Reference Only - Basis of Design BOD Part 1 of 7.pdf

Fargo VA Health Care System | EHRM Infrastructure Upgrades | March 18, 2022

VA Contract Number: 36C26319D0044 VA Project No: 437-21-205 Bancroft-AE Project No: 18-121

EHRM Infrastructure Upgrades Issue For Bid Submittal

Fargo Veterans Affairs Health Care System 2101 Elm Street North, Fargo, ND 58102-2417

March 18, 2022

DEVELOPMENT OF DESIGN

Fargo Veterans Affairs Health Care System EHRM Infrastructure Upgrades

VA Contract Number: 36C26319D0044 VA Project Number: 437-21-205 Bancroft Project Number: 18-121

Issued For: User and VA approval

By:

Bancroft Architects + Engineers 3300 Dundee Rd Northbrook, Illinois 60062

847.952.9362 | www.bancroft-ae.com

ISSUE FOR BID DESIGN DEVELOPMENT

1. Executive Summary

2. Architectural Basis of Design

3. Structural, Civil & Blast

Basis of Design

4. Mechanical and Plumbing

Basis of Design

5. Electrical Basis of Design

6. Fire Protection Basis of Design

7. Telecommunications and Electronic Security Basis of Design

8. Appendices

TABLE OF CONTENTS

Executive Summary

• Introduction

• Design Team

• Overview

• Project Scope

• Applicable Codes & Standards

• Construction Planning

• Budget

• Cost Analysis

BASIS OF DESIGN: EXECUTIVE SUMMARY

INTRODUCTION

This document is the Design Narrative / Basis of Design (BOD) for the 95% Design

Development Submittal, a living document that will evolve through the duration of this project. This document was created starting from the following key elements of developmental discovery:

• BOD Submittal Design Meeting September 7, 2021

• Site Investigation September 13 &14, 2021

• 35% VA Review Meeting October 8, 2021

• 50% VA Review Meeting November 16, 2021

• 75% VA Review Meeting January 07, 2022

• 95% VA Review Meeting February 17, 2022

It is not the BOD’s function or intent to document every element of this entire process as it is developed; rather it is to perform as an organized summary of the key developments of the project process. In addition to the BOD, total documentation of the design process consists of project minutes of meetings, numerous design studies and options presented for consideration.

This version of the BOD is being submitted as a BOD Review submittal. Revisions of this document will be submitted with future submittals per project schedule:

The project schedule is as follows:

• 35% Schematic Design September 28, 2021

• 50% Design Development November 3, 2021

• 75% Design Development 2 December 22, 2021

• 95% Construction Documents February 17, 2022

• 95% Resubmittal March 04, 2022

• 100% Final Construction Documents March 18, 2022

• Final Acceptance March 23, 2022

DESIGN TEAM

The lead firm for the project is Bancroft Architects + Engineers (BAE) and is providing architectural design, mechanical engineering and electrical engineering. Additional

Consultants are included in the following Schedule of Design Team Members.

1 EXECUTIVE SUMMARY

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Responsible Person Company Name Responsibility

John Robbins Bancroft AE Project Manager / Director of Projects

Darlene Flook Bancroft AE Project Manager

Crotan Zakarija Bancroft AE Project Architect /

Director of Architecture

Dana Auman Bancroft AE Project Architect

John King Bancroft AE Plumbing Engineer

David Greene Bancroft AE Mechanical Engineer /

Director of Engineering

David Gamble Bancroft AE Mechanical Engineer

Joshua Mikels Bancroft AE Electrical Engineer /

VP of Engineering

Walter Groszko Bancroft AE Electrical Engineer

Hilary P. Clifton Terracon Consultants, Inc. Abatement Consultant

Jon Hammer Terracon Consultants, Inc. Abatement Consultant

Jim Gusky, PE Calibre Civil Engineer

Travis Benjamin, PE Calibre Structural Engineer

Bill Macintosh BrightTree Studios Security and IT Consultant

Bruce Yoch BrightTree Studios Security and IT Consultant/Certified

Physical Security Consultant

Andy Cooper Cooper Commissioning and CCX Commissioning Consultant

Kyle Hass Hohbach-Lewin, Inc.

Blast Protection Consultant/Certified

Physical Security Consultant

Jeff Scott FP&C CONSULTANTS Life Safety & Fire Protection

OVERVIEW

The Fargo VA HCS oversees the provision of health care to more than 34,000 Veterans living in North Dakota, 17 counties in northwest Minnesota, and one northeast South

Dakota county. The Fargo VA HCS has approximately 333,000 outpatient visits annually.

The Medical Center is affiliated with the University of North Dakota School of Medicine and Health Sciences, providing training to medical students, and Internal Medicine, Psychiatry, and Surgery resident physicians. The facility is also a training facility for nursing and allied health care students.

The Medical Center is located in a quiet north Fargo neighborhood near the Red River within walking distance to a bus stop, parks, walking/bike paths, and a golf course. An outdoor healing garden provides a place for recreation and therapy for Veterans and their families. The Medical Center is also just down the street from North Dakota State

University, the Fargodome, restaurants, hotels, and downtown Fargo.

The Fargo VA HCS is continually innovating as evidenced by our many improvement and expansion projects. In recent years, the Fargo VA HCS opened several new and expanded departments, to include:

• New Imaging department with new state-of-the art equipment

• New Community Living Center with 38 private rooms, large recreation and dining atriums,

• and beautiful views of the Red River

• New Primary Care clinic space with 30 additional exam rooms

• New Laboratory

• New Intensive Care & Dialysis Unit

• New Emergency Department

• New CBOCs in Bemidji, Grafton, Minot, Dickinson, and Williston.

• New Community Resource and Referral Center in downtown Fargo.

• New main entrance and lobby.

• New PT/OT and Prosthetics

PROJECT SCOPE

In 2018 the Department of Veterans Affairs (VA) began the replacement of its current

Electronic Health Records systems with a new Electronic Health Records system known as the VA EHRM. In July of 2021, Bancroft AE was contracted to provide Architectural/

Engineering design services for the Infrastructure Upgrades to the VA Health Care System in Fargo, ND.

The project focus is to include design for upgrading the fiber optic system throughout the campus buildings to each telecommunication room (TR), provide a redundant fiber run to each TR, provide a new main fiber line coming into the campus from the provider point, run new upgraded ethernet cabling from TRs to data drops, install additional IT outlets, install new electrical outlets throughout the campus, provide additional normal, critical and UPS outlets in TRs, upgrade campus power distribution as required, and increase twenty six TR footprints to meet new standards.

The work shall be conducted within multiple buildings on the campus with most of the work to be within Building 1/9/46. The design shall be in accordance with all current and applicable codes including, NFPA, JC, OSHA, UBC, EPA and the Department of Veterans

Affairs publications including the Infrastructure Standard for Telecommunication Spaces and the OEHRM Site Infrastructure and End User Device (EUD) Requirements.

The scope of design services includes Investigative Services, Schematic Design, Design

Development, and Construction Documents. The drawings will include but not be limited to:

1 EXECUTIVE SUMMARY

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PROJECT SCOPE (CONT’D)

• Life Safety

• Infection Control (ICRA)

• Civil

• Structural (As Necessary)

• Hazardous Materials Abatement

• Demolition

• Architectural

• Fire Protection

• Plumbing (As Necessary)

• Mechanical

• Electrical

• Information Technology Infrastructure

AREAS OF WORK

Building 1/9/46 Main Hospital: Floors Basement—5PH

Building 3 Administra ve Office

Building 10 Boiler Plant

Building 11 Maintenance Garage

Building 12 Warehouse

Building 13 Laundry

Building 30 Administra on

Building 40 VBA Regional Office—Floors 1-2

Building 51 HMRS

Building 52 Administra ve Office—Floors 1-2

Building 56 Chiller Plant

Individual rooms to be addressed are presented in the Program

Analysis as part of the Architectural Basis of Design that follows in this report.

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The following are Codes and Standards that will be used for this project as adopted by the

VA:

• VA Directives, Space Planning Criteria, Design Manuals, Master Specifications, VA

National CAD Standard Application Guide, and other Guidance on the Technical

Information Library (TIL). (http://www.cfm.va.gov/til/)

• NFPA 101 Life Safety Code

• NFPA National Fire Codes with the exception of NFPA 5000 and NFPA 900

• VA Fire Protection Design Manual / 8th Edition—June 1, 2021

• International Building Code (IBC) (Only when specifically referenced in VA Design Documents).

• Occupational, Safety and Health Administration (OSHA) Standards.

• National Electrical Code (NEC)

• International Plumbing Code (IPC).

• Architectural Barriers Act Accessibility Standards (ABAAS) including VA supplement, Barrier Free Design Guide (PG-18-13)

• Building Code Requirements for Reinforced Concrete, American Concrete Institute and Commentary (ACI 318).

• Manual of Steel Construction, Load and Resistance Factor Design Specifications for Structural Steel Buildings, American Institute of Steel Construction (AISC).

• Energy Policy Act of 2005 (EPAct2005).

• International Energy Conservation Code (IECC).

• International Mechanical Code (IMC).

• Underwriter’s Laboratories (UL)

• Sheet Metal and Air Conditioning Contractors Association (SMACNA)

• Factory Mutual (FM)

• Executive Order 13423: Strengthening Federal Environmental, Energy, and Transportation Management.

• The Provisions for Construction and Safety Signs. Stated in the General Requirements Section 01010 of the VA Master Construction Specification.

• Ventilation for Acceptable Indoor Air Quality – ASHRAE Standard 62.1 – 2016.

• Safety Standard for Refrigeration Systems – ASHRAE Standard 15 – 2007.

Specific VA Manuals Guidelines and Assessments are used for this project:

• Fargo VA healthcare System Local Design Standards

• VA Fire Protection Design Manual / 8th Edition—June 1, 2021

• VA Office of Electronic Health Record / OEHRM Site Infrastructure and End User Device (EUD) Requirements v2.0—April 15, 2021

• VA OIT Solution Delivery Data Center & Infrastructure Engineering—Basic Guidance:

Zone PDU Distribution - July 13, 2020

• VA Office of Information and Technology / Design Narrative for Generic Small Data Center for Main Computer Rooms (MCRs) and other Campus Support Centers (CSCs)

- March 25, 2020

• VA Office of Construction & Facilities Management / Physical Security Design Manual / Life Safety Protected Facilities — January 2015

• VA Office of Construction & Facilities Management / Physical Security and Resiliency Design Manual— October 1, 2020 / Revised April 1, 2021

• Infrastructure Standard for Telecommunications Spaces Version 3.1 July 1, 2021 | Solution Delivery-Data Center and Infrastructure Engineering

• Telecommunications and Special Telecom Systems Design Manual February 2016

• VA Office of Construction & Facilities Management / PG-18-9: Space Planning Criteria /

Chapter 232: Office of Information & Technology (OIT)—October 3, 2016

• VA Office of Construction & Facilities Management / PG 18-12 Design Guide—- Infrastructure Standard for Telecommunications Spaces (Office of Information & Technology—July 2021

APPLICABLE CODES & STANDARDS

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APPLICABLE CODES & STANDARDS (CONT’D)

• VA Office of Construction & Facilities Management / Infrastructure Standard for Telecommunications Spaces Standard Alert 017 R01—October 1, 2020

• EHRM SOCAMES 6 Design Alert 2 / Cable Distance Requirements—April 9, 2020

• HEFP SEP (SOCAMES 6) Design Alert’s 1, 3-7.

CONSTRUCTION PLANNING

It is to be anticipated that the EHRM infrastructure upgrades will impact normal operations. This is an important consideration that will need to be paid attention to during the design process. BAE is working with the VA Station staff to identify impacts and to assist in planning strategies to minimize such.

BUDGET

As part of the Design Phase BAE is tasked with identifying 10% worth of Deduct Alternates to ensure that a construction contract can be issued for at or less than the ECC. BAE is continuing to work with the VA Station to identify best options for deduct alternates.

However, at the time of this submittal, the Station and BAE have only jointly identified one deduct alternate. This is identified as “Deduct Alternate No. 1 - Deletion of Work for installation of smoke detectors in Telecommunications Rooms (TRs).

As part of the 95% Submittal the Station has requested the inclusion of exterior stairs on the roof of the main hospital building (Building 1-9-46) for access to condensing units serving the TRs. These are to replace existing access ladders. If acceptable to the Station, these stairs could be identified as Deduct Alternate No. 2.

COST ANALYSIS

The Opinion of Probable Construction Cost (OPCC) for the 95% Design Submittal includes the items listed under the Project Scope of work and in this BOD.

The OPPC costs is developed and further broken down per the building constraints and based on the work at that specific location with the available labor pool and submitted at each subsequent submittal. It is to be noted that the OPCC is developed taking into account building and site constraints and using specific location factors (i.e., available material and labor) relative to latest published RS Means 2021 base rates.

Covid Factor

The opinion of total construction cost and “Covid Factor” with a breakdown of the costs are provided in a separate Opinion of Probable Construction Cost document, Appendix F.

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