||||
| Other Costs (Specify) |
Total Costs
All items on this tab are Fixed Price
&"Cambria,Bold"&10RFP S-DASOBO-00000159 – LAS Replacement Project &"Cambria,Regular"&10Att E
5. Migration Base year Migration
| Description | Hours* | FFP Rate/Price | Base Year Total Costs | |
| Integration with existing Software | ||||
| Integration Plan | ||||
| Development hours | ||||
| Labor Cat 1 | 250 | |||
| Labor Cat 2 | 250 | |||
| Labor Cat 3 | 250 | |||
| Labor Cat 4 | 250 | |||
| Other (Specify) | ||||
| Fit Gap analysis | ||||
| Fit Gap Analysis | ||||
| Labor Cat 1 | 250 | |||
| Labor Cat 2 | 250 | |||
| Labor Cat 3 | 250 | |||
| Labor Cat 4 | 250 | |||
| Other (Specify) | ||||
| Future Product Support and Analysis | ||||
| Future Product Plan | ||||
| Development hours | ||||
| Labor Cat 1 | 250 | |||
| Labor Cat 2 | 250 | |||
| Labor Cat 3 | 250 | |||
| Labor Cat 4 | 250 | |||
| Other (Specify) | ||||
| Future Product Support and Analysis | ||||
| Future Product Support and analysis Plan | ||||
| Development hours | ||||
| Labor Cat 1 | 250 | |||
| Labor Cat 2 | 250 | |||
| Labor Cat 3 | 250 | |||
| Labor Cat 4 | 250 | |||
| Other (Specify) |
| Implementation Services |
| Implementation Services |
| Other Implementation Costs (Specify) |
Total Costs
| All items on this tab are Labor Hour Fixed Price or Fixed Price |
| *Development will occur based on OPDC requirements, the hours here are set for evaluation purposes and will update based on agreed level of effort during execution. |
&"Cambria,Bold"&10RFP S-DASOBO-00000159 – LAS Replacement Project &"Cambria,Regular"&10Att E
6. Training and Transition Organization Training and Transition Assistance
| Description | Hours | FFP Rate/Price | Base Year Total Costs | |
| Organization Training | ||||
| Training Plan | NSP | |||
| Training for all State wide users | ||||
| Labor Cat 1 (Specify) | 250 | |||
| Labor Cat 1 (Specify) | 250 | |||
| Labor Cat 1 (Specify) | 250 | |||
| Labor Cat 1 (Specify) | 250 | |||
| Transition Plan and Support | ||||
| Transition Plan | NSP | |||
| Transition Support | ||||
| Labor Cat 1 (Specify) | 250 | |||
| Labor Cat 1 (Specify) | 250 | |||
| Labor Cat 1 (Specify) | 250 | |||
| Labor Cat 1 (Specify) | 250 | |||
| 250 | ||||
| Other Training and Transition Costs Services | ||||
| Other Costs (Specify) | * | |||
| Other Costs (Specify) | * |
Total Costs
| NSP = Not Separately Priced |
| * Hours must be filled by Offeror |
| All items on this tab are Labor Hour Fixed Price or Fixed Price |
&"Cambria,Bold"&10RFP S-DASOBO-00000159 – LAS Replacement Project &"Cambria,Regular"&10Att E
7. Training & Help Desk Organization Training and Transition Assistance
| Description | Base Year | Option Year 1 | Option Year 2 | Option Year 3 | Option Year 4 | Total | |
| Organization Ongoing Training | |||||||
| Training Plan | NSP | NSP | NSP | NSP | NSP | NSP | |
| Training for all State wide users | |||||||
| Other Costs (Specify) | |||||||
| Long term Technical Assistance | |||||||
| Technical Assistance Plan | NSP | NSP | NSP | NSP | NSP | NSP | |
| Transition Support | |||||||
| Other Costs (Specify) | |||||||
| Help Desk | |||||||
| Help Desk Plan | NSP | NSP | NSP | NSP | NSP | NSP | |
| Help Desk Support | |||||||
| Other Costs (Specify) | |||||||
| Technical Support | |||||||
| Technical Support Plan | NSP | NSP | NSP | NSP | NSP | NSP | |
| Technical Support | |||||||
| Other Costs (Specify) |
| Total Costs |
| All items on this tab are fixed price |
| NSP = Not separately priced |
&"Cambria,Bold"&10RFP S-DASOBO-00000159 – LAS Replacement Project &"Cambria,Regular"&10Att E
8. Travel Travel
| Base Year 1 | Option Year 1 | Option Year 2 | Option Year 3 | Option Year 4 | Total Costs | |
| Travel IAW Oregon Travel Policy (NTE) | $ 100,000.00 | $ 50,000.00 | $ 50,000.00 | $ 50,000.00 | $ 50,000.00 | $ 300,000.00 |
| Other Costs (Specify) |
Total Costs $ 100,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 300,000.00
The NTE values are set for evaluation purposes and will adjust during contract execution based on OPDS requirements
9. Deliverables Deliverables
| Deliverable Number | Deliverable Name | Deliverable Description | Proposed Date of Deliverable Submission |
| 1 | Licensing and Warranties | ||
| 2 | System Architecture Requirements Document | ||
| 3 | System Security Plan | ||
| 4 | Secure Access Implementation | ||
| 5 | Data Security Protocol Documentation | ||
| 6 | Cloud Services Integration Plan | ||
| 7 | Data Dictionary | ||
| 8 | System Architecture Enhancements | ||
| 9 | Custom Architecture Development Requirements | ||
| 10 | Architecture Development Plan | ||
| 11 | System Architecture Development and Reporting | ||
| 12 | Architecture Development Plan | ||
| 13 | System Capabilities Requirement and Development software configuration for all modules (predefined criteria setup) | ||
| 14 | Comprehensive Data Collection Setup | ||
| 15 | Custom Reporting Features | ||
| 16 | Integration with External Systems | ||
| 17 | Custom Software Capabilities Plan | ||
| 18 | Software Capabilities Development Plan | ||
| 19 | Project Management Plan (Implementation roadmap, WBS, Schedule, Resource Plan ect) | ||
| 20 | Transition Plan | ||
| 21 | Quality Management Plan | ||
| 22 | Risk Management | ||
| 23 | Disaster Recovery Plan | ||
| 24 | Status Reports (Milestones, operations, Program Status, Custom reports) | ||
| 25 | Migration | ||
| 26 | Integration with existing software | ||
| 27 | Fit Gap Analysis | ||
| 28 | Future Product Support and Development Plan | ||
| 29 | Future Migration and (System Capability Planning) Enhancement Roadmap | ||
| 30 | Organizational Training Plan | ||
| 31 | Organizational Transition (Implementation) Plan | ||
| 32 | User Training Support Services | ||
| 33 | Long-Term Technical Assistance Availability | ||
| 34 | Help Desk Plan | ||
| 35 | Help Guide | ||
| 36 | Technical Support Services |
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