PWS APPENDIX A - TRAVEL EXPENSE REPORT.xlsx
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About this file
The file is a Travel Expense Report template (Appendix A) for documenting contractor travel expenses on a federal contract. The template provides a comprehensive breakdown of reimbursable travel-related expenses, including air fare, ground transportation, vehicle mileage, meals, lodging, and miscellaneous costs. Key requirements include submission of receipts for lodging, airline tickets, and car rentals, with reimbursement rates governed by Federal Acquisition Regulation (FAR) 31.205-46, which sets maximum rates for per diem allowances based on travel location. The form requires detailed documentation such as task order number, contractor name, travel dates, and specific expense categories, with spaces for both contractor and contracting officer electronic signatures to validate the expense report.
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Table 1
| APPENDIX A - TRAVEL EXPENSE REPORT | |
| CONTRACTOR TRAVEL EXPENSE REPORT | |
| Travel Expense Report | |
| Task Order Number: | Contractor Name: |
| Travel From: | |
| Travel To: | |
| Dates To/From: |
| Date | Description of Expense | Unit Cost | Quantity | |
| (eg. number of days or miles) | Total Cost | |||
| Air Fare From/To | ||||
| Terminal Parking | ||||
| Total Ground Transportation Costs |
(Rental Car, Taxi, Uber, Lift)
| Fuel for Rental Car Only |
| Personal/Company Vehicle |
(only mileage rate, no fuel)
| Meals on Travel Days (75%) |
| Meals Full Day |
| M&IE |
| Lodging |
| Lodging taxes and fees |
| Miscellaneous (add description) |
| Miscellaneous (add description) |
| Miscellaneous (add description) |
| Total Expense | $0.00 |
| Justification for Travel | |
| CONTRACTOR eSIGNATURE: | |
| CONTRACTING OFFICER/CONTRACTING OFFICER REPRESENTATIVE eSIGNATURE: | |
| Note: Travel expense report must be completed for each individual traveler. Highlighted areas to be filled in by contractor |
Reimbursement of expenses required is in accordance with the following:
1) All travel related reimbursements are in accordance with Federal Acquisition Regulation (FAR) 31.205-46 Maximum rates for reimbursement of lodging, meals, and incidentals (i.e. per diem allowances) are set by the U.S. Government according to location of travel.
2) Copy of receipts for lodging, airline tickets, and car rental is required and must be submitted with this form. Actual expenses for lodging are reimbursed up to the maximum rate set forth in the FAR for that location, plus taxes and fees as applicable. Allowances for meals and incidental expenses is reimbursed up to a maximum determined by the FAR. Receipts are required for any allowable individual travel related expenses.
File details come from the government source that posted it. Updated .