P01 Specifications Install Backflow B911 20250417.pdf

DEPARTMENT OF VETERANS AFFAIRS

SPECIFICATIONS

“Install Backflow Prevention Device at McClellan Building 911 Warehouse”

VA Northern California HCS

5342 Dudley Boulevard McClellan Park, CA 95652

April 10, 2025

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS VHA

MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO DIVISION 01 - GENERAL REQUIREMENTS DATE

01 00 00 General Requirements 11-21

01 32 16.15 Project Schedules (Small Projects) 01-24

01 33 23 Shop Drawings, Product Data, and Samples 11-23

01 35 26 Safety Requirements 05-24

01 42 19 Reference Standards 11-20

01 45 00 Quality Control 02-21

01 45 29 Testing Laboratory Services 11-18

01 57 19 Temporary Environmental Controls 01-21

01 74 19 Construction Waste Management 04-22

DIVISION 22 – PLUMBIING

22 05 23 General-Duty Valves for Plumbing Piping 09-20

22 11 00 Facility Water Distribution 05-21

DIVISION 31 – EARTHWORK

31 20 11 Earthwork (Short Form) 10-12

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 05 23 Cement and Concrete for Exterior Improvements 08-16

DIVISION 33 – UTILITIES

33 10 00 Water Utilities 03-17

11-01-21

01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 GENERAL INTENTION

A. The Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for installation of backflow prevention device on 8” fire line to building 911, McClellan, CA as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the

COR.

C. Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than five workdays unless otherwise designated by the COR.

D. All employees of the Contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.2 STATEMENT OF BID ITEM

Install Backflow Prevention Device on 8” Fire Line to Building 911, McClellan. Work includes excavation, water distribution piping alterations, plumbing component installation, backfill, compaction, concrete pad construction, construction debris removal and disposal, and associated necessary items.

1.3 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

Project sketch showing layout and fire protection detail is available as part of the solicitation.

1.4 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all subcontractors working on the project and their employees also comply with these regulations.

01 00 00 -2

B. Security Procedures:

1. Entry of building for which this project services will not require entry by the Contractor. In the unlikely event that an exception becomes necessary, Contractor employees shall be escorted as needed.

The employees may be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work, the Contractor shall give one week’s notice to the Contracting Officer so that an escort can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer.

4. VA reserves the right to close down or shut down the project site and order the Contractor’s employees off the premises in the event of a national emergency. The Contractor may return to the site only with the written approval of the Contracting Officer.

C. Motor Vehicle Restrictions

1. Contractor vehicle traffic on the construction site is unrestricted;

however, the Contractor is subject to ordinary consequence of any traffic violation committed while on the site.

2. Parking permits are not required. The Contractor shall ensure that vehicles parked or operating on the site are confined to the generally accessible areas necessary to complete the work.

1.5 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the

Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the

Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the

Contractor and shall be removed by the Contractor at its expense upon completion of the work.

C. The Contractor shall exercise appropriate care while operating vehicles and equipment. When materials are transported in prosecuting the work, 01 00 00 -3 vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The

Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the COR.

E. Workers are subject to rules of the VA McClellan Medical Clinic applicable to their conduct.

F. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

G. Execute work so as to interfere as little as possible with normal functioning of the VA McClellan Medical Clinic as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas.

H. Utilities Services: Where necessary to cut existing utility services, they shall be cut and capped at suitable places as directed by COR. All such actions shall be coordinated with the COR or Utility Company involved.

I. A construction fence is not considered a necessity for the work;

however, if the Contractor deems an enclosure to be necessary, the

Contractor may request in writing to erect a fence. If granted, ant before construction operations begin, the Contractor shall provide a chain link construction fence, 2.1m (seven feet) minimum height, around the construction area designated by the COR to meet that need. The

Contractor shall remove the fence when directed by COR.

J. Interruption of utility services is limited to the removal and reconfiguration of the fire line to Accommodate the work under this project scope.

K. To minimize interference of construction activities with flow of

Medical Clinic traffic, comply with the following:

01 00 00 -4

1. Keep roads, walks and entrances to grounds, and to parking clear of construction materials, debris and standing construction equipment and vehicles.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

L. Coordinate the work for this contract with other construction operations as directed by COR.

1.6 DISPOSAL AND RETENTION

Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government shall be stored on site as designated by the COR; however, there are no items reserved under the scope of this work. The Contractor shall submit an RFI if disposition of an item is unknown.

2. Items not reserved shall become property of the Contractor and be removed by the Contractor from the VA McClellan Medical Clinic site.

1.7 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS (FAR 52.236-9)

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed, and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workers, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the

Contractor fails or refuses to repair the damage promptly, the

01 00 00 -5

Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment.

1.8 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the

COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At the Contractor's own expense, the Contractor shall immediately restore to service and repair any damage caused by the Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES"

(FAR 52.243-4) and "DIFFERING SITE CONDITIONS" (FAR 52.236-2).

1.9 AS-BUILT CONDITIONS

A. As-built drawings are not required for this work; however, the

Contractor shall provide shop drawings indicating the final as-built condition upon completion of the work.

B. The shop drawings shall indicate details that fully represent the work completed, based on the fire protection detail conditions and any modifications pertaining.

01 00 00 -6

C. The Contractor shall deliver two approved completed sets of shop drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after work has been completed accepted by the COR.

1.10 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of

Construction, and at least 30 days before the planned pre-warranty discussion submit two sets of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. Warranty information made available during the construction phase must be submitted to the

Contracting Officer for approval prior to the final invoice for payment. Assemble approved information in a binder and turn over to the

Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, if applicable.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

01 00 00 -7

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. Procedure and status of tagging of all equipment covered by extended warranties.

6. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance & Payment Bonds: The Performance & Payment Bonds must remain effective throughout the construction period.

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the

Contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the Contracting Officer to proceed against the Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the Contracting Officer, the Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect

01 00 00 -8 to the requirements of this section. Communication procedures for

Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for

Contractor response, and other details deemed necessary by the

Contracting Officer for the execution of the construction warranty will be established/ reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor.

This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. The Contractor’s Response to Construction Warranty Service

Requirements:

E. Following oral or written notification by the Contracting Officer, the

Contractor shall respond to construction warranty service requirements in accordance with the “Construction Warranty Service Priority List” and the three categories of priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period.

Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the

Contractor does not perform the construction warranty within the timeframe specified, the Government will perform the work and back charge the construction warranty payment item established.

1. First Priority Code (1). Perform onsite inspection to evaluate situation, and determine course of action within 4 hours, initiate work within 6 hours and work continuously to completion or relief.

2. Second Priority Code (2). Perform onsite inspection to evaluate situation, and determine course of action within 8 hours, initiate work within 24 hours and work continuously to completion or relief.

3. Third Priority Code (3). All other work to be initiated within 3 work days and work continuously to completion or relief.

4. The “Construction Warranty Service Priority List” is as follows:

a) Code 1-Plumbing

Fire line major leak (loss of system fire water).

01 00 00 -9

Water distribution through installed backflow prevention device interrupted (no water to fire suppression system).

b) Code 2-Plumbing

Fire line minor leak (functional but compromised).

Faulty backflow prevention device (limited capability).

c) Code 3-Plumbing

Any other problem that has potential to limit the system functionality, but still allows full system operation.

F. Warranty Tags: At the time of installation, tag each warranted item with a durable, oil and water-resistant tag approved by the Contracting

Officer. Attach each tag with a copper wire and spray with a silicone waterproof coating. Also submit two record copies of the warranty tags showing the layout and design. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information on the tag:

Warranty Tags

Type of product/material

Model number

Serial number

Contract number

Warranty period from/to

Inspector’s signature

Construction Contractor

Address

Telephone number

Warranty Contact

Address

Telephone number

Warranty response time priority code

1.11 MAINTENANCE AND OPERATING MANUALS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

01 00 00 -10

Maintenance and operating manuals (two hard copies and one electronic copy each) for the backflow prevention device shall be delivered to the

COR prior to acceptance of the work.

- - - E N D - - -

01-01-24

01 32 16.15 - 1

SECTION 01 32 16.15

PROJECT SCHEDULES

1.1 DESCRIPTION

A. The Contractor shall develop a Project Schedule to fully show work flow of construction activities required to complete the requirements outlined in the Statement of Work, with time dependencies clearly indicated, and shall keep the Project Schedule updated bi-weekly.

B. The Contractor shall utilize the Project Schedule for scheduling, coordinating and monitoring work under this contract, including all activities of subcontractors, equipment vendors and suppliers.

C. The Project Schedule shall be prepared in a manner to clearly delineate the value of each work activity and will be referenced to determine completion percentage as the work progresses.

1.2 CONTRACTOR'S REPRESENTATIVE

A. The Contractor shall designate an authorized representative responsible for the Project Schedule including preparation, review and progress reporting with and to the COR.

B. The Contractor's representative shall have direct project control and complete authority to act on behalf of the Contractor in fulfilling the requirements of this specification section.

C. The Contractor’s representative shall have the option of developing the project schedule within their organization.

1.3 PROJECT SCHEDULE UPDATES

A. The contractor shall provide electronic pdf bi-weekly updates, to the

COR, of the Project Schedule to show all changes in the work projection.

B. Project Schedule updates must be included in the Contractor’s monthly payment request and the signed look ahead report. The COR shall review and accept the schedule updates prior to payment request submission.

C. The contractor shall be responsible for the correctness and timeliness of the Project Schedule updates.

D. The COR will report errors in the Project Schedule to the Contractor’s representative within seven calendar days from receipt of the updated

Project Schedule. The Contractor shall make corrections and resubmit the updated Project Schedule within seven calendar days of receipt of the COR’s comments.

01 32 16.15 - 2

1.4 THE PROJECT SCHEDULE SUBMITTAL

A. Within 45 calendar days after receipt of Notice to Proceed, the Contractor shall submit for the Contracting Officer's review; three pdf copies and an electronic copy of the Project Schedule. Each construction activity on the Project Schedule shall contain as a minimum, but not limited to, activity ID, description, duration, budget amount, and indication of dependent activities. Activity date constraints, not required by the contract, will not be accepted unless submitted to and approved by the Contracting Officer. The contractor shall make a separate written detailed request to the Contracting

Officer identifying these date constraints and secure the Contracting

Officer’s written approval before incorporating them into the Project

Schedule network. The Contracting Officer’s separate approval of the

Project Schedule shall not excuse the contractor of this requirement.

B. The final Project Schedule in its original form shall contain no contract changes or delays which may have been incurred during the final schedule network development period and shall reflect the entire contract duration as defined in the bid documents.

1.5 WORK ACTIVITY COST DATA

A. The Contractor shall cost load all work activities except procurement activities. The cumulative amount of all cost loaded work activities shall equal the total contract price.

B. The Contractor shall prorate overhead, profit and general conditions on all work activities for the entire project length. Negative work activity cost data will not be acceptable, except on VA issued contract changes.

C. The Contractor shall cost load work activities for guarantee period services, test, balance and adjust various systems in accordance with the provisions in Article, FAR 52.232 – 5 (PAYMENT UNDER FIXED-PRICE

CONSTRUCTION CONTRACTS) and VAAR 852.232 – Article 70 Without NAS-CPM for (PAYMENTS UNDER FIXED PRICE CONSTRUCTION).

1.6 PROJECT SCHEDULE REQUIREMENTS

A. Show on the Project Schedule the sequence of work activities required for complete performance of all items of work. The Contractor Shall:

1. Show activities, as required, to include:

01 32 16.15 - 3

a. Contractor's time required for submittal of shop drawings, templates, fabrication, delivery and similar pre-construction work.

b. Contracting Officer's and Architect-Engineer's review and approval of shop drawings, equipment schedules, samples, template, or similar items.

c. Interruption of VA Facilities utilities, delivery of Government furnished equipment, and rough-in drawings, project phasing and any other specification requirements.

d. Test, balance and adjust various systems and pieces of equipment, maintenance and operation manuals, instructions and preventive maintenance tasks.

e. VA inspection and acceptance activity.

2. Break up the work into activities of a duration no longer than 20 work days each, except as to non-construction activities (i.e., procurement of materials, delivery of equipment, concrete curing) and any other activities for which the COR may approve the showing of a longer duration. The duration for VA approval of any required submittal, shop drawing, or other submittals will not be less than

15 work days.

3. Describe work activities, so the work is readily identifiable for assessment of completion. Activities labeled "start," "continue," or

"completion," are not specific and will not be allowed.

B. To the extent that the Project Schedule or any revised Project Schedule shows anything not jointly agreed upon, it shall not be deemed to have been approved by the COR. Failure to include any element of work required for the performance of this contract shall not excuse the

Contractor from completing all work required within any applicable completion date of each activity regardless of the COR’s approval of the Project Schedule.

1.7 PROGRESS REPORTING

A. Bi-weekly schedule update meetings will be held on dates mutually agreed to by the COR and the Contractor. The Contractor shall accurately update the Project Schedule, and all other data required and provide this information to the COR three work days in advance of the schedule update meeting. Job progress will be reviewed to verify:

1. Actual start and/or finish dates for updated/completed activities.

01 32 16.15 - 4

2. Remaining duration for each activity started, or scheduled to start, but not completed.

3. Logic, time and cost data for change orders, and supplemental agreements that are to be incorporated into the Project Schedule.

4. Changes in activity sequence and/or duration which have been made, pursuant to the provisions of following Article, ADJUSTMENT OF

CONTRACT COMPLETION.

5. Completion percentage for all completed and partially completed activities.

6. Logic and duration revisions required by this section of the specifications.

7. Activity duration and percent complete shall be updated independently.

B. After completing the bi-weekly schedule update, the Contractor’s representative shall compare all current period contract change(s) against the prior approved bi-weekly Project Schedule. The Contractor shall consider the impact in determining percentages of work complete to determine appropriate payment requests.

C. Following approval of the updated Project Schedule, the COR and the Contractor shall meet to discuss the progress. The main emphasis shall be to address work activities to avoid slippage of Project Schedule and to identify and discuss any necessary actions required to maintain the schedule. If the project is behind schedule, discussions should include ways to prevent further slippage as well as ways to improve the project schedule status, when appropriate.

1.8 RESPONSIBILITY FOR COMPLETION

A. If it becomes apparent from the current revised bi-weekly progress schedule that contract completion dates will not be met, the Contractor shall execute some or all of the following remedial actions:

1. Increase construction manpower in such quantities and crafts as necessary to eliminate the backlog of work.

2. Increase the number of working hours per shift, shifts per working day, working days per week, the amount of construction equipment, or any combination of the foregoing to eliminate the backlog of work.

3. Reschedule the work in conformance with the specification requirements.

B. Prior to proceeding with any of the above actions, the Contractor shall notify and obtain approval from the COR for the proposed schedule

01 32 16.15 - 5 changes. If such actions are approved, the representative schedule revisions shall be incorporated by the Contractor into the Project

Schedule before the next update, at no additional cost to the

Government.

C. Consideration is made for excusable delays due to Government direction or events outside of the Contractor’s control, such as “Acts of God”.

Failure to meet logistic timelines are not excusable delays.

D. Schedule revisions are subject to the Contracting Officer’s approval.

1.9 ADJUSTMENT OF CONTRACT COMPLETION

A. The contract completion time will be adjusted only for causes specified in this contract. Request for an extension of the contract completion date by the Contractor shall be supported with a justification showing impacts to the Project Schedule and supporting evidence as the

Contracting Officer may deem necessary for determination as to whether the Contractor is entitled to an extension of time under the provisions of the contract. Submission of proof based on revised activity logic, durations (in work days) and costs is obligatory to any approvals.

B. The schedule must clearly display that the Contractor has exhausted means to complete the work within the approved means demonstrated in the originally approved Project Schedule and subsequent updates. The

Contracting Officer's determination as to the total number of days of contract extension will be based upon relevant justified demonstration on impacts beyond the Contractor’s control.

C. The Contracting Officer will within a reasonable time after receipt of such justification and supporting evidence, review the facts and advise the Contractor in writing of the Contracting Officer's decision.

D. The Contractor shall submit each request for a change in the contract completion date to the Contracting Officer in accordance with the provisions specified under FAR 52.243 – 4 (Changes).

11-01-23

01 33 23 - 1

SECTION 01 33 23

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

1.1 DESCRIPTION

A. This specification defines the general requirements and procedures for submittals. A submittal is information submitted for VA review to establish compliance with the contract documents.

B. Detailed submittal requirements are found in the technical sections of the contract specifications. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective technical specifications at no additional cost to the government.

C. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project.

Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

1.2 DEFINITIONS

A. Preconstruction Submittals: Submittals which are required prior to issuing contract notice to proceed or starting construction. For example, Certificates of insurance; Surety bonds; Site-specific safety plan; Construction progress schedule; Schedule of values; Submittal register; List of proposed subcontractors.

B. Shop Drawings: Drawings, diagrams, and schedules specifically prepared to illustrate some portion of the work. Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be integrated and coordinated.

C. Product Data: Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions, and brochures, which describe and illustrate size, physical appearance, and other characteristics of materials, systems, or equipment for some portion of the work. Samples of warranty language when the contract requires extended product warranties.

D. Design Data: Calculations, mix designs, analyses, or other data pertaining to a part of work.

01 33 23 - 2

E. Test Reports: Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work. Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

F. Certificates: Document required of Contractor, or of a manufacturer, supplier, installer, or subcontractor through Contractor. The purpose is to document procedures, acceptability of methods, or personnel qualifications for a portion of the work.

G. Operation and Maintenance Data: Manufacturer data that is required to operate, maintain, troubleshoot, and repair equipment, including manufacturer's help, parts list, and product line documentation. This data shall be incorporated in an operations and maintenance manual.

1.3 SUBMITTALS

A. The Contractor shall maintain a submittal register to include items that requirement review. The submittal register is a list items of equipment and materials provided by the Contractor that are necessary to complete the contract requirements, as delineated in the technical specifications.

B. The submittal register will serve as a scheduling document for submittals and will be used to control submittal actions throughout the contract period.

C. The Contractor shall update the submittal register as submittal actions occur and maintain the submittal register at the project site until final acceptance of all work by Contracting Officer.

D. The Contractor shall submit formal monthly updates to the submittal register in electronic format. Each monthly update shall document actual submission and approval dates for each submittal.

1.4 SUBMITTAL SCHEDULING

A. Submittals are to be scheduled, submitted, reviewed, and approved prior to the acquisition of the material or equipment.

B. Coordinate scheduling, sequencing, preparing, and processing of submittals with performance of work so that work will not be delayed by submittal processing. The Contractor shall allow time for potential resubmittal.

C. No delay costs or time extensions will be allowed for time lost in late submittals or resubmittals.

D. All submittals are required to be approved prior to the start of the specified work activity.

01 33 23 - 3

1.5 SUBMITTAL PREPARATION

A. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

B. Collect required data for each specific material, product, unit of work, or system into a single submittal. Prominently mark choices, options, and portions applicable to the submittal. Partial submittals will not be accepted for expedition of construction effort. Incomplete submittals will be returned without review.

C. If available product data is incomplete, provide Contractor-prepared documentation to supplement product data and satisfy submittal requirements.

D. All irrelevant or unnecessary data shall be removed from the submittal to facilitate accuracy and timely processing. Submittals that contain the excessive amount of irrelevant or unnecessary data will be returned without review.

E. Provide a transmittal form for each submittal with the following information:

1. Project title, location and number.

2. Construction contract number.

3. Date of the drawings and revisions.

4. Name, address, and telephone number of subcontractor, supplier, manufacturer, and any other subcontractor associated with the submittal.

5. List paragraph number of the specification section and sheet number of the contract drawings by which the submittal is required.

6. When a resubmission, add alphabetic suffix on submittal description.

For example, submittal 18 would become 18A, to indicate resubmission.

7. Product identification and location in project.

F. The Contractor is responsible for reviewing and certifying that all submittals are in compliance with contract requirements before submitting for VA review. Proposed deviations from the contract requirements are to be clearly identified. All deviations submitted must include a side by side comparison of item being proposed against item specified. Failure to point out deviations will result in the VA requiring removal and replacement of such work at the Contractor's expense.

01 33 23 - 4

G. Stamp, sign, and date each submittal transmittal form indicating action taken.

H. Stamp used by the Contractor on the submittal transmittal form to certify that the submittal meets contract requirements is to be similar to the following:

| CONTRACTOR |

| (Firm Name) |

| Approved |

| Approved with corrections as noted on submittal data and/or |

| attached sheets(s) |

| SIGNATURE: |

| TITLE: |

| DATE: |

1.6 SUBMITTAL FORMAT AND TRANSMISSION

A. Provide submittals in electronic format, with the exception of material samples. Use PDF as the electronic format, unless otherwise specified or directed by the Contracting Officer.

B. Compile the electronic submittal file as a single, complete document.

Name the electronic submittal file specifically according to its contents.

C. Electronic files must be of sufficient quality that all information is legible. Generate PDF files from original documents so that the text included in the PDF file is both searchable and can be copied. If

01 33 23 - 5 documents are scanned, Optical Character Resolution (OCR) routines are required.

D. E-mail electronic submittal documents smaller than 5MB in size to e-mail addresses as directed by the Contracting Officer.

E. Provide electronic documents over 5MB through an electronic FTP file sharing system. Confirm that the electronic FTP file sharing system can be accessed from the VA computer network. The Contractor is responsible for setting up, providing, and maintaining the electronic

FTP file sharing system for the construction contract period of performance.

F. Provide hard copies of submittals when requested by the Contracting

Officer. Up to 3 additional hard copies of any submittal may be requested at the discretion of the Contracting Officer, at no additional cost to the VA.

1.7 OPERATION AND MAINTENANCE DATA

A. Submit data specified for a given item within 30 calendar days after the item is delivered to the contract site.

B. In the event the Contractor fails to deliver O&M Data within the time limits specified, the Contracting Officer may withhold from progress payments 50 percent of the price of the item with which such O&M Data are applicable.

1.8 TEST REPORTS

COR may require specific test after work has been installed or completed which could require contractor to repair test area at no additional cost to contract.

1.9 VA REVIEW OF SUBMITTALS AND RFIS

A. The VA will review all submittals for compliance with the technical requirements of the contract documents. Review will be only for conformance with the applicable codes, standards and contract requirements.

B. Period of review for submittals begins when the COR receives the submittal from the Contractor.

C. Period of review for each resubmittal is the same as for initial submittal. The VA will endeavor to provide timely review of each submittal, but the Contractor is advised that review period allotments are given as:

1. Submittals: 15 business days.

01 33 23 - 6

2. RFIs: 10 business days.

F. The VA will return submittals to the Contractor with the following notations:

1. "Approved": authorizes the Contractor to proceed with the work covered.

2. "Approved as noted": authorizes the Contractor to proceed with the work covered provided the Contractor incorporates the noted comments and makes the noted corrections.

3. "Disapproved, revise and resubmit": indicates noncompliance with the contract requirements or that submittal is incomplete. Resubmit with appropriate changes and corrections. No work shall proceed for this item until resubmittal is approved.

4. "Not reviewed": indicates submittal does not have evidence of being reviewed and approved by Contractor or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals after taking appropriate action.

1.10 APPROVED SUBMITTALS

A. The VA approval of submittals is not to be construed as a complete check, and indicates only that the general method of construction, materials, detailing, and other information are satisfactory.

B. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project.

Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

C. After submittals have been approved, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

D. The Contractor shall retain a copy of all approved submittals on site.

1.12 WITHHOLDING OF PAYMENT

Payment for materials incorporated in the work will not be made if required approvals have not been obtained.

05-01-24

01 35 26 - 1

SECTION 01 35 26

SAFETY REQUIREMENTS

1.1 APPLICABLE PUBLICATIONS

A. Latest publications listed below form part of this Article to extent referenced. Publications are referenced in text by basic designations only.

B. American Society of Safety Professionals (ASSP):

A10.1-2011...........Pre-Project & Pre-Task Safety and Health

Planning

A10.34-2012..........Protection of the Public on or Adjacent to

Construction Sites

A10.38-2013..........Basic Elements of an Employer’s Program to

Provide a Safe and Healthful Work Environment

American National Standard Construction and

Demolition Operations

C. National Fire Protection Association (NFPA):

10-2018..............Standard for Portable Fire Extinguishers

30-2018..............Flammable and Combustible Liquids Code

51B-2019.............Standard for Fire Prevention During Welding, Cutting and Other Hot Work

241-2019.............Standard for Safeguarding Construction, Alteration, and Demolition Operations

D. U.S. Occupational Safety and Health Administration (OSHA):

29 CFR 1904 .........Reporting and Recording Injuries & Illnesses

29 CFR 1910 .........Safety and Health Regulations for General

Industry

29 CFR 1926 .........Safety and Health Regulations for Construction

Industry

CPL 2-0.124..........Multi-Employer Citation Policy

1.2 DEFINITIONS

A. OSHA “Competent Person” (CP). One who is capable of identifying existing and predictable hazards in the surroundings and working conditions which are unsanitary, hazardous or dangerous to employees, and who has the authorization to take prompt corrective measures to eliminate them (see 29 CFR 1926.32(f)).

01 35 26 - 2

B. Competent Person, Excavation/Trenching.

A CP, Excavation/Trenching, is a person meeting the competent person requirements as defined in 29 CFR 1926, who has been designated in writing to be responsible for the immediate supervision, implementation and monitoring of the excavation/trenching program, who through training, knowledge and experience in excavation/trenching is capable of identifying, evaluating and addressing existing and potential hazards and, who has the authority to take prompt corrective measures with regard to such hazards.

C. High Risk Activities

High Risk Activities are activities that involve work at heights, crane and rigging, excavations and trenching, scaffolding, electrical work, and confined space entry.

D. "Qualified Person" means one who, by possession of a recognized degree, certificate, or professional standing, or who by extensive knowledge, training and experience, has successfully demonstrated his ability to solve or resolve problems relating to the subject matter, the work, or the project.

E. High Visibility Accident. Any mishap which may generate publicity or high visibility.

F. Mishap: A mishap is any unplanned, undesired event that occurs during the course of work being performed. This includes accidents, incidents, and near misses.

G. Mishap Criticality Categories

1. No impact/Near-Miss – near miss incidents that shall be investigated and reported to the VA within 24 hours.

2. Minor incident/impact – incidents that require first aid or result in minor equipment damage (less than $5000). These incidents must be investigated and reported to the VA within 24 hours.

3. Moderate incident/impact – Any work-related injury or illness that results in any of the following. These incidents must be investigated and are required to be reported to the VA within 2 hours.

a. Days away from work (any time lost after day of injury/illness onset);

b. Restricted work;

c. Transfer to another job;

d. Medical treatment beyond first aid;

01 35 26 - 3

e. Loss of consciousness;

f. A significant injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result in

(1) through (5) above or,

g. any incident that leads to major equipment damage (greater than

$5000).

4. Major incident/impact – Any mishap that leads to fatalities, hospitalizations, amputations, and losses of an eye as a result of contractors’ activities. Or any incident which leads to major property damage (greater than $20,000) and/or may generate publicity or high visibility. These incidents must be investigated and are required to be reported to the VA as soon as practical, but not later than 2 hours after the incident.

H. Medical Treatment. Treatment administered by a physician or by registered professional personnel under the standing orders of a physician. Medical treatment does not include first aid treatment even through provided by physician or registered personnel.

1.3 SUBMITTAL REQUIRMENTS

A. Government approval or concurrence is required for submittals with a "G" designation; submittals not having a "G" designation are submitted for information only.

B. Preconstruction Submittals Accident Prevention Plan (APP) G

C. Reports

1. Notifications and Reports

2. Mishap Reports

3. Near-Miss Reports

4. LHE Inspection Reports

5. Monthly Exposure Hour Reports D. Work Plans

1. Activity Hazard Analysis (AHA) G

2. Hot Work Permit E. Certificates

1. Contractor Safety Self-Evaluation Checklist

2. Certificate of Compliance

3. License Certificates

01 35 26 - 4

1.4 REGULATORY REQUIREMENTS

In addition to the detailed requirements included in the provisions of this contract, comply with 29 CFR 1926, comply with 29 CFR 1910 as incorporated by reference within 29 CFR 1926, comply with ASSP A10.34, and all applicable federal, state, and local laws, ordinances, criteria, rules and regulations. Submit matters of interpretation of standards for resolution before starting work. Where the requirements of this specification, applicable laws, criteria, ordinances, regulations, and referenced documents vary, the most stringent requirements govern except with specific approval and acceptance by the

Resident Engineer// Regional Safety Engineer or Contracting Officer

Representative or Government Designated Authority.

1.5 ACCIDENT PREVENTION PLAN (APP)

A. The APP (aka Construction Safety & Health Plan) shall interface with the Contractor's overall safety and health program. Include any portions of the Contractor's overall safety and health program referenced in the APP in the applicable APP element and ensure it is site-specific. The Government considers the Prime Contractor to be the

"controlling authority" for all worksite safety and health of each subcontractor(s). Contractors are responsible for informing their subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting subcontractor operations to ensure that Mishap prevention responsibilities are being carried out.

B. The APP shall be prepared as follows:

1. Written in English by a qualified person who is employed by the Prime Contractor articulating the specific work and hazards pertaining to the contract. Specifically articulating the safety requirements found within these VA contract safety specifications and the latest version 29 CFR 1926.

2. Address both the Prime Contractors and the subcontractors work operations.

3. State measures to be taken to control hazards associated with materials, services, or equipment provided by suppliers.

4. Address all the elements/sub-elements and in order as follows:

01 35 26 - 5

a. SIGNATURE SHEET. Title, signature, and phone number of the following:

1) Plan preparer (Qualified Person such as corporate safety staff person or contracted Certified Safety Professional with construction safety experience);

2) Plan approver (company/corporate officers authorized to obligate the company);

3) Plan concurrence (e.g., Chief of Operations, Corporate Chief of Safety, Corporate Industrial Hygienist, project manager or superintendent, project safety professional). Provide concurrence of other applicable corporate and project personnel (Contractor).

b. BACKGROUND INFORMATION. List the following:

1) Contractor;

2) Contract number;

3) Project name;

4) Brief project description, description of work to be performed, and location; phases of work anticipated (these will require an AHA).

c. STATEMENT OF SAFETY AND HEALTH POLICY. Provide a copy of current corporate/company Safety and Health Policy Statement, detailing commitment to providing a safe and healthful workplace for all employees.