Maxwell AFB PAINT IDIQ

PAINT IDIQ CONTRACT

STATEMENT of WORK

GENERAL CONTRACT PROVISIONS

Maxwell AFB, Alabama 12 March 2026

TABLE OF CONTENTS

SECTION DESCRIPTION PAGES

01000 GENERAL CONTRACT REQUIREMENTS 3 thru 14

01100 GENERAL SITE REQUIREMENTS 15 thru 35

01200 NOT USED

01300 TASK ORDER EXECUTION 36 thru 38

01400 CONTRACTOR’S QUALITY CONTROL 40 thru 42

Section 01000 General Contract Requirements

1. Contract Description

1.1. The Maxwell AFB Paint IDIQ, herein referred to as the Paint IDIQ, is an Indefinite- Delivery, Indefinite-Quantity (IDIQ) contract. The Paint IDIQ is for interior and exterior painting projects that are beyond the capability of the base civil engineers to perform with Government resources. This requirement primarily consists of the following major items as they relate to interior, exterior paint and pressure washing projects:

a. Exterior facility painting and other designated surfaces to include all associated work.

b. Painting also includes painted mechanical or electrical equipment, ramps, docks, or other attached unnumbered structures.

c. Abatement of lead-based paint by various methods including paint removal, encapsulation, enclosure, demolition, and removal of a lead based painted item.

d. Abatement of asbestos containing materials.

e. Replacement of damaged, rotted, or deteriorated wood surfaces.

f. Replacement of damaged or deteriorated concrete, masonry, metal and wood siding, screen fabric, or exterior insulation and finish system.

g. Repair of cracks and holes in existing concrete, concrete masonry, plaster, gypsum wallboard or other exterior surfaces.

h. Prepare surfaces to be painted by washing, sanding, scraping, blasting, caulking, and sealing, etc.

i. Interior painting of walls, doors, and other interior surfaces to include all associated work.

j. Abatement of lead-based paint by various methods including paint removal, encapsulation, enclosure, demolition, and removal of a lead based painted item.

k. Repair of cracks and holes in plaster, gypsum wallboard or other interior surfaces.

l. Prepare surfaces to be painted by washing, sanding, scraping, caulking, and sealing, etc.

m. Pressure washing of concrete, masonry, metal and wood surfaces on facility exterior or walking surfaces.

1.2 The contractor shall provide all material, equipment, and labor to accomplish painting task orders (TOs) in an expeditious manner. Individual TO projects will vary in size, with the majority expected to be between $2000.00 and $350,000. The aggregate amount of the IDIQ shall not exceed $3,000,000.00.

1.3 Drawings: The Government will provide project drawings at a level it deems necessary for the contractor to perform the task order work.

1.4 The geographic scope of this contract includes all property controlled by Maxwell AFB. Work may be accomplished at Maxwell AFB, Maxwell AFB-Gunter Annex, Lake Martin recreational site, or Vigilant Warrior training site. All future references to Maxwell shall be construed to include Maxwell, Maxwell-Gunter, Lake Martin, and Vigilant Warrior unless specifically stated otherwise. Work performed under this contract shall be bound by all local, state, federal, and Air Force regulations.

2. Contract Requirements

2.1 The Contractor shall furnish all management, supervision, labor, materials, equipment, and incidentals required for work on various real property facilities covered under this contract, including services incidental to construction. The Contracting Officer (CO) will conduct negotiations with the Contractor and issue individual TO’s for projects identified by the Base Civil Engineer (BCE) as part of this Paint IDIQ program.

2.2 Paint IDIQ Master Specifications

2.2.1 This contract will utilize the Unified Facilities Guide Specifications (UFGS). UFGS standard specifications can be obtained from the Whole Building Design Guide website:

http:/www.wbdg.org/ffc/dod/unified-%20facilities-guide-specifications-ufgs).%20%20. The Unified Facilities Guide Specifications (UFGS) are hereby incorporated into the solicitation and any resultant contract. The UFGS may be updated by the Contracting Officer by issuance of a unilateral modification to the base contract as determined to be necessary. Each individual TO will remain under the UFGS version that was in effect at the time of TO award or through any supplements issued by the Government when individual TO’s are modified to add additional work. Only the additional work may be applicable to the current UFGS.

2.2.2 The Paint IDIQ Master Specifications are numbered and organized in accordance with the

Construction Specification Institute’s (CSI) Master Format. All specifications are filed in Division 1 through 48 per CSI guidelines. The primary section applicable to this contract is 09 90 00 Painting and Coating. Other sections may apply to incidental work when performed under this contract. The specifications are taken from the UFGS

2.2.3 The government will develop the specifications for each task order using the UFGS guide specs and incorporate them into the proposal. Where no specific specifications are provided by the government for an aspect of the SOW, the general UFGS guide specifications will apply as a minimum.

3. Contractor Organization

3.1.1. The contractor shall have available staff to respond to the requirements of this Paint IDIQ type contract. The contractor’s organizational approach shall integrate with this staff to provide project management, incidental project planning, on-site superintendence, safety, environmental compliance, quality control and administration.

4. Ordering Procedures

4.1 As the need arises for performance under the terms of this contract, the Contracting Officer or authorized representative will issue a Task Order Proposal Request (TOPR). Orders placed will be awarded using Federal Acquisition (FAR)16.504 processes with specific instructions provided within each TOPR.

4.2 Orders processed under this IDIQ contract will be decentralized meaning installation contracting officers will solicit IDIQ holders for local requirements and administer the resulting orders. Orders will be issued through the Air Force contracting agency.

4.3 Orders shall be issued on a Firm-Fixed Price (FFP) basis. The Contract Line Item Number

(CLIN) structure on each order will reflect the FFP for each line item and must strictly follow the CLIN structure outlined in the IDIQ contract. Order competition for subsequent award is as follows:

http://www.wbdg.org/ffc/dod/unified-%20facilities-guide-specifications-ufgs) http://www.wbdg.org/ffc/dod/unified-%20facilities-guide-specifications-ufgs) http://www.wbdg.org/ffc/dod/unified-%20facilities-guide-specifications-ufgs)

4.4 Task Order Proposal Request (TOPR)

4.4.1 The ordering CO will initiate the TOPR process by sending a TOPR letter and attachments

(herein referred to as the TOPR package) to IDIQ holders following FAR 16.504.

• The TOPR letter may include the following information o Date of package o Proposal due date and name/email address of POC to submit proposal o Date, time and location of pre-proposal site visit o Magnitude of construction estimate IAW FAR 36.204 o Project specific specifications/statement of work o Estimated Period of Performance (PoP) o Work schedule o Other requirement documents o Bonding requirements, if applicable o Identification of liquidated damages rate, if applicable o Applicable Construction Wage Rates o Identification of Government furnished property/equipment available, if applicable o Other pertinent data such as planned closures for other base-related restriction periods

4.4.2 For each TOPR, the CO will provide the Contractor with one (1) copy of the Government’s Specifications or Statement of Work (SOW) and an AF Form 66 Schedule of Material Submittals identifying the minimum required submittals from the Contracting Officer or their designated Contracting Specialist. The Contractor may be provided with one (1) set of drawings as required or applicable.

4.4.3 Although the Contractor is given a design package, it is still the Contractor’s responsibility under FAR 52.236-3 to investigate the site and conditions affecting the work prior to proposal submission. The Contractor may reproduce the drawings and specifications at the Contractor’s own expense if additional copies are needed. The Contractor shall check all drawings and specifications for discrepancies upon receipt and notify the Contracting Officer or their designated representative immediately of any discrepancies via a written Request for Information (RFI). The RFI shall be forwarded to the Contracting Officer for review and in-turn forwarded to the assigned Paint IDIQ Technical Monitor(s) for review, clarification, and response. Enlarged plans and details shall govern where the same work is shown at smaller scales. The Contractor shall compare all drawings and verify the installation before laying out the work and shall be responsible for any errors which might have been avoided thereby.

4.4.4 Drawings may not be available or provided. Drawings showing the location of equipment, piping, ducts and conduit are diagrammatic and may not show every detail required. In addition, site conditions will not always permit installation in the locations shown on the concept drawings. Drawings showing equipment, piping, ducts, conduit, etc. to be removed, altered, or installed may require deviation from the configuration of the demolition or installation drawings due to existence of conflicting ducts, conduits, hangers, light fixtures, structural items, and temporary walls, etc. All such minor details of work which are not shown on the drawings, as well as such items not specifically mentioned in the specifications, but which are essential and necessary for the completion of the work, and to make all systems or equipment operational, shall be considered as incidental and shall be included as part of the work. When this situation occurs, the final placement of permanently installed items shall be subject to approval by the CO in coordination with the government Technical Monitor. The Contractor shall be responsible for inspecting to their satisfaction all areas/items of possible conflict. Failure to verify the dimensions and locations will be at the Contractor's risk and shall not relieve the Contractor from accomplishing the work required by the task order.

4.4.5 Brand Name Descriptions: SOW, drawings and the technical provisions of the specifications may, in some instances, refer to certain items of equipment, material, or article by trade name/brand name. References of this type shall not be construed as limiting competition, but shall be regarded as establishing the physical, functional and performance needs in order to meet the minimum level of quality or reliability desired. These brand name references are not intended to limit materials or services to only the brand name UNLESS a Justification and Approval (J&A) is included with the TOPR. If there are any questions regarding the Government’s definition of minimum quality or reliability standards in reference to a brand name a request for additional information shall be requested in writing to the Contracting Officer within five (5) business days of receiving the TOPR.

4.5 Pre-Proposal Site Visit

4.5.1 After the release of a TOPR, the Government and the Contractor will schedule and conduct a pre-proposal site visit for the project.

4.5.2 Any questions asked during the site visit or identified after the site visit shall be submitted in writing as a Request for Information (RFI) to the Contracting Officer and designated Contract Specialist within the timeframe set in the solicitation. The Contracting Officer will provide a finalized scope of work by amendment (if necessary) to the TOPR following submission of the site visit questions, unless determined otherwise by the Contracting Officer.

4.5.3 As part of meeting the requirements of FAR 52.236-3, Site Investigation and Conditions

Affecting the Work, the Contractor shall research all historical drawings related to the project site or facility. Historical records and drawings (if they are available) are located in the 42d CES Civil Engineer Squadron, Bldg. 1060; drawing vault. Contractors will be required to bring a copy of the TOPR signed by the Contracting Officer to the drawing vault in order to be authorized prints. NOTE: Available historical records or drawings may or may not be accurate, therefore; it is the Contractor’s responsibility to perform diligent site investigation prior to the preparation of their project proposal to the Government.

4.6 Proposal Submission Process

4.6.1 Normal Response Requirements: If the requirement is determined to be a normal response requirement by the Contracting Officer, the contractor shall submit a Task Order Proposal to fulfill the requirement within a maximum of fourteen (14) calendar days. Additional time may be allowed at the discretion of the Contracting Officer.

4.6.2 Quick Response Requirements: If the requirement is determined to be a quick response requirement by the Contracting Officer, the contractor shall submit a Task Order Proposal to fulfill the requirement within a maximum of seven (7) calendar days from written notification.

4.6.3 The Contractor’s proposal shall be submitted to the ordering CO on or before the time and date specified in the TOPR letter. Pricing on task order proposals shall be valid for a minimum 90 calendar days after the required submission date or unless otherwise specified in the individual TOPR.

4.7 Project Proposal

4.7.1 For every TOPR associated with a new task order, the Contractor shall provide a proposal describing the Contractor’s approach to the proposed project work described in the Government’s Specifications and project drawings (if any). The proposal shall include at a minimum, unless otherwise specified in the TOPR: the approach to the proposed project as described in the Government’s Specifications and Drawings to include all major components of the project.

4.7.2 Design Documentation. Design incidental to accomplishing the required tasks outlined in each task order project may be required. The extent of these designs will depend upon the complexity of each task order project. The Contractor shall provide sufficient design documentation to clearly convey to the Government how the project will be completed. After the site validation visit, the Contractor shall begin preparation of design documentation that clearly illustrates the proposed design solution, quantities, dimensions, materials etc.

4.7.3 Price Proposal. The Contractor shall provide their proposed price by completely filling out the pricing requested in the TOPR for all identified Contract Line Items (CLIN’s).

Contractors will be requested to provide a lump sum cost per CLIN. All CLINS will be added to determine the total proposed price.

4.7.3.1 Detailed Price Proposal (Cost Breakdown). The Contractor shall submit a detailed cost breakdown with their proposal as laid out in the AF Form 3052 Construction Cost Estimate Breakdown provided with each TOPR. The cost breakdown must include a breakout of costs and quantities for all labor, materials, equipment, overhead, and profit for the prime contractor and all subcontractors. The breakout must be organized by division of work and include sub-line items of work, provided in a clear and concise format, to enable a straightforward evaluation of the proposal by the Government.

4.8 Post TOPR Award Documentation Requirements

4.8.1 Drawings. When required, drawings submitted by the Contractor shall show the basic layout and planning of work. Drawings must have sufficient detail to enable both the Contractor and the Government to understand the work to be accomplished.

4.8.1.1 For the purpose of this requirement, the term drawings include actual construction drawings, shop drawings, diagrams, layouts, schematics, descriptive literature, illustrations, performance and test data, and similar materials furnished by the Contractor to explain in detail specific portions as may be required by an individual task order.

4.8.1.2 The Government may indicate minimum drawings that are necessary for each individual task order project.

4.8.2 Calculations. The Contractor shall provide, as part of the proposal, calculations to substantiate appropriate equipment or material selection/sizing, component assembly, proposed layout, (Platform Supports, etc.). The Contractor shall supply calculations per each task order project, as applicable.

4.8.3 Schedule of Material Submittals. The Contractor shall provide as a minimum, all submittals identified in the AF Form 66, Schedule of Material Submittals. Additional submittal requirements are identified in paragraph 6. Submittals. The submittals shall include all reports, construction materials, and documentation that have a material effect on the construction effort including, but not limited to: large purchase items; long-lead items;

required reports; and as-built drawings.

4.8.4 Construction Schedules. The progress schedules for Task Orders under this contract must be submitted on the AF Form 3064 and additional schedules may be submitted as supplemental attachments.

4.8.4.1 Progress Schedules shall be prepared IAW FAR Clause 52.236-15 for all projects that exceed the Simplified Acquisition Threshold, as defined in FAR 2.201, and in the time specified in the individual TO.

4.8.4.2 Schedules may be requested by the Government for projects below the SAT or whose performance period is less than 60 days when deemed necessary.

4.8.4.3 Progress Schedules shall breakdown the project into distinct tasks, identifying major work elements. It shall identify all major tasks of construction effort and their associated percentage of the work effort. It should demonstrate a logical progression of the work effort from award to close-out. The purpose of the submitted project schedules is to aid in the determination of the construction period. Following the start work date, the Contractor shall provide bi-monthly construction progress updates on an AF Form 3065 Progress Report, to the Contract Specialist.

4.8.5 Progress Payments/Reports. Progress Payments are allowable and should be requested

IAW FAR Clause 52.232-16 Progress Payments. Progress reports shall be prepared for all projects when progress payments are requested. AF Form 3065 (Progress Report) in electronic format is the form that must be used when requesting progress payments, or final payment, to justify work completion.

4.8.5.1 When requesting progress payments, the completed AF 3065, shall be submitted to the

Contract Administrator for final approval. Once completed the AF 3065 shall be attached to the invoice in Wide Area Workflow (WAWF). Invoices submitted without a completed AF 3065 will be rejected.

4.9 Construction Wage Rate Requirements (Formerly known as Davis-Bacon Act)

4.9.1 The most current Construction Wage Rate Requirements Statute wage determination will be incorporated into each task order at the time of award. The current wage determination will be included with the TOPR. The wage determination in effect on the TOPR due date will be the wage determination used for the awarded task order. Once a TOPR is awarded the wage rate in effect at the time of original TO award will remain in effect for the duration of the TO unless changed by TO modification by the CO.

4.10 Performance and Payment Bonds – Applicable to Individual TOs

4.10.1 Contractors shall furnish Performance and Payment Bonds (Standard Form 25/25A) with good and sufficient surety or sureties, acceptable to the Government on all TOs with the following exceptions.

4.10.1.1 TOs up to $35,000 will not normally require performance or payment bonds. Refer to the

TOPR for guidance from the Contracting Officer.

4.10.1.2 For TOs exceeding $35,000 but not exceeding $150,000 the Contracting Officer may determine an amount lesser than 100% if deemed adequate for the protection of the Government.

4.10.2 The penal sums of the bonds, as shown below, shall be provided to the Contracting Officer for their acceptance.

4.10.2.1 Performance Bond. Unless the Contracting Officer determines that a lesser amount is adequate for the protection of the Government, the penal sum of the performance bonds (Standard Form 25) shall equal one hundred percent (100%) of the contract price for each TO.

4.10.2.2 Payment Bond. Shall equal 100% of the contract price for each TO. One of the following is required:

4.10.2.2.1 A payment bond

4.10.2.2.2 An irrevocable letter of credit (ILC)

4.10.2.2.3 A tripartite escrow agreement. The prime contractor establishes an escrow account in a federally insured financial institution and enters into a tripartite escrow agreement with the financial institution, an escrow agent, and all of the suppliers of labor and material. The escrow agreement shall establish the terms of payment under the contractor’s escrow account, and the escrow agent distributes the payments in accordance with the agreement or triggers the disputes resolution procedures if required.

4.10.2.2.4 Certificates of deposit. The contractor deposits certificates of deposit from a federally insured financial institution with the Contracting Officer, in an acceptable form, executable by the Contracting Officer

4.10.2.2.5 Other Deposits. A deposit of the types of security listed in FAR 28.204.

4.10.2.3 Performance and payment bonds are due within 10 days of the Notice to Proceed.

4.11 Meetings and Conferences

Pre-Construction Conference: The Contract Administrator shall schedule a pre-construction conference prior to issuing a start work notice on any project, unless the requirement is waived by the Government At a minimum there should be a review of all material submittals, drawings, SOW review, schedule review, safety and accident protection, coordination’s required, HAZMAT and Universal Waste storage/disposal, administrative issues, traffic control, as-built criteria, performance requirements, security procedures, and any questions the Contractor may have.

5. Working Hours

5.1 Standard Working Hours. Monday through Friday, 6:00 a.m. to 5:00 p.m, excluding Saturdays, Sundays, and Federal Holidays. If the contractor desires to work during non-standard working hours, on a standard working hour’s task order, additional Government inspection forces may be required. The contractor shall send a request to the Contracting Officer and/or Contract Administrator in writing by email, three working days in advance of the requested work dates for periods other than Standard Working Hours.

5.1.1 This notification shall allow the inquiry into the availability of additional Technical Monitors.

If the Contracting Officer confirms that additional Technical Monitors are reasonably available, the Contracting Officer may authorize the contractor to perform work during periods other than standard working hours. However, if the Technical Monitors are required to perform in excess of their normal duty days solely for the benefit of the contractor, the actual cost of inspection at overtime rates may be charged to the contractor.

5.2 Non-Standard Working Hours. Will be defined on individual task orders and shall be outside the definition of the standard working hours and not in controlled areas.

5.3 Standard and Non-standard Work in Controlled Areas. Will be specified in each affected task order. All work in restricted areas is assumed to be within standard working hours. All work inside of controlled areas may be subject to brief delays due to security processing (30 minutes time each process on and off per visit to the controlled area) or interruption to the normal work schedule to permit the completion of mission essential operations. Such interruptions, if required, will be given on short notice and expeditious action will be required. The contractor shall not be compensated for said delays.

6. Submittals

6.1. Upon issuance of a Task Order, the contractor shall provide submittals as required by the specifications. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections.

Units of weights and measures used on all submittals shall be the same as those used in the contract drawings. Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

6.2. All submittals shall be submitted on an Air Force Form 3000 Material Approval

Submittal (provided after contract award).

6.2.1. The contractor shall fill out the AF 3000 listing of equipment and materials that are required;

this list may not be all inclusive and additional submittals may be required. Submit the material submittals and shop drawings to the Contracting Officer for approval within fourteen

(14) calendar days after issuance of the Notice to Proceed for each task order. If additional time is required by the contractor to provide specific submittals, the contractor shall identify the submittals requiring the time extension and request an extension from the Contracting Officer; including the reason for the needed time extension and the date the submittals will be provided. The extension must be approved by the Contracting Officer.

6.3. Submittals shall include items such as: contractor’s work plans / schedules, material submittal register, samples, brochures, manufacturers data, product data sheets, shop drawings and/or certificates of materials (relative to the construction execution), contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list); certifications; warranties; Hazardous Materials Safety Data Sheets, and other such required submittals.

6.4. Contractor shall plan for and submit all submittals requiring Government approval prior to the acquisition of the material or equipment covered thereby, in accordance with design criteria, specifications and TOPR requirements. If the material submittals provided are in variance from the design criteria and/or contract specifications, the contractor shall describe such variations in writing at the time of submission and request a variance from the design criteria and/or contract specifications in accordance with the terms and conditions of the contract. Failure to provide such notification will not relieve the contractor from his responsibility of meeting the design criteria and/or contract specifications regardless of whether or not the submittal is approved by the Government.

6.5. Material submittals shall be as specified under each specification section and be submitted in electronic format. All the material submittals as indicated in the applicable specification section shall be submitted at the same time. If the submittal requirement is listed on the drawings, all material submittals of like work shall be submitted simultaneously along with all corresponding specification sections. A system of standard submittals for each contractor will be used to minimize the submittal requirement. Failure to submit all material submittals associated with an individual specification section at the same time may be cause for rejection.

6.6. Submittal Classifications: Submittals are classified as follows:

6.6.1. Government Approved: Governmental approval is required for extensions of design, critical materials, deviations, equipment whose compatibility with the entire system must be checked, shop drawings, and other items as indicated on the Submittal Register or as designated by the Contracting Officer.

6.6.2. Re-Certification: Contractor shall provide the requested submittals for each task order unless otherwise specifically approved by the Contracting Officer for the task order in question. If approved and the contractor intends to use previously approved materials or equipment, a letter certifying the specific material or equipment in lieu of a submittal is acceptable.

Certification letter will contain the task order number and approved electronic copies of AF Form 3000 submittal.

6.6.3. Approved Submittals: The Contracting Officer’s approval of submittals shall not be construed as a complete check, but will indicate only that the general method of construction, materials, methods and other information are satisfactory. Approval will not relieve the contractor of the responsibility for any error that may exist, as the contractor under the Contractor Quality Control (CQC) requirements of this contract is responsible for dimensions, the design of adequate connections and details, and the satisfactory construction of all work. After submittals have been approved by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

6.6.4. Disapproved Submittals: The contractor shall make all corrections required by the

Contracting Officer and furnish a corrected submittal. Corrected submittals shall be submitted within three (3) working days, or as required by the disapproved submittal, after receipt of disapproval, in the form and number of copies specified for the initial submittal.

If the contractor considers any correction indicated on the submittals to constitute a change to the contract, a notice in accordance with the Contract Clause “Changes” shall be given promptly to the Contracting Officer.

6.7. Submittal Scheduling: Submittals covering component items forming a system or items that are interrelated shall be scheduled to be coordinated and submitted concurrently.

Certifications to be submitted with the pertinent drawings shall be so scheduled. Adequate time (a minimum of fourteen (14) calendar days) shall be allowed for review and approval.

6.8. Submittal registers (AF Form 66): Submittal Registers shall be submitted by the contractor within fourteen (14) calendar days after issuance of the Notice to Proceed and prior to any material processing.

6.9. Government Approval (Submittals): Upon completion of review of submittals requiring Government approval, the submittals will be identified as having received approval and dated. A digital copy of the submittal will be returned to the contractor.

6.10. The Contractor is responsible for tracking all open submittals and providing a bi-monthly report to the Government indicating the current status of all open submittals.

Open submittals are all submittals required by the AF-66 that have not been approved by the Technical Monitor and the Contracting Office. This listing shall encompass all awarded TOs in the Contractors Paint IDIQ portfolio with open submittals.

7. Project Status Updates (Partnering)

7.1. At a frequency determined by the Contracting Officer, the contractor is required to attend project status update meetings for all active projects.

7.2. The Contractor shall ensure key management personnel participate in and provide briefings to the Base Civil Engineer (BCE), as required. The BCE will be represented by the Paint IDIQ Program Manager, Project Manager(s), Technical Monitor(s), Contracting Officer’s Representative (CORs) and other authorized Government personnel, as needed. The Contractor's Program Manager and Project Manager(s), as a minimum, will interact in the form of conferences, meetings, and reviews on a bi- monthly or monthly basis at the Contracting Officers discretion with authorized Government personnel regarding the performance and status of task orders. The Contracting Officer may decide to reduce/increase the frequency of these meetings if needed. The purpose of these meetings is to discuss status of active projects, schedules, projections, problems, corrective actions, recommendations, etc., to help accomplish project and program goals.

7.3. Project Tracking Spreadsheet. The Contractor shall produce and distribute a project tracking spreadsheet. At a minimum the spreadsheet shall include Government project number, Task Order number, Contractor Project Manager initials, Contracting Officer, and the Technical Monitor initials, a brief current project status, task order completion date, scheduled completion date, progress completed to date (shown as a percentage of the entire TO) and other pertinent remarks.

7.3.1. All active projects shall be included on the spreadsheet. They are considered inactive when all work has been completed, there are no additional modifications required, and all submittals, including the as-built submittal are approved by the Government. The Contractor shall provide up to 20 print copies of the report at the meeting.

7.4. In lieu of a meeting the Contracting Officer may only require digital submission of the report described above.

8. Interruption of Work

8.1. If it becomes necessary to interrupt work activities in buildings and/or areas for construction purposes (except as otherwise described in the task order), the contractor shall request permission, in writing, from the Contracting Officer no less than twenty-one (21) working days in advance. The contractor shall submit written requests for approved street closings no less than twenty-one (21) working days prior to closing of the street. Requests shall stipulate the location of the work, the time at which the shutdown will occur, and the duration of the closure. Closures shall be kept to a minimum both in number and duration. Where multiple closures are required, as many as can be accurately scheduled shall be submitted as a group.

Contractor must receive written approval of any requested interruption or closure plan prior to implementing the requested closure.

9. Project Coordination

9.1. Final schedules are due at the time of the pre-construction meeting.

9.2. Temporary construction. Any contractor installed temporary construction intended to prevent interruption of normal work activity or loss of utility services is subject to approval of the Base Civil Engineer through the Contracting Officer.

End of Section

Section 01100 General Site Requirements

1. Regulations

1.1. The contractor shall comply with all applicable Federal, State, Local, Air Force, and DOD regulations, including supplements pertaining to safety, traffic control, and fire prevention.

2. Standard Products

2.1. Materials and equipment shall be standard products of a manufacturer regularly engaged in the manufacture of-such products, which are of a similar material, design, and workmanship. The standard products shall have been in satisfactory commercial and/or industrial use for 2 years prior to use. The 2- year use shall include applications of equipment and materials under similar circumstances and of similar size. The 2-year experience must be satisfactorily completed by a product that has been sold or is offered for sale on the commercial market through advertisements, manufacturers' catalogs, or brochures. Products having less than a 2-year field service record will be acceptable, if a certified record of satisfactory field operation, for not less than 6,000 hours exclusive of the manufacturer's factory or laboratory tests, can be shown and approved by the Government. The contractor shall not purchase "close-out" products that are being discontinued by the manufacturer.

2.2. Recovered Materials Procurement: In accordance with FAR 23.4, and the authorities of FAR

23.402, the contractor shall use sustainable environmental materials, including acquisition of bio-based, environmentally preferable, energy- efficient, water-efficient, and recycled-content products. The materials shall be non-ozone depleting and non- toxic odorless products, where such products and services meet project performance requirements. The applicable materials are given by the U.S. EPA Comprehensive Procurement Guidelines and the USDA BioPreferred Catalog. Determination of feasibility of using these materials shall be in accordance with FAR 23.405.

3. Safety

3.1. Compliance with the current U.S. Army Corps of Engineers "Safety and Health Requirements Manual", (EM 385-1-1); Occupational Safety and Health Act (OSHA) standards, and current Maxwell safety regulations is mandatory. The prime contractor shall be held responsible to ensure that their workforce and any subcontractor or supplier workforce comply with the above safety requirements.

3.2. Maxwell and Gunter are supported by Haynes ambulance service while Lake Martin site and

Vigilant Warrior site have local county service.

3.3. Safety Assurance: The contractor shall prepare and submit a safety plan detailing the means and methods that will be implemented to ensure that there is full compliance with all safety regulations, practices, and standards.

3.3.1. Pre-construction Safety Meeting: The Pre-construction safety meeting shall be conducted prior to the start of any new task order.

3.3.2. Contractor Responsibility: The contractor shall assume full responsibility and liability for compliance with the applicable regulations pertaining to the health and safety of personnel during the execution of work and shall hold the Government harmless for any action on his part or that of his employees or subcontractors, which results in illness, injury, or death.

3.3.3. Protect fire alarm / mass notification / fire suppression devices from damage during high pressure water stream during pressure washing or painting operations.

3.3.3.1. Materials and Equipment: Special facilities, devices, equipment, clothing, and similar items used by the contractor in the execution of work shall comply with the applicable regulations.

3.3.4. Special Safety Requirements: The contractor shall comply with Air Force and local fire regulations and NFPA 241-2019 "Safeguarding Building Construction and Demolition Operations." Fire extinguishers rated and approved by the National Fire Protection Association, of sufficient size, type, and quantity to cope with all known hazards shall be provided by the contractor at the construction site during the execution of this contract; the extinguishers shall be removed upon acceptance of the project.

4. Environmental

4.1 The work covered by this section consists of furnishing all labor, materials, and equipment and performing all work required for the prevention of environmental degradation during and as a result of construction operations under this contract. These requirements are in addition to any environmental protection requirements elsewhere in these specifications. For the purpose of this specification, environmental pollution is defined as the presence of chemical, physical, or biological elements or agents, not naturally occurring at the site, which adversely affect human health or welfare; unfavorably alter ecological balances; negatively affect plant or animal species; or degrade the utility of the environment for aesthetic and recreational purposes. The control of environmental pollution by the contractor requires consideration of air, water, and land, and involves noise control, solid waste management and management of radiant energy and radioactive materials, as well as other pollutants. This section also requires the protection of natural, cultural and historic resources.

4.2 Acronyms and Definitions

ADEM – Alabama Department of Environmental Management

CAA – Clean Air Act

CO – Contracting Officer

CERCLA – Comprehensive Environmental Response, Compensation and Liability Act

CWA – Clean Water Act

EPA – Environmental Protection Agency

MAFB – Maxwell Air Force Base and Gunter Annex. Throughout this environmental protection section, MAFB (including Gunter Annex) may commonly be referred to as the base or installation.

Media – Any soil, water, or air that is moved, disturbed, or released from a site

OSHA – Occupational Safety and Health Administration

TM – Technical Manager

RCRA – Resource Conservation and Recovery Act

SDWA – Safe Drinking Water Act

TSCA – Toxic Substances Control Act

42 CES/CEIE – Maxwell Air Force Base Civil Engineering Squadron, Environmental Section. Throughout this environmental protection section, this office will commonly be referred to as the “installation environmental office.”

The terms hazardous, waste, pollutant, contaminant, and substance have the same meanings and usage here as they commonly do in the CAA, CERCLA, RCRA, SDWA, and TSCA.

4.3 Contractor’s General Environmental Compliance Obligations

Work under this contract is to be performed on a government facility. All environmental rules applying to contractor operations elsewhere shall also apply on the government facility. Contractor (and any of their additional contractors, agents or representatives) shall comply with all applicable Federal, State, and local laws and regulations providing for environmental protection and pollution control and abatement. These include but are not limited to: the Clean Air Act, Clean Water Act, Resource Conservation and Recovery Act, Comprehensive Environmental Response, Compensation and Liability Act, Toxic Substances Control Act, Federal Insecticide Fungicide and Rodenticide Act, Coastal Zone Management Act, Endangered Species Act, Migratory Bird Treaty Act, National Historic Preservation Act, Archeological Resources Protection Act, Safe Drinking Water Act, Emergency Planning and Community Right-to-Know Act, Oil Pollution Act, and Pollution Prevention Act. The Contractor has the duty to determine where such laws and regulations apply. Although the contractor may request assistance from the TM/Contract Administrator or the installation environmental office in delineating applicable environmental laws and regulations, contractor has an independent responsibility to make its own determination and to do so in a timely fashion.

Environmental Management System (EMS) significant aspect is Hazardous Waste Compliance. Please ensure all personnel are aware of applicable RCRA requirements and have reviewed the Commander’s Policy at the end of this section.

4.3.1 Contractors are responsible to implement their own environmental compliance programs, to ensure that individuals working at the site are properly trained and aware of potential hazards and proper operating procedures, and to ensure that all personnel follow the guidelines of OSHA, EPA, ADEM, and the Air Force’s policies, in addition to any guidelines of the jurisdiction(s) in which the operations will be performed. Compliance with the provisions of this section by lower tier contractors will be the responsibility of the contractor.

4.3.2 Notification: The Contract Administrator will notify the Contractor in writing of any non- compliance with environmental provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately take corrective action. If the Contractor fails or refuses to comply promptly, the Contract Administrator may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop orders shall be made the subject of a claim for extension of time or for excess costs or damages by the Contractor unless it was later determined that the Contractor was in compliance.

4.3.3 Maintenance of Pollution Control Facilities During Construction: During the life of this contract, the Contractor shall maintain all facilities constructed for pollution control under this contract as long as the operations creating the particular pollutant are being carried out or until the material concerned has become stabilized to the extent that pollution is no longer being created.

4.4 Fines or Penalties for Environmental Non-Compliance

4.4.1 Responsibility. The contractor shall be responsible for paying any fines or penalties assessed against the

Government for violations of environmental laws or regulations resulting from acts or omissions of the contractor or its employees, contractors, or agents. This obligation is in addition to any fines or penalties that may be assessed against the contractor for the same conduct. Contractor shall either reimburse these fines or penalties through the appropriate Contract Administrator, or with the consent of the Contracting office and installation environmental office, the Contractor shall pay such fines or penalties directly to the regulatory agency or agencies concerned.

4.4.2 Pollution Reporting: No hazardous material can be released into the environment (ground, water, air) without prior approval of the contractor. In the event of an accidental release of a hazardous material to any of these medias, the contractor will be notified immediately. The contractor will supply the means to properly prevent/contain and dispose of an accidental release in accordance with all applicable Federal, State, and Local regulations. All costs incurred by the contractor during the mitigation and disposal from an accidental release shall be the responsibility of the contractor.

4.5 Contractor’s Liability for Environmental Damages

Contractor agrees to hold harmless and indemnify the Government for any and all damages of any kind resulting from environmentally harmful activities by the contractor, contractor’s employees, agents, or contractors.

“Damages” includes personal injury or death, property damages (including diminution of value), environmental restoration and response costs, natural or cultural resource damages or restoration, expert witness and attorney’s fees, and reimbursement of any and all expenses incurred to obtain permits as a result of contractor’s failure to identify or obtain permits for itself, the Government.

4.5.1 Contact with Environmental Regulatory Officials

Contractor shall immediately advise the TM/Contract Administrator, 42nd Contracting Office, and the installation environmental office of the content of all contacts with Federal, State, or local environmental regulators; before, during, and after the performance of this contract concerning the performance of this contract.

4.5.2 Permits for Equipment Used by Contractor in Performing Government Contracts For equipment used in the performance of this contract, contractor shall obtain in contractor’s name and at no additional expense to the Government all permits, coordination, certifications or other regulatory authorization necessary to perform and complete the work required by this contract under applicable environmental laws and regulations. “Applicable environmental laws and regulations” includes but is not limited to: the Clean Air Act, Clean Water Act, Resource Conservation and Recovery Act, Comprehensive Environmental Response, Compensation and Liability Act, (CERCLA), Toxic Substances Control Act, Federal Insecticide Fungicide and Rodenticide Act, Coastal Zone Management Act, Endangered Species Act, National Historic Preservation Act, Safe Drinking Water Act, Emergency Planning and Community Right-to-Know Act, Oil Pollution Act, and Pollution Prevention Act, and State, County, and Local laws and regulations on the same subjects.

4.5.3 Permits Needed for Construction, Excavation, Modification, Renovation, Demolition, Installation, or Other

Alteration of Buildings, Structures, Equipment, Installations, Real Property or Systems. Contractor shall identify all Federal, State, County, or local permits, coordination, certifications or other regulatory authorization requirements under all applicable environmental laws and regulations. Contractor shall then prepare in draft, and submit to the Contracting office for review, all applicable permit applications, coordination, notices, or other required filings, together with all supporting data. Permit applications, notifications or other documents that must be submitted by the Government shall be submitted by the Government, and any documents that must be submitted by the contractor shall be returned to the contractor for submission after review. No work requiring permit or other written authorization shall proceed before the contractor has the permit or authorization or a copy thereof in its possession.

Copies of all required environmental permits shall be submitted to the Contracts office to be forwarded to the installation environmental office to have on file prior to the start of work.

4.6 Asbestos

4.6.1 Asbestos shall not be used or included in this project unless specifically approved in writing by the 42nd Contracting

Office and installation environmental office.

4.6.2 If workers should encounter any suspect asbestos-containing material such as fibrous insulation, pipe wrap, asbestos-containing plaster, etc., contractor shall cease any activity that may disturb the material and immediately contact the TM/Contract Administrator for coordination with the installation environmental office.

4.6.3 If potential asbestos-containing material has been identified in connection with proposed work, all asbestos abatement activities shall be conducted by a certified Safe-State contractor, following base asbestos protocol, asbestos specification section, Maxwell AFB Asbestos Management and Operations Plan. Contractor shall follow all applicable governing regulations, including, but not limited to: 29 CFR 1926.1101 – OSHA Safety and Health Regulations for Construction, Subpart Z, Toxic and Hazardous Substances, 29 CFR 1910.1001 – OSHA Standards, Subpart Z, Toxic and Hazardous Substances, and CFR Part 61 – EPA National Emission Standards for Hazardous Air Pollutants (NESHAPS).

4.7 Polychlorinated Biphenyls (PCBs)

4.7.1 PCBs shall not be used or included in this project.

4.7.2 If contractor encounters any lighting ballasts, electrical transformers, or other equipment that is suspected to contain

PCBs, contractor shall contact the TM/Contract Administrator for notification to the installation environmental office. If the equipment is not labeled or does not specify that the unit has “no PCBs,” it is considered to be suspect and shall be handled as if it may contain PCBs. Disposal shall be coordinated through installation environmental office.