RFIs for Bldg 1515.xlsx
XLSX spreadsheet 32 KB Posted
- Attached to
- 16292 Steam Boiler Replacement
- Solicitation number
- FA822226Q3345
About this file
This file contains Questions and Answers (Q&A) from an Industry Day event for a design-build solicitation to replace the steam heating system in Building 1515 at Hill Air Force Base (HAFB), Utah with a decentralized gas-fired hot water boiler system. The project (FA8227-26-Q-1234) will transition four mechanical rooms from steam heat exchangers to three boilers per room sized at 50% capacity each, providing N+1 redundancy. The solicitation will be issued as full and open competition (non-small business set-aside), and attendance at the Industry Day site visit is a requirement to bid. Proposals must include 10-20% design development with PE-stamped drawings, and the government will provide as-built drawings, boiler capacity data for existing heat exchangers in Mechanical Rooms 2-4, design conditions, and pictures of specific equipment by amendment prior to solicitation release. The government indicated it will consider alternatives to fixed requirements where contractors can demonstrate equivalent or superior performance and will allow design modifications if contractors identify more efficient solutions.
Key technical and contractual issues raised by industry include: clarification of design phase milestones and government review processes; confirmation that three boilers apply per room (twelve total) versus three building-wide; definition of steam and condensate demolition limits and hot water piping replacement scope; confirmation of equipment disposition for recently installed 2023-vintage heat exchangers and VFD/control equipment; NOx limits and air quality permitting responsibility; boiler technology specifications and equivalency criteria; gas service upgrades and utility application responsibility; BACnet controls integration and cybersecurity documentation requirements; asbestos and lead-based paint survey status; and a 60-day construction period beginning after steam shutoff, which multiple respondents noted is compressed for four rooms. The government committed to providing additional information including installation facility standards (IFS), record drawings, equipment nameplate data, meter and regulator specifications for all four gas services, the existing EMCS platform, and wage determination details. Proposal submission instructions, evaluation criteria weighting, bonding requirements, and operator training specifications remain to be issued in Sections L and M.
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Sheet1
| Project Number: | FA8227-26-Q-1234 | |||
| Project Name: | Bldg 1515 Steam Boiler Replacement Industry Day | |||
| Project Location: | HAFB, UT | |||
| Q&A# | Bid Doc Reference | Received From | Question | Response |
| 1 | SOW | The government stated at the site visit that the actual solicitation would be dropped soon. Please confirm when this date is? | will be drop with these questions | |
| 2 | SOW | There is no expected due date in the SOW. Factor 1 of the bidding requirements states that we are to submit a partial design with our proposals. To put together a design takes a couple weeks. Please confirm that at least three weeks will be allowed to all bidders to prepare their submissions. | will take into consideration when posting the due date | |
| 3 | SOW | Paragraph 1 states that the purpose of the industry day was to help the government decide how they were going to solicit this opportunity. Will the government please confirm if they will be considering small business set-aside or full and open competition? | Full and Open | |
| 4 | SOW | The government stated at the site visit that there will be no site walk or Q&A period once the solicitation is released. As this was only offered to those that expressed interest and attended, please confirm that only those that attended the site visit will be "advanced" to participate in the bidding phase of this procurement? | attendance of the Site Visit was a requirement to bid on this contract. | |
| 5 | SOW | Please clarify the Government’s intended phasing of the design-build process, including the anticipated progression from proposal, award, design development, design review, and construction. Please identify which portions of the project are expected to be developed at each phase. | See updated SOW Period of Performance Schedule | |
| 6 | SOW | Please clarify what level of design development is anticipated at the time of proposal submission. Is the contractor expected to develop detailed design solutions as part of the proposal, or is the proposal intended primarily to demonstrate the contractor’s approach, qualifications, and understanding of the Government’s requirements? | The latter. 10-20% design. | |
| 7 | SOW | Following contract award, please clarify the expected design development process prior to construction. Specifically, what design milestones, review stages, and Government approvals are anticipated before the contractor may proceed with construction activities? | See updated SOW Period of Performance Schedule | |
| 8 | SOW | Please clarify which project requirements are considered fixed and which may be developed or refined by the design-builder following award. If the design-builder identifies a more efficient or cost-effective means of satisfying the stated performance requirements, will the Government consider such alternatives during the design development phase? | Yes | |
| 9 | SOW | Please clarify the relationship between the RFP requirements, concept drawings, basis-of-design documents, performance specifications, and the contractor’s final design. In the event these documents contain differences or conflicting requirements, which document or requirement will govern the design-builder’s final design? | I don’t understand the question. The final design will be approved, and govern. | |
| 10 | SOW | Please clarify when the Government considers the design to become sufficiently developed for construction pricing and execution. Is the contractor expected to carry construction pricing based on the RFP/concept documents at proposal, with the final design subsequently developed following award? | Yes, this is a design-build contract. | |
| 11 | SOW | Please clarify the Government’s expectations regarding design changes identified after award. If additional information obtained during design development, site investigation, or Government review results in a change to the required scope, how will such changes be addressed contractually? | Unforseen site conditions will be addressed contractually. As this is a design build, site conditions are provided during proposal. Major unforeseen site conditions are not anticipated. | |
| 12 | SOW | Please clarify the anticipated Government review and approval process for the design. Specifically, please identify whether Government comments or design review comments are intended to identify compliance issues only, or whether the Government may direct changes to the contractor’s proposed design solution after award. | See updated SOW Period of Performance Schedule. Government may direct changes after award | |
| 13 | SOW | Please clarify the extent to which the design-builder is responsible for verifying existing conditions prior to finalizing the design. Where existing conditions cannot reasonably be determined from the RFP documents, as-builts, site visits, or other information provided by the Government, how will discrepancies discovered during design or construction be handled? | Contractor is responsible to verify existing site conditions. Unforeseen conditions will be handled through contracting methods. | |
| 14 | SOW | Please clarify whether construction may proceed in phases as portions of the design are completed and approved, or whether the Government anticipates that the entire design must be completed and approved prior to the start of construction. | See updated SOW Period of Performance Schedule. | |
| 15 | SOW | Please clarify whether the Government anticipates a formal design submittal sequence such as concept design, 35% design, 65% design, 95% design, and final design, or whether the design review milestones will be established after award. If specific milestones are required, please provide the anticipated requirements for each level of design. | See updated SOW Period of Performance Schedule. | |
| 16 | SOW | Please clarify the intended distinction between the proposal phase, design phase, and construction phase for purposes of contractor responsibility and risk allocation. This clarification would help bidders ensure that proposal pricing appropriately accounts for the level of design development and construction risk expected to be carried by the design-builder. | See updated SOW Period of Performance Schedule. | |
| 17 | SOW | Please clarify whether the Government expects the design-builder to identify and resolve conflicts, omissions, or constructability issues in the RFP documents during the design phase, or whether such conditions are intended to be addressed through the Government’s RFI/change process. | Both | |
| 18 | SOW | Please clarify whether the Government will consider the contractor’s final design to satisfy the contract requirements when the design provides an equivalent or superior means of meeting the stated performance criteria, even if the final design differs from the preliminary/concept design provided in the RFP. | Confirmed | |
| 19 | SOW | Please clarify at what point the Government considers the design-builder’s scope, design, and associated construction cost to be established for purposes of contract performance. This clarification is important so that all offerors can establish consistent assumptions regarding the amount of design development and associated risk that must be incorporated into their proposals. | Cost is established at time of bid | |
| 20 | SOW | Will the Government require the standard design review process in which each design iteration is formally submitted to the Government, followed by the typical 21-day Government review period and an on-site design review meeting with the Government and user/owner representatives? | See updated SOW Period of Performance Schedule. | |
| 21 | SOW | Based on the requirements set forth in the SOW and the varied conditions of the individual mechanical spaces, as-builts of these spaces will be needed in order to create the requested preliminary designs. Please confirm that these will be provided via amendment? | Will be provided for solicitation | |
| 22 | SOW | The government stated at the site visit that pictures of certain items would be available upon request. Please confirm that a picture of the Flue that was called out and shown during the site visit can be shared with bidding contractors via amendment? | Confirmed | |
| 23 | SOW | For the past experience write-up will the government accept past experience of the prime contractor's key plumbing or HVAC subcontractor? | Yes | |
| 24 | SOW | Building Access / Security Protocols: | ||
| 25 | SOW | Will the Government please clarify the security protocols and access requirements that will apply to contractor and subcontractor personnel performing work within Building 1515? Please identify any specific security procedures, restrictions, or requirements that contractors should account for in their proposal. | All contractors and sub-contractors need to be able to obtain Base access. That is the only requirement | |
| 26 | SOW | Badging Requirements: | ||
| 27 | SOW | Will all contractor and subcontractor personnel requiring access to Building 1515 be required to obtain specific badges or credentials? If so, please identify the type of badge/credential required, the application process, anticipated processing time, required documentation, and whether there are any associated costs. | All contractors and sub-contractors need to be able to obtain Base access. That is the only requirement | |
| 28 | SOW | Escorting Requirements: | ||
| 29 | SOW | Will contractor personnel be permitted to access Building 1515 independently once properly badged, or will personnel be required to remain under Government escort while inside the facility? If escorts are required, please clarify the anticipated escort availability and whether the Government will provide sufficient escort personnel to support the contractor's planned work schedule. | All contractors and sub-contractors need to be able to obtain Base access. That is the only requirement. Mechanical rooms are not secure space and does not require special access or escorting. No entry into 1515 is required. | |
| 30 | SOW | Unbadged Personnel / Visitors: | ||
| 31 | SOW | If personnel have not yet completed the badging process, will they be permitted to enter Building 1515 under Government escort? Please clarify any limitations on the number of unbadged personnel who may be escorted into the facility at one time. | All contractors and sub-contractors need to be able to obtain Base access. That is the only requirement. Mechanical rooms are not secure space and does not require special access or escorting. No entry into 1515 is required. | |
| 32 | SOW | As this project is being procurred on base, will the government please provide the IFS (installation facility standard) which governs all base requirements. | Will be provided for solicitation | |
| 33 | SOW | This is a design-build acquisition and the offeror must select boiler capacity at proposal stage. The Mechanical Room 1 capacity basis has been established from field nameplate data (existing Lochinvar POWER-FIN, 1,500 MBH input / 1,275 MBH output). For Mechanical Rooms 2, 3 and 4,heat exchanger nameplates observed in the field carry pressure ratings only (MAWP, MDMT, serial, year) and do not state heating capacity. Please provide, as Government-Furnished Information, the nameplate or scheduled capacity (MBH and/or lb/hr steam) of the existing steam heat exchanger in Rooms 2, 3 and 4. | Release the heat exchanger capacities for Rooms 2-4. Without them no offeror can size those rooms, and prices will not be comparable. | |
| 34 | SOW | Please also provide, for Mechanical Rooms 2, 3 and 4: design steam supply pressure and temperature at the heat exchanger; design hot water supply and return temperatures; and design hot water flow (GPM). | Release the design conditions for each room. | |
| 35 | SOW | Para 1.2.4 requires cumulative capacity to 'closely match the current capacity of the existing steam heat exchangers,' while also requiring three boilers each sized at 50% of the total load, which produces 150% installed capacity. Please confirm the convention: that firm capacity with one boiler out of service (two boilers, 100%) is to match the existing heat exchanger capacity, and that total installed capacity will therefore be 150% of that figure. | Confirm the redundancy convention by amendment. | |
| 36 | SOW | Steam heat exchangers of this vintage are commonly oversized relative to actual building load. If a Contractor-developed block load calculation shows a peak demand materially below the installed heat exchanger capacity, which governs for evaluation: matching existing capacity, or the calculated load? Will a design sized to calculated load be evaluated as compliant under Factor 1? | State the controlling sizing criterion. | |
| 37 | SOW | Since no Government design or basis-of-design is provided and the offeror must produce a PE-stamped design, will the Government furnish a load calculation, an energy audit, or a basis-of-design narrative for offerors to price against? If not, please confirm that each offeror is to develop its own load basis and that capacity differences between proposals will not, by themselves, be treated as a technical deficiency. | Furnish a load basis, or confirm offeror-developed sizing is acceptable and how it will be evaluated. | |
| 38 | SOW | Are as-built or record drawings available for Building 1515 covering mechanical, plumbing, natural gas, electrical, structural, and controls? Field nameplates do not carry the data required to size this work. | Release available record drawings, including any CUI-controlled set under appropriate handling. | |
| 39 | SOW | Is measured consumption data available to validate actual peak load? A Cadillac meter tagged 'BLDG 1515, Ph2' (totalizer 75181) and a condensate flow transmitter labeled CF1 were observed in the field, indicating per-phase metering exists. | Provide meter history or EMCS trend data for the last two heating seasons. | |
| 40 | SOW | Please confirm the design criteria to be used: outdoor winter design temperature for Hill AFB, indoor design temperature, ventilation rates, and any pickup or warm-up factor to be applied. | State design criteria or confirm ASHRAE / UFC 3-410-01 defaults apply. | |
| 41 | SOW | Please confirm the steam heat exchangers serve space heating only, and that no domestic hot water, humidification, kitchen, laboratory, or process load is served in any of the four rooms. It is understood the base steam plant is seasonal and operates only in shoulder and winter months. | Confirm space-heating-only, or identify additional loads and whether they are in scope. | |
| 42 | SOW | |||
| 43 | SOW | How far back is the steam and condensate system to be demolished? Please define a specific termination point: at the heat exchanger, at the mechanical room wall, at the building entrance, or at an exterior valve or pit. This is currently undefined and is a significant cost variable. | Define the demolition limit of work with a specific, drawable termination point for each room. | |
| 44 | SOW | Who is responsible for the steam and condensate piping outside the demolition limit, including exterior distribution piping, direct-buried lines, manholes, valve pits, and the utility abandonment record? Please confirm whether abandonment-in-place is acceptable and what documentation is required. | Assign responsibility for exterior steam and condensate and state whether abandonment in place is acceptable. | |
| 45 | SOW | How much of the existing heating hot water piping is to be replaced? Please define the limit: to the new heat exchanger connection, to the mechanical room wall, to the first isolation valve, or to a stated distance into the building. If the intent is partial replacement, please establish a defined quantity or a unit price so that all proposals price the same scope. | Define the hot water piping replacement limit, or establish a Government-specified quantity or unit price. | |
| 46 | SOW | Is existing heating hot water piping that remains in service required to be cleaned, flushed, chemically treated, or pressure tested by the Contractor, and to what standard? Please also confirm whether the existing system water is to be drained and refilled and who provides the treatment chemicals. | State flushing, treatment, and testing requirements for retained piping. | |
| 47 | SOW | Please confirm the disposition of existing ancillary equipment: condensate receivers and duplex condensate pumps (Skidmore units observed, asset tags R01543 and R01544), steam pressure reducing stations, steam traps, condensate flow meters, expansion tanks, air separators, and chemical feed equipment. Which are demolished, which are replaced, and which remain? | Provide an equipment disposition list by room. | |
| 48 | SOW | Please confirm whether existing equipment removed under this contract is to be turned over to the Government, or whether the Contractor may dispose of it and retain salvage value. | State the salvage and turnover requirement. | |
| 49 | SOW | |||
| 50 | SOW | It is understood that all four rooms will receive hot-water-to-hot-water heat exchangers, so that the new boilers serve a building loop through an exchanger rather than directly. Para 1.2.5 describes a primary/secondary arrangement using a 4-port buffer tank as the cross-over bridge and does not mention a heat exchanger anywhere. Please confirm that a hot-water-to-hot-water exchanger is required in each room, and reconcile that requirement with the hydronic arrangement described in Para 1.2.5. | Confirm the heat exchanger requirement and issue a corrected description of the intended hydronic arrangement. | |
| 51 | SOW | If a hot-water-to-hot-water exchanger is required, please state the reason for the separation (system static pressure, water quality, pressure rating of the existing distribution system, or other), and provide the required design temperatures and approach temperature on both sides. An exchanger raises the boiler-side operating temperature and directly affects boiler selection and achievable efficiency. | State the basis for system separation and the design temperatures on each side of the exchanger. | |
| 52 | SOW | Would the Government consider eliminating the intermediate heat exchanger where the Contractor can demonstrate the existing distribution system is compatible with direct boiler connection? Removing the exchanger lowers boiler return water temperature, enables condensing operation, and reduces pump count and first cost. Would such a proposal be evaluated favorably under Factor 1, or is the exchanger a firm requirement? | Confirm whether the exchanger is mandatory or whether direct connection may be proposed as an alternate. | |
| 53 | SOW | Para 1.2 states the building has four phases each with its own system, while Para 1.2.4 directs the Contractor to size three boilers. Please confirm whether the three-boiler array is required in EACH mechanical room (twelve boilers total) or three boilers total for the building. | Clarify boiler quantity per room versus per building. This is the largest single price variable in the package. | |
| 54 | SOW | Are all four mechanical rooms in the base scope of this award, or will rooms be awarded as options or successive fiscal-year phases? If phased, identify the base scope and the sequence. | Identify base versus option scope by mechanical room. | |
| 55 | SOW | Please confirm which pumps are in scope in each room: boiler circulating pumps, heat exchanger primary pumps, and building distribution pumps. Several distribution pumps appear relatively recent, including a Taco FI2511 unit with a 2021 manufacture date rated 126 GPM at 92 ft. Confirm whether recent pumps are to be replaced or reused. | Confirm the pump replacement scope by service and by room. | |
| 56 | SOW | New concrete housekeeping pads are anticipated in each room. Please confirm whether existing equipment pads are to be demolished and removed, whether the floor is slab-on-grade or a structural slab over occupied or utility space, and whether a structural review or Government approval is required for new pads, anchorage, and any core drilling. | Confirm floor construction and the approval process for pads and anchorage. | |
| 57 | SOW | Please confirm the required flue routing and termination for each mechanical room, including whether sidewall or through-roof venting is acceptable, whether any existing chimney or breeching may be reused, and the approval process and lead time for new roof or wall penetrations. Confirm that associated structural, roofing, flashing, and firestopping work is within this scope. | Confirm venting approach per room and confirm the roofing and structural scope. | |
| 58 | SOW | If roof penetrations are required, is the existing roof under warranty requiring a specific roofing contractor, and has the roofing material been surveyed for asbestos? | Identify the roof warranty holder and provide roofing survey status. | |
| 59 | SOW | Please identify the point of connection for the new gas piping serving each mechanical room. Is the Contractor to run new gas piping from the existing exterior meter set to each of the four rooms, and if so, will the Government provide the routing, or is the route at the Contractor's discretion subject to approval? Please also confirm whether any of the routing is exterior, underground, or through occupied space. | Define the gas piping point of connection and routing for each room. | |
| 60 | SOW | Please confirm combustion air provisions for each mechanical room. Several rooms observed are interior spaces with limited exterior wall. Confirm whether louvers, ducted combustion air, or direct-vent sealed combustion is required, and whether associated wall openings and architectural restoration are in scope. | Confirm the combustion air approach and associated architectural scope. | |
| 61 | SOW | Is spare capacity available in the existing mechanical room electrical panels for the new boilers, pumps, and control panels, or is panel, feeder, or service upgrade work in scope? Please provide panel schedules and available fault current. | Provide panel schedules and confirm whether electrical upgrades are in scope. | |
| 62 | SOW | Please confirm floor drain availability and capacity in each room, and confirm whether condensate discharge to the sanitary system with neutralization is permitted, in the event condensing equipment is proposed. | Confirm drainage and condensate discharge provisions. | |
| 63 | SOW | Please confirm the rigging route, door and corridor dimensions, and floor loading available for removal of the existing heat exchangers and installation of new boilers, exchangers, and buffer tanks. If temporary wall or door openings are required, confirm that creating and restoring them is within scope and will be approved. | Confirm rigging access and pre-approve temporary access openings. | |
| 64 | SOW | Field observation identified TWO nearly new Bell & Gossett / Xylem hot-water heat exchangers with consecutive National Board numbers 371124 and 371125 (S/N series 4632xx, both sides rated 150 PSI at 302 F, 2023 vintage), in Mechanical Rooms 1 and 2. Mechanical Room 2 also contains recently modernized equipment including VFDs (asset tags R03114, R03115) and a new packaged control panel. Please confirm whether this recently installed equipment must be replaced under this contract, or whether it may remain in service with the new boiler plant. If replacement is required, please state the reason so equivalent equipment can be selected. | Confirm disposition of the 2023 exchangers and recent VFD/control equipment in Rooms 1 and 2. Retaining nearly new equipment is a direct cost saving to the Government. | |
| 65 | SOW | |||
| 66 | SOW | Para 2 requires 'low nitrous oxide boilers which meet air quality standards' without stating a limit. Hill AFB is within the Wasatch Front PM2.5 nonattainment area subject to Utah DAQ R307. Please state the required NOx limit in ppm corrected to 3% O2, and confirm whether a Utah DAQ Approval Order or Notice of Intent is required and which party obtains it. | State the numeric NOx limit and assign permitting responsibility. | |
| 67 | SOW | Para 1.2.3 specifies 'high-efficiency' boilers with the RBI Futera III as the baseline. The Futera III is a non-condensing copper-tube boiler of approximately 85% thermal efficiency. Given that an intermediate heat exchanger is required, which raises boiler return water temperature and limits condensing operation, please confirm whether the non-condensing Futera III platform is the intended standard, or whether condensing equipment is required or preferred. | Confirm the intended boiler technology so that offerors price a common basis. | |
| 68 | SOW | Para 5.2 requires an equivalent manufacturer to demonstrate 'identical or superior performance to the RBI Futera III.' Please identify the specific parameters against which equivalency will be judged, for example thermal efficiency, turndown, NOx, ASME section, heat exchanger material, water-side pressure drop, minimum flow, footprint, and warranty. | Publish objective equivalency criteria. | |
| 69 | SOW | Para 1.2.3 names Patterson vertical inline boiler pumps and a Niles Steel hydraulic separator. Please confirm 'or approved equivalent' applies equally to these items and identify any manufacturers pre-approved or excluded under a base standardization program. | Confirm equivalency and identify base-standard manufacturers. | |
| 70 | SOW | Para 1.2.5 establishes a 25 deg F design differential while Para 6 caps the thermal shock warranty at a 60 deg F differential. Please confirm 25 deg F is the design condition, and state the design supply water temperature and the minimum required boiler return water temperature. | Confirm design temperatures and minimum return water temperature. | |
| 71 | SOW | Please state the buffer tank sizing basis, whether minimum system volume or minutes of run time at minimum fire, or confirm sizing is at the Contractor's discretion subject to the manufacturer's minimum volume requirement. | State the buffer tank sizing basis. | |
| 72 | SOW | The 20-year thermal shock and 10-year heat exchanger warranties in Para 6 are specific to copper-tube product lines. If alternative technology is approved as an equivalent, will the Government accept that manufacturer's standard warranty of comparable duration, or are the stated terms absolute minimums? | Clarify whether warranty terms are technology-specific or absolute minimums. | |
| 73 | SOW | |||
| 74 | SOW | It is understood there are four separate natural gas services, one serving each mechanical room. One meter set was recorded in the field: a Roots Meter, Model 15C175, rated 1,500 CFH maximum (asset tag KRSM 558284), with a Rockwell service regulator (asset tag KRSM 558283). Please provide, for EACH of the four services: meter make, model and rated capacity; regulator make and model; contract delivery pressure; and service line size and routing. | Provide meter, regulator, delivery pressure, and line size for all four services. | |
| 75 | SOW | At approximately 1,000 Btu per cubic foot, a 1,500 CFH service supports roughly 1,275 MBH of boiler output. That is comparable to what the single existing boiler in Mechanical Room 1 delivers today with no redundancy. Because Para 1.2.4 requires three boilers each at 50%, total connected input rises to roughly 150% of firm capacity, so connected gas demand increases by about half in every room even if the heating load is unchanged. Please confirm whether meter, regulator, and service line upgrades at all four services are within the Contractor's scope. | Confirm whether gas service upgrades are in scope. Note that the N+1 requirement alone drives an increase in connected load independent of any load calculation. | |
| 76 | SOW | If gas service upgrades are in Contractor scope, please confirm which party bears cost and schedule responsibility for Dominion Energy application fees, meter and regulator replacement, service line upsizing, and any base distribution main modification. Offerors request this be Government-furnished, or carried as a Government-specified allowance or separately priced option, so that proposals remain comparable. | Assign responsibility, or establish a Government-specified allowance or priced option. | |
| 77 | SOW | Please confirm whether the three mechanical rooms currently served by steam have gas services sized for any existing gas-fired appliance, or whether those services were sized only for incidental load. A service with no existing boiler load may be substantially smaller than the 1,500 CFH set recorded in the field, which would increase the extent of utility work required. | State the existing connected gas load and rated capacity at each of the three steam-served rooms. | |
| 78 | SOW | Utility service upgrades commonly require several months for application, design, scheduling, and installation, and four separate services multiply that effort. Please confirm how required gas service upgrades are to be reconciled with the 60-day construction period in Para 9.2, and whether the Government will initiate the utility applications in advance of award. | Address utility upgrade schedule and confirm whether the Government will initiate applications early. | |
| 79 | SOW | |||
| 80 | SOW | Para 1.2.6 requires native BACnet integration to the base-wide EMCS with no proprietary gateways. Please identify the existing base EMCS front-end manufacturer, product line, and version, and identify the existing building-level controllers in Building 1515. | Identify the EMCS platform. | |
| 81 | SOW | Does Hill AFB require EMCS front-end programming, graphics, and point integration to be performed by a designated base controls contractor under a standardization agreement? If so, identify that contractor so offerors can obtain pricing, and confirm whether that work is Contractor-furnished or Government-furnished. | Identify the base controls contractor and assign responsibility for front-end integration. | |
| 82 | SOW | Please confirm whether an RMF package, Authority to Operate, Platform IT determination, STIG compliance, or other cybersecurity documentation is required for the new boiler control system, and which party is responsible for preparing, funding, and obtaining it. | State the cybersecurity requirement and assign responsibility. This is a major cost driver if Contractor-furnished. | |
| 83 | SOW | Please provide the required BACnet point list and any base-specific naming convention or integration standard, or confirm the Contractor is to develop the point list for Government approval. | Provide the point list or the applicable integration standard. | |
| 84 | SOW | Please confirm whether the four mechanical rooms are to be controlled independently or sequenced as a single building plant, and whether any inter-room communication or a common lead/lag strategy is required. | Confirm the control architecture across the four rooms. | |
| 85 | SOW | |||
| 86 | SOW | Has an asbestos and lead-based paint survey been performed for the specific areas of work in all four mechanical rooms? Piping insulation observed in the field is aged and visibly damaged and shedding at multiple fittings and valves, which on a steam system of this vintage indicates a high probability of friable asbestos-containing material. | Release the existing ACM and LBP survey reports prior to the proposal due date. | |
| 87 | SOW | If no survey exists or ACM is confirmed, will abatement be performed by the Government using the approved abatement contractors named in Para 11.1 as Government-furnished work, or must the offeror carry it? If Contractor-furnished, offerors request the Government establish a specified quantity, allowance, or unit price, since the quantity cannot be determined without a survey. | Perform abatement as Government-furnished work, or publish a survey and a Government-established allowance or unit price. | |
| 88 | SOW | Please confirm survey status for mechanical room floor tile and mastic and for mudded pipe fittings, and state the required handling for any mercury-containing gauges or controls and any PCB-containing equipment encountered. | Provide survey status for flooring and fittings and state universal waste requirements. | |
| 89 | SOW | |||
| 90 | SOW | Para 9.2 states the construction period is 60 days after steam shut off. Please confirm whether 60 calendar days is a firm completion period and whether it applies to each mechanical room individually or to all rooms collectively. Replacement of boilers, exchangers, pumps, pads, gas piping, flues, and controls in four rooms, including testing and commissioning, is not achievable in 60 days on a collective basis. | Clarify, and if the intent is collective, extend the period or authorize phased turnover across multiple seasons. | |
| 91 | SOW | Para 5 prohibits construction or demolition before Government approval of the full design. Boiler and exchanger lead times are commonly 16 to 30 weeks. Please state the Government's design review turnaround per submittal and the number of review cycles anticipated, and confirm that long-lead procurement may be released upon design approval. | State review durations and confirm the long-lead procurement release point. | |
| 92 | SOW | Because the steam shutoff date is weather-dependent, please confirm that the construction period commences upon the Government's written notice of actual steam shutoff, and that a non-compensable time extension without liquidated damages will be granted if shutoff occurs later than the anticipated April to May window. | Confirm the period start and include an excusable delay provision. | |
| 93 | SOW | Please state the anticipated award date and Notice to Proceed, so offerors can determine whether the design, procurement, and construction sequence targets the 2027 or 2028 shutoff season. | Provide the anticipated award and NTP dates and the target season. | |
| 94 | SOW | Para 9.13.1 limits normal hours to Monday through Friday, 0600 to 1500. Given the compressed window, will extended shifts, second shift, and weekend work be permitted? Identify the approval authority, required notice, and whether escort or utility surcharge costs are borne by the Contractor. | Confirm extended-hours work is permitted and identify associated costs. | |
| 95 | SOW | If work extends into the heating season, or a room is out of service during cold weather, is temporary heat required, and which party provides, powers, fuels, and permits it? | State the temporary heat requirement and assign responsibility. | |
| 96 | SOW | |||
| 97 | SOW | Please provide the solicitation number, contract type, NAICS code and size standard, and confirm whether this is a small business set-aside or issued under an existing MATOC or IDIQ. | Provide the basic solicitation identifiers. | |
| 98 | SOW | Para 9.13.3 references a 'Utah Wage Determination.' Please confirm whether the Davis-Bacon Act or the Service Contract Act applies and provide the applicable Wage Determination number and revision. | Provide the applicable Wage Determination. | |
| 99 | SOW | Please provide proposal submission instructions: due date and time, submission method, page limits by volume, format requirements, and whether oral presentations will be conducted. | Issue Sections L and M or equivalent proposal instructions. | |
| 100 | SOW | Para 3.1 requires a Preliminary Design with the proposal and Para 5.1 requires PE-stamped construction drawings. Please confirm the level of design required AT PROPOSAL, whether the preliminary submission must be PE-stamped, and whether the preliminary design becomes a contract document upon award. | State the required proposal-stage design level and its contractual status. | |
| 101 | SOW | Please confirm the Professional Engineer must be licensed in the State of Utah, identify which disciplines require a stamp, and confirm whether the design firm may be a teaming partner rather than a subcontractor to the prime. | Confirm PE licensure and stamping requirements by discipline. | |
| 102 | SOW | Factor 2 requires ten consecutive years of relevant experience. Please confirm whether this applies to the prime only, or whether subcontractor, teaming partner, joint venture, or key personnel experience may be credited, and whether predecessor-entity experience counts. | Clarify whose experience satisfies the ten-year requirement. | |
| 103 | SOW | Factor 2 requires three completed projects of similar size, scope, and complexity within five years. Please confirm whether all three must be steam-to-hydronic conversions specifically, whether federal or DoD projects are required, whether substantially complete projects qualify, and the dollar range considered 'similar size.' | Define past performance relevancy criteria and the reference dollar range. | |
| 104 | SOW | Please state the relative order of importance of Factors 1, 2, and 3, and whether the non-price factors combined are significantly more important than, approximately equal to, or less important than price. | State the evaluation weighting. | |
| 105 | SOW | Please confirm whether performance and payment bonds are required, whether a bid guarantee accompanies the proposal, and state any insurance limits above FAR minimums. | State bonding and insurance requirements. | |
| 106 | SOW | Please confirm whether progress payments are based on a Contractor-prepared schedule of values, whether material stored on or off site is eligible for payment given long-lead procurement, and the retainage percentage. | State payment and stored-material provisions. | |
| 107 | SOW | The CDRL table in Para 8 shows delivery dates as 'TBD' for Exhibits A001 through A004. Please provide the completed DD Form 1423-1 for each CDRL including delivery schedule and review periods. | Issue the DD 1423s with defined dates. | |
| 108 | SOW | The Table of Contents contains an unpopulated 'Appendix A - Name of Appendix' placeholder, and Appendix C is provided with no Appendix B. Please confirm whether Appendices A and B exist and issue them by amendment. | Issue the complete appendix set or confirm none exists. | |
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| 110 | SOW | Please state the lead time for contractor personnel base passes and vehicle registration, whether a Facility Clearance is required, and confirm citizenship requirements for site personnel given the foreign national restrictions in Para 9.8.4. Will escorts be Government-provided and during what hours? | Provide base access lead times, personnel requirements, and escort provisions. | |
| 111 | SOW | Para 9.10.1 restricts cameras and electronic devices. Will the Contractor be permitted cameras and tablets in the mechanical rooms for field verification, submittals, QC, and as-built documentation? Please describe the approval process and lead time. | Confirm the photography approval process, which is required to produce the as-built deliverables in Para 9.5.1. | |
| 112 | SOW | Will an additional site visit be scheduled, and may offerors bring a licensed design engineer and a controls integrator to field-verify conditions and record nameplate data before proposals are due? Because this is design-build with no Government design provided, a second walk with design personnel is essential to pricing. | Schedule an additional site visit permitting design and controls personnel. | |
| 113 | SOW | Please identify the laydown and staging area, dumpster placement, crane setup locations, contractor parking, and any vehicle access restrictions. | Identify laydown, staging, and parking provisions. | |
| 114 | SOW | Para 1.2.7 requires TAB and commissioning per ASHRAE and NEBB. Please confirm whether an independent third-party Commissioning Authority is required or whether Contractor-performed commissioning with a certified TAB subcontractor is acceptable, and if a CxA is required, which party furnishes it. | Confirm the commissioning delivery model and assign the CxA. | |
| 115 | SOW | Please state the number of operator training sessions, personnel and shifts to be trained, required duration, and whether recorded training and electronic O&M turnover are acceptable. | Define the operator training requirement. | |
| 116 | SOW | Will the building remain occupied during construction, and are there noise, odor, hot work, or shutdown restrictions that limit working methods in occupied areas? | State occupancy and work restrictions. | |
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File details come from the government source that posted it. Updated .