Consultant_Reimbursable_Expenses_Worksheet_-_Attachment_B_07.22.25.xlsx
XLSX spreadsheet 20 KB Posted
- Attached to
- Comprehensive Aviation Planning Services
- Solicitation number
- 25-042-RFP
- Issued by
- Kenton County, Kentucky
About this file
The document is a Consultant Reimbursable Expenses Worksheet for the Kenton County Airport Board (KCAB), related to a comprehensive aviation planning services contract for the Cincinnati/Northern Kentucky International Airport (CVG). The Request for Proposal (RFP) seeks on-call consultants to provide airport planning, design, construction, technical, and professional services through 2027, covering specific projects including FIS Relocation, ASR9 Relocation, CVG Sign Shop Relocation, Consolidated Deliveries Facility, RTR Relocation, Parking Lots/Parking Garage Expansion, Taxiway E Extension, and a GRE/Run Up Pad Siting Study. The procurement timeline includes a pre-proposal meeting on July 17, 2025, at 10:00 am, with questions due by July 22, 2025, at 11:59 pm, and final proposal submissions required by July 31, 2025, at 2:00 pm through KCAB's online bidding system.
The proposed fee structure totals $297,399.25, encompassing direct labor costs ($101,730.50), salary and overhead expenses ($161,721), reimbursable expenses ($2,333.60), and a 12% fixed fee ($31,614.18). The evaluation process will be conducted in two phases, with scoring across four criteria: qualifications and technical competence (25 points), key personnel qualifications (30 points), proposed rates and fees (20 points), and project management approach (25 points). The RFP emphasizes diversity and equal opportunity, with a preference for Kentucky resident bidders and provisions for disadvantaged business enterprises (DBEs). The contract allows for potential renewal for two additional one-year terms and can continue month-to-month upon mutual agreement. Consultants must maintain specific insurance requirements, including professional liability insurance of at least $1,000,000 and commercial general liability insurance ranging from $2,000,000 to $10,000,000 depending on work location.
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Text version
Template
| Firm Name: | ||||
| Date: | ||||
| I. Labor Cost | ||||
| Classification | Hours | Rate | Cost | Total Billable Rate (See Calculation Below) |
| Employee Classification #1 | $ - 0 | |||
| Employee Classification #2 | $ - 0 | |||
| Employee Classification #3 | $ - 0 | |||
| Employee Classification #4 | $ - 0 | |||
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| Direct Labor Total | 0.00 | $ - 0 |
| II. Salary & General Overhead | |
| Salary Related Expense | $ - |
| General and Administrative Overhead | $ - |
Salary & General Overhead Total $ -
| III. Other Direct Costs | |||
| Quantity | Rate | Cost | |
| Local Travel 58.5 cents per mile [X] trips at [X] miles roundtrip | $ - 0 | ||
| Airfare - 14-day advance purchase (minimum) | $ - 0 | ||
| Computer equipment, maintenance, and supplies (if required) | $ - 0 | ||
| Office supplies on site, specific to job performance (if required) | $ - 0 | ||
| Express mail, postage, messenger service | $ - 0 | ||
| Photography/videos | $ - 0 | ||
| Reproduction expenses | $ - 0 | ||
| Electronic data systems support (if required) | $ - 0 | ||
| Communications services (if required) | $ - 0 | ||
| Parking at client site (If required) | $ - 0 |
Reimbursables Total $ - 0
IV. Fixed Fee: 15% of I + II $ - 0
| Total Fee | $ - 0 | |
| Calculation: | ||
| Billable Rate Formula = Rate+(Rate*Salary%)+(Rate*General and | ||
| Admin Overhead %)+(Rate+Salary+overhead)*Fixed Fee% = Billable Rate |
Example with Figures
| Firm Name: | Rate+(Rate*Salary%)+(Rate*General and Admin Overhead %)+(Rate+Salary+overhead)*Fixed Fee% = Billable Rate | ||||
| Date: | |||||
| I. Labor Cost | |||||
| Classification | Hours | Rate | Cost | Total Billable Rate | |
| Employee Classification #1 | 115.00 | $ 91.23 | $ 10,491.45 | $ 264.61 | |
| Employee Classification #2 | 550.00 | $ 74.52 | $ 40,986.00 | $ 216.14 | |
| Employee Classification #3 | 640.00 | $ 62.13 | $ 39,763.20 | $ 180.21 | |
| Employee Classification #4 | 215.00 | $ 48.79 | $ 10,489.85 | $ 141.51 | |
| $ - 0 | |||||
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| Direct Labor Total | 1520.00 | $ 101,730.50 |
| II. Salary & General Overhead | ||
| Salary Related Expense | 43.21% | $ 43,958 |
| General and Administrative Overhead | 115.76% | $ 117,763 |
Salary & General Overhead Total $ 161,721
| III. Other Direct Costs | |||
| Quantity | Rate | Cost | |
| Local Travel 51 cents per mile [20] trips at [36] miles roundtrip | 720 | $ 0.51 | $ 363.60 |
| Airfare - 14-day advance purchase (minimum) | $ - 0 | ||
| Computer equipment, maintenance, and supplies (if required) | 1 | $ 250.00 | $ 250.00 |
| Office supplies on site, specific to job performance (if required) | 1 | $ 200.00 | $ 200.00 |
| Express mail, postage, messenger service | 1 | $ 300.00 | $ 300.00 |
| Photography/videos | 1 | $ 100.00 | $ 100.00 |
| Reproduction expenses | 1 | $ 1,000.00 | $ 1,000.00 |
| Electronic data systems support (if required) | $ - 0 | ||
| Communications services (if required) | $ - 0 | ||
| Parking at client site (If required) | 15 | $ 8.00 | $ 120.00 |
Reimbursables Total $ 2,333.60
IV. Fixed Fee: 12% of I + II $ 31,614.18
Total Fee $ 297,399.25
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