Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

Renovation of Automated Fuels Service Station

(AFSS)

Project WHAY001

Stewart Air National Guard

1 Maguire Way

Newburgh, New York, 12550

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal construction services contract to remove two underground storage tanks (UST), remediate site, prepare and install government furnished Aboveground Storage Tanks (AST).

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to complete this as defined in this Performance Work Statement:

1.1.1. Background: During construction of a previous contract to replace these two USTs with newer USTs, there was soil contamination noticed which caused the construction to pause and the soil to be sampled. At this point the contract was cancelled to shift to a new construction plan with ASTs. The results of the Soil Contamination Report came back negative. The USTs are located between Buildings 208 and 214 and have been mostly purged of all Diesel Fuel (8,000 Gallon Tank) and Gasoline Fuel (6,000 Gallon Tank) with a small amount of fuel left to be emptied (approximately:161 gallons of diesel and 57 gallons of gasoline). Contractor is responsible for disposal of USTs and any residual fuel left in the tanks. The government furnished ASTs provided are both 5,000 Gallon tanks.

1.2. Phase 1 - UST Removal Objectives:

1.2.1. Requiring removal of existing improvements such as the concrete parking pad, existing canopy, column footings, existing electrics, existing fire suppression, etc.

1.2.1.1. Removal of two underground storage tanks (1 storing diesel fuel and 1 storing gasoline) IAW 6 NYCRR and connecting systems to include, but not limited to the following:

1.2.1.2. Contractor shall completely remove any residual amount of fuel remaining in the tanks (approximately:161 gallons of diesel and 57 gallons of gasoline).

1.2.1.3. Removal of two underground (one 8,000 gallon tank and one 6,000 gallon tank) double wall storage tanks, tank ballast pads, and appurtenances to include underground piping between dispensers and tanks.

1.2.1.4. Removal of underground fuel tank vent piping.

1.2.1.5. If soil contamination is discovered, Contractor will be responsible for collecting the soil sample and provide it to necessary laboratory for testing. Contractor shall remove to NYDEC & EPA standards to include up to 100 cubic feet surrounding the affected area.

1.2.1.5.1. Soil-Testing Laboratory Qualifications: An independent laboratory or university laboratory, recognized by the State Department of Agriculture, with the experience and capability to conduct the testing indicated and that specializes in types of tests to be performed.

1.2.1.5.2. Soil Analysis: For each unamended soil type, furnish soil analysis and a written report by a qualified soil-testing laboratory stating percentages of organic matter; gradation of sand, silt, and clay content; cation exchange capacity; deleterious material; pH; and mineral and plantnutrient content of the soil.

1. Testing methods and written recommendations shall comply with USDA's Handbook

No. 60.

2. The soil-testing laboratory shall oversee soil sampling, with depth, location, and number of samples to be taken per instructions from Contracting Officer. A minimum of three representative samples shall be taken from varied locations for each soil to be used or amended for planting purposes.

3. Report suitability of tested soil for turf growth.

a. Based on the test results, state recommendations for soil treatments and soil amendments to be incorporated. State recommendations in weight per 1000 sq. ft.

or volume per cu. yd. for nitrogen, phosphorus, and potash nutrients and soil amendments to be added to produce satisfactory planting soil suitable for healthy, viable plants.

b. Report presence of problem salts, minerals, or heavy metals, including aluminum, arsenic, barium, cadmium, chromium, cobalt, lead, lithium, and vanadium. If such problem materials are present, provide additional recommendations for corrective action.

1.3. Phase 2 - Remediate Site and Prepare Site for ASTs Objectives:

1.3.1. Insert fill into areas after removal of USTs, underground fuel tank vent piping and Canopy. All fill shall be placed in maximum 12”lifts and compacted in-place to eliminate future settlement.

1.3.2. Requirement to construct housekeeping pads for the new tanks (Shall be at least a minimum size that is at least 3’ wider on each side than the diameter of the tanks). Pad to be elevated at least 6” above the adjacent pavement.

1.3.2.1. Concrete pad must have bollards (min 4000 PSI), emergency shut-off switch, grounding rods, and tie down bolt holes according to NFPA standards. Bollards will be placed according to

NFPA standards.

1.3.3. Requirement to relocate, place, anchor, ground, connect power to the new government furnished tanks.

1.3.4. Relocate Fuel Management System pedestal in front and in between the two proposed tank locations.

1.3.5. Install Air Compression lines (originating from Building 208) for tire servicing in front and in between the two proposed tank locations.

1.3.6. Installation of lines to new dispensers and VIL Key reader.

1.3.7. Replace RONAN automatic tank gauging with 2 each, one-inch conduit with pull strings, prepped and capped for Veeder-root tank gauging from tank area to building 208.

1.3.8. Requirement to construct canopy over the entire dispensing area pad.

1.3.8.1. Provide minimum eave height of 16’ with 4 columns for structural support and a flat or pitched roof; roof runoff will funnel to pavement or whatever contractor thinks would be ideal.

1.3.8.2. Require all exposed structural components to be galvanized; require underneath roof to be panned with not horizontal surfaces exposed.

1.3.8.3. Require under-canopy LED lighting with manual and photocell controls.

1.3.8.4. Require compliance with national building code and state/local annotation.

1.4. Scope:

1.4.1. The contractor shall have personnel qualified and licensed to perform the work outlined in this Performance Work Statement

1.4.2. The project shall be accomplished in 3 parts as follows:

1.4.2.1. Coordination meetings and site walk to discuss recommendations.

1.4.2.2. Government review and approval of all drawings and submissions. Drawings and submissions shall be included with your bid submission.

1.4.2.3. Demolition, installation, remediation, disposal and manufactures warranty of all design elements associated with this scope upon approval of the reviewed drawings, specifications, and recommendations.

1.4.2.4. Installation Canopy will not be approved until new AST’s are on-site and installed according to plans and drawings in Attachment 4.

1.5. General Information

1.5.1. Management: The project is being managed from the 105th Civil Engineering and 105th

Contracting offices located at Stewart Air National Guard Base in Newburgh, New York. A contracting officer’s representative (COR) will be designated within the 105th CES and will be the on-sight representative for daily coordination.

1.5.2. Period of Performance: The period of performance shall be for the duration of the time it takes to survey, design and renovate the dispensing area as described in detail within this performance work statement herein but not to exceed 120 calendar days.

1.5.3. Quality Control: The contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. Two copies of a comprehensive QCP will be submitted to the KO and COR within 10 days after the contract is awarded or with the contractor’s proposal if it is an evaluation factor. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.5.4. Quality Assurance: The government shall evaluate the contractor’s performance under this contract. The COR will be responsible for monitoring the contractor’s performance throughout the duration of the project.

1.5.5. Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.5.6. Place and hours or Performance: The work to be performed under this contract will be performed between building 208 and 214, located at the 105th Airlift Wing, Stewart Air National Guard Base, Newburgh, New York. The contractor is responsible for conducting business between the hours of 0700-1600 hours Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.7. Disposal Requirements: The Contractor is responsible for the collection and disposal of all debris, rubble, residue and waste material generated in the performance of work under this contract. All such materials shall be disposed of in accordance with all Federal, State and local laws and regulations off the installation. The CONTRACTOR is not permitted to deposit any such materials in base trash collection containers or at any on base location without prior approval of the Contracting Officer.

1.5.7.1.1. Hazardous Materials: Materials classified as hazardous by US environmental rules, regulations, or laws, shall be handled and processed for disposal in accordance with those rules, regulations, or laws. The CONTRACTOR is responsible for all such materials that are residue from CONTRACTOR furnished supplies and materials which were brought to the job site by the CONTRACTOR, and for any such materials identified herein or by the drawings.

1.5.8. Security:

1.5.8.1. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. Failure to do so can result in Government compensation.

1.5.8.2. Military Security: Military procedures and regulations are strictly enforced.

Contractor is responsible for identifying necessary procedures to complete this project and ensure all personnel under this contract is familiar and abides by those policies and procedures.

1.5.8.3. Base Access: Contractor is responsible for attaining all permits, licensing and passes as required by Stewart Air National Guard Base. Coordination with project COR needs to be given 1 week in advance to properly submit for a Stewart Air National Guard Base pass.

Once all paperwork is submitted to Stewart Air National Guard Base pass and ID, a period of 2 working days will be given for processing. The contractor is responsible for maintaining an accurate Base Pass List of all individuals they have submitted for base access. This Base Pass List is to be turned into the COR for proper documentation whenever new individuals are added. Once the project is closed out all passes will be turned into the COR who will reference the Base Pass List to account for all passes issued and for proper disposal.

1.5.8.4. Restricted Area Access: Work in and around restricted areas to include all three hangars when aircraft are present inside of the hangar, require an escort with a current and approved restricted area badge. The restricted area badge is to be properly visible at all times.

Work in the restricted area needs to be properly coordinated with 105th CE Production Control Office at least 2 days prior to the needed access. Work will not be conducted unless the escort is physically present at all times while working in the restricted area.

1.5.8.4.1. Escort: A single escort will be made available by the 105th Civil Engineer Squadron when working in restricted areas. Due to security concerns, the Government requires all contractors and associated subs to be in the presence of a military escort at all times within specific locations. Once the work schedule is approved it is the contractor's responsibility to notify the contracting officer’s representative at least 24 hours in advance of the time and location that the escorts shall meet the contractor. The contractor must make all attempts to promptly meet this appointment. The Stewart Air National Guard will not be held liable for any claim attributable to the contractor's failure to follow these guidelines for arranging and meeting escorts.

1.5.8.4.2. Escorted Personnel: All Contract personnel shall maintain on his or her person proper Federal or State photo identification at all times.

1.5.8.4.3. Upon award of the contract the Contractor shall submit a list of all personnel to be on the project and obtain Stewart ANG Contractor Base Pass ID by submitting all required documents; social security numbers, driver license, etc., to receive contractor passes. Work shall be arranged so that contractor's personnel can be escorted by the 105th

Civil Engineering Squadron in areas which are considered to be restricted. No Contractor employee, associate, or other representative shall have any visual, audible, or physical access to any area marked as a "restricted area". Contractor's personnel shall not violate any security regulations pertaining to the facility. Violators may be removed from the premises with the right to re-enter revocable. Contractor's day-to-day work schedules in the restricted areas shall be so arranged to allow for minimum escort.

1.5.8.5. Permits: Contractor is responsible for attaining all permits and license as required by the Stewart Air National Guard Base.

1.5.8.6. Contractor is responsible for verifying existing plans/conditions to ensure that they do not interfere with existing utilities.

1.5.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.5.10. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.11. Key Personnel: The follow personnel are considered key personnel by the government:

Project Engineer, Controls Engineer/Professional Engineer, and Project Superintendent. The contractor shall provide a project engineer who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the project engineer is absent shall be designated in writing to the contracting officer. The project engineer or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The project engineer or alternate shall be available 0700 to 1600, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.5.12. Workplace Safety: The contractor is responsible for the safety of those under his charge. Care should be taken with all vehicles especially when backing (using a spotter to watch for obstructions and personnel) and in the performance of all work. Care shall be taken during the work hours by cordoning off the work site and securing the work site at the end of each work day.

The Contracting Officer or their designated representative reserves the right to halt progress of work if unsafe workplace practices are found and until they are addressed to his/her satisfaction.

Contractor shall adhere to applicable OSHA or DOD safety codes.

1.5.13. Contractor Manpower Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via data collection site. The contractor is required to completely fill in all required data field at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year, which runs 1 October through 30 September of each calendar year.

Contractor may direct questions to the CMRA help desk.

*Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link.

However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

2.1.11. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AFSS Automated Fuels Service Station AST Aboveground Storage Tank CES Civil Engineering Squadron COR Contracting Officer Representative COTR Contracting Officer's Technical Representative DOD Department of Defense FAR Federal Acquisition Regulation GCM Global Control Module GFE Government Furnished Equipment IT Information Technology KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QC Quality Control QCP Quality Control Program TE Technical Exhibit UST Underground Storage Tank

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED EQUIPMENT AND SERVICES:

3.1. Facilities: The Government will provide access to the necessary facilities to ensure proper installation and set-up of said systems.

3.2. Utilities: The Government will provide the Contractor with the basic utilities for general use.

The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after use.

3.3. Equipment: The Government will not be providing any kind of equipment for use by the Contractor.

3.4. Materials: The Government will be providing two ASTs for installation by the contractor

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 1 and 5 of this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Basic Services. The contractor shall provide services for removal of two USTs, remediate site, prepare and install government furnished ASTs.

5.1.1 Basis of Design:

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Drawings of Current Site

7.4 Attachment 4/Technical Exhibit 4 – Drawings of Proposed Site

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS

SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1

The contractor shall remove all existing equipment as specified herein

Standards are based on the manufacturer selected and the PWS.

Work meets specifications described in PWS and manufacturer’s instructions, zero deviation will be accepted

COR to visually inspect.

PRS # 2

The contractor shall design and install a fully operational Automated Fuels Dispensing System as described in this PWS. This objective will include any and all associated equipment

Fully functioning and redundant dispensing system able to handle the required dispensing load.

Work meets specifications described in PWS and manufacturer’s instructions, zero deviation will be accepted

COR will visually inspect

PRS # 3

The contractor shall provide system start up, initial chemical treatment, and manufactures warranty.

Provide warranty specified in this

PWS

100% completion of listed item.

COR and manufacturer representativ es approval of system and warranty

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Quality Control Plan

Within 10 days of contract award

1 original Hard copies with back CD in MS Word

Original to KO

Back-up CD to

COR

Material submittal Within 30 days of contract award

1 original hard copy Hard copy with back-up CD in MS Word format

Back-up CD to COR

Project Schedule Within 10 days of contract award

1 original hard copy Hard copy with back-up CD in MS

Commissioning Report

Prior to project close out

1 original hard copy Hard copy with back-up CD in MS

Project As-Built Drawing

Prior to project close-out

1 original hard copy and 2 CD’s

Hard copy with back-up CD in AutoCAD 2014 or newer

Warranty documentation and O&M manuals

Prior to project completion

1 original hard copy Hard copy with back-up CD in MS

ATTACHMENT 3

DRAWING OF CURRENT SITE

ATTACHMENT 4

DRAWING OF PROPOSED SITE