SectionsLandMposted3March2008.pdf

SECTION L

PROPOSAL PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of five separate volumes;

Volume I – Executive Summary, Volume II - Technical Proposal, Volume III - Past Performance Information, Volume IV –Price, and Volume V – Contract Documentation.

B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

C. Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

• Requirements of the RFP (CLINs & PWS) and government standards and regulations pertaining to the PWS.

• Evaluation Factors for Award in Section M of this RFP.

1. Budget/Funding Information

1.1. Task Orders will be issued as requirements generate and the orders will be funded as they are placed.

2. General Instructions

2.1. This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror's proposal must include all data and information requested and must be submitted in accordance with these instructions. Any offeror who submits an incomplete package may be considered non-responsive. Non-conformance with the instructions may result in an unfavorable proposal evaluation.

2.2. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror's proposal.

2.3. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

2.4. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

3. General Information

3.1. Point of Contact: The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO.

Written requests for clarification may be sent to the Contracting Officer shown below:

OO-ALC/PKXE

Attn: Travis Dean/ PCO 6038 Aspen Avenue Bldg 1289 Upstairs Hill AFB, UT 84056-5805

3.2. Debriefings: The CO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

3.3. Discrepancies: If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

3.4. Organization/Number of Copies/Page Limits: The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 3.1 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified. The volumes identified in the table shall be separately bound in three-ring, loose-leaf binders. The contents of each proposal volume are described in the ITO paragraph as noted in the table below:

Table 3.1 - Proposal Organization

Volume Section L

Paragraph Number

Volume Title Number of Copies Page Limit

I 8 Executive Summary Original plus 2 Hardcopies, and 2 CDs

II 9 Technical Proposal Original plus 6 hardcopies, and 2 CDs

III 10 Past Performance Original plus 5 hardcopies, and 2 CDs

IV 11 Price Original plus 3 Hardcopies, and 3 CDs

Unlimited

V 12 Contract Documentation

Original plus 2 Hardcopies, and 2 CDs

N/A

3.5 Page Limitations: Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and (for paper copies) will be returned to the offeror as soon as practicable.

Elaborate formats, bindings or color presentations are not desired or required.

Page limitations shall be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarded to the offerors, if applicable. When both sides of a sheet display printed material, it shall be counted as 2 pages. The proposals will be 8 1/2” x 11” paper except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”.

Foldout pages shall be limited to 10. Each page shall be counted except cover/title pages, cross-reference matrices, table of contents, tabbed dividers, acronym lists and glossaries. Each volume shall conform to the numbering, page count and quantity of copies shown in the table above.

3.6. Cross Referencing

3.6.1. To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

3.6.2. Cross Reference Matrix: The offeror shall prepare a cross reference matrix in the format shown below indicating the proposal reference information as it relates to Sections L and M, PWS, CLIN numbers, and CDRL references.

An example of the format is shown below:

Section L Section M Proposal PWS CLIN CDRL 2 subfactor 1 Para. X.x. Para. X.x. Para. X.x. 0001 A001

3.7 Indexing: Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

3.8 Glossary of Abbreviations and Acronyms: Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

Glossaries do not count against the page limitations for their respective volumes.

4. Page Size and Format:

4.1. Page size shall be 8.5 X 11 inches, not including foldouts. Pages shall be double-spaced; however, the Performance Confidence Assessment Group (PCAG) (Volume III) Performance history may be single-spaced. Except for the reproduced sections of the solicitation document, the text size shall be 12-point Times New Roman. Use at least 1-inch margins on the top and bottom and 3/4 inch side margins. Pages shall be numbered sequentially by volume. These page format restrictions shall also apply to responses to Evaluation Notices (ENs).

4.2. Legible tables, charts, graph and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc.

These displays shall be uncomplicated, legible and shall not exceed 11 X 17 inches in size. Foldout pages shall be counted as one page per printed side and shall fold entirely within the volume. Foldout pages may only be used for large table, charts, graphs, diagrams, and schematics, not for pages of text. For tables, charts, graphs, and figures, the text shall be no smaller than 10-point Times New Roman. These limitations shall apply to both electronic and hard copy proposals.

5. Binding and Labeling: Each volume of the proposal should be separately bound in a three-ring loose-leaf binder, which shall permit the volume to lie flat when open.

Staples shall not be used. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the offeror's name. The same identifying data shall be placed on the spine of each binder.

6. Electronic Offers: For electronic copies, indicate on CD the volume number and title. Use separate files to permit rapid location of all portions, including exhibits, annexes, and attachments, if any. Proposals will be submitted on CD, in either Adobe Acrobat Portable Document Format (PDF) (PDF document collections should be indexed to allow for full text searches) or a version of Microsoft software not earlier than Office 2003. Proposals may also contain simple HTML (i.e., no Java or ActiveX) documents to aid in organizing the information. Do not use light colored fonts, such as lime or yellow, due to the difficulty of reading light fonts on a computer screen, and the text should be straight across the page, versus in columns (like newspapers use). The Offeror shall ensure the submission is free of software viruses. Telephone digital transmission is not permitted. If files are compressed, the necessary decompression program must be included. If you utilize a newer version of Adobe Acrobat, it must be provided on the proposal CD. Word documents and Excel spreadsheets must be editable and not password protected. Each disk shall be properly labeled. The paper and electronic copies shall be identified in all respects.

Scanned documents are NOT acceptable.

7. Distribution: The "original" proposal shall be identified. Proposals shall be addressed to the Contracting Officer and mailed to:

OO-ALC/PKXE

Attn: Travis Dean/ PCO 6038 Aspen Avenue Bldg 1289, Upstairs Hill AFB, UT 84056-5805

8. Volume I - Executive Summary

8.1. The offeror shall provide the following information:

8.1.1. Narrative Summary: Provide a concise narrative summary of the entire proposal, and a highlight of any key or unique features, excluding price. The salient features should tie in with Section M evaluation factors/subfactors.

Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

8.1.2. Table of Contents: A master table of contents of the entire proposal

9. Volume II – TECHNICAL PROPOSAL

9.1.Subfactor 1. Sample Task Order (TO): Provide documentation detailing the Offeror’s expertise and capabilities to perform the TO. Offeror shall include a response to the TO described in Attachment XXX, the government reserves the right to award this TO. The objective of this subfactor and the sample order is to evaluate the contractor’s knowledge, expertise and technical capabilities with regard to equipment maintenance support, equipment and machinery relocation, installation, and removal; equipment repair and maintenance; and other maintenance services. The response to this subfactor shall address the following:

9.1.1. All actions and processes deemed necessary to perform the TO; including but not limited to: scheduling (to include extra shifts, swing, weekend, etc., and holidays if applicable), functional testing, significant risks (and mitigation strategies) etc.

9.1.2. The technical expertise and certifications of critical/key personnel.

9.1.3. Management plan, demonstrating knowledge, expertise, relationships with subcontractors/suppliers, and capability to meet the requirements of the TO on schedule.

9.2.Subfactor 2. Program Management Plan: The offeror shall provide a plan which will enable the Government to assess how the offeror will establish and maintain a program management plan that will direct and control the administrative, technical, procurement and logistics functions (i.e. material storage, transportation, special equipment) of this effort. The plan shall provide or demonstrate how the offeror will manage the following:

9.2.1. On-site supervision responsive to emergencies, problems (personnel, workmanship, etc.), or to answer questions, within 4 hours, between the hours of 6:00 am and 3:30 pm Mountain Time. 24 hour response is required on all other shifts, weekends, and holidays, unless otherwise specified at the TO level.

9.2.2. The processes, procedures and communication tools required to manage and implement this program, to include maintaining qualified personnel, managing Change Orders, schedule, and reporting project status.

9.2.3. Subcontractors and teaming partners (i.e. maintaining quality subcontractors, with relevant expertise, experience, certifications, licenses).

9.3. Subfactor 3. Quality and Safety: The offeror shall provide a Quality and Safety Plan that addresses the following:

9.3.1.Cleanup (i.e. daily, and at completion of task. Tool and Foreign Object Damage (FOD) control)

9.3.2.Barricades, personal protective equipment, fall protection, eye and foot protection, confined spaces, hazardous locations, egress obstacles, lock-out/tag-out, arc-flash protection, backup power, utility distribution, electrostatic discharge, explosive/ammunition, fire potential, flammable atmospheres, hazardous material, hazardous waste, occupational health, Air contaminates, crane operations, securing loads, robotic equipment, and seismic zone 4 requirements

9.3.3.National Fire Protection Association (NFPA) requirements (i.e. 2008 National Electrical Code (NEC) currency training, NFPA 70E compliance)

9.3.4.Functionality testing (i.e. test procedures, performance thresholds)

9.3.5.Quality control (i.e. aesthetics, plumb, level, parallel, evenly-spaced, supports, gaps, runs, drips, plumbing codes, building codes, calibration, parts confirmation)

9.3.6.Identifying and correcting deficiencies in a timely manner throughout the life of the TO

10. Volume III – PAST PERFORMANCE INFORMATION

Contents The offeror shall submit a Past Performance Volume containing the following:

• Table of Contents

• Past Performance Information Sheets in accordance with attachment X. See paragraph 10.1 for requirements and Attachment X for a sample questionnaire cover letter

• Consent letters executed by each subcontractor or teaming partner authorizing release of adverse past performance information so the offeror can respond to such information. See attachment X for a sample consent letter

• Client authorization letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance. See attachment X for a sample client authorization letter

10.1. Performance Surveys: The government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this RFP. The government will use information submitted by the offeror and other sources such as other Federal Government offices and commercial sources, to assess performance. Provide a past performance information sheet for each contract submitted (no more than 3 for the prime and 2 for each subcontractor or teaming partner), of the most relevant contracts performed for Federal agencies and commercial customers within the last three (3) years.

Submit information on contracts considered relevant in demonstrating offeror’s ability to perform the proposed effort. Include rationale supporting assertion of relevance. For a description of the characteristics or aspects the Government will consider in determining relevance, see Section M, paragraph 5.2. RESPONDENTS TO THE

QUESTIONNAIRES SHALL E-MAIL/FAX THE COMPLETED INFORMATION

SHEETS TO THE CONTRACTING OFFICER-TRAVIS DEAN,

travis.dean@hill.af.mil, or fax #801-777-4569. THE QUESTIONAIRES SHALL NOT BE SENT BACK TO THE OFFEROR. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Furnish the following information for each contract listed:

i. Company/Division name

ii. Product/Service

iii. Contracting Agency/Customer

iv. Contract Number

v. Contract Dollar Value

vi. Period of Performance

vii. Verified, up-to-date name, address, fax & telephone number of the contracting officer

viii. Comments regarding compliance with contract terms and conditions

ix. Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

10.2. Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter (see attachment X) from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

10.3. Client Authorization Letter: For commercial contract references, a client authorization letter must be included with the questionnaire to ensure their freedom to respond without liability. See attachment X for a sample client authorization letter.

10.4. Early Past Performance Information: Each offeror is requested to submit their past performance information for each relevant contract at least 14 days prior to the date set for receipt of proposals.

11. VOLUME IV –PRICE:

11.1. Complete blocks 13, 15, 16, 17 and 18 of the RFP Section A, SF 1449. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through K. These sections constitute the model contract.

mailto:travis.dean@hill.af.mil

11.2. The offeror shall submit a Total Evaluated Price (TEP) in accordance with instructions in the Pricing Matrix Spreadsheet. Offeror’s shall complete the pricing spreadsheet entitled Labor Category Rate Matrix that is identified as Section J, Attachments XX. Offerors must ensure that all loaded labor rates entered are for the applicable period of performance for each labor category and skill level listed in the spreadsheet. The number proposed is the proposed fully burdened maximum hourly rate for each labor category/skill level for the period of performance identified. The rates shall include all applicable direct and indirect costs as well as profit. The awarded rates will be maximum rates and the contractors may not exceed the rates in any task order issued hereunder. These fully burdened labor hour rates will be fixed rates that will be used for the life of the contract. It is anticipated that the task orders under this contract will predominantly have their hours negotiated and task prices firm at the time a task order is issued. However, in the event that hours cannot be reasonable determined at the time a task order is issued, these rates will also be applied to actual hours incurred for a task order in situations where the task order price is determined subsequent to the completion of the task. Also, contractors may reduce the rates on proposals for individual task orders issued. Offerors must propose a single composite maximum rate for each labor category skill level and year regardless of the labor source for prime and/or team members. These maximum composite rates should be based on the offeror’s best estimate of what the labor mix is anticipated to be between the offeror and teaming members for the average task order. These rates will be contractually binding throughout the life of the contract as they are applicable to the appropriate period and shall not be exceeded, with the exception of those that are subject to be adjusted under the Service Contract Act (SCA) Wage Determination. For rates that are subject to SCA, along with the fully-loaded labor hour rates, the contractor will also provide the corresponding base labor rates in attachments XX to facilitate rate adjustments under the SCA. The SCA adjustments will be the difference between the contract base rates and the SCA adjusted base rate only, and will be calculated in accordance with FAR clause 52.222-43. A rate must be proposed for all labor categories and skill levels regardless of the number of estimated hours. A “no bid” or omitted rate may result in an unfavorable proposal evaluation. The rates in the offeror’s spreadsheet will be incorporated as an attachment of the resultant contract award and will be the rates used to price subsequent task orders.

11.3. Price Reasonableness – These instructions are to assist you in submitting

“information other than cost or pricing data” that is required to evaluate the reasonableness of your proposed prices/rates. Compliance with these instructions is mandatory and failure to comply with them may result in the rejection of your proposal.

Note that unrealistically low or high proposed prices/rates, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the offeror does not understand the requirement or has provided an unrealistic proposal. Offers should be sufficiently detailed to demonstrate their reasonableness. The burden of proof for credibility of proposed prices/rates rests with the offeror.

11.4. Estimating Techniques and Methods – When responding to the Price Volume requirements in the solicitation, the offeror and associated subcontractors should use generally accepted estimating techniques such as bottoms-up rate buildups using current, factual cost information, or commercially available or in-house developed parametric models, etc., to develop their estimates.

11.5. Price/rates Information – Information beyond that required by this instruction shall not be submitted unless you consider it essential to document or support your price position. All information relating to the proposed prices/rates, including all required supporting documentation, must be included in the section of the proposal designated as the Price volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

11.6. The cost that will be incurred by the offeror for the

management/supervision of the professionals/laborers who will work under this contract, will be recovered by the offeror indirectly through overhead account costs included in the fully-loaded labor composite rates for labor hour task orders. Therefore, an offeror should not propose supervision/management costs as a direct charge in his proposal.

11.7. Cost or Pricing Information Requirements – In accordance with FAR 15.402, 15.403-1(b) and 15.403-3(a), “information other than cost or pricing data” may be required to support price reasonableness. Information shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the CO determines that there is insufficient information available to determine price/rates reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit cost or pricing data.

11.8. Rounding – All total dollar amounts provided shall be rounded to the nearest dollar. All loaded labor rates shall be rounded to the nearest cent.

11. Volume V - Contract Documentation:

11.1. Model Contract/Representations and Certifications: The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of the Model Contract, and Sections A through K.

11.2. Section A - Solicitation/Contract Form: Completion of blocks 30a, 30b, and 30c of the SF Form 1449. Signature by the offeror on the SF Form 1449 constitutes an offer, which the Government may accept. The "original" copy should be clearly marked under separate cover and should be provided without any punched holes.

11.3. Section B - Supplies or Services and Prices: Completed pricing information in Section B of the model contract.

11.4. Section G - Contract Administrative Data

11.5. Section I - Contract Clauses

11.6. Section K - Representations, Certifications, and other Statements of Offerors: Completed representations, certifications, acknowledgments and statements.

11.7. Exceptions to Solicitation Requirements: Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, price, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 12.1.

Table 12.1 - Solicitation Exceptions

SOLICITATION

Document

Page/

Paragraph

Requirement/

Portion

Rationale

PWS, Model Contract, Sections L & M, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

12.8. Other Information Required

12.8.1. Authorized Offeror Personnel: Provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

12.8.2. Company/Division Address, Identifying Codes, and Applicable Designations: Provide company/division's street address, county and facility code; CAGE code; DUNS code; size of business (large or small);

and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

SECTION M

1. M- BASIS FOR CONTRACT AWARD: This is a competitive best value source selection in which competing offerors' past performance history will be evaluated on a basis significantly more important than price considerations. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. All technically acceptable offers shall be treated equally except for their prices and performance records.

Failure to meet a requirement may result in an offer being determined technically unacceptable. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The 309th MXW Equipment Program acquisition will be a Small Business Set-Aside to select up to Up to 3 Indefinite Delivery/Indefinite Quantity (ID/IQ) Commercial contracts will be awarded with a $51 Million program estimate. The contract ordering period will be a five year basic. This section defines the evaluation process.

SPECIAL NOTE:

The strategy for the 309th MXW Equipment Program has been determined and it will be a SMALL BUSINESS SET-ASIDE.

2. Technical Acceptability. Initially, the government technical evaluation team shall evaluate the technical proposals on a pass/fail basis, assigning ratings of Acceptable, Reasonably Susceptible of Being Made Acceptable, or Unacceptable. The proposals shall be evaluated against the following subfactors:

2.1.Subfactor 1. Sample Task Order (TO): The offeror meets the requirements of subfactor 1 when the offeror effectively demonstrates the following: expertise and capabilities to perform the requirements TO. Offeror shall include a response to the TO described in Attachment XXX. The offeror must demonstrate, in this subfactor and the sample order, the offeror’s knowledge, expertise, and technical capabilities with regard to equipment maintenance support, equipment and machinery relocation, installation, and removal;

equipment repair and maintenance; and other maintenance services.

Additionally, the response to this subfactor shall be evaluated for the following:

2.1.1. All actions and processes deemed necessary to perform the TO; including but not limited to: scheduling (to include extra shifts, swing, weekend, etc., and holidays if applicable), functional testing, significant risks (and mitigation strategies) etc.

2.1.2. The technical expertise and certifications of critical/key personnel.

2.1.3. Management plan, demonstrating knowledge, expertise, relationships with subcontractors/suppliers, and capability to meet the requirements of the TO on schedule.

2.2.Subfactor 2. Program Management Plan: The government will assess how the contractor will establish and maintain a program management plan that will direct and control the administrative, technical, procurement and logistics functions (i.e. material storage, transportation, special equipment) of this effort.

The plan shall effectively demonstrate how the offeror will manage the following:

2.2.1. On-site supervision authorized to make decisions -- responsive to emergencies, problems (personnel, workmanship, etc.), or to answer questions, within 4 hours, between the hours of 6:00 am and 3:30 pm Mountain Time. 24 hour response is required on all other shifts, weekends, and holidays, unless otherwise specified at the TO level.

2.2.2. Processes, procedures and communication tools required to effectively manage and successfully implement this program, to include maintaining qualified personnel, managing Change Orders, schedule, and reporting project status.

2.2.3. Subcontractors and teaming partners, including, but not limited to the following: maintaining quality subcontractors with relevant expertise, experience, certifications, and licenses.

2.3. Subfactor 3. Quality and Safety: The offeror meets the requirements of subfactor 3 when the offeror provides a Quality and Safety Plan that effectively addresses the following:

2.3.1.Cleanup (i.e. daily, and at completion of task Tool and Foreign Object Damage (FOD) control)

2.3.2.Barricades, personal protective equipment, fall protection, eye and foot protection, confined spaces, hazardous locations, egress obstacles, lock-out/tag-out, arc-flash protection, backup power, utility distribution, electrostatic discharge, explosive/ammunition, fire potential, flammable atmospheres, hazardous material, hazardous waste, occupational health, Air contaminates, crane operations, securing loads, robotic equipment, and seismic zone 4 requirements

2.3.3.National Fire Protection Association (NFPA) requirements (i.e. 2008 National Electrical Code (NEC) currency training, NFPA 70E compliance)

2.3.4.Functionality testing (i.e. test procedures, performance thresholds)

2.3.5.Quality control (i.e. aesthetics, plumb, level, parallel, evenly-spaced, supports, gaps, runs, drips, plumbing codes, building codes, calibration, parts confirmation)

2.3.6.Identifying and correcting deficiencies in a timely manner throughout the life of the TO

3. Price Evaluation.

3.1.1. The pricing criteria used for evaluation are (1) completeness; (2) price reasonableness of the proposed Labor Hour Rates; and (3) Total Evaluated Price (TEP) methodology.

3.1.2. Completeness – The Government will review the pricing submissions for completeness and compliance with Section L of the RFP. Incomplete price submissions will NOT be evaluated and the proposal may be eliminated from the competition.

3.1.3. Price Reasonableness/Balance – A price reasonableness review of the proposed NTE Labor Hour Rates and the fixed task price will be conducted for offerors that submit a complete, readable electronic spreadsheet file and are assigned an ACCEPTABLE or REASONABLY SUSCEPTIBLE OF BEING MADE ACCEPTABLE” technical rating (per Paragraph 2.2). For a price/rate to be reasonable, it must represent a price/rate to the Government that a prudent person would pay when consideration is given to prices/rates in the market. Price reasonableness is established through adequate price competition as well as through additional price analysis techniques as described in FAR 15.404. The rates also must be “balanced,” or have integrity without any artificial shifting of costs from one labor category to another.

3.1.4. Total Evaluated Price (TEP) – The TEP is for evaluation purposes only and will be a consideration in the best value award decision. The proposal will be evaluated using the proposed NTE Hourly Labor Rates, an overtime multiplier, and shift differential percentages applied against the Government’s notional hours (See TEP Worksheet Attachment XX for details). Some CLINs will not be included in the TEP (for example the CRNF CLINs), see Part 1 – THE SCHEDULE SECTION B SUPPLIES OR

SERVICES.

4. Performance Confidence Assessment. Using questionnaires, the contracting officer shall seek relevant performance information on all based on (1) the past and present efforts provided by the offeror and (2) data independently obtained from other government and commercial sources.

5. The purpose of the past performance evaluation is to allow the government to assess the offeror’s ability to perform the effort described in this RFP, based on the offeror’s demonstrated present and past performance. The assessment process will result in an overall performance confidence assessment of High Confidence, Significant Confidence, Satisfactory Confidence, Unknown Confidence, Little Confidence, or No Confidence, as defined in AFFARS MP5315.3, see table below. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will be rated as highly as past performance information for the principal offeror. Offerors with no relevant past or present performance history shall receive the rating "Unknown Confidence," meaning the rating is treated neither favorably nor unfavorably.

5.1. Relevancy is not given a separate rating; it is integrated into the overall confidence assessment. Each offeror will receive one of the Past Performance Confidence Assessment ratings for the Past Performance factor, IAW AFFARS 5315.305, (see table below).

PERFORMANCE CONFIDENCE ASSESSMENTS

Rating Description

HIGH

CONFIDENCE

Based on the offeror’s performance record, the government has high confidence the offeror will successfully perform the required effort.

SIGNIFICANT

CONFIDENCE

Based on the offeror’s performance record, the government has significant confidence the offeror will successfully perform the required effort.

SATISFACTORY

CONFIDENCE

Based on the offeror’s performance record, the government has confidence the offeror will successfully perform the required effort. Normal contractor emphasis should preclude any problems.

UNKNOWN

CONFIDENCE

No performance record is identifiable.

LITTLE

CONFIDENCE

Based on the offeror’s performance record, substantial doubt exists that the offeror will successfully perform the required effort.

NO

CONFIDENCE

Based on the offeror’s performance record, extreme doubt exists that the offeror will successfully perform the required effort.

5.2. The following relevancy definitions will be used to determine relevancy:

5.2.1. Very Relevant – Past performance involves similar types of effort, complexities and scope (i.e. Equipment Relocation/Installation, Equipment Removal, Equipment Repair, Modification, and Maintenance), and shall essentially involve the same effort, magnitude, and complexity that this solicitation requires.

5.2.2. Relevant – Past performance involves similar types of effort, complexities and scope (i.e. Equipment Relocation/Installation, Equipment Removal, Equipment Repair, Modification, and Maintenance), which involved much of the same effort, magnitude, and complexity that this solicitation requires.

5.2.3. Somewhat Relevant – Past performance involves similar types of effort, complexities and scope (i.e. Equipment Relocation/Installation, Equipment Removal, Equipment Repair, Modification, and Maintenance), which involved some of the same effort, magnitude, and complexity that this solicitation requires.

5.2.4. Not Relevant – No experience involving Equipment

Relocation/Installation, Equipment Removal, Equipment Repair, Modification, and Maintenance that this solicitation requires.

5.3. In evaluating past performance, the Government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this RFP.

6. If the lowest priced offeror is other than the highest confidence rating, the Government reserves the right to award a contract to other than the lowest priced offeror. In that event, the Source Selection Authority shall make an integrated assessment best value award decision.

7. Offerors are cautioned to submit sufficient information and in the format specified in Section L. Offerors may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system.

Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

8. The government intends to award a contract without discussions with respective offerors. The government, however, reserves the right to conduct discussions if deemed in its best interest.

10.3. Client Authorization Letter: For commercial contract references, a client authorization letter must be included with the questionnaire to ensure their freedom to respond without liability. See attachment X for a sample client authorization letter.