RFP S-40400-00011842 Add 2 FCMS 2024 1127 Clarification.pdf

OPDC Financial and Case Management System \ RFP S-40400-00011842 Addendum 2 Clarification 2024 1127 1

Oregon Public Defense Commission Request for Proposals S-40400-00011842 for a

Hosted, Commercial Off-the-Shelf, Software-as-a-Service Public Defense Financial and Case Management System Addendum #2 Clarification

1. RFP Addendum Clarification Purpose:

The purposes of this clarification to Addendum #2 to Request for Proposals S-40400-00011842 (“Addendum #2 Clarification) for a Hosted, Commercial Off-the-Shelf, Software-as-a-Service, Public Defense Financial and Case Management System (the “RFP”) are:

a. To clarify:

i. Addendum #2 references within responses to pre-Proposal Questions/ Requests for Clarification; and

ii. The method of submitting requests for revisions to address objections to the terms and conditions of Attachment H, Draft Model Contract.

2. Addendum #2 Clarifications:

a. Unless indicated otherwise, clarified language is reflected in bold and underlined font. Proposers are not required to submit this Addendum

#2 Clarification but shall reflect its content within their Proposals.

b. Except as revised by Addendum #1, published on November 13, 2024, and Addendum #2, published November 26, 2024, and this Addendum #2 Clarification, the terms and conditions of the RFP published on October 15, 2024 remain in effect. This Addendum #2 Clarification is made a part of the RFP, and incorporated by this reference.

c. Following are clarifications to Addendum #2:

i. The Addendum #2 response to Question 10.6 states: “Please see RFP Addendum #2, Section 2(c)(ix)(1), paragraph 2 and Section 2(c)(vi)(10).”

The correct references are: “RFP Addendum #2, Section 2(c)(ix)(1), paragraph 2 and Section 2(c)(ix)(10).”

ii. The response to Question 10.8 states: “Please see RFP Addendum #2, Section 2(c)(ix)(1), paragraph 2 and Section 2(c)(vi)(12).”

The correct references are: “RFP Addendum #2, Section 2(c)(ix)(1), paragraph 2 and Section 2(c)(ix)(12).”

iii. The response to Question 41 states: “Please see RFP Addendum #2, Section 2(c)(vi)(10) and Attachment J, Technical Requirements Matrix, including, but not limited to: RPT-052; RPT-047; T-068, IF-006, GN-053, GN-054, GN-055.”

The correct references are: “RFP Addendum #2, Section 2(c)(ix)(10) and Attachment J, Technical Requirements Matrix, including, but not limited to: RPT-052; RPT-047; T-068, IF-006, GN-053, GN-054, GN-055.”

iv. Item 2(c)(viii)(a)(iv) states: “Proposer shall submit requests for revisions to address its objections to the Draft Model Contract terms and conditions as a separate file included with its Proposal, Otherwise, Agency intends to enter into a Contract with the successful Proposer substantially in the form set forth in Draft Model Contract.

Any subsequent negotiated changes are subject to prior approval of the Oregon Department of Justice.”

Clarification: Agency asks that Proposers seeking revisions to Attachment H, Draft Model Contract provide such requests in the form of a “redlined” document or other clear, contextual expression of the revisions requested.

RFP S-40400-00011842

November 27, 2024