RFP S-40400-00011842 ATTACHMENT J - FCMS - Functional and Technical Requirements V5 2024-09-27 VENDOR COPY.xlsx
XLSX spreadsheet 158 KB Posted
- Attached to
- Financial Case Management System (COTS) (SaaS)
- Solicitation number
- S-40400-00011842
- Issued by
- Marion County, Oregon
About this file
This document is an attachment to a Request for Proposal (RFP) issued by Marion County for an Electronic Health Record (EHR) System Planning Project. The RFP seeks proposals from vendors to provide a comprehensive EHR system that includes functionality for financial management, case management, time management, reporting, and general system requirements. The attachment provides detailed functional and technical requirements across these areas that proposers must respond to. Key requirements include the ability to handle accounts payable and receivable, manage client cases and related documentation, enable time tracking and approval workflows, and generate a variety of reports. Proposers must indicate how their system can meet each requirement and provide comments as needed.
The RFP indicates that the selected vendor will be contractually obligated to deliver the proposed functionality. Any modification to the provided requirements worksheet outside of the designated response fields will result in automatic disqualification. Pricing terms, funding sources, and other commercial details are not included in this attachment, which focuses solely on the technical and functional capabilities being sought.
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Instructions
Attachment "J" - Functional and Technical Requirements
| Proposer Instructions - Responding to Attachment - Please Read Carefully | |||||
| PROPOSER COMPANY NAME: | [Enter Company Name Here] | ||||
| Table of Contents | |||||
| Tab No. | Requirements Functional Area | Number of Requirements | Critical | Important | Desired |
| 1 | Financial | 38 | 19 | 8 | 11 |
| 2 | Case Management | 292 | 196 | 61 | 35 |
| 3 | Time Management | 176 | 170 | 5 | 1 |
| 4 | Reports | 68 | 37 | 18 | 13 |
| 5 | General | 104 | 81 | 18 | 5 |
| 6 | Tech Non-Functional | 133 | 114 | 19 | 0 |
| Total Requirements | 811 | 617 | 129 | 65 | |
| Instructions: Provide a response indicator on sheets 1 - 6 in the column titled "Proposer Response" based on the description of indicators below. For a requirement that receives an indicator other than "6," utilize the Comments field to provide additional information. NOTE: Worksheet 7, Interfaces, and Worksheet 8, Data Migrations are informational only and will not be scored, but must still be filled out completely. | |||||
| 5- | Off the Shelf. No modifications required. | ||||
| 4- | Available with Customer Configuration. | ||||
| 3- | Available with 3rd Party Software. | ||||
| 2- | Available with Vendor Modification. | ||||
| 1- | Not Available. Vendor new development required. | ||||
| 0- | Not Available. |
Proposers stating that functions will be supplied will be contractually obligated to warrant their claim. In the even that such functionality is not available in the current release, the Proposer will be liable for any additional services and/or costs associated with developing or procuring such functionality.
| Any modification to this workbook outside of the "Proposer Response" and "Comments" fields is an automatic disqualification from the Request for Proposal. | PROPOSER TOTAL SCORE: | 0 | |
| Prioritization of Requirements | |||
| 5 - Critical | A Critical requirement without which the product is not acceptable to the stakeholders. | ||
| 3 - Important | A necessary but deferrable requirement which makes the product less usable but still functional. | ||
| 1 - Desired | A nice feature to have if there are resources but the product functions well without it. |
&"Arial,Bold"&12Marion County EHR System Planning Project &"Arial,Regular"Functional and Technical Requirements Worksheet
&"Arial,Regular"&10Attachment 4 - Table of Contents &"Arial,Regular"&10Page &P of &N &"Arial,Regular"&10April 15, 2019
| Critical | Financial | Case Management | Time Management | Reports | General | Tech Non-Functional | 19 | 196 | 170 | 37 | 81 | 114 | Important | Financial | Case Management | Time Management | Reports | General | Tech Non-Functional | 8 | 61 | 5 | 18 | 18 | 19 | Desired | Financial | Case Management | Time Management | Reports | General | Tech Non-Functional | 11 | 35 | 1 | 13 | 5 | 0 |
| Critical | Important | Desired | 617 | 129 | 65 |
1. Financial Management
| Attachment "J" - Functional and Technical Requirements | Any modification to this workbook outside of the "Proposer Response" and "Comments" fields is an automatic disqualification from the Request for Proposal. | |||||||
| Financial Management - Billing | ||||||||
| Req # | Program Category/Activity/ Functional Group | Description of Requirement | Criticality | Proposer Response | Comments | |||
| FI-001 | Accounts Payable | System shall allow for user configurable rates for external legal services suppliers | Critical | FALSE | ||||
| FI-002 | Accounts Payable | System shall complete calculations at the time of data entry from vendors, based on user configurable standards (e.g., mileage will be auto calculated on the rate of reimbursement for the year entered) | Critical | FALSE | ||||
| FI-003 | Accounts Payable | System shall reject incomplete external legal services supplier submissions based on data entered | Critical | FALSE | ||||
| FI-004 | Accounts Payable | System shall have the ability to mandate data entry on user configurable field list | Critical | FALSE | ||||
| FI-005 | Accounts Payable | System shall have the ability to provide user configurable selection menus | Critical | FALSE | ||||
| FI-006 | Accounts Payable | System shall have the ability to process claims that span multiple payment cycles and rates (EX: a rate in 2023 may not match a rate in 2024; system will auto calculate based on the dates entered) | Critical | FALSE | ||||
| FI-007 | Accounts Payable | System shall verify the validity of Vendor number entered | Critical | FALSE | ||||
| FI-008 | Accounts Payable | System shall store Pre-Authorized Expense (PAE) approval numbers | Critical | FALSE | ||||
| FI-009 | Accounts Payable | System shall reference Pre-Authorized Expense (PAE) approval status for a given provider/service when a bill is submitted | Critical | FALSE | ||||
| FI-010 | Accounts Receivable | System shall accept partial, full, or installment payments | Desired | FALSE | ||||
| FI-011 | Accounts Receivable | System shall provide the ability to put the collection actions on hold for clients who owe OPDC money (settlements) | Desired | FALSE | ||||
| FI-012 | Accounts Receivable | System shall automatically create an Accounts Receivable within a case for any financial obligation | Desired | FALSE | ||||
| FI-013 | Accounts Receivable | System shall provide for Security Forfeiture of posted Security Release Deposit (failure to appear) | Desired | FALSE | ||||
| FI-014 | Accounts Receivable | System shall delay judgement for 30 days before flagging failure to appear | Desired | FALSE | ||||
| FI-015 | Accounts Receivable | System shall provide an OPDC configured guided user interface for the collection process | Desired | FALSE | ||||
| FI-016 | Accounts Receivable | System shall provide for a set of user-defined collections rules at a local level | FALSE | |||||
| FI-017 | Accounts Receivable | System shall record the collection methods utilized by OPDC staff | Desired | FALSE | ||||
| FI-018 | Accounts Receivable | System shall alert user of outstanding Accounts Receivable when receipting a payment with opportunity to apply to outstanding account | Desired | FALSE | ||||
| FI-019 | Accounts Receivable | System shall provide the option to withhold funds from the obligee if they are delinquent | Desired | FALSE | ||||
| FI-020 | Accounts Receivable | System shall have the ability to configure and prepare a collections notice | Important | FALSE | ||||
| FI-021 | Accounts Receivable | System shall tie Accounts Receivable adjustments to a reason type | Important | FALSE | ||||
| FI-022 | Accounts Receivable | System shall create an Accounts Receivable at the time the obligation is incurred, regardless of payment status | Important | FALSE | ||||
| FI-023 | Accounts Receivable | System shall track accounts receivable data for case and non-case related items | Important | FALSE | ||||
| FI-024 | Accounts Receivable | System shall maintain the history and status of collection efforts | Important | FALSE | ||||
| FI-025 | Audit Functions | System shall provide a comprehensive audit trail for all financial transactions | Critical | FALSE | ||||
| FI-026 | Audit Functions | System shall capture transaction dates, amounts, and parties involved for all financial transactions | Critical | FALSE | ||||
| FI-027 | Audit Functions | System shall have controls to create approval queues to process claims, vouchers, and preauthorization requests | Critical | FALSE | ||||
| FI-028 | Audit Functions | System shall incorporate Audit function mechanisms to verify compliance with regulatory requirements and internal policies | Desired | FALSE | ||||
| FI-029 | Payment Schedule | System shall accommodate customized payment frequency; | ||||||
| dates, and intervals can be defined to accommodate various payment arrangements (such as monthly, bi-weekly, or quarterly cycles) | Critical | FALSE | ||||||
| FI-030 | Payment Schedule | System Payment Schedule functionality shall ensure that payments are made in accordance with contractual agreements or service-level agreements | Desired | FALSE | ||||
| FI-031 | Payment Schedule | System shall customize configuration for contracts | Important | FALSE | ||||
| FI-032 | Payment Schedule | System shall provide a mechanism to flag contracts for periodic management review | Important | FALSE | ||||
| FI-033 | Payment Tracking | System shall provide up-to-date information on the status of payments made to attorneys or providers | Critical | FALSE | ||||
| FI-034 | Payment Tracking | System shall provide the abilty to generate financial account statements by vendor selected | Critical | FALSE | ||||
| FI-035 | Payment Tracking | System shall support receipting, balancing and bank deposits at the cash drawer/register, department, division, and county levels | Important | FALSE | ||||
| FI-036 | Reimbursement Claims | System shall use predefined rates and rules to accurately calculate the reimbursements owed to attorneys or providers | Critical | FALSE | ||||
| FI-037 | Reimbursement Claims | System shall provide approval queues using role-based access control | Critical | FALSE | ||||
| FI-038 | Reimbursement Claims | System shall provide automated approval and disbursement processes | Critical | FALSE | ||||
| FI-039 | Reimbursement Claims | System shall allow providers and attorneys to submit reimbursement claims electronically | Critical | FALSE |
0 TOTAL SCORE, FINANCIAL MANAGEMENT:
&"Arial,Bold"&12Marion County EHR System Planning Project &"Arial,Regular"Functional and Technical Requirements Worksheet
&"Arial,Regular"&10Attachment 4 - Billing &"Arial,Regular"&10Page &P of &N &"Arial,Regular"&10April 15, 2019
2. Case Management
| Attachment "J" - Functional and Technical Requirements | Any modification to this workbook outside of the "Proposer Response" and "Comments" fields is an automatic disqualification from the Request for Proposal. | ||||||
| Case Management | |||||||
| Req # | Program Category/Activity/ Functional Group | Description of Requirement | Criticality | Proposer Response | Comments | ||
| CM-001 | Appellate | System shall provide for a post-conviction summary including elements necessary to begin appeals process | Critical | FALSE | |||
| CM-002 | Appellate | System shall display links to/ details regarding other aligned parties | Critical | FALSE | |||
| CM-003 | Appellate | System shall display links to/ details regarding parties with whom there is a potential/ likely conflict | Critical | FALSE | |||
| CM-004 | Appellate | System shall display the name of Trial Counsel | Critical | FALSE | |||
| CM-005 | Appellate | System shall allow for selection listing type of consult (the Attorney may be performing) | Critical | FALSE | |||
| CM-006 | Appellate | System shall allow for a narrative field for the Attorney to enter a description of the consult | Critical | FALSE | |||
| CM-007 | Appellate | System shall provide a selection listing potential actions the Attorney may take/ have taken | Critical | FALSE | |||
| CM-008 | Appellate | System shall allow for a narrative field for the Attorney to enter a description of the actions taken | Critical | FALSE | |||
| CM-009 | Appellate | System shall allow for a field to enter the amount of time spent on case/ appeal | Critical | FALSE | |||
| CM-010 | Appellate | System shall provide the ability to link to/ electronically obtain associated documents required for consultation | Critical | FALSE | |||
| CM-011 | Appellate | System shall display the outcome at Trial | Critical | FALSE | |||
| CM-012 | Appellate | System shall display details as to whether the trial outcome removed/ prevented the need for direct appeal | Critical | FALSE | |||
| CM-013 | Attorney Management | System shall track and monitor contract terms, monitor deliverables, and deadlines | Critical | FALSE | |||
| CM-014 | Attorney-Client Relationship | System shall provide the ability to chronologically present client communication data | Critical | FALSE | |||
| CM-015 | Case Files | System shall associate case related documents to a case record | Critical | FALSE | |||
| CM-016 | Case Files | All documents (doc, doxc or rtf) either uploaded or generated by the system, will have the capability to be opened in Word and saved back to the system as an updated record | Critical | FALSE | |||
| CM-017 | Case Files | System shall have the ability to associate a document type to the document stored - correspondence, briefs, transcripts, etc. | Critical | FALSE | |||
| CM-018 | Case Files | System shall have the ability to attach any type of document (Word files, Excel files, gifs, tifs, jpegs, mp3, email) to the case file | Critical | FALSE | |||
| CM-019 | Case Files | System shall link store/load audio/video recordings with related cases/matters | Critical | FALSE | |||
| CM-020 | Case Files | System shall provide the ability to capture and/or import electronic case-related data in bulk including but not limited to video, audio files, images, Cellebrite files, FARO (crime scene mapping), PDF, word, etc. spreadsheets | Critical | FALSE | |||
| CM-021 | Case Files | System shall have the ability to search within documents for specific words or names as part of system search or case information search | Critical | FALSE | |||
| CM-022 | Case Files | System shall allow user to view the documents stored in the database | Critical | FALSE | |||
| CM-023 | Case Files | System shall have the ability to print document(s) stored in file, including the ability to select multiple documents for printing | Desired | FALSE | |||
| CM-024 | Case Files | System shall have the ability to capture which participant owns an exhibit | Important | FALSE | |||
| CM-025 | Case Files | System shall provide the ability to send document(s) to other parties, including the ability to select multiple documents to send in an email | Important | FALSE | |||
| CM-026 | Case Files | System shall have the ability to print (pdf) a document that could mirror a trial notebook that could be sent or store on the desktop of a laptop that could be used in court | Important | FALSE | |||
| CM-027 | Client Services | System shall allow for tracking begin and end dates for client Case Management Services | Desired | FALSE | |||
| CM-028 | Client Services | System shall allow for entry of a “Case Management” designation on select clients | Important | FALSE | |||
| CM-029 | Client Services | System shall allow for a unique narrative field on clients designated as “Case Managed” | Important | FALSE | |||
| CM-030 | Client Services | System shall allow a (non-criminal) case view of these clients to authorized users | Important | FALSE | |||
| CM-031 | Client Services | System shall allow for a user configurable selectable list of service offerings for each Case Managed client | Important | FALSE | |||
| CM-032 | Client Services | System shall allow for a user configurable list of barriers to case management associated with each Case Managed client | Important | FALSE | |||
| CM-033 | Client Services | System shall allow for a user configurable list of personal challenges associated with each Case Managed client | Important | FALSE | |||
| CM-034 | Client Services | System shall provide a mechanism to record interview dates and times in relation to each client | Important | FALSE | |||
| CM-035 | Client Services | System shall allow for entry of a Case Manager designation (or load code) on each client case (client will be assigned a personal case manager) | Important | FALSE | |||
| CM-036 | Client Services | System shall allow for the entry of referred service contacts including name, phone, and email address of each resource | Important | FALSE | |||
| CM-037 | Client Services | System shall allow for a directory of resources/ referrals that will prepopulate address and contact information when Case Managers select them (address book) | Important | FALSE | |||
| CM-038 | Client Services | System shall allow for user configurable case management mandates | Critical | FALSE | |||
| CM-039 | Client Services | System shall allow for user configurable fields in which the Case Manger can document steps taken to assist client in accessing services | Critical | FALSE | |||
| CM-040 | Client Services | System shall provide the ability to record case event details | Critical | FALSE | |||
| CM-041 | Client Services | System shall provide a narrative field to describe actions taken on a case | Important | FALSE | |||
| CM-042 | Client Services | System shall allow for the dispersal of incidental funds to clients designated as "Case Managed" | Important | FALSE | |||
| CM-043 | Client Services | System shall allow for a confidential narrative to record Case Managed clients' medical information | Important | FALSE | |||
| CM-044 | Client Services | System shall allow for the selection of medical resources for Case Managed clients from a user configurable list | Important | FALSE | |||
| CM-045 | Client Services | System shall provide a mechanism to attach relevant electronic documents to each Case Managed clients file (EX: letter from family, service providers, or complaint forms) | Important | FALSE | |||
| CM-046 | Client Services | System shall allow a designation/ entry of Veteran status on Case Managed clients | Important | FALSE | |||
| CM-047 | Client Services | System shall prompt a referral to Veterans services on clients designated as Veterans | Important | FALSE | |||
| CM-048 | Client Services | System shall provide a mechanism to track time spent meeting with a client (counselor) | Important | FALSE | |||
| CM-049 | Client Services | System shall provide a mechanism to track time spent on each client case, in addition to meeting time | Important | FALSE | |||
| CM-050 | Client Services | System shall allow time to be entered in the same designated increments as Attorneys use for time tracking (15 minutes) | Important | FALSE | |||
| CM-051 | Client Services | System shall allow for user configurable metrics for the purpose of tracking client outcomes | Important | FALSE | |||
| CM-052 | Comprehensive Data Collection | System shall relate case events to each other to establish a "chain of events" or "case relationships" | Critical | FALSE | |||
| CM-053 | Comprehensive Data Collection | System shall relate case events across multiple cases for the same client to establish a "chain of events" or "case relationships" | Critical | FALSE | |||
| CM-054 | Comprehensive Data Collection | System shall provide the ability to create case data based on electronic documents distributed or received by other systems (e-filing or ECM) functions or generated by internal form creation | Critical | FALSE | |||
| CM-055 | Comprehensive Data Collection | System shall provide the ability to maintain update case information during nightly uploads. As official court record in accordance with state and local statutes, rules, or procedures. | Critical | FALSE | |||
| CM-056 | Comprehensive Data Collection | System shall provide the ability to maintain cross reference and relationships on multiple individuals associated with those cases in a case, incident, or offense such as personal information, status including dismissals | Critical | FALSE | |||
| CM-057 | Comprehensive Data Collection | System shall provide the ability to maintain multiple current and historical addresses, with beginning and ending dates for parties (e.g., judges, defense attorneys, prosecutors, victims, juveniles, witnesses, and participants). Attorneys, Providers, Client Information | Critical | FALSE | |||
| CM-058 | Comprehensive Data Collection | System shall provide the ability to enter or change attorneys or parties, associated with a case | Critical | FALSE | |||
| CM-059 | Comprehensive Data Collection | System shall perform statewide defined edit and data validation checks such as content of each individual data field (e.g., proper format for a date) and relationship of data field to other data | Critical | FALSE | |||
| CM-060 | Comprehensive Data Collection | System shall provide the ability to maintain user defined tables for data entry purposes | Critical | FALSE | |||
| CM-061 | Comprehensive Data Collection | System shall provide for a detailed level of security at data entry and document level | Critical | FALSE | |||
| CM-062 | Comprehensive Data Collection | System shall allow for local treatment court programs and monitoring | Critical | FALSE | |||
| CM-063 | Comprehensive Data Collection | System shall provide search and query services for case and party status information | Critical | FALSE | |||
| CM-064 | Comprehensive Data Collection | System shall also allow for transfer and change between counties and move to appellate and/or civil (Post Conviction Relief) | Critical | FALSE | |||
| CM-065 | Comprehensive Data Collection | System shall allow the ability to add probation officers, treatment providers, evaluators to a case as a related party | Critical | FALSE | |||
| CM-066 | Comprehensive Data Collection | System shall allow user to add, modify or delete party information such as address and personal identifiers at the county level | Critical | FALSE | |||
| CM-067 | Comprehensive Data Collection | System shall support municipal and county appeals of criminal/violation cases as a civil case type | Critical | FALSE | |||
| CM-068 | Comprehensive Data Collection | System shall have the ability to require a pending activity in open cases with an option to put an activity on a closed case | Critical | FALSE | |||
| CM-069 | Comprehensive Data Collection | The system shall have the ability to design and provide real-time reporting to obtain reports based on local office needs or processes | Critical | FALSE | |||
| CM-070 | Comprehensive Data Collection | The system shall provide user-selectable fields for reporting | Critical | FALSE | |||
| CM-071 | Comprehensive Data Collection | System shall capture and track programs and conditions for diversion, deferred programs, at local court level as well as statewide programs | Critical | FALSE | |||
| CM-072 | Comprehensive Data Collection | System shall provide the ability to flag cases for special case management or court study projects and shall provide the ability for those designations to appear in the case register | Desired | FALSE | |||
| CM-073 | Comprehensive Data Collection | System shall provide view/filter of register of action entries (e.g., documents, events, financial entries) | Desired | FALSE | |||
| CM-074 | Comprehensive Data Collection | System shall maintain an event status to track progress on the event (e.g., received, set, continued, heard, and withdrawn) | Desired | FALSE | |||
| CM-075 | Comprehensive Data Collection | System shall display events for all cases in a consolidation when viewing any one case involved in the consolidation, with the ability to restrict the display to one case, or a combination of the cases | Desired | FALSE | |||
| CM-076 | Comprehensive Data Collection | System shall provide the ability to enter or change attorneys or parties, with dates and history showing when active or inactive | Desired | FALSE | |||
| CM-077 | Comprehensive Data Collection | System shall provide the ability to import address, emails and other information on attorneys from Oregon State Bar | Desired | FALSE | |||
| CM-078 | Comprehensive Data Collection | System shall provide the ability to track and produce reports on relationship of specific cases and the adult/juvenile to delinquency support units, criminal justice agencies, and non-justice agencies such as social services. | Desired | FALSE | |||
| CM-079 | Comprehensive Data Collection | System shall maintain and produce history of attorney changes for specific case with reasons for change | Desired | FALSE | |||
| CM-080 | Comprehensive Data Collection | System shall provide instructions and automatic edits for using input templates | Desired | FALSE | |||
| CM-081 | Comprehensive Data Collection | System shall track and display or produce reports on relationship of specific cases and parties to one or more domestic relations service providers, child support agencies, child welfare agencies, other governmental agencies, and other participants | Desired | FALSE | |||
| CM-082 | Comprehensive Data Collection | System shall provide a way to reject a document that is non-compliant | Desired | FALSE | |||
| CM-083 | Comprehensive Data Collection | System shall provide the ability to correct errors in bulk associated with case data but shall not change legally filed documents in this process | Desired | FALSE | |||
| CM-084 | Comprehensive Data Collection | System shall manage the request, verification, and assignment of court appointed attorney | Desired | FALSE | |||
| CM-085 | Comprehensive Data Collection | System shall provide custody and release information for bail hearings | Desired | FALSE | |||
| CM-086 | Comprehensive Data Collection | System shall provide dashboard interface for error reports, management reports and statistical reports | Desired | FALSE | |||
| CM-087 | Comprehensive Data Collection | System shall support automatic indexing of documents and full-text indexing | Desired | FALSE | |||
| CM-088 | Comprehensive Data Collection | System shall identify cases that are in open/pending status with no future scheduled hearing or case management flags | Desired | FALSE | |||
| CM-089 | Comprehensive Data Collection | System shall have the ability to flag and track motion to continue for calendaring purposes and provide prompt that alerts user that a motion is pending (i.e., flag a case that has a motion is pending, linked to the scheduled hearing/trial event) | Important | FALSE | |||
| CM-090 | Comprehensive Data Collection | System shall capture and track probation status for convicted or adjudicated offenders | Important | FALSE | |||
| CM-091 | Comprehensive Data Collection | System shall be fully relational and require only single entry of data elements, for example, name records shall be entered only one an linked to other tables by reference only. There shall be no duplicate entry of data elements | Important | FALSE | |||
| CM-092 | Comprehensive Data Collection | System shall be a multi-user application and provide data locking or buffering routines to prevent loss of information by simultaneous updates | Important | FALSE | |||
| CM-093 | Comprehensive Data Collection | System shall be Web-based user interface compatible with MS Edge | Important | FALSE | |||
| CM-094 | Comprehensive Data Collection | System shall have logical separation of data between contracted entities (law firms, consortiums, public defense offices, and contracted attorneys) in conjunction with Roles Based Access Controls restricting access to information from OPDC contract files. | Important | FALSE | |||
| CM-095 | Comprehensive Data Collection | System shall provide the ability to configure data entries to trigger automatic actions in other portions of the system | Important | FALSE | |||
| CM-096 | Comprehensive Data Collection | System shall provide the ability to link to keywords from data entry to a document | Important | FALSE | |||
| CM-097 | Comprehensive Data Collection | System shall record additional information on the receipt of a document filed on a case for size of document (e.g., number of pages and volumes for briefs) | |||||
| Important | FALSE | ||||||
| CM-098 | Comprehensive Data Collection | System shall record additional information on the receipt of a document filed on a case for physical location | Important | FALSE | |||
| CM-099 | Comprehensive Data Collection | System shall record additional information on the receipt of a document filed on a case for service date | Important | FALSE | |||
| CM-100 | Comprehensive Data Collection | System shall record additional information on the receipt of a document filed on a case for document sequency number | Important | FALSE | |||
| CM-101 | Comprehensive Data Collection | System shall produce information on all, part, or summaries of register of actions for specific document or group of documents and for life of case or specific date range in chronological or reverse chronological order | Important | FALSE | |||
| CM-102 | Comprehensive Data Collection | System shall provide the ability to create, maintain and deploy file of input templates at a court level to be made available to users to create input documents and relate each template to court event(s) and add keywords to document from CMS | Important | FALSE | |||
| CM-103 | Comprehensive Data Collection | System shall allow for individual routing of documents to assigned and/or selected attorneys for signature or review | Important | FALSE | |||
| CM-104 | Comprehensive Data Collection | System shall provide for a way of capturing and storing Attorney Notes for hearings/trial and case management | Important | FALSE | |||
| CM-105 | Comprehensive Data Collection | System shall provide the ability to monitor activity on cases based on documents filed | Important | FALSE | |||
| CM-106 | Comprehensive Data Collection | System shall allow filtered displays to be set and saved on an individual user basis (i.e., Documents, Views) | Important | FALSE | |||
| CM-107 | General | System shall provide the ability to search by case name | |||||
| Critical | |||||||
| CM-108 | General | System shall provide the ability to search by attorney assignment | Critical | FALSE | |||
| CM-109 | General | System shall provide the ability to search by case number | Critical | FALSE | |||
| CM-110 | General | System shall provide the ability to search by event | Critical | FALSE | |||
| CM-111 | General | System shall provide the ability to search by the cross-reference number | Critical | FALSE | |||
| CM-112 | General | System shall provide the ability to search by a variety of person identifiers, or a combination thereof, to locate a person in the CMS | Critical | FALSE | |||
| CM-113 | General | System shall provide the ability to relate cases, and to designate a lead case in a set of related cases | Critical | FALSE | |||
| CM-114 | General | System shall provide the ability to Cross-reference a case number by select user defined agency case numbers | Critical | FALSE | |||
| CM-115 | General | System shall provide the ability to consolidate cases | Critical | FALSE | |||
| CM-116 | General | System shall provide the ability to sort by Attorney | |||||
| Critical | FALSE | ||||||
| CM-117 | General | System shall provide the ability to sort by Location | Critical | FALSE | |||
| CM-118 | General | System shall provide the ability to sort by Case type | Critical | FALSE | |||
| CM-119 | General | System shall provide the ability to sort by Case status | Critical | FALSE | |||
| CM-120 | General | System shall provide the ability to sort by Final dispositions | Critical | FALSE | |||
| CM-121 | General | System shall provide the ability to sort by Client | Critical | FALSE | |||
| CM-122 | General | System shall provide the ability to customize unique dashboard displays for crucial case information depending on user role (Access all case, case documentation, custody status, pending service, personal, judgment and sentencing information for a person from one screen) | Critical | FALSE | |||
| CM-123 | General | System shall maintain extensive confidential notes, based on user permissions | Critical | FALSE | |||
| CM-124 | General | System shall have the ability to allow the user to set automated rules around due dates, events, reminders etc. | Critical | FALSE | |||
| CM-125 | General | System shall provide the ability to electronically transfer data from one case to another in creating the matter. Example: One client who has 20 cases - copy basics from one to the next | Critical | FALSE | |||
| CM-126 | General | System shall have the ability to archive case file(s) internally (Case file would include all case data and documents) | Critical | FALSE | |||
| CM-127 | General | System shall have the ability to extract and export case file(s) and case data and documents | Critical | FALSE | |||
| CM-128 | General | System shall have the ability to run conflict check for given attorney | Critical | FALSE | |||
| CM-129 | General | System shall provide the ability to run conflict check for given party | Critical | FALSE | |||
| CM-130 | General | System shall provide the ability to limit user to view based on role-based permissions: client or parties, i.e., children, parents, victim, witness, DA (related contacts) | Critical | FALSE | |||
| CM-131 | General | System shall provide the ability to assign or transfer a case to an attorney | Critical | FALSE | |||
| CM-132 | General | System shall provide the ability to transfer a case and necessary file elements to a new attorney | Critical | FALSE | |||
| CM-133 | General | System shall provide the ability to within the entity assign and reassign cases to attorney | Critical | FALSE | |||
| CM-134 | General | System shall provide the ability to transfer a case file (data and documents) to Post Conviction Relief attorneys and for reversion | Critical | FALSE | |||
| CM-135 | General | System shall provide the ability to create a new person upon case initiation or when a party is added to a case when the party does not exist in the system (specific to AD on referrals) | Critical | FALSE | |||
| CM-136 | General | System shall provide the ability to create tasks and assign tasks to any user | Critical | FALSE | |||
| CM-137 | General | System shall have the ability to link cases together | Critical | FALSE | |||
| CM-138 | General | System shall have the ability to automatically generate notices/ letters that correlate to system scheduling updates (including dates, locations, required tasks (and emails/texts)) | Critical | FALSE | |||
| CM-139 | General | System shall provide for manually sending electronic notices to parties of calendaring events, program notifications | Critical | FALSE | |||
| CM-140 | General | System shall provide the ability for designated users to modify data | Critical | FALSE | |||
| CM-141 | General | System shall have the ability to capture multiple unique comments within a single event and associate them to the respective author(s) | Critical | FALSE | |||
| CM-142 | General | System shall have the ability to schedule multiple events per case, per day in a minimum of 15-minute intervals | Critical | FALSE | |||
| CM-143 | General | System shall provide the ability to add statute numbers and create placeholders for unknown statutes | Critical | FALSE | |||
| CM-144 | General | System shall provide narrative/ comment fields throughout the case management module | Critical | FALSE | |||
| CM-145 | General | System shall provide the ability to clearly identify and track each role/relationship of all parties on a case | Critical | FALSE | |||
| CM-146 | General | System shall provide the ability to assign and display one or more Case identifiers ID numbers to a case (i.e., Family ID. For example, Family ID used for Juvenile (multiple children)) | Critical | FALSE | |||
| CM-147 | General | System shall assign a unique case number/ identifier that allows the case to be identified across the entire system | Critical | FALSE | |||
| CM-148 | General | System shall provide the ability to search for a case by case type (e.g., Trial Court, Court of Appeals, Supreme Court) | |||||
| Critical | FALSE | ||||||
| CM-149 | General | System shall provide the ability to view, add, or remove case status on all case types (i.e., confidential, closed and warrant) | Critical | FALSE | |||
| CM-150 | General | System shall provide the ability to enter individual or recurring events; both case related, and non-case related | Critical | FALSE | |||
| CM-151 | General | System shall provide the ability to indicate and mandate entry of required field in case module | Critical | FALSE | |||
| CM-152 | General | System shall link or refer to case documents to a case (e.g., briefs) | Critical | FALSE | |||
| CM-153 | General | System shall provide the ability for Attorneys and other users (i.e., legal assistants, paralegals) to run conflict checks | Critical | FALSE | |||
| CM-154 | General | System shall display the number and types of cases assigned per attorney or provider | Critical | FALSE | |||
| CM-155 | General | System shall provide the ability to automate case flow so that information is moved electronically rather than moving paper files | Critical | FALSE | |||
| CM-156 | General | System shall establish an unlimited number of user defined party types, including non-litigant parties | Critical | FALSE | |||
| CM-157 | General | System shall have the ability to associate parties and define the relationship(s) between associated parties | Critical | FALSE | |||
| CM-158 | General | System shall provide the ability to classify an address as confidential and prohibit access to that address by anyone without the required security profile | Critical | FALSE | |||
| CM-159 | General | System shall maintain multiple phone numbers and emails for a person, some of them not associated with an address | Critical | FALSE | |||
| CM-160 | General | System shall provide the ability to designate case type | Critical | FALSE | |||
| CM-161 | General | System shall provide a mechanism to track case history | Critical | FALSE | |||
| CM-162 | General | System shall have the ability to generate a preauthorization and fee statement with an effective date | Critical | FALSE | |||
| CM-163 | General | System shall have the ability to capture clients first, last, middle name, and any special characters (hyphens) associated with proper spelling of the client's name | Critical | FALSE | |||
| CM-164 | General | System shall have the ability to capture client's prefered pronouns | Important | FALSE | |||
| CM-165 | General | System shall have the ability to capture client's alias(es) | Critical | FALSE | |||
| CM-166 | General | System shall provide the ability to capture client's address and phone number(s) | Critical | FALSE | |||
| CM-167 | General | System shall have the ability to capture the name and location of client's workplace | Critical | FALSE | |||
| CM-168 | General | System shall have the ability to capture client's email address | Important | FALSE | |||
| CM-169 | General | System shall have the ability to capture client's state identification number | Critical | FALSE | |||
| CM-170 | General | System shall have the ability to capture client's custody status and location | Critical | FALSE | |||
| CM-171 | General | System shall provide the ability to capture the name, address, and phone number of client's Emergency contact(s) | Critical | FALSE | |||
| CM-172 | General | System shall provide the ability capture client's personal identifiable information | Critical | FALSE | |||
| CM-173 | General | System shall have the ability to capture name(s) and contact information parties related to client | Critical | FALSE | |||
| CM-174 | General | System shall have the ability to capture client's primary language | Critical | FALSE | |||
| CM-175 | General | System shall have the ability to capture client's request/ need for an interpreter | Critical | FALSE | |||
| CM-176 | General | System shall have the ability to capture client's race(s) | Critical | FALSE | |||
| CM-177 | General | System shall have the ability to capture client's ethnicity | Critical | FALSE | |||
| CM-178 | General | System shall provide the ability to capture information related to client disability status and any reasonable accommodations required as a result | Critical | FALSE | |||
| CM-179 | General | System shall provide the ability to capture client's Veteran status | Critical | FALSE | |||
| CM-180 | General | System shall have the ability to capture incident date | Critical | FALSE | |||
| CM-181 | General | System shall have the ability to capture client's charges | Critical | FALSE | |||
| CM-182 | General | System shall have the ability to capture client's prior arrests | Critical | FALSE | |||
| CM-183 | General | System shall have the ability to capture client's prior offenses/ convictions | Critical | FALSE | |||
| CM-184 | General | System shall have the ability to receive electronic intake forms | Critical | FALSE | |||
| CM-185 | General | System shall have the ability to associate a client with a case | Critical | FALSE | |||
| CM-186 | General | System shall have the ability to enter activities to a case | Critical | FALSE | |||
| CM-187 | General | System shall have the ability to enter and edit case activities | Critical | FALSE | |||
| CM-188 | General | System shall have the ability to allow the user to view a list of cases open by client | Critical | FALSE | |||
| CM-189 | General | System shall have the ability to allow the user to view a list of cases open by attorney | Critical | FALSE | |||
| CM-190 | General | System shall have the ability to allow the user to view a list of cases open by office | Critical | FALSE | |||
| CM-191 | General | System must have the ability to associate mutiple Attorneys and cases to a single client | Critical | FALSE | |||
| CM-192 | General | System must have the ability to associate multiple cases and Attorneys, in multiple counties to a single client | Critical | FALSE | |||
| CM-193 | General | System must have the ability to associate mutiple Attorneys to a single case for a single client | Critical | FALSE | |||
| CM-194 | General | System must have the ability to consolidate multiple cases for the same client into a single Attorney's caseload | Critical | FALSE | |||
| CM-195 | General | System must have the ability to associate multiple Attorneys (Co-Counsel) to a single case for a single client | Critical | FALSE | |||
| CM-196 | General | System must allow the Attorney to view multiple charges per case | Critical | FALSE | |||
| CM-197 | General | System must allow Paralegals or Legal Assistants to see in the highest charge per case | Critical | FALSE | |||
| CM-198 | General | System must provide a summary page containing mutiple pieces of Case data | Critical | FALSE | |||
| CM-199 | General | System shall allow the Attorney to view multiple charges per case | Critical | FALSE | |||
| CM-200 | General | System shall allow Paralegals or Legal Assistants to see in the highest charge per case | Critical | FALSE | |||
| CM-201 | General | System shall have the ability to capture the incident date | Critical | FALSE | |||
| CM-202 | General | System shall have the ability to capture whether a petition for reconsideration was filed | Critical | FALSE | |||
| CM-203 | General | The system shall have the ability to capture case status | Critical | FALSE | |||
| CM-204 | General | System shall have the ability to capture whether petition for review was filed | Critical | FALSE | |||
| CM-205 | General | The system shall have the ability to capture Attorney assignment | Critical | FALSE | |||
| CM-206 | General | System shall have the ability to capture whether a brief on the merits was filed | Critical | FALSE | |||
| CM-207 | General | System shall have the ability to capture Social Worker assignment | Critical | FALSE | |||
| CM-208 | General | System shall have the ability to capture who wrote the brief on merits | Critical | FALSE | |||
| CM-209 | General | System shall have the ability to capture Statute violations | Critical | FALSE | |||
| CM-210 | General | System shall have the ability to capture whether supreme court argument held | Critical | FALSE | |||
| CM-211 | General | System shall have the ability to "caption" or text fields that can capture a summary of the case | Critical | FALSE | |||
| CM-212 | General | System shall have the ability to capture who argued supreme court | Critical | FALSE | |||
| CM-213 | General | System shall have the ability to capture the Attorney assignment | Critical | FALSE | |||
| CM-214 | General | System shall have the ability to capture whether the case was referred | Critical | FALSE | |||
| CM-215 | General | System shall have the ability to capture the County | Critical | FALSE | |||
| CM-216 | General | System shall have the ability to capture to who the case was referred | Critical | FALSE | |||
| CM-217 | General | System shall have the ability to capture the Judge | Critical | FALSE | |||
| CM-218 | General | System shall have the ability to capture a Presumptive conflict | Critical | FALSE | |||
| CM-219 | General | System shall have the ability to capture case Parties | Critical | FALSE | |||
| CM-220 | General | System shall have the ability to capture Panel Attorney | Critical | FALSE | |||
| CM-221 | General | System shall have the ability to capture Trial Counsel | Critical | FALSE | |||
| CM-222 | General | System shall have the ability to capture Panel attorney participated in-house moot | Critical | FALSE | |||
| CM-223 | General | System shall have the ability to capture Judgement Type | Critical | FALSE | |||
| CM-224 | General | System shall have the ability to capture Case Notes | Critical | FALSE | |||
| CM-225 | General | System shall have the ability to capture Transcript Lenght | Critical | FALSE | |||
| CM-226 | General | System shall have the ability to capture whether the brief was filed | Critical | FALSE | |||
| CM-227 | General | System shall have the ability to capture who the brief was written by | Critical | FALSE | |||
| CM-228 | General | System shall have the ability to capture who the opposing Counsel on Appeal was | Critical | FALSE | |||
| CM-229 | General | System shall have the ability to capture Brief narrative summary of issue on appeal | Critical | FALSE | |||
| CM-230 | General | System shall have the ability to capture the Oral Argument | Critical | FALSE | |||
| CM-231 | General | System shall have the ability to capture who argued the Oral Argument | Critical | FALSE | |||
| CM-232 | General | System shall have the ability to capture available Audio | Critical | FALSE | |||
| CM-233 | General | System shall have the ability to capture Reply Brief field | Critical | FALSE | |||
| CM-234 | General | System shall have the ability to capture who wrote the Reply Brief | Critical | FALSE | |||
| CM-235 | General | System shall have the ability to capture Disposition on Appeal | Critical | FALSE | |||
| CM-236 | General | System shall have the ability to capture Citation/link to Court of Appeals (COA ) opinions | Critical | FALSE | |||
| CM-237 | General | System shall have the ability to capture COA panel | Critical | FALSE | |||
| CM-238 | General | System shall have the ability to capture COA opinions author | Critical | FALSE | |||
| CM-239 | General | System shall have the ability to provide an audit trail of field updates by user, date, time, and modification | Critical | FALSE | |||
| CM-240 | General | System shall have the ability to upload and display (trial and deposition) transcripts | Critical | FALSE | |||
| CM-241 | General | System shall have the ability to allow for entry of a date in transcript upload field | Critical | FALSE | |||
| CM-242 | General | System shall have the ability to auto number pages in transcript uploads | Critical | FALSE | |||
| CM-243 | General | System shall have the ability to auto-generate due dates based on filing dates | Critical | FALSE | |||
| CM-244 | General | System shall have the ability to provide notifications/alerts of upcoming due dates | Critical | FALSE | |||
| CM-245 | General | System shall provide the ability to produce standard letters and documents, which include specific (database generated) information | Critical | FALSE | |||
| CM-246 | General | System shall provide the ability to copy information from one case to another including parties and docket entries | Critical | FALSE | |||
| CM-247 | General | System shall provide the ability to update demographic and contract information once and have it update on all relevant client cases (avoid duplicate data entry) | Critical | FALSE | |||
| CM-248 | General | System shall allow the user the ability to review automatically generated events and documents and approve or override those system generated items | Critical | FALSE | |||
| CM-249 | General | System shall generate notification reminder for standard case processes based on user-defined prerequisite criteria | Desired | FALSE | |||
| CM-250 | General | System shall have a drop down or auto-fill from a list of contracted attorneys | Desired | FALSE | |||
| CM-251 | General | System shall have the ability to allow for entry of more than one statute per count | Desired | FALSE | |||
| CM-252 | General | System shall have the ability to provide a standardized format for entry and display of disposition and sentence information | Desired | FALSE | |||
| CM-253 | General | System shall provide the ability to reuse, duplicate or share existing person demographic and other identifying case information between cases | Desired | FALSE | |||
| CM-254 | General | System shall provide multiple, flexible options to create, delete, format, display, and transmit all calendars | Desired | FALSE | |||
| CM-255 | General | System shall allow filtered calendar displays to be set and saved on an individual user basis | Desired | FALSE | |||
| CM-256 | General | System shall provide attorneys the ability to run conflict checks in the new system against encompassing case from prior systems | Desired | FALSE | |||
| CM-257 | General | System shall provide the ability to support scheduling for multiple cases, clients | Desired | FALSE | |||
| CM-258 | General | System shall allow user to add pending activity to a closed case with no effect to status | Desired | FALSE | |||
| CM-259 | General | System shall have the ability to provide online reminders for a process when activities need to be scheduled on cases (criteria used to determine reminders is based on timing objectives, statute, court rules, etc.) | Desired | FALSE | |||
| CM-260 | General | System shall auto calculate due dates for follow -up events based on user entered criteria | Important | FALSE | |||
| CM-261 | General | System shall "Archive" cases once they are closed | Important | FALSE | |||
| CM-262 | General | System shall simultaneously schedule related and/or consolidated cases at the time a case is scheduled | Important | FALSE | |||
| CM-263 | General | System shall print calendars in both summary and detailed formats | Important | FALSE | |||
| CM-264 | General | System shall define a workflow that allows automated or manual movement of cases between users | Important | FALSE | |||
| CM-265 | General | System shall have the ability to flag the entry of duplicate clients | Important | FALSE | |||
| CM-266 | General | System shall have the ability to provide workflow navigation to alert users to the proper sequence of events and any timing requirements that apply | Important | FALSE | |||
| CM-267 | General | System shall provide the ability to automatically checks and will set an alert or flag or route method that identifies cases that have been partially opened and need to be completed | Important | FALSE | |||
| CM-268 | General | System shall provide the ability to alert a user that a required event has not occurred when scheduling the next event | Important | FALSE | |||
| CM-269 | General | System shall have the ability to maintain multiple addresses and address types for a person with an effective date for each address | Important | FALSE | |||
| CM-270 | General | System shall allow user to review all cases in which a person is involved | Important | FALSE | |||
| CM-271 | General | System shall provide the ability to determine offense case types based on statute number entered and pre-fill data fields, such as case type and charge description | Important | FALSE | |||
| CM-272 | General | System shall contain comprehensive edit controls at the field level so that incomplete or invalid data will be verified before allowing the user to continue the next field | Important | FALSE | |||
| CM-273 | Legal Record-Keeping | System shall have the ability to provide an audit trail about the expunge requests/entries, including but not limited to the persons executing the expungement and the date of the expungement | Important | FALSE | |||
| CM-274 | Multi-Case | System shall have the ability to cross-reference cases that have been consolidated | Critical | FALSE | |||
| CM-275 | Multi-Case | System shall have the ability to link and maintain multiple cases by parent petition number, family-id, and/or master file number | Critical | FALSE | |||
| CM-276 | Multi-Case | System shall have the ability to link and maintain multiple cases for the same individual across counties or court divisions | Critical | FALSE | |||
| CM-277 | Multi-Case | System shall have the ability to link and maintain multiple cases out of the same criminal incident | Critical | FALSE | |||
| CM-278 | Multi-Case | System shall have the ability to link cases by true and alias names | Critical | FALSE | |||
| CM-279 | Multi-Case | System shall have the ability to link juvenile cases with charges or custody status of parents | Critical | FALSE | |||
| CM-280 | Multi-Case | System shall have the ability to link and maintain multiple cases, such as, an Implied Consent case arising out of the same incident or a Small Claims case to a Transcript Judgment | Desired | FALSE | |||
| CM-281 | Multi-Case | System shall have the ability to apply a change to defendant information across all cases | Important | FALSE | |||
| CM-282 | Multi-Case | System shall have the ability to manage and track, see, and exhibit/deposition inventory | Important | FALSE | |||
| CM-283 | Sealed Cases | System shall have the ability either to notify other agencies and/or systems when a case is sealed or not to notify | Critical | FALSE | |||
| CM-284 | Sealed Cases | System shall have the ability to include sealed cases for statistical reporting | Critical | FALSE | |||
| CM-285 | Sealed Cases | System shall have the ability to identify cases that have portions sealed | Desired | ||||
| CM-286 | Tracking of Legal Work | System shall establish unlimited user-defined events for case activities | Critical | FALSE | |||
| CM-287 | Tracking of Legal Work | System shall define the number of days between trigger entries and automatically generated docket entries, events, and document production | Critical | FALSE | |||
| CM-288 | Tracking of Legal Work | Generate activity entries, events and document production based on specified activities, entries and/or case events. | Desired | FALSE | |||
| CM-289 | Workforce Management | System shall track the number and types of cases assigned to each attorney | Critical | FALSE |
This is the start of the file's text. The full file is on GovTribe.
File details come from the government source that posted it. Updated .