Proxy_Scope_-_on_call_planning_RFP_V3.docx
DOCX document 26 KB Posted
- Attached to
- Comprehensive Aviation Planning Services State and local contract opportunity
- Solicitation number
- 25-042-RFP
- Issued by
- Kenton County, Kentucky
About this file
This document is a Scope of Work for planning services issued by the Kenton County Airport Board (KCAB) for the Cincinnati/Northern Kentucky International Airport (CVG) Authority, focusing on a specific project for a new CVG Administration Office Building planned for 2025-2026. The scope requires a consultant to conduct a comprehensive site selection and planning study, which includes inventorying existing administration office spaces, forecasting employment, determining future space requirements through 2050, creating block layouts for five potential sites, narrowing to two shortlisted sites, assessing utilities and environmental impacts, evaluating sites across multiple criteria, preparing cost estimates, and conducting three stakeholder meetings.
The related State and Local Contract Opportunity indicates this is part of a broader Comprehensive Aviation Planning Services Request for Proposal (RFP) soliciting on-call consultants through 2027. The procurement process involves a two-phase evaluation with proposals scored on qualifications, personnel, rates, and project management approach. A pre-proposal meeting is scheduled for July 17, 2025, with proposal submissions due by July 31, 2025. The contract includes provisions for diversity and equal opportunity, with a preference for Kentucky resident bidders and accommodations for disadvantaged business enterprises. While no total contract value is explicitly stated, the Consultant Reimbursable Expenses Worksheet suggests a proposed fee of $297,399.25, with potential contract renewal for two additional one-year terms and the ability to continue month-to-month upon mutual agreement.
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Text version
KCAB intends to utilize these planning services on a variety of upcoming anticipated projects. Proposers are requested to prepare a work scope, budget and schedule (8-page limit) for the following immediate project planned for 2025-2026:
New CVGAA Administration Office Building The Cincinnati/Northern Kentucky International Airport (CVG) Authority is interested in determining the optimal location for new CVG Administration Offices as well as determining the size and scale of this facility. This project will identify and evaluate sites for the new CVG Administration Building, associated parking lot(s) and develop cost estimates.
Project Scope CVGAA requests specific recommendations on the following items:
· Site Selection of a new CVG Administration Building
· CVG Administration Building office space allocation, total square footage needs
· The configuration and operations of a new CVG Administration Building
· Parking space allocation
· Utilities requirements Selected consultant will:
· Inventory existing CVG administration office spaces across multiple facilities
· Determine features of existing administration facilities (sizes, worker and CVGAA vehicle parking capacity)
· Forecast CVGAA administration employment
· Determine future size requirement for the new CVGAA Administration Building that is sufficient to accommodate expansion for 2050 demand.
· Create simple block layouts for five potential sites that have been identified in coordination with CVGAA staff
· With CVGAA Staff input, narrow the search to two shortlisted sites
· Assess utilities impacts of each shortlisted site
· Assess environmental/local impacts (streams, wooded areas, existing structures) for each shortlisted site based on readily available information
· Evaluate and compare each shortlisted site for up to eight criteria including:
· Required roadway improvements
· Parking improvements
· Terminal access
· Environmental/local impacts
· Architectural/structural requirements
· Utilities demand
· Other as determined by the study
· Compare two preferred sites for costing
· Prepare list of enabling projects for two shortlisted sites
· Prepare a rough order of magnitude (ROM) cost estimate for the two shortlisted sites and prepare a summary of assumptions and resulting costs.
· Prepare PowerPoint slide deck for use in meetings
· Hold three meetings with CVG staff:
· Review requirements and assumptions
· Review block diagrams of five sites and create shortlist
· Review evaluation of sites and selection of two preferred sites for costing
· Prepare technical memorandum Schedule Prepare a draft project schedule for CVGAA Evaluation Team review Fees Complete the attached Consultant Reimbursable Expenses Worksheet and the Consultant Firm Staff Hour Estimate to provide a total fee and hours estimate for this sample project.
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