RITV RFQ vAmend 02.pdf

UNITED STATES TRANSPORTATION COMMAND

508 SCOTT DRIVE

SCOTT AIR FORCE BASE, ILLINOIS 62225-5357

MEMORANDUM FOR REQUEST FOR QUOTATION

FROM: USTRANSCOM, Directorate of Acquisition, Specialized Transportation and Support Division (TCAQ-R)

SUBJECT: Request for Quote (RFQ), HTC711-25-Q-R002 Rail Car In-transit Visibility (ITV)

1. Attached is RFQ HTC711-25-Q-R002, Amend 02. The Government expects to award a single-award Indefinite Delivery Indefinite Quantity (IDIQ) contract with Firm Fixed Price (FFP) and Time-and-Materials (T&M) line items as a result of this RFQ to one contractor who demonstrates the ability to successfully provide the Military Surface Deployment and Distribution Command (SDDC) rail car tracking devices, installation, and data service for the devices.

2. This requirement is being solicited as unrestricted under North American Industry Classification System (NAICS) code 488210, Support Activities for Rail Transportation, with a size standard of $34 Million. This requirement is a total small business set-aside.

3. Questions on the RFQ must be received no later than 12:00 PM Central Daylight Time (CDT) on 21 July 2025. Questions shall be submitted by email to both the Contract Specialist, Ms.

Megan Manning at megan.h.manning.civ@mail.mil, and the Contracting Officer (CO), Ms. Amy Burk, at amy.g.burk.civ@mail.mil. Questions received by this date will be answered and provided to all offerors in the form of an RFQ Amendment. Questions received after this date and time may not be answered.

4. Quotes shall be received electronically via email to the individuals listed in paragraph 3, and Mr. Robert Huelsman, robert.j.huelsman.civ@mail.mil. no later than 8:00 AM CDT on 14 August 2025.

Robert J. Huelsman Contracting Officer

Attachment:

RFQ HTC711-25-Q-R002, Amend 02 with Attachments mailto:megan.h.manning.civ@mail.mil

RFQ HTC711-25-Q-R002, Amend 02

1. RFQ General Information:

a. The overall intent of this requirement is to provide SDDC Rail Fleet Management Branch the following: rail car tracking devices for approximately 1,700 DODX cars located in the Contiguous United States (CONUS), installation of the devices on the rail cars, and data service for the devices. The Contractor shall provide data services that can also be incorporated into current DoD systems for monitoring surface movements. The Performance Work Statement (PWS) details the effort to be accomplished (RFQ Attachment 1, Amend 02).

b. Place of Performance: The Contractor’s facility and Government identified locations for installation.

c. Period of Performance (PoP):

Base Period: 1 November 2025 - 31 October 2026 Option Year 1: 1 November 2026 - 31 October 2027 Option Year 2: 1 November 2027 - 31 October 2028 Option Year 3: 1 November 2028 - 31 October 2029 Option Year 4: 1 November 2029 - 31 October 2030 Six Month Optional Extension: 1 November 2030 – 30 April 2031

d. The Government expects to award a single-award Indefinite Delivery Indefinite Quantity

(IDIQ) contract with Firm Fixed Price (FFP) with travel and other direct costs (ODC) as time and materials (T&M) contract line-items numbers (CLINs) as a result of this RFQ.

The System Integration and Setup amount, as identified in RFQ Attachment 2 – Pricing, will serve as the minimum guarantee to be paid at the start of the period of performance.

e. This requirement is being solicited as a total small business set-aside under North American Industry Classification System (NAICS) code 488210, Support Activities for Rail Transportation, with a size standard of $34 Million.

f. Written notice of award will be emailed following the source selection. The awardee must sign and return a copy of the award to form a binding contract.

g. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested and a written solicitation will not be issued. The content requirements of FAR 5.207 and FAR 12.603(c)(2) are contained in this RFQ and attachments.

2. RFQ Instructions for Quotation Submission (Addendum to FAR 52.212-1):

a. RFQ Attachment 4 contains the provisions that apply to this RFQ, as well as the clauses that will be included in the resulting award. This solicitation document and incorporates provisions and clauses are those in effect through Federal Acquisition Circular 2025-04.

This section is an Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023) and provides general guidance for preparing quotations, as well as specific instructions on the format and content of the quotation.

b. The following paragraphs of FAR 52.212-1 are tailored as follows:

(1) Paragraph (b) entitled “Submission of Offers” is deleted in its entirety and replaced with the instructions contained in paragraph 2 herein.

(2) Paragraph (c) entitled “Period of acceptance of offers” is tailored to read: “The Government requires a minimum of 180 calendar days for acceptance of quotes submitted in response to this solicitation.”

(3) Paragraph (e) entitled “Multiple Offers” is tailored to read: “The Government will not consider multiple quotes presenting alternate terms and conditions for satisfying the requirements of this solicitation.”

(4) Paragraph (h) entitled “Multiple awards” is tailored to read: “The Government intends to award one contract as a result of this RFQ. Unless otherwise provided in RFQ Attachment 2 - Pricing, quotes may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity quoted, at the unit prices quoted, unless the contractor specifies otherwise in their quote.”

c. The due date for quotations is 8:00 AM CDT on 14 August 2025.

d. Quotes shall be submitted via email to the individuals listed in paragraph 2.e. by the due date specified above. All documents shall be in English and Adobe PDF format, except the price quote which shall be in Microsoft Excel format with an .xlsx file extension.

Further, quotes shall be submitted using Times New Roman, 12-point font, or a similarly readable font, except for figures, tables, and diagrams where smaller font is acceptable if it is readable. The maximum page limit for each volume includes all text pages, tables, graphs, and other types of illustrative material. Cover pages, tables of contents and glossaries do not count against the page limits for the respective volumes. Each page size shall be no larger than 8.5” x 11” and single sided. Excess pages exceeding the maximum limits will not be read nor considered in the evaluation.

e. Formal Communications:

(1) USTRANSCOM Contracting Office Point of Contacts (POCs) for this acquisition are listed below. Formal communications concerning this RFQ shall be submitted via e-mail to all POCs as follows:

Amy Burk, Contracting Officer: amy.g.burk.civ@mail.mil Robert Huelsman, Contracting Officer: robert.j.huelsman.civ@mail.mil Megan Manning, Contract Specialist: megan.h.manning.civ@mail.mil

(2) No information concerning this RFQ or requests for clarification will be provided in response to contractor-initiated telephone calls. All such requests must be made in writing and submitted to the e-mail addresses listed above. Inquiries will be answered in writing provided they are received no later than 21 July 2025 at 12:00

PM CDT.

f. By submitting a quote, the offeror accedes to all RFQ requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and sub-factors. Failure to meet an RFQ requirement may result in a quote being determined non-compliant and/or technically unacceptable and therefore, may result in the offeror being eliminated from further consideration.

g. All quotes shall include the following to be considered compliant: Volume I – Contract Documentation, Volume II – Technical Capability, Volume III – Past Performance, and Volume IV - Price. Each volume shall be written to the greatest extent possible on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the quote. Each volume shall contain a cover page and a glossary of all abbreviations and acronyms used within that volume, with an explanation for each.

QUOTE VOLUMES I-IV PAGE LIMIT

Volume I – Contract Documentation

Section 1 – Cover Letter Section 2 – RFQ Information Sheet (Att. 5) Section 3 – RFQ Provisions Section 4 – Contractor Plan for Essential Contractor Services (Att.

3) Section 5 – OCI Mitigation Plan

No Page Limit

Volume II – Technical Capability

Section 1 – Technical Approach (includes narratives for all subfactors)

35 Page Limit

Volume III – Past Performance

No Page Limit for Sections 1 or 3.

h. Volume I – Contract Documentation (No page limit): The Contract Documentation Volume shall include the information listed below and any other items for which a location has not otherwise been specified.

(1) The contractor shall complete the actions required in the RFQ Information and

General Compliance Worksheet (RFQ Attachment 5) and submit a copy of the completed worksheet. To be eligible for award, the contractor is required to be registered in the System for Award Management (SAM) when submitting a quotation and shall continue to be registered until time of award. The contractor’s SAM registration shall include NAICS 488210, Support Activities for Rail Transportation.

(2) In accordance with (IAW) FAR 4.1102(a), Representations and Certifications shall be submitted online using https://www.sam.gov where available OR may be submitted with your contract documentation. Failure to do so will result in your quote being found non-compliant with the solicitation. As noted above, RFQ Attachment 4 contains the provisions that apply to this RFQ, as well as the clauses that will be included in the resulting award. The following provisions require your input and must be included with your quote if they are not in your SAM record.

• FAR 52.209-7, Information Regarding Responsibility Matters (Oct 2018)

• FAR 52.204-24, Representation Regarding Certain Telecommunication and

Video Surveillance Services or Equipment (Oct 2020) (NOTE: FAR 52.204- 24 only needs to be completed if FAR 52.204-26 is not completed in SAM.gov, or if the quoter represents it “will” provide or “does” use covered telecommunications equipment in FAR 52.204-26.)

• FAR 52.223-3, Hazardous Material Identification and Material Safety Data.

(Feb 2021)

• FAR 52.212-3, Offeror Reps & Certs – Commercial Products and Commercial Services (DEVIATION 2025-O0003 and 2025-O0004) (MAR 2025) (NOTE:

A small business joint venture must submit, with its quote, the representation required in paragraph (c) of FAR solicitation provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, and paragraph (c) of FAR solicitation provision 52.219-1, Small

QUOTE VOLUMES I-IV PAGE LIMIT

Section 1 – Past Performance References (Att. 7) Section 2 – Past Performance Questionnaire (Att. 8) Section 3 – Letters of Consent (if applicable)

NOTE – Past Performance Questionnaire (Att. 8) will be submitted directly from each respondent.

5 Page Limit for Section 2.

Volume IV – Price

NOTE – Price quote shall be submitted in Att. 2 – Pricing excel document.

No page Limit

Business Program Representations, in accordance with 52.204-8(d) and 52.212-3(b) for the following categories: (A) Small business; (B) Service-disabled veteran-owned small business; (C) Women-owned small business (WOSB) under the WOSB Program; (D) Economically disadvantaged women-owned small business under the WOSB Program; or (E) Historically underutilized business zone small business.

• FAR 52.229-11, Tax on Certain Foreign Procurements – Notice and Representation (Jun 2020) (NOTE: Quoters representing as a "foreign person" must also submit an IRS Form W-14.)

• DFARS 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services – Representation (May 2021) (NOTE: DFARS 252.204-7017 only needs to be completed if DFARS 252.204- 7016 is not completed in SAM.gov, or if the quoter represents it “does” provide covered defense telecommunications equipment or services in DFARS 252.204-7016.)

• DFARS 252.225-7000, Buy American – Balance of Payments Program Certificate - BASIC (FEB 2024) (Note: Quoter is required to complete each section of the provision to be determined complete. If a section is not applicable, request quoter enter “N/A” or “0”).

• DFARS 252.239-7009, Representation of Use of Cloud Computing.

• 252.204-7016 Covered Defense Telecommunications Equipment or Services

Representations (DEC 2019)

• DFARS 252.225-7049, Prohibition on Acquisition of Certain Foreign

Commercial Satellite Services-Representations. (DEC 2018)

• FAR 52.222-52 Exemption from Application of the Service Contract Labor

Standards to Contracts for Certain Services-Certification (May 2014)

(3) The contractor shall complete and submit the Contractor Plan for Continuation of Essential Contractor Services (RFQ Attachment 3).

(4) Organizational Conflict of Interest (OCI) Mitigation Plan. As required by FAR 9.5, the Government will avoid, neutralize, or mitigate significant potential conflicts before contract award. If any such conflict of interest is found to exist, the CO may disqualify the offeror or determine that it is otherwise in the best interest of the United States to contract with the offeror and include the appropriate provisions to avoid, neutralize, mitigate, or waive such conflict in the contract award. The offeror shall provide the CO with complete information of any previous or ongoing work that is in any way associated with the acquisition. Offerors shall submit a mitigation plan that addresses actual or perceived OCIs related to the services required by this effort for Government review. The Government will conduct an independent assessment review of any submitted OCI Mitigation Plan to determine if any actual or perceived OCI exists and what further actions are necessary, if any. Additionally, the Government will monitor contract performance for emerging areas of conflict of interest and take action considered necessary to avoid, neutralize, or mitigate conflicts. If the offeror believes there is no OCI, a statement as such will be included in Section 5 of Volume 1.

i. Volume II – Technical Capability (35 page limit): The Technical Capability Volume shall include the offeror’s Technical Approach/Capability to be completed in the Technical Worksheet (RFQ Attachment 6, Amend 02) according to the instructions contained therein and above. Reponses shall be clear, concise, and include sufficient detail for effective evaluation against the criteria defined in paragraph 3 below. Further, the contractor shall not reiterate the PWS; repeating the PWS without sufficient elaboration is not acceptable. Statements such as “the Offeror understands”, “can or will comply with all the requirements of the PWS”, or “standard procedures will be employed” are insufficient. The Technical Capability Proposal shall exclude any reference to the price aspects of the proposal; however, the contractor should emphasize the areas of their quote relevant to the PWS paragraphs listed in the sub-factors below that will specifically result in improved capability or service to the Government, and/or a reduction in cost to the Government.

(1) Subfactor 1 – Device and Transmission. The contractor shall submit a sound technical approach that demonstrates the contractor’s ability to provide remote monitoring devices and accomplish ITV transmissions with location accuracy and coverage at military installations and ports across CONUS. The contractor shall describe the following areas in relation to the requirement:

a.) Contractor’s approach to meet device requirements including type of device (e.g., cellular, satellite), device specifications (i.e., size, position accuracy, and battery life), and transferability. PWS 2.2, 5.5.1 b.) Contractor’s approach to meet ITV reporting interval requirements. PWS 2.1.2 c.) Contractor’s approach to meet data element requirements including impact detection, tampering detection, and load status. PWS 2.1 d.) Contractor’s approach to meet data service coverage requirements. PWS 4.5 e.) Contractor’s approach to demonstrate compliance with Federal Railroad

Administration (FRA), Association of American Railroads (AAR), and Hazards of Electromagnetic Radiation to Ordnance (HERO) requirements.

Provide documentation of HERO testing and certification per MIL-STD

464D. PWS 2.2.5

(2) Subfactor 2 – RMD Installation. The contractor shall submit a sound technical approach that demonstrates the contractor’s ability to perform RMD installation. The contractor shall describe the following areas in relation to the requirement:

a.) Contractor’s approach to affixing RMD to railcars including an installation diagram. PWS 3.2 Refer to the following video clip for an example of military loading operations on flat rail cars: https://www.youtube.com/watch?v=psjExhXfvbI b.) Contractor’s understanding of FRA’s rail safety requirements for RMD installation. PWS 3.3.7-3.3.8 https://www.youtube.com/watch?v=psjExhXfvbI c.) Contractor’s capability and planned approach to install railcars throughout

CONUS. PWS 3.3.1- 3.3.5

d.) Contractor’s understanding and ability to meet Department of Defense installation access requirements. PWS 3.3.6

(3) Subfactor 3 – Data Management and Interface Capability. The contractor shall submit a sound technical approach that demonstrates the contractor’s ability to meet data management and interface requirements. The contractor shall describe the following areas in relation to the requirement:

a.) Contractor’s ability to establish required data interface(s) with a government system. PWS 4.1 - 4.2 b.) Contractor’s ability to meet website requirements for user access, interactive mapping, geofencing, reporting, and historical data querying. The Contractor shall provide screenshots/mock-ups for the required website elements interactive mapping, geofencing, reporting, and historical data querying. PWS 4.3

(4) Subfactor 4 – Contractor Plan for Continuation of Essential Contractor Services: The contractor shall complete and submit its Contractor Plan for Continuation of Essential Contractor Services (RFQ Attachment 3) for ensuring continuation of the mission essential functions contained in the PWS. The plan shall contain the required elements of DFARS 252.237-7024.

j. Volume III – Past Performance:

(1) Past Performance References. Contractor shall submit no more than three past performance references (prime contractor, affiliate, subsidiary, or subcontractor) of Government (DoD, federal, state & local) or commercial contracts/work efforts performed within the previous three calendar years similar in nature to the services described in this RFQ. The contractor shall submit each reference utilizing the Past Performance Reference Sheet (RFQ Attachment 7). Each reference shall include the following: company/division name; description of service; contracting agency/commercial entity; Government contract name and contract number (if applicable), current points of contact to include name, address, telephone number, and e-mail address for each past performance reference; contract type; contract award date and period of performance; and contract amount (annual and life cycle). If the contractor submits the past performance on an affiliate, subsidiary or subcontractor, the past performance proposal shall state how the affiliate, subsidiary or subcontractor will perform on the current solicitation requirements. A past performance reference shall be a single Government or commercial contract. Note that each individual reference does not need to reflect performance in all identified performance areas.

(2) Past Performance Questionnaires (PPQ) (5 page limit). The contractor shall complete Section 1 of the Past Performance Questionnaire (RFQ Attachment 8) and send the

PPQ to each of the contractor’s past performance references as identified in the quotation. The remainder of the PPQ shall be completed by the cognizant Contracting Officer (or commercial equivalent) or Agency (or commercial entity).

Completed PPQs shall be provided directly to the Government POCs listed in 2.e.

above. The Government will not accept PPQs directly from the contractor, only the Past Performance Reference Sheet itself. Further, if more than three PPQs are received, the Government will evaluate the first three received. The contractor should use every diligent effort to follow-up with each Office/Agency/Commercial entity to ensure the Contracting Officer receives the PPQs no later than the offer due date/time.

The responsibility to send out the PPQs to its past performance references rests solely with the contractor. Once the PPQs are completed by the past performance reference POCs, the information therein shall be considered procurement sensitive and shall not be released to you, the contractor.

(3) Subcontractor Consent (if applicable). Past performance information pertaining to a subcontractor cannot be disclosed to the contractor without subcontractor’s consent.

The contractor shall provide a letter from its proposed subcontractor(s) consenting to the release of its past performance information to the contractor.

k. Volume IV – Price (No page limit):

(1) The contractor shall complete and submit RFQ Attachment 2 – Pricing. To be eligible for the award, contractors shall insert a proposed price in all cells which require a proposed rate IAW the instructions in RFP, Attachment 2, Pricing Rate Table.

(2) Do not attempt to change anything on the spreadsheet. The Government will consider RFQ Attachment 2 as incomplete if any cells are not filled in.

(3) All prices shall be submitted in USD with two decimal places only. If there are any more than two decimal places entered, the quote may not be considered for award.

Contract award and payment will be made in US Dollars.

3. RFQ Evaluation – Commercial Products and Commercial Services (FAR 52.212-2):

a. This acquisition is being conducted under Federal Acquisition Regulation (FAR) Part 13, Simplified Acquisition Procedures, Subpart 13.5 and Part 12, Acquisition of Commercial Items of the Federal Acquisition Regulation. Quotes will be evaluated using the factors identified in FAR 52.212-2, Evaluation – Commercial Products and Commercial Services (Nov 2021).

b. FAR 52.212-2 is tailored as follows:

(1) Paragraph (a): The Government will utilize a best value selection process, as described below, to identify the contractor who represents the best value to the

Government. All technical capability subfactors, when combined, are approximately equal to cost or price considerations. For technical capabilities, subfactors 1 and 3 have equal and higher importance than subfactor 2. Subfactor 4 is pass/fail. Past Performance will be evaluated as Acceptable/Unacceptable. Price will be evaluated but not rated. In order to be eligible for award, the contractor must have a Superior or Acceptable Technical Capability rating in Subfactors 1-3 and a Pass in Subfactor 4, and an Acceptable Past Performance Rating. The Government intends to award to the contractor considered to be the best value, all factors considered, given their relative order of importance.

The following factors shall be used to evaluate contractors:

(A) Factor II – Technical Capability

Subfactor 1 – Device and Transmission Subfactor 2 – RMD Installation Subfactor 3 – Data Management and Interface Capability Subfactor 4 – Contractor Plan for Continuation of Essential Contractor Services

(B) Factor III – Past Performance

(C) Factor IV – Price

(2) Paragraph (b): Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement.

Evaluation of options shall not obligate the Government to exercise the option(s).

(3) Paragraph (c): A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier’s quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer.

c. FAR 52.212-2 is supplemented as follows:

(1) The Government will utilize the following evaluation process:

a. The Government will review each quote received for compliance IAW the instructions in paragraph 2 above. To be considered compliant, each quote shall conform to the solicitation requirements (to include all terms, conditions, representations, certifications, and all other information required by the solicitation). Quotes received that are considered incomplete or noncompliant may not be considered eligible for award.

b. The Government will calculate each contractor’s total evaluated price (TEP) IAW paragraph 2.c.(2)c. below. Further, the Government will evaluate quotes in accordance with the policies and procedures of Defense Federal Acquisition Regulation Supplement (DFARS) Part 225 Foreign Acquisition.

c. Next, the Government will evaluate each contractor’s Technical Capability

(Volume II) IAW paragraph 2.c.(2)a. Within technical capability, subfactors 1 and 3 have equal and higher importance than subfactor 2. Subfactor 4 is pass/fail. Upon conclusion of the Technical Capability evaluations, the Government will make a determination of the apparent successful contractor considering technical and price. The quote determined to be the best value will be deemed the apparent successful contractor considering their TEP and Technical Capability rating.

d. Next, the Government will evaluate Past Performance (Volume III) of the apparent successful contractor IAW paragraph 2.c.(2)b. An overall Performance Confidence Assessment rating of “Acceptable” or “Unacceptable” will be assigned. If the apparent successful contractor receives a Past Performance Assessment Rating of “Unacceptable,” the Government will make a determination of the next apparent successful contractor considering TEP and Technical Capability IAW paragraph 2.c.(1)c followed by the Past Performance IAW this paragraph. This process will continue until a contractor is determined to be the apparent successful contractor considering their TEP and Technical Capability rating and receives an “Acceptable” Past Performance Assessment Rating, thereby representing the best value considering all three factors: Technical Capability, Past Performance, and Price.

e. The Government will award this RFQ to a responsible contractor IAW FAR Part 9 whose offer conforms to the RFQ (to include all terms, conditions, representations, certifications, and all other information required by the solicitation) and is judged, based on the evaluation factors, to be most advantageous to the Government. This may result in an award to a higher rated, higher priced contractor, where the decision is consistent with the evaluation factors. However, the Government will not pay a price premium that it considers to be disproportionate to the benefits associated with the proposed margin of service superiority. Therefore, the Government will award to the contractor whose quote is considered to be the best value, all factors considered, given their relative order of importance.

f. The Government reserves the right to award no contract at all depending on the quality of the quotes submitted and availability of funds for the requirement. The Government intends to award without exchanges with the quoter; however, the Contracting Officer may inquire at any time about any quote if additional information or a revised quote is required. The Contracting Officer may inquire about all, none, or as many quotes as needed; however, the Contracting Officer shall treat all quoters fairly and impartially, in accordance with FAR 1.102-2(c)(3). Contractors are advised that their initial quote should contain the most favorable terms and reflect its best possible performance potential.

(2) Each contractor’s quote will be evaluated against the following criteria:

a. Volume II - Technical Capability. The Government will evaluate the contractor’s technical capability for accomplishing the requirements as they relate to each subfactor.

For technical capability subfactors 1 – 3, the Government will evaluate each subfactor and assign one of the following ratings:

RATING DEFINITION

Superior

The quote meets all the requirements identified in the PWS as related to the Technical Capability subfactor(s) and exceeds one or more requirements of the PWS. Such additions provide benefit to the Government.

Acceptable The quote meets all requirements identified in the PWS as related to the Technical Capability subfactor(s).

Reasonably Susceptible of Being Made Acceptable

The quote does not meet all the requirements in the PWS as related to the Technical Capability subfactor(s), based on the initial offer. However, there is reason to believe through minor revisions, an acceptable quote could result. For award without exchanges, these quotes will be considered “unacceptable”.

Unacceptable

Fails to meet one or more requirements in the PWS as related to the Technical Capability subfactor(s). These failures are not correctable without major revisions, significant changes, or complete re-writes of the quote to make it acceptable. Quotes with an unacceptable rating will not be considered for award.

Technical Capability subfactor 4 will be evaluated on a Pass/Fail basis. The technical capability for subfactor 4 will receive one of the following ratings:

RATING DEFINITION

Pass

The quote provides a Contractor Plan for Continuation of Essential Contractor Services ensuring continuation of mission essential functions and contains the required elements of

DFARS 252.237-7024.

Fail

The quote fails to provide a Contractor Plan for Continuation of Essential Contractor Services that does not ensure continuation of mission essential functions nor contains the required elements of DFARS 252.237-7024.

If any technical subfactor is rated as unacceptable or fail, the contractor will not be eligible for award.

(1) Subfactor 1 – Device and Transmission: The contractor’s technical approach demonstrated how the contractor will meet the PWS requirements cited in Paragraph 2.i.(1).

(2) Subfactor 2 – RMD Installation: The contractor’s technical approach demonstrated how the contractor will meet the PWS requirements cited in Paragraph 2.i.(2).

(3) Subfactor 3 – Data Management and Interface Capability: The contractor’s technical approach demonstrated how the contractor will meet the PWS requirements cited in Paragraph 2.i.(3).

(4) Subfactor 4 – Contractor Plan for Continuation of Essential Contractor Services: The Contractor’s Plan for Continuation of Essential Contractor Services (RFP Attachment 3) provided an adequate level of description to ensure continued execution of the mission-essential functions contained in the PWS, and which covers the minimum requirements described in DFARS 252.237-7024.

b. Volume III – Past Performance. The Government will evaluate past performance as Acceptable / Unacceptable related to the contractor’s ability to successfully perform the requirement based on the quality of recent and relevant performance efforts. The Government may also evaluate recent information obtained independently by the Government.

(1) Recency: The Government will first determine the recency of each past performance reference, which is defined as ongoing or performed within three calendar years of the due date for the quote submission.

(2) Relevancy: The Government will then determine the relevancy of each past performance reference. The following definitions will be utilized to determine the relevancy of each past performance effort:

RATING DESCRIPTION

Very Relevant

(VR)

Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant (R) Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant (SR)

Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant

(NR)

Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

(3) For purposes of this acquisition, scope, magnitude of effort, and complexity are collectively defined as provided services in the following areas:

• Scope – ITV within CONUS

• Magnitude – RMD installation and services for 500 devices

• Complexity – CONUS ITV to include (1) device, (2) device installation, (3) ITV transmissions and data service, and (4) website ability/access

(4) After recency and relevancy ratings have been assigned for each past performance effort being evaluated, one of the following overall Past Performance Assessment Ratings will be assigned to each contractor, which will take into consideration the quality of the contractor’s past performance:

RATING DESCRIPTION

Acceptable

Based on the contractor’s performance record, the Government has a reasonable expectation that the contractor will successfully perform the required effort, or the contractor’s performance record is unknown.

Unacceptable Based on the contractor’s performance record, the Government does not have a reasonable expectation that the contractor will be able to successfully perform the required effort.

(5) In the case a contractor without a record of relevant past performance or from whom information on past performance is not available or so sparse that no meaningful rating can be reasonably assigned, the contractor shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “Acceptable”.

(6) While each past performance reference does not need to reflect performance in all areas identified in Paragraph 3.c(2)b(3) above, the Government will give more consideration to a reference which reflects relevant performance in multiple areas.

(7) Contractors are cautioned to submit sufficient information and in the format specified above in 2.j. Contractors may be asked to clarify certain aspects of their quote (for example, the relevance of past performance information) or respond to adverse past performance information to which the Contractor has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports an unacceptable rating on any evaluation element or any unfavorable comments received from sources without a formal rating system.

(8) Past performance regarding predecessor companies or subcontractors that will perform major or critical aspects of this requirement will be weighted the same (equally as important) as the past performance information for the prime contractor.

c. Volume IV – Price. The Government will evaluate the TEP (as quoted in

RFQ Attachment 2, Pricing excel (.xlsx) spreadsheet) to determine fair and reasonableness using one or more techniques set forth in FAR 13.106-3. IAW FAR 15-404-1(g), the Government may determine an offeror to be ineligible for award if prices proposed are materially unbalanced and pose an unacceptable risk to the Government. Unbalanced pricing exists when, despite a fair and reasonable TEP, the price of one or more line items is significantly overstated or understated.

Robert J. Huelsman Contracting Officer

Attachments:

1. PWS Rail ITV vAmend 02

2. Pricing

3. Contractor Plan for Continuation of Essential Contractor Services

4. Clauses and Provisions

5. RFQ Information and General Compliance Worksheet

6. Technical Worksheet vAmend 02

7. Past Performance Reference Sheet

8. Past Performance Questionnaire