PWS 6 May 2008.pdf

PERFORMANCE BASED WORK

STATEMENT (PWS)

FOR

309TH MAINTENANCE WING (309 MXW) EQUIPMENT SUPPORT

309 MXSG/MXDEA

6 May 2008

PERFORMANCE-BASED WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 3

2 SERVICES SUMMARY 5

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES 5

4 GENERAL INFORMATION 5

5 APPENDICES 11-18

1. DESCRIPTION OF SERVICES.

The contractor shall provide all management, tools, supplies, equipment, transportation, freight, labor/personnel, training, and engineering services necessary to remove and install or relocate equipment and machinery; and to repair, modify, and maintain equipment and machinery. The contractor shall provide a 12-month warranty. The scope of this requirement includes all equipment and machinery within the 309th Maintenance Wing (309 MXW) facilities at Hill AFB, Eagle Range (UTTR), and Little Mountain. Additionally, on rare occasions, the contractor may be given a Task Order in support of a tenant organization of OO-ALC and 75 ABW. The Task Order (TO) will identify the location of the project; and will note if located inside a high potential foreign object area. See Appendix C for examples of equipment types.

1.1.The contractor shall perform maintenance services and shall, as required, remove, relocate, modify, and install equipment and machinery in any or all of the 309th Maintenance Wing and provide job site refurbishment services necessary to accommodate the relocation or installation of equipment. The contractor shall perform repair and maintenance of existing equipment and machinery. The contractor shall be required to visit the work site to evaluate the project and prepare a complete proposal for submission to Engineering A Flight (309 MXSS/MXDEA).

1.2.The contractor may be required to provide modifications to the equipment. Direction and details will be provided in each Task Order. The contractor shall provide the required direct and indirect modifications of electrical, mechanical, HVAC, plumbing, pneumatic, and any other associated and connected systems.

1.3.The contractor’s work shall comply with local and national codes for mechanical work, fire protection, safety, health, environmental protection, and other cognizant authority germane to the specific Task Order. The contractor shall obtain a burn permit, from Base Fire Department, before beginning any welding or cutting operations. Electrical work shall comply with the current NEC and NFPA 70E. The contractor shall comply with the current versions of all AF, Local and State safety, NEC, AFOSH, OSHA, NFPA, and EPA regulations and standards while in performance of the contract. The contractor shall comply with asbestos or lead-based paint survey instructions, as provided by the Quality Assurance Personnel (QAP). If any Safety, EPA, OSHA, AFOSH, AF, NEC, State, Local, regulations/standards and Asbestos regulations have been or will be compromised, STOP all work and notify the QAP before proceeding.

1.4.The contractor shall remove all old equipment and materials in support of the Task Order and dispose of it as directed by the Task Order.

1.5.At completion of the project but before final inspection, the contractor shall provide all required red-line drawings, training, O&M manuals, and/or documentation to Engineering Flight A (309 MXSS/MXDEA) or the QAP. Ref. CDRL A001.

1.6.The QAP will complete a Final Inspection upon completion of the Task Order. A functional test of the equipment will be included as part of the Final Inspection. The equipment shall operate as per manufacturer’s literature, in the case of a new installation, or, the equipment shall operate at least as well as it did before relocation. In the case of relocation, a test will be required according to the government test procedure identified in the TO, before the move, so that the government and the contractor can agree on the condition of the equipment. The agreement shall be documented (ref. CDRL A002).

The government will be in charge of the testing. The contractor shall clean up daily, leaving a clean and orderly job site.

1.7.The contractor shall provide a weekly report (CDRL A003) to the Management Analyst in MXDEA, 775-3852, upon award of a TO. This report summarizes the contractor’s progress to date.

1.8.The contractor shall follow the applicable guidance in chapters/paragraphs/sections of AFI 21-101 and HQ AFMC, Hill AFB and 309 MXW supplements to the AFI 21-101 concerning base tool (chapter 10 section B), and Foreign Object Damage (FOD) control policies (chapter 14, and sub paragraphs designated as 41), daily. Contractors shall follow increased control/restrictions of cell phones and personal electronic devices within designated high potential FO areas (reference chapter 1 sub paragraph 35, Communication) of AFI 21-101 and HQ AFMC, Hill AFB and 309 MXW supplements.

If tools, and/or equipment are lost, the contractor will report the loss to the project engineer no later than two hours after discovery. If tools are lost, or not accounted for, then the contractor shall implement the lost tool procedures of AFMC supplement to AFI 21-101, chapter 10, section B.

1.9.Contractors performing functions in industrial areas on the center shall have a method for controlling and accounting for tools used. This program must be outlined in the contractor’s quality plan and must be coordinated with the respective contracting officer or his/her designated representative. All contractors working on the center shall inventory their tools at the beginning of the shift, at the end of each task, and at the end of each shift to check for any lost or missing tools. As a minimum, contractors shall uniquely identify their own tools, and supply a list of tool IDs to the CO.

1.10. All contractor personnel shall attend government training on FOD and Tool Control. These training requirements will be accomplished by Center POCs.

1.11. When the contractor is issued a Task Order to relocate, remove or install equipment, a report (CDRL A001) of the equipment will be provided by the contractor to the government. The report will include as a minimum: equipment nomenclature, serial number and location (for periodic maintenance purposes). This report may be submitted in the contractor’s format at the time of the final inspection. It will be checked for accuracy and approved by the QAP.

1.12. The contractor shall provide adequate and clear information on the task order quote. The quote shall be provided within seven business days of the site visit, unless otherwise specified on the TO. Unless otherwise specified, the Period of Performance (PoP) of each TO shall not be longer than 30 days.

2. SERVICES SUMMARY.

Performance Objective PWS Para Performance Threshold Contractor ensures contractor employees accomplish assigned tasks.

1 Specific thresholds will be defined in TOs, based on factors such as size, urgency, complexity, and/or impact to project.

Contractor ensures compliance with local and national codes for mechanical work, fire protection, safety, health, and environmental protection.

1.3 No tolerance for violations. The contractor shall

comply 100% of the time.

CDRL reports are clear, concise, and complete.

Filled out and submitted as per instructions for the CDRLs

1.6, 1.7, 1.9 Incomplete reports will be returned and certification of services will be withheld until a clear, concise, and complete report is received.

Contractor personnel are clearly identifiable at all times.

4.1 100% of the time. More than three occurrences per month may result in negative contractor past performance information for consideration in awarding future task orders.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

The contractor will be provided access to the necessary facilities, equipment, and property as required for the specific Task Order, and any property or equipment provided to the contractor, in the individual Task Order, will be returned to the using organization after the completion of the Task Order. The place of performance shall be on site as per the instructions contained in the individual Task Order issued.

4. GENERAL INFORMATION.

4.1. SECURITY REQUIREMENTS:

4.1.1. Contractor employees shall be required to wear badges (AFMC Form 496/AF

Form 1199). Wear, use, issuance and disposition of badges shall be done In Accordance With (IAW) current directives. Lost badges shall be reported to the 309 MXSS Security Officer, 777-6698, within one working day of loss. All badges must be turned in to 309 MXSS Security Officer upon termination of the employee/contract.

4.1.2. Controlled Area Badges - Controlled area badges are required for all employees performing services in Controlled Areas. Prior to start of performance, the contractor shall submit on company letterhead to the 309 MXSS Security Officer, (Security Manager; 309 MXSG/OBA; B843; 5832 H Ave.; Hill AFB, UT 84056) a list of individuals requiring badges. This list shall include their full name, birth date, and social security number.

4.1.3. Security Violation – In performing work under this contract, the contractor shall:

4.1.3.1. Comply with all requirements of AFI 10-701, Operations Security

(OPSEC) (See attached listing for complete reference).

4.1.3.2. Take such additional immediate precautions as the Security Manager, ACO or his/her designated representative may reasonably require for security purposes.

4.1.3.3. Provide protection to government property to prevent violation during the period of time the property is under the control or in the possession of the contractor.

4.1.3.4. Record and report promptly to the Security Manager, and with in one hour to the ACO or designated representative, all available facts relating to each instance.

4.1.3.5. In the event of a security violation, take reasonable and prudent action to establish control of the scene, prevent further violation and to preserve evidence until released by proper authority.

4.1.3.6. If the government elects to conduct an investigation of the violation, the contractor shall cooperate fully and assist Government Personnel in the conduct of an investigation until the investigation is completed.

4.1.4. Contractors who have access to Hill Air Force Base, government facilities or critical information will have Operations Security (OPSEC) training IAW AFI 10- 701 (See Appendix E). Initial training will be approximately 1 hour and follow on reoccurring annual training will be approximately .5 hour

4.1.5. The Contractor understands that any Contractor employee may be summarily and immediately removed from or denied access to any government property, facility, and installation at the sole discretion of competent government authority if that authority determines such action is necessary to protect or preserve government property, safety and security, or to maintain good order and discipline.

4.2. QUALITY ASSURANCE

4.2.1. The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through on-site assessments of the contractor's progress, receipt of complaints from base personnel, and a thorough Final Inspection. The government may assess each task as completed or increase the number of quality control assessments if deemed appropriate because of repeated non-compliances discovered during quality control assessments or because of repeated customer complaints. Likewise, the government may decrease the number of quality control assessments if merited by performance.

The government will also investigate complaints received from various customers located on the installation. The contractor shall be responsible for initially validating customer complaints. However, the government representative will make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

4.2.2. The Project Engineer, Engineering Technician, or Management Analyst will be the QAP and is the authorized representative for the Contracting Officer and will perform assessments of the contractor’s performance. Subsequent to contract award, the identity of the QAPs will be promptly furnished to the successful bidder/offeror.

4.2.3. The QAP will inform the contract manager in person when discrepancies occur and will request corrective action. The QAP will make a notation of the discrepancy on their tally/surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the tally checklist.

4.2.4. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the Contracting Officer or authorized representative(s).

4.3. PHYSICAL SECURITY. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, property, and materials shall be secured. .

4.3.1. Key Control. The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys also include key cards. No keys issued to the contractor by the government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

4.3.1.1. The contractor shall immediately report the occurrences of a lost or duplicate key to the contracting officer.

4.3.1.2. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the contracting officer, rekey or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform rekeying. When the replacement of locks or rekeying is performed by the government, the total cost of rekeying or the replacement of the lock or locks shall be deducted from the payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the payment due the contractor.

4.3.1.3. The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

4.4. HOURS OF OPERATION.

4.4.1. Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: 0600-1630 hours Monday thru Friday, except federal holidays. As specifically requested by TO, the contractor shall work extended and/or off-shift hours (weekends, holidays, swing shift, graveyard) if needed to ensure timely completion of work.

4.4.2. Recognized Holidays. The contractor is not required to provide service on the following days, unless specifically requested by the TO: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.5. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.5.1. Lights shall be used only in areas where and when work is actually being performed.

4.5.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

4.5.3. Water faucets or valves shall be turned off after the required use has been accomplished.

4.5.4. Government telephones shall be used only for official government business.

4.6. ENVIRONMENTAL CONTROLS:

4.6.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements (see FAR 52.243-7, 43.104, 43.106) and negotiate a modification to the contract.

4.6.2. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Hill AFB Fire Dept at 777-1911. The liability for the spill or release of such substances rests solely with the contractor and its agent.

4.6.3. Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials. The contractor shall practice (at all times) housekeeping/storage methods and procedures of material/work residue to ensure items do not migrate out of the immediate work area to become a potential FOD hazard.

4.7. GOVERNMENT OBSERVATIONS. Government personnel, other than contracting officers (COs) and quality assurance personnel (project engineer & management analyst), may from time-to-time, with CO coordination, observe contractor operations.

However, these personnel may not interfere with contractor performance.

4.8. SAFETY REQUIREMENTS. In performing work under this contract, the contractor shall:

4.8.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.8.2. Take such additional immediate precautions as the contracting officer or QAP may reasonably require for safety and mishap prevention purposes.

4.8.3. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government personnel, facilities and property and to provide a safe work environment for contractor personnel.

4.8.4. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.8.5. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable. See description of services 1.8.

4.8.6. Record and report promptly (within one hour) to the contracting officer or designated government representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

4.8.7. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

4.8.8. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.8.9. The contractor shall include a clause in each applicable subcontract requiring the subcontractor’s cooperation and assistance in accident reporting and investigation.

4.8.10. The contractor shall be accountable for all tools to be used on the job.

4.9. TRAINING

4.9.1. The contractor shall provide any operator and maintenance training as specified in the TO.

4.9.2. Minimum training of the Foreign Object Damage Prevention Program shall be accomplished before the start of work and will consist of the familiarization of the National Aerospace FOD Prevention Incorporated guidebook, and chapter 14b and sub paragraph 41 of AFI 21-101 and HQ AFMC, Hill AFB and 309 MXW supplements. The contractor shall supply training rosters to the QAP (CDRL A004).

4.10. SPECIAL QUALIFICATIONS. The contractor shall assign employees who possess journeyman-level certification to install, remove, or repair electrical systems, mechanical systems, equipment, plumbing, and HVAC, when required. Apprentice-level personnel are acceptable, provided they are supervised by certified Journeyman employees of the same field. Master Electricians shall be provided when required by the TO. Site supervisory personnel must be responsive to emergencies, problems (personnel, workmanship, etc.), or to answer questions, within 4 hours, between the hours of 6:00 am and 3:30 pm Mountain Time. 24 hour response is required on all other shifts, weekends, and holidays, unless otherwise specified in the TO.

4.10.1. The contractor shall require all motorized vehicle operators to poses and maintain current certification and state driver’s license.

4.10.2. The contractor shall provide engineering services if required by the Task Order.

4.11. TASK ORDERS

4.11.1. Task orders shall be competed amongst all awardees. Competition will be based on price, technical, and past performance on this contract with past performance being more important. Past Performance will be tracked through task order feedback questionnaires that will be completed by the requesting organization upon completion of the task order. These questionnaires will then be sent to the overall

QAP for the contract where they will be used to evaluate past performance for future task order awards.

4.11.2. Initially all awardees will be considered “Neutral” in past perfromance. Once task orders have been issued and performance established, contractors who have not received task orders will be equal in past performance to that of the highest rated contractor.

4.11.3. Task order proposals shall be submitted to the contracting officer within 7 business days after receipt of Request for Proposal (RFP).

5. INSURANCE

5.1. Contractor is required to have the following types of insurance:

5.2. Riggers insurance - $1,000,000 – for damage that may be caused when the equipment is not in transit

5.3. Motor/Trucking - $1,000,000 – for damage caused to equipment while it is in transit

5.4. General Liability - $5,000,000 – for damage caused to all other items

APPENDICES

A. Acronyms & Abbreviations List

B. Maps and/or Site Plans

C. Government Furnished Property/Services/Equipment

D. Contract Data Requirements List (CDRL)

E. Publications and Forms

APPENDIX A

ACRONYMS AND ABBREVIATIONS

Acronym/Abbreviation Definition

AF Air Force

AFOSH Air Force Occupational Safety and Health

AFMCI Air Force Material Command Instructions

AGE Aerospace Ground support Equipment

CA Contract Administrator

CDRL Contract Data Requirements List

CFR Code Federal Regulation

CO Contracting Officer

DO Delivery Order

DoD Department of Defense

EPA Environmental Protection Agency

FC/FD Functional Commander/Functional Director

FAR Federal Acquisition Regulation

FOD Foreign Object Damage

GR Government Representative

HVAC Heating Ventilation & Air conditioning

MA Maintenance Directorate (now 309 MXW)

MAD Industrial Services Division (now 309MXSG)

MADE Infrastructure Planning and Engineering Branch (now 309 MXSS/MXDEA)

MXSG 309th Maintenance Support Group

MXSS/MXDEA Infrastructure Planning and Engineering

MXSS/MXDVAB Analysis Section

O&M Operations and Maintenance

OSHA Occupational Safety and Health Administration

PBSC Performance Based Service Contracting

PoP Period of Performance

PPI Past Performance Information

PWS Performance-Based Work Statement

QA Quality Assurance

QAP Quality Assurance Personnel

QAPC Quality Assurance Program Coordinator

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Plan

SOW Statement of Work

SS Services Summary

TO Task Order

T.O.’s Technical Orders

UTTR Utah Test and Training Range

APPENDIX B

MAPS AND/OR SITE PLANS

Maps and site plans will be provided as appropriate in each Task Order.

APPENDIX C

GOVERNMENT FURNISHED PROPERTY/SERVICES/EQUIPMENT

This will vary, depending on the specific TO Possible items are: AGE equipment in Buildings 515, 516, and 581 Utilities

Examples of Equipment Types That the Contractor May Be Required to Remove and Install or Relocate; or To Repair, Maintain and Operate include, but are not limited to the following:

Lifting Devices Milling Machines Lathes CNC Machines Grinders Saws Boring Machines Dust Collectors Welders Paint Booths Drill Presses Ovens Parts Washers HVAC Systems Portable Offices Sound Barriers Electrical Fixtures Air Compressors Plumbing Fixtures Hush Houses UPS or Emergency Power Supplies Fuel Systems Rectifiers Tanks Maintenance Platforms Ventilation Fixtures Pumps Motors Controllers Sensors Guards Test Stands Systems Furniture Storage and Retrieval Systems

APPENDIX D

CONTRACT DATA REQUIREMENTS LIST (CDRL)

CDRL A001 – Contractor’s Report of Relocation, Removal, or Installation

Instructions for CDRL A001:

Data shall include (as required by TO):

Operator manuals Maintenance manuals Maintenance Records Maintenance Schedules Schematics Noun Manufacturer Serial number Model number PMID Number Price Refrigerant type and volume, if applicable AQUIS number, if applicable Original Location New Location Office symbol Red-line drawings

Data shall be provided to the QAP or Lindy Poll

CDRL A002 – Condition of Equipment Agreement:

Instructions for CDRL A002:

Data shall include the signed agreement between the government and contractor, regarding the condition of equipment prior to a move

CDRL A003 – TO tracking spreadsheet

Instructions for CDRL A003:

This CDRL takes effect upon award of a TO.

Contractor shall provide an Excel spreadsheet, weekly, summarizing his total IDIQ progress to date. The spreadsheet shall include (in order, from left to right):

MXDEA Project Number, PR Number, TO Number, Contractor’s Tracking Number (if any), Building Number, MXDEA Engineer or Technician, TO Description, Site Visit Date, Bid Submittal Date, Bid Amount, Contract Award Amount, % Complete, Comments, Contractor Invoice Submittal Date (WAWF input), Paid Amount, Date Paid.

The bottom row shall have running totals of Bid Amount, Contract Award Amount, and Paid Amount. The spreadsheet shall be submitted electronically to the Management Analyst in MXDEA.

CDRL A004 – FOD Training Roster

Instructions for CDRL A004:

This CDRL takes effect upon award of the contract.

Contractor shall provide a roster of personnel trained in FOD control procedures.

As new employees are hired, they shall be trained and the roster provided to the QAP upon completion of training.

APPENDIX E

PUBLICATIONS AND FORMS

Base Civil Engineer Facility Manager’s Handbook , November 2005 or most current version AFI 10-701 (paragraphs 4.1, 4.1.1, 4.1.1.1, 4.1.1.2) Operations Security (OPSEC) 30 Sep 05

AFI 21-101 (chapter 1, sub paragraph 35 Communication, chapter 10b, Tool and Equipment Management, chapter 14b sub paragraph 41. Foreign Object Damage Including HQ AFMC, Hill AFB and 309 MXW supplements

AFMCI 21-127 (Chapters 1, 2, and 3) Depot Maintenance Plant Management (Jun 05 or most current version)

NFPA 1 (whole), 2006, Uniform Fire Code or most current version NFPA 70 (whole) National Electrical Code (2005 or most current version)

NFPA 70E (whole) Electrical Safety in the Workplace (2004 or most current version) NFPA 101 (whole) Life Safety Code (2003 or most current version) NFPA 77 (whole) Static Electricity, (2000 or most current version)

NFPA 5000 (whole), 2003, Building Construction and Safety Code or most current version NAFPI (whole) guidebook (most current version at http://www.nafpi.com/ , located under the educational library heading) 29CFR1910 (whole) Occupational Safety and Health Standards, (Most current version at http://www.osha.gov/pls/oshaweb ) 29CFR1926 (whole) Safety and Health Regulations For Construction, (Jul 99 or most current version) 2006 International Plumbing Code (IPC) (whole) or most current version

Utah State, Division of Drinking Water Rules Governing Public Drinking Water Systems (3 Feb 06 or most current version).

2006 International Building Code (whole) or most current version 2003 International Existing Building Code (whole) or most current version 2000 International Fuel Gas Code (whole) or most current version

MIL-HDBK-419A, GROUNDING, BONDING & SHIELDING FOR ELECTRONIC EQUIPMENTS &

FACILITIES, VOLUME 1 & 2 (29 Dec 1987 or most current version) MIL-HDBK-1003/3 (whole), Nov 1995, or most current version