Consultant_Reimbursable_Expenses_Worksheet.xlsx
XLSX spreadsheet 20 KB Posted
- Attached to
- Comprehensive Aviation Planning Services State and local contract opportunity
- Solicitation number
- 25-042-RFP
- Issued by
- Kenton County, Kentucky
About this file
The file is a Consultant Reimbursable Expenses Worksheet associated with a Comprehensive Aviation Planning Services contract for the Kenton County Airport Board (KCAB) in Kentucky. The contract opportunity involves aviation planning services, with a pre-proposal meeting scheduled for Thursday, July 17, 2025, at 10:00 am in Erlanger, KY. Potential bidders must submit questions by 11:59 pm on Tuesday, July 22, 2025, with answers posted by 11:59 pm on Thursday, July 24, 2025. Proposals are due by Thursday, July 31, 2025, at 2:00 pm, with no late submissions accepted unless an addendum is issued.
The worksheet details a comprehensive cost breakdown with four employee classification levels totaling 1,520 labor hours, with rates ranging from $48.79 to $91.23 per hour. The total proposed fee is $297,399.25, which includes $101,730.50 in direct labor costs, $161,721 in salary and overhead expenses, $2,333.60 in reimbursable expenses, and a 12% fixed fee of $31,614.18. Other direct costs include local travel, computer equipment, office supplies, express mail, reproduction expenses, and parking, with a detailed billable rate calculation that incorporates salary-related expenses, general and administrative overhead, and a fixed fee percentage.
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Text version
Template
| Firm Name: | ||||
| Date: | ||||
| I. Labor Cost | ||||
| Classification | Hours | Rate | Cost | Total Billable Rate (See Calculation Below) |
| Employee Classification #1 | $ - 0 | |||
| Employee Classification #2 | $ - 0 | |||
| Employee Classification #3 | $ - 0 | |||
| Employee Classification #4 | $ - 0 | |||
| $ - 0 | ||||
| $ - 0 | ||||
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| $ - 0 | ||||
| $ - 0 | ||||
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| $ - 0 | ||||
| $ - 0 | ||||
| Direct Labor Total | 0.00 | $ - 0 |
| II. Salary & General Overhead | |
| Salary Related Expense | $ - |
| General and Administrative Overhead | $ - |
Salary & General Overhead Total $ -
| III. Other Direct Costs | |||
| Quantity | Rate | Cost | |
| Local Travel 58.5 cents per mile [X] trips at [X] miles roundtrip | $ - 0 | ||
| Airfare - 14-day advance purchase (minimum) | $ - 0 | ||
| Computer equipment, maintenance, and supplies (if required) | $ - 0 | ||
| Office supplies on site, specific to job performance (if required) | $ - 0 | ||
| Express mail, postage, messenger service | $ - 0 | ||
| Photography/videos | $ - 0 | ||
| Reproduction expenses | $ - 0 | ||
| Electronic data systems support (if required) | $ - 0 | ||
| Communications services (if required) | $ - 0 | ||
| Parking at client site (If required) | $ - 0 |
Reimbursables Total $ - 0
IV. Fixed Fee: 15% of I + II $ - 0
| Total Fee | $ - 0 | |
| Calculation: | ||
| Billable Rate Formula = Rate+(Rate*Salary%)+(Rate*General and | ||
| Admin Overhead %)+(Rate+Salary+overhead)*Fixed Fee% = Billable Rate |
Example with Figures
| Firm Name: | Rate+(Rate*Salary%)+(Rate*General and Admin Overhead %)+(Rate+Salary+overhead)*Fixed Fee% = Billable Rate | ||||
| Date: | |||||
| I. Labor Cost | |||||
| Classification | Hours | Rate | Cost | Total Billable Rate | |
| Employee Classification #1 | 115.00 | $ 91.23 | $ 10,491.45 | $ 264.61 | |
| Employee Classification #2 | 550.00 | $ 74.52 | $ 40,986.00 | $ 216.14 | |
| Employee Classification #3 | 640.00 | $ 62.13 | $ 39,763.20 | $ 180.21 | |
| Employee Classification #4 | 215.00 | $ 48.79 | $ 10,489.85 | $ 141.51 | |
| $ - 0 | |||||
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| Direct Labor Total | 1520.00 | $ 101,730.50 |
| II. Salary & General Overhead | ||
| Salary Related Expense | 43.21% | $ 43,958 |
| General and Administrative Overhead | 115.76% | $ 117,763 |
Salary & General Overhead Total $ 161,721
| III. Other Direct Costs | |||
| Quantity | Rate | Cost | |
| Local Travel 51 cents per mile [20] trips at [36] miles roundtrip | 720 | $ 0.51 | $ 363.60 |
| Airfare - 14-day advance purchase (minimum) | $ - 0 | ||
| Computer equipment, maintenance, and supplies (if required) | 1 | $ 250.00 | $ 250.00 |
| Office supplies on site, specific to job performance (if required) | 1 | $ 200.00 | $ 200.00 |
| Express mail, postage, messenger service | 1 | $ 300.00 | $ 300.00 |
| Photography/videos | 1 | $ 100.00 | $ 100.00 |
| Reproduction expenses | 1 | $ 1,000.00 | $ 1,000.00 |
| Electronic data systems support (if required) | $ - 0 | ||
| Communications services (if required) | $ - 0 | ||
| Parking at client site (If required) | 15 | $ 8.00 | $ 120.00 |
Reimbursables Total $ 2,333.60
IV. Fixed Fee: 12% of I + II $ 31,614.18
Total Fee $ 297,399.25
File details come from the government source that posted it. Updated .