36C26125R0047.docx

36C26125R0047

NCO 21 MACC

GROUP 2

FAIR OPPORTUNITY PROPOSAL REQUEST

VANCHCS Install Backflow Prevention Device MCC Bldg. 911

PLACE OF PERFORMANCE

VA Northern California Health Care System (VANCHCS) 5443 Dudley Boulevard McClellan Warehouse, Building 911 McClellan, CA 95652

NOTICE TO VETERANS INTEGRATED SERVICE NETWORK 21 (VISN 21)

MULTIPLE AWARD CONSTRUCTION CONTRACT (MACC) HOLDERS

Description: THE RESULTING SOLICITATION IS A FAIR OPPORTUNITY PROPOSAL REQUEST. Proposals will only be requested and accepted from contractors who were awarded a Veterans Integrated Service Network 21 (VISN 21) Multiple-Award Construction Contract (MACC) from Network Contracting Office 21 (NCO 21).

Point of Contact: Nicole Renfrew, Contracting Officer, nicole.renfrew@va.gov

Project Title: VANCHCS Install Backflow Prevention Device MCC Bldg. 911

Project specifications and all associated project documents shall be incorporated into the Fair Opportunity Proposal Request which shall be posted electronically through SAM.gov

Questions regarding this notice shall be submitted via e-mail to: nicole.renfrew@va.gov

Site Visit: A Site Visit is scheduled for Monday, May 19, 2025, at 9:00 AM PST.

The following firms are eligible for award of the resulting task order:

MACC GROUP 2

Ground Level – Overaa Joint Venture

5013 Forni Drive

Concord, CA 94520

**Any offers received from contractors not mentioned above will not be accepted.

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7.

ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26125R0047 X 05-13-2025 612-25-3-6056-0036 612A4-25-050 36C261 Department of Veterans Affairs Network Contracting Office (NCO) 21 VA Sierra Nevada Health Care System 975 Kirman Avenue Reno NV 89502-0993 Submit electronically to:

Nicole Renfrew nicole.renfrew@va.gov

Nicole Renfrew

(775) 292-2634 The contractor must provide all personnel, expertise, equipment, tools, materials, labor, supervision, planning, scheduling, administrative support, due diligence and other items and services necessary, as described in the Statement of Work. This requirement is to provide installation of a fire protection backflow prevention device to the VA Northern California Health Care System (VANCHCS) McClellan Warehouse, Building 911, located at 5443 Dudley Boulevard, McClellan, CA 95652. Please see provided specifications, drawings, map and Statementof Work for additional details.

Period of Performance is 60 calendar days from issuance of Notice to Proceed (NTP).

NAICS 236220 (Commercial and Institutional Building Construction - $45 M)

This procurement has been 100% set aside for SDVOSB under VISN 21 MACC Group 2. All VISN 21 MACC Group 2 terms and conditions apply to this task order. An award will be made to the responsible offeror whose offer, conforming to the RFP, will be most advantageous to the Government, considering price only.

Offers shall be valid for at least 60 days.

IAW FAR 36.204(b):

Disclosure of magnitude is between $100,000 and $250,000.

SITE VISIT

Time: 9:00 AM PST Date: Monday, May 19, 2025.

Location: VANCHCS, McClellan Warehouse, Building 911, located at 5443 Dudley Boulevard, McClellan, CA 95652.

Please refer to VANCHCS site map attached to solicitation.

RFIs due: Thursday, May 22, 2025, 1:00 PM PST to nicole.renfrew@va.gov

Offers due: Tuesday, June 12, 2025, 10:00 AM PST to nicole.renfrew@va.gov

All documentation must be submitted electronically to contacts above.

Wage Determination WD CA20240007 rev 20250524 applies to this solicitation.

Government intends to award without discussions, however reserves the right to hold discussions if in the best interest of the Government.

Bid Payment and Performance bonds are required.

X 52.211-10 X 10:00 am

PDT

06-12-2025 X

14.

NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C261 Department of Veterans Affairs Network Contracting Office (NCO) 21 VA Sierra Nevada Health Care System 975 Kirman Avenue Reno NV 89502-0993 Department of Veteran Affairs FMS-VA-2(101) Financial Services Center PO Box 149971 Austin TX 78714-9971

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Requirement is to provide installation of a fire protection backflow prevention device to the VA Northern California Health Care System (VANCHCS) McClellan Warehouse, Building 911, located at 5443 Dudley Boulevard, McClellan, CA 95652. Contractor to provide all personnel, expertise, equipment, tools, materials, labor, supervision, planning, scheduling, administrative support, due diligence and other items and services necessary, as described in the Statement of Work, specifications and attachments.

Contract Period: Base POP Begin: 06-23-2025 POP End: 08-22-2025 PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries MANUFACTURER PART NUMBER (MPN): n/a

A.4 DELIVERY SCHEDULE

VANCHCS, McClellan Warehouse, Building 911 5443 Dudley Boulevard McClellan, CA 95652

USA

1.00

Page 1 of

ATTACHMENT

STATEMENT OF WORK

STATEMENT OF WORK

Install Backflow Prevention Device at McClellan Building 911 Warehouse

Project Number: 612A4-25-050

1. GENERAL INFORMATION

A. The current 8” fire protection feed to Building 911 does not have a backflow device. A device is required to comply with State and Federal requirements for safe, clean connections. Installation of the device requires that adequate system pressure is maintained.

B. Location of Work: The geographic location for this work is the following:

VA McClellan Warehouse, Building 911 – 5443 Dudley Boulevard, McClellan, CA

C. Work shall be conducted and coordinated to comply with Sacramento Suburban Water District (SSWD) and California State regulatory requirements. The work shall comply with contract requirements, which include applicable federal, state, and local statutes, and VA Technical Information Library (TIL) specification requirements.

D. A pre-proposal site visit will be conducted by the VA, coordinated with the Contracting Officer’s Representative (COR). The site visit is intended to clarify project scope.

2. SCOPE OF WORK

Installation of the Backflow Prevention Device shall include the following:

A. Installation of fire protection backflow prevention device to meet regulatory requirements in compliance with typical commercial applications that meet Federal and State installation standards, coordinated to meet SSWD regulatory requirements. The work shall be performed following processes and responsibilities outlined in this Statement of Work and the contract requirements, including cited regulatory standards and the Specification attached to this Statement of Work.

1. The improvements for this scope of work shall include the following:

a. Installation of applicable piping, backflow device and associated necessary system components, select demolition, excavation and backfill, connection to fire protection 8” feed located in planter area approximately 40 – 50 linear feet from NW corner of Building 911 (as indicated in the included Site Construction Layout), required security devices and all related work to complete the new backflow prevention requirements. The site shall be laid out following field verification, marked to show the limits of construction, and will be controlled to limit access to work activities only. Work shall be compliant with Occupational Safety and Health Administration (OSHA) 29 CFR 1926 Construction Safety and designated sections of the TIL in the Specifications.

b. The Contractor shall replace the existing Post Indicator Valve (PIV) on the Fire Service supply line.

c. Completion of the work shall satisfy the attached SSWD “Fire Service Upgrade” document, dated March 15, 2024.

d. Material selection shall ensure compliance with existing conditions and TIL PG-18-1 Divisions 22 11 00 Facility Water Distribution. Submittals are required to be reviewed and accepted by the VA prior to installation in accordance with contractual requirements outlined in the potential bidders’ packages provided in the solicitation.

e. The successful bidder (Contractor) shall provide a schedule, product submittal log, request for information (RFI) log, weekly report of progress and three-week look ahead updates to the COR.

f. The Contractor shall conduct bi-weekly progress meetings to keep the COR and associated Government representatives informed of progress, issues impacting progress and updates to planned activities. The progress meeting shall include discussions of the weekly reports, submittal status, quality control issues and RFI tracking. Additional requirements as identified in the contract documents shall be incorporated in the progress meeting agendas.

2. The Contractor shall complete all installation requirements within 60 calendar days from the date of the issued Notice to Proceed (NTP).

3. The Contractor shall conduct a pressure test of the system and shall provide a final installation report that demonstrates compliance with conditions outlined in Paragraph 2.A.1 above and a successful system pressure test.

4. The Government will accept the completed work upon receipt and acceptance of the Contractor’s final installation report.

5. TIL requirements are provided and available at the below link:

https://www.cfm.va.gov/til/spec.asp

B. Work Schedule: All work shall be conducted during normal VA installation hours, between the hours of 7:30 am to 4:00 pm, Monday through Friday, excluding Federal Holidays delineated in Paragraph 5.C below. Disruption is expected to be minimal as the building affected has low occupancy. If the Contractor experiences exceptions that impact scheduled activities, the COR shall be notified immediately, and the issue documented in the Contractor’s weekly report.

C. Work Phasing: Phasing of the work is not expected to be necessary; however, if the Contractor encounters a situation that necessitates phasing, a phasing plan is required by formal submittal to perform associated work.

D. Utility Shutdowns: All utility shutdowns are preferred to be scheduled on Saturdays; however, as disruption is deemed to be minimal, the Contractor may request outages during normal workdays. The Contractor shall notify the COR, in writing, of any shutdown not less than 14 days in advance.

3. GENERAL REQUIREMENTS

A. Site Investigation: A physical survey of the project site shall be conducted, post construction award, for field verification of the utility locations and limits of construction.

B. Demolition: The project demolition work may include site civil, limited architectural, limited structural, mechanical and plumbing competencies.

C. The Contractor shall submit, post construction award, shop drawings to support installation configuration requirements and demonstrate the methodology required to complete the work. The Contractor shall coordinate this effort directly with the suppliers/manufacturers of new and existing equipment and material to produce a fully operational system and complete project. All drawings, schematics, and other data available from the equipment suppliers shall be incorporated in the Contractor-provided shop drawings and submittals.

D. Work inside and outside of the limits of construction shall be communicated and coordinated with the COR and shall be incorporated into the Contractor’s schedule.

E. Compliance with Codes and Standards: The Contractor shall comply with the standards delineated in this Statement of Work and as directed by contract requirements. The Contractor shall provide written notification to the VA, within twenty-four (24) hours upon discovery, of any conflicts, or recommended deviations from any standards, and/or opinions of review officials resulting for prosecution of the work activities. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

4. CONTRACTOR RESPONSIBILITIES

A. The Contractor shall provide a list of personnel to the VA prior to the start of work. The list shall contain the full names of employees and telephone numbers and identify the individual(s) who will act/serve as leads or acting in a manager/supervisor role. Names shall include any subcontract personnel that will be present on the site.

B. The Contractor’s representative who prepares the submittals shall be a professional licensed contractor in the State of California. The Contractor’s firm shall maintain all professional engineering licensing, certifications, and accreditation information, along with any other credentials and qualifications for all workers involved in this project and provide copies of such to the VA upon request. The Contractor’s license identification number(s), indicating such licensure by the State of California shall appear on all submittals provided to the Government.

C. ID Badges: All Contractor’s representatives should clearly display an identification badge or other device that identifies their affiliation while on VA premises. The badge should be displayed on the upper torso. This provision is a recommended courtesy and not a requirement for this project.

D. Contractor Security Requirements: Office of Information and Technology (OI&T) certification and accreditation requirements do not apply for this contract and therefore a Security Accreditation Package is not required. At no time will the vendor be in contact or have access to OI&T systems, the VA OI&T network, and/or VA sensitive information. If any circumstance arises that is contrary to this item, the Contractor shall notify the COR within two (2) working days of discovery.

E. Smoking is prohibited inside all buildings. Cellular phones and two-way radios are not to be used in emergency rooms, surgical and recovery suites, and within six feet of any medical equipment. Possession of weapons is prohibited. All enclosed containers, including tool kits, shall be subject to search by VA Police. Violators of VA rules and regulations may result in a citation (answerable in the United States Federal Court District, not necessarily local district state or municipal court), and/or removal and/or expulsion from VA property.

5. GOVERNMENT ADDITIONAL REQUIREMENTS

A. The COR will be appointed by the Government’s Contracting Officer (CO), who will provide technical guidance and clarifications to the Contractor. It shall be noted that interpretation of contractual terms and/or financial matters is the responsibility of the CO.

B. The COR will monitor the Contractor’s performance to assure that services provided, and the standards of performance are met in accordance with this Statement of Work.

C. Federal holidays observed are the following: New Year’s Day; Martin Luther King Jr. Day; Presidents Day; Memorial Day; Juneteenth; Independence Day; Labor Day; Columbus Day; Veterans Day; Thanksgiving Day; Christmas Day.

6. VA TEAM

The Contractor will work with the following VA personnel managing this Project:

A. The CO shall be responsible for the contractual administration of this Project. All transactions of a legal nature, including contractual agreements, amendments, change orders, etc. shall be approved and processed through the CO.

B. The COR shall be responsible for project management on behalf of the VA and will manage this Project on a day-to-day basis to ensure that that the Project requirements are met through construction according to this Scope of Work and the final construction documents.

C. The Engineering Energy Manager (EEM) shall be responsible for ensuring SSWD and VA utility installation standards are met in compliance with the requirements specified in this Statement of Work and the awarded contract.

7. RECORDS MANAGEMENT OBLIGATIONS

A. Applicability: This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions: “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes VHA records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their VHA contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the Contractor must report to VHA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy.

8. The Contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

D. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

8. SPECIFICATIONS

- - - END OF STATEMENT OF WORK - - -

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

1) NOTICE

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

2) INTRODUCTION

a) This requirement is being solicited utilizing the procedures outlined in FAR 16.505 Ordering. The Government intends to solicit to all VISN 21 Group 2 MACC Awardees thereby providing Fair Opportunity as required by FAR 16.505 (b) Orders Under Multiple Award Contracts. The selection will be based on Lowest Price. One firm-fixed price construction task order will be awarded as a result of this solicitation.

b) This requirement is a 100% set-aside for SDVOSB to MACC (Group 2).

c) The Wage Determination General Decision Number: WD CA20240007 rev 20250524 is applicable for this task order. The above wage determination has been incorporated into VISN 21 MACC IDIQ contract (Group 2.)

d) An offer guarantee is required in the form of a Bid Bond, which may be submitted electronically by the proposal due date/time to the Contract Specialist, Nicole Renfrew, by email to nicole.renfrew@va.gov. Note: Performance and Payment bonds are required for all contracts exceeding $35,000 and shall be provided within ten (10) days of Notice of Award.

e) Offeror shall be verified as SDVOSB to be eligible for an award in Vet Cert database at: SBA Dynamic Small Business Search in accordance with VAAR 819.7003 – Eligibility. A proposal will be rejected and will not be considered for an award if offeror’s SDVOSB/VOSB status cannot be verified at the time of submission of proposal and prior to award.

f) The Government intends to award without discussions the proposal offering the Best Value to the Government. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

g) MACC Awarded Task Order (TO) Special Notes:

1) Subject MACC Fair Opportunity Proposal Request (FOPR) and any resultant MACC TO. Award shall be awarded, performed, and administered in full compliance with Executive Orders 11912, 3221, 13783, and 13834 for energy conservation and environmental protection.

2) In connection with MACC TO RFP and any resultant MACC TO Award, any in-house personnel, subcontractors, and outside associates or consultants shall be limited to individuals or firms that were specifically identified in the Contractor's accepted offer / proposal. The Contractor shall obtain the Contracting Officer's written approval before making any substitution for these designated in-house personnel, subcontractors, associates, or consultants. If the Contractor proposes a substitution, it shall submit the same type of information that was submitted in the accepted offer / proposal to the Contracting Officer for evaluation and approval. The level of qualifications and experience submitted in the accepted offer / proposal or that required by the Solicitation, whichever is greater, is the minimum standard for any substitution.

h) Submit your proposal no later than (NLT) June 12, 2025, at 10:00 AM PST. to the Contracting Officer, Nicole Renfrew via email to nicole.renfrew@va.gov.

i) Any questions may be directed to Nicole Renfrew via email to nicole.renfrew@va.gov.

3) SUBMISSION INSTRUCTIONS/REQUIREMENTS

a) All proposals shall be submitted with the following:

1) Price Proposal

i. SF 1442: Price Proposal shall include completed SF1442.

ii. Price Breakdown: Price Proposal shall include completed Price Breakdown by Division sheet, attached.

2) EMR

3) Bid Guarantee

i. Bid Guarantee shall include an electronic copy of the bid guarantee scanned in a manner that the raised seal is clearly visible. Hard copies of the Bid Guarantees with wet signatures will be requested as necessary.

4) VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction, Nov 2022, completed and signed.

5) Offerors shall send one (1) electronic copy via email (shall be less than 10MB) of the Price Proposal, Price Breakdown, EMR, VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction, Nov 2022, completed and signed, and the Bid Guarantee to arrive on or before the due date/time. The subject line of the email shall read: “RFP 36C26125R0047 - VANCHCS Install Backflow Prevention Device MCC Bldg. 911”. Send the email to nicole.renfrew@va.gov

b) Faxed proposals are not permitted under any circumstances.

c) Offerors MUST include in the body of the email containing the proposals the following:

1) Company Name

2) Project Title

3) RFP 36C26125R0047

d) Offerors may, at the discretion of the Government, be asked to provide information for clarification purposes regarding their proposals.

e) The offeror shall be held responsible for the validity of all information supplied in his/her proposal, including information provided by potential subcontractors. Should subsequent investigation disclose that the fact and conditions were not as stated, the proposal may be rejected and receive no further consideration.

3) SITE VISIT:

a) Potential Offerors are strongly urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing construction services. Failure to inspect the site shall not constitute grounds for a claim after contract award.

b) See SF 1442 Block 10 and Provision 52.236-27 for specific information regarding the project pre-offer site visit, which will be the only opportunity for potential Offerors to visit the site. All potential Offerors, subcontractors, and suppliers are strongly encouraged and expected to attend the pre-offer site visit.

4) INSTRUCTIONS FOR SUBMITTING REQUESTS FOR INFORMATION (RFI)

a) All Requests for Information (RFIs) regarding this RFP must be submitted in writing on the RFI form provided as a solicitation attachment. Please use one form for each RFI submitted.

b) RFIs must be received NLT May 22, 2025, at 1:00 PM PST in order to allow replies to reach all prospective offerors in a timely manner. Questions/RFIs shall be sent via email to nicole.renfrew@va.gov

c) RFI responses will be responded to as necessary in amendment format, which will posted to the GPE at SAM.gov.

BASIS FOR AWARD

EVALUATION CRITERIA

a) Offers shall be evaluated as follows: Price Only.

b) The Government will evaluate the lowest price offer to determine if the price is fair and reasonable for the work to be performed. To be considered fair and reasonable for the work performed, the evaluators will also check for appearance of unbalanced line item prices. If deemed necessary, the supplemental price breakdown information will be used to assist the Government in performing the price evaluation described above. Offers which are materially unbalanced as to prices for the basic requirement and the option quantities are not fair and reasonable. An Offer is unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated for other work. Offers submitted to the Government are considered confidential.

c) Offeror shall submit a complete and reasonable price. Offerors shall use the Attachment “Price Breakdown by Division” sheet to submit price breakdown by division. Offeror shall complete all columns: Material, Labor, and Total.

d) In addition, Offeror shall insert the total proposed project price in block 17 of SF 1442, solicitation.

e) Failure to submit a completed Price Breakdown by Division sheet and insert the total proposed project price in block 17 of the SF 1442 may result in a proposal being eliminated for award without further consideration or evaluation.

f) SF 1442 Offer page shall be completed, signed, and acknowledge all amendments either via entering data in block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment and attaching to the SF 1442 Offer page.

g) This factor will be evaluated by determining if price submitted is fair and reasonable.

h) The contract resulting from this solicitation will be awarded to that responsible offeror whose offer, conforming to the solicitation, is determined to be the most advantageous to the Government considering the evaluated pricing.

i) Prior to an evaluation of any offer received, a verification of the SBA Dynamic Small Business Search database will be completed to ensure every offeror is still a certified Service-Disabled Veteran Owned Small Business (SDVOSB) under the NAICS code 236220 Commercial and Institutional Building Construction.

---- End of Instructions to Offerors & Basis for Award-----

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025) (DEVIATION FEB 2025) (a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 236220.

(2) The small business size standard is $45 Million.

(3) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(i) Is set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(iii) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

[ ] (i) Paragraph (d) applies.

[ ] (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.204-26, Covered Telecommunications Equipment or Services—Representation. This provision applies to all solicitations.

(vii) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations—Representation.

(viii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(ix) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(x) 52.214-14, Place of Performance—Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(xi) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xii) 52.219-1, Small Business Program Representations (Basic, Alternates I, and II). This provision applies to solicitations when the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(C) The provision with its Alternate II applies to solicitations that will result in a multiple-award contract with more than one NAICS code assigned.

(xiii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(xiv) [Reserved].

(xv) [Reserved].

(xvi) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial products or commercial services.

(xvii) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of biobased products in USDA-designated product categories; or include the clause at 52.223-2, Reporting of Biobased Products Under Service and Construction Contracts.

(xviii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA-designated items.

(xix) [Reserved].

(xx) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xxi) 52.225-4, Buy American—Free Trade Agreements—Israeli Trade Act Certificate. (Basic, Alternates II and III.) This provision applies to solicitations containing the clause at 52.225-3.

(A) If the acquisition value is less than $50,000, the basic provision applies.

(B) If the acquisition value is $50,000 or more but is less than $100,000, the provision with its Alternate II applies.

(C) If the acquisition value is $100,000 or more but is less than $102,280, the provision with its Alternate III applies.

(xxii) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xxiii) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan—Certification. This provision applies to all solicitations.

(xxiv) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications. This provision applies to all solicitations.

(xxv) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(A) Solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions; and

(B) For DoD, NASA, and Coast Guard acquisitions, solicitations that contain the clause at 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns.

(2) The following representations or certifications are applicable as indicated by the Contracting Officer:

[X] (i) 52.204-17, Ownership or Control of Offeror.

[X] (ii) 52.204-20, Predecessor of Offeror.

[] (iii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

[] (iv) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Certification.

[] (v) 52.222-52, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Certification.

[] (vi) 52.227-6, Royalty Information.

[] (A) Basic.

[] (B) Alternate I.

[] (vii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The Offeror has completed the annual representations and certifications electronically in SAM accessed through https://www.sam.gov. After reviewing the SAM information, the Offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on SAM.

(End of Provision)

3.2 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) An organized site visit has been scheduled for— Monday, May 19, 2025, 9:00 AM PST

(c) Participants will meet at— VANCHCS, 5443 Dudley Boulevard, McClellan, CA 95652.

(End of Provision)

3.3 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219–73 or VOSBs as set forth in 852.219–74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [X] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219–73or VOSBs as set forth in 852.219–74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219–73 or VOSBs as set forth in 852.219–74. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification…