Ocean_County_Administration_Building_HVAC_and_Roofing_Upgrades_-_Specifications.pdf

Project No.: 35-468

SPECIFICATIONS

FOR

OCEAN COUNTY ADMINISTRATION BUILDING

HVAC AND ROOFING UPGRADES

OCEAN COUNTY COMMISSIONERS

FRANK SADEGHI, DIRECTOR

JENNIFIER BACCHIONE, DEPUTY DIRECTOR

ROBERT S. ARACE, COMMISSIONER

SAM ELLENBOGEN, COMMISSIONER

RAY GORMLEY, COMMISSIONER

Written By:

W.Conley. M.Arico, D. Serenelli

Reviewed By: W.Conley

Approved By: William Conley, D.Serenelli

DCO Engineering Services, LLC 5429 Harding Highway Building 500 Mays Landing, NJ 08330 Phone (609)-837-8041 Fax (609)-837-803

Date

William T. Conley, NJ P.E. #24GE45872

Revision Description Date

0 ISSUED FOR BID 5/27/26

Client Name: Ocean County Section: TOC

Project Name: Ocean County Administration Building HVAC Upgrades Revision: 0

Project No.: 35-468 Date: 05/20/26

TABLE OF CONTENTS

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Division 01 – General Conditions

011000 Project Summary 012100 Allowances 012200 Unit Prices 012900 Payment Procedures 013100 Project Management and Coordination 013200 Construction Progress Documentation 013300 Submittal Procedures 014200 References 015000 Temporary Facilities and Controls 016000 Product Requirements 017300 Execution 017310 Cutting and Patching 017320 Selective Demolition 017419 Construction Waste Management and Disposal 017700 Closeout Procedures 017823 Operation and Maintenance Data 017839 Project Record Documents 017900 Demonstration and Training

Division 07 - Reserved Thermal and Moisture Protection

075423 TPO Thermoplastic Single-Ply Roofing 078413 Penetration Firestopping

Division 23 - Heating Ventilating & Air Conditioning

230000 Supply and Installation of Mechanical Equipment 230005 Mechanical Identification 230010 Painting of Piping and Mechanical Equipment 230500 Basic Mechanical Materials and Methods

230500.1 Piping Material Class Sheets

230510 Pipe Hangers and Supports 230513 Common Motor Requirements 230519 Meters and Gauges 230523 Mechanical Controls Installation Requirements 230529 Hangers and Supports for HVAC Piping and Equipment 230593 Testing, Adjusting and Balancing for HVAC

232123.14 Vertical In-Line Hydronic Pumps with Integral VFD Controls 233113 Metal Ducts 233300 Air Duct Accessories

Client Name: Ocean County Section: TOC

Project Name: Ocean County Administration Building HVAC Upgrades Revision: 0

Project No.: 35-468 Date: 05/20/26

TABLE OF CONTENTS

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234200 Mechanical Insulation

234200.1 Pipe Insulation Thickness Schedule

236426.13 Air-Cooled Rotary-Screw Chillers

237313 Central Station Air Handling Unit Refurbishment 238219 Fan Coil Units

Division 26 - Electrical

260500 Basic Electrical Requirements 260519 Low-Voltage Electrical Power Conductors and Cables 260523 Control Voltage Electrical Power Cables 260526 Grounding and Bonding for Electrical Systems 260529 Hangers and Supports for Electrical Systems 260533 Raceways and Boxes for Electrical Systems 260553 Identification for Electrical Systems

Client Name: Ocean County Section: 011000

Project Name: Administration Building HVAC and Roofing Upgrades Revision: 0

Project No.: 35-468 Date: 05/27/26

PROJECT SUMMARY

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PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Building Permits, Temporary Certificates of Occupancy, Certificates of Occupancy.

4. Phased construction.

5. Work under separate contracts.

6. Access to site.

7. Coordination with occupants.

8. Work restrictions.

9. Specification and drawing conventions.

10. Miscellaneous provisions.

B. Related Requirements:

1. Section 015000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

1.3 PROJECT INFORMATION

A. Project Identification: Ocean County Administration Building HVAC Upgrades.

1.4 Project Location/Owner:

Ocean County 101 Hooper Ave, Toms River, NJ 08753

Engineer:

DCO Engineering Services, LLC 5429 Harding Highway, Building 500

Mays Landing, NJ 08330

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1.5 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. Chiller Replacement

a. Demolition of existing multi-stack water cooled chiller, cooling tower (including existing screen wall), pumps, piping, controls, electrical power and associated equipment.

b. Installation of a new 200 Ton air cooled chiller on the roof, including new piping, expansion tank, air separator and glycol makeup unit.

c. Installation of two (2) vertical inline pumps with inverter duty premium efficiency motors and corresponding variable frequency drives to replace existing pumps.

d. Modification of existing structural steel dunnage for support of new chiller

e. Restoration of existing roofing. Removal of existing wet insulation and restoration of existing roofing system. Provide new TPO membrane with fleece back, fully adhered directly over existing membrane. Refer to specification 075423 for delegated design requirements.

f. Integration of the new chiller and pumps into the existing BAS.

g. Installation of new electrical wiring/conduit and disconnect switches

2. Fan Coil Unit Replacement

a. Demolition of existing hydronic fan coil unit. Existing controllers and NBPI Ionizers to be salvaged for re-installation in new units.

b. Installation of new hydronic fan coil units. Existing wall sleeves and outdoor air louver to remain and be cleaned and sealed air/water tight.

c. Installation of exiting fan coil unit controllers and integration of the fan coil units into the existing BAS.

d. Installation of new electrical wiring/conduit and disconnect switches

3. Air Handling Unit Refurbishment

a. Refurbishment of existing central station air handling units AHU-1 and AHU-2

b. Chemical clean/flush hot water and chilled water coils. Straighten bent fins using combs. Pressure test for leaks

c. Replace existing fan motors (AHU- 1 10HP, AHU-2 7-1/2 HP).

d. Remove and inspect fan wheel, shaft, bearings and belts.

e. Clean fan housings and blades. Replace bearings; Inspect and align shaft

f. Replace belts and sheaves

g. Lubricate all moving components

h. Clean and disinfect drain pans

i. Inspect and test dampers

j. Inspect and calibrate controls, actuators and valves.

k. Re-assemble unit start up and balance to original airflows/gpm

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B. Type of Contract:

1. The project will be constructed under a Single Mechanical Prime Contract.

2. Before commencing Work on each phase, submit an updated copy of the Contractor’s construction schedule showing the sequence, commencement and completion dates, and move-out and –in dates of Owner’s personnel for all phases of the Work.

1.6 BUILDING PERMITS, TEMPORARY CERTIFICATES OF OCCUPANCY, CERTIFICATES

OF OCCUPANCY

A. The Contractor shall be responsible for preparing, submitting and obtaining building permits, Temporary Certificates of Occupancy/Conformance and Certificates of Occupancy/Conformance for the Work. All permit applications with all required attachments shall be submitted to the Building Code Official in one fully coordinated package. The Building Code Official for this project shall be Ocean County, Office of Code Enforcement.

1.7 CONSTRUCTION SCHEDULE

A. Before commencing Work, submit an updated copy of Contractor's construction schedule showing the sequence, commencement and completion dates for all phases of the Work.

1.8 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

B. Use of Site: Limit use of Project site to work in areas indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits: Confine construction operations to the immediate work areas.

2. Driveways, Walkways and Entrances: Keep driveways, loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

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C. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weather-tight condition throughout construction period. Repair damage caused by construction operations.

1.9 COORDINATION WITH OCCUPANTS

A. Partial Owner Occupancy: Owner will occupy the premises during entire construction period, with the exception of limited areas under construction, during normal business hours. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage.

Perform the Work so as not to interfere with Owner's operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and authorities having jurisdiction.

2. Provide not less than 72 hours' notice to Owner of activities that will affect Owner's operations.

1.10 TIME AND WORK RESTRICTIONS

A. All work areas will be available for construction as indicated in paragraph 1.6 above.

B. All work shall be substantially complete by April 15, 2027. Substantially complete is defined as the Owner shall have useful heating and cooling inclusive of controls work.

C. All project closeout documentation shall be complete and submitted to Owner and Owner’s representative by June 30, 2027.

D. Project duration is anticipated to be 260 calendar days from Notice to Proceed.

E. Construction operations shall be performed between the hours of 5:00am and 8:00pm Monday, Tuesday, Thursday and Friday. The Contractor shall plan to work four (4) 10-hours shifts between the available hours. No work can be performed on Wednesdays. No work outside of the above established hours shall be scheduled without prior approval of the Owner and at no additional cost to the Owner.

F. Work Restrictions, General: Comply with restrictions on construction operations.

1. Maintain all existing building exits during construction as directed and approved by the local code official, Construction Manager, Engineer and Owner.

G. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

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1. Provide schedule to Construction Manager for review indicating all utility interruptions by facility four weeks prior to the anticipated interruption and update schedule weekly or as otherwise required for term of contract.

2. Provide confirmation to Construction Manager and Owner not less than one week in advance of proposed utility interruptions.

3. Obtain Construction Manager and Owner's written permission before proceeding with utility interruptions.

H. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

1. Notify Construction manager and Owner not less than two days in advance of proposed disruptive operations.

2. Obtain Construction Manager and Owner’s written permission before proceeding with disruptive operations.

I. Nonsmoking Building: Smoking is not permitted within the building or on the project site.

J. Controlled Substances: Use of tobacco products and other controlled substances on the project site is not permitted.

K. Employee Identification: Provide identification tags for Contractor personnel working on Project site. Require personnel to use identification tags at all times.

L. Employee Screening: Comply with Owner's requirements for drug and background screening of Contractor personnel working on Project site.

1. Maintain list of approved screened personnel with Owner's representative.

1.11 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

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C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this Project Manual.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

Client Name: Ocean County Section: 012100

ALLOWANCES

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1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements governing allowances.

1. Certain items are specified in the Contract Documents by allowances. Allowances have been established in lieu of additional requirements and to defer selection of actual materials and equipment to a later date when direction will be provided to Contractor. If necessary, additional requirements will be issued by Change Order.

B. Types of allowances include the following:

1. Lump-sum allowances.

C. Related Requirements:

1. Section 012200 "Unit Prices" for procedures for using unit prices.

1.3 ACTION SUBMITTALS

A. Submit proposals for purchase of products or systems included in allowances, in the form specified for Change Orders.

1. Obtain at least three proposals for each directive for review and selection by the Owner.

2. Submit final proposal based on Owner selection.

1.4 INFORMATIONAL SUBMITTALS

A. Submit invoices or delivery slips to show actual quantities of materials delivered to the site for use in fulfillment of each allowance.

B. Submit time sheets and other documentation to show labor time and cost for installation of allowance items that include installation as part of the allowance.

C. Coordinate and process submittals for allowance items in same manner as for other portions of the Work.

Client Name: Ocean County Section: 012100

ALLOWANCES

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1.5 COORDINATION

A. Coordinate allowance items with other portions of the Work. Furnish templates as required to coordinate installation.

1.6 CONTINGENCY ALLOWANCES

A. Use the contingency allowance only as directed by Owner/Engineer for Owner's purposes and only by Change Orders that indicate amounts to be charged to the allowance.

B. Contractor's overhead, profit, and related costs for products and equipment ordered by Owner under the contingency allowance are included in the allowance and are not part of the Contract Sum. These costs include delivery, installation, insurance, equipment rental, and similar costs.

C. Change Orders authorizing use of funds from the contingency allowance will include Contractor's related costs and reasonable overhead and profit margins.

D. At Project closeout, credit unused amounts remaining in the contingency allowance to Owner by Change Order.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 EXAMINATION

A. Examine products covered by an allowance promptly on delivery for damage or defects. Return damaged or defective products to manufacturer for replacement.

3.2 PREPARATION

A. Coordinate materials and their installation for each allowance with related materials and installations to ensure that each allowance item is completely integrated and interfaced with related work.

3.3 SCHEDULE OF ALLOWANCES

A. Allowance No. 1: Contingency Allowance: Include a contingency allowance of $230,000.00 for use according to Owner's written instructions.

END OF SECTION 012100

Client Name: Ocean County Section: 012200

UNIT PRICES

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SECTION 012200 - UNIT PRICES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specifications Sections, apply to this section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for unit prices.

B. Related Requirements:

1. Division 01 Section "Contract Modification Procedures" for procedures for submitting and handling Change Orders.

1.3 DEFINITIONS

A. Unit price is an amount incorporated in the Agreement, applicable during the duration of the Work as a price per unit of measurement for materials, equipment, or services, or a portion of the Work, added to or deducted from the Contract Sum by appropriate modification, if the scope of Work or estimated quantities of Work required by the Contract Documents are increased or decreased.

1.4 PROCEDURES

A. Unit prices include all necessary material, plus cost for delivery, installation, insurance, applicable taxes, overhead, and profit.

B. Measurement and Payment: See individual Specification Sections for work that requires establishment of unit prices. Methods of measurement and payment for unit prices are specified in those Sections.

C. Owner reserves the right to reject Contractor's measurement of work-in-place that involves use of established unit prices and to have this work measured and verified by the Architect.

D. List of Unit Prices: A schedule of unit prices is included in Part 3. Specification Sections referenced in the schedule contain requirements for materials described under each unit price.

Client Name: Ocean County Section: 012200

UNIT PRICES

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PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 SCHEDULE OF UNIT PRICES –

A. Unit Price 1: Price to delete all material, labor and installation for the replacement of a single roof drain bowl.

B. Unit Price 2: Price to add or delete all material, labor and installation for the replacement and repair of 1 square foot of wet roof insulation.

END OF SECTION 012200

Client Name: Ocean County Section: 012900

PAYMENT PROCEDURES

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1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

B. Construction Manager: Person who is managing/administering construction. Can be Owner, Engineer or a third-party firm. Owner will deem responsible party at project construction kickoff meeting.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Engineer through Construction Manager at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

3. Subschedules for Phased Work: Where the Work is separated into phases requiring separately phased payments, provide subschedules showing values coordinated with each phase of payment.

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4. Subschedules for Separate Elements of Work: Where the Contractor's construction schedule defines separate elements of the Work, provide subschedules showing values coordinated with each element.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Name of Engineer.

c. Engineer's project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

3. Arrange the schedule of values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

1) Labor.

2) Materials.

3) Equipment.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with Project Manual table of contents. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum. Provide separate line items for the following:

a. Mobilization.

b. Bonds and Insurances.

c. Testing and Balancing.

d. Commissioning.

e. Project Close-out (Equal to 3% of Contract Value).

f. Final Cleaning.

5. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

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6. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance.

7. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

8. Allowances: Provide a separate line item in the schedule of values for each allowance.

Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract Documents to determine quantities.

9. Purchase Contracts: Provide a separate line item in the schedule of values for each purchase contract. Show line-item value of purchase contract. Indicate owner payments or deposits, if any, and balance to be paid by Contractor.

10. Each item in the schedule of values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

11. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Engineer and Construction Manager and paid for by Owner. Submit “Exhibit A” with each payment application.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment Application Times: Submit Application for Payment to Engineer by the end of the first week of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

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1. Submit draft copy of Application for Payment seven days prior to due date for review by Engineer.

D. Application for Payment Forms: Use forms acceptable to Engineer and Construction Manager and Owner for Applications for Payment. Submit forms for approval with initial submittal of schedule of values. At minimum, Contractor shall utilize AIA Document G702 and AIA Document G703 as form for Applications for Payment.

E. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Construction Manager will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

F. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

G. Transmittal: Submit three signed and notarized original copies of each Application for Payment to Construction Manager by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

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H. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Waiver Forms: Submit executed waivers of lien on forms acceptable to Owner.

I. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's liens from subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

5. Waiver Forms: Submit executed waivers of lien on forms, acceptable to Owner.

J. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Combined Contractor's construction schedule (preliminary if not final) incorporating Work of multiple contracts, with indication of acceptance of schedule by each Contractor.

5. Products list (preliminary if not final).

6. Schedule of unit prices.

7. Submittal schedule (preliminary if not final).

8. List of Contractor's staff assignments.

9. List of Contractor's principal consultants.

10. Copies of building permits.

11. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

12. Initial progress report.

13. Report of preconstruction conference.

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14. Certificates of insurance and insurance policies.

15. Performance and payment bonds.

16. Data needed to acquire Owner's insurance.

K. Application for Payment at Substantial Completion: After Engineer issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum. Such documentation is as follows or as required by other Division 01 Sections:

a. Occupancy permits and similar approvals.

b. Warranties and maintenance agreements.

c. Testing, Adjusting and Balancing records.

d. Operation and Maintenance Manuals and Instructions.

e. Commissioning and Start-up Reports.

f. Final Cleaning.

g. Consent of Surety.

h. List of Incomplete Work.

i. As-built Documentation.

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

L. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims."

5. AIA Document G706A, "Contractor's Affidavit of Release of Liens."

6. AIA Document G707, "Consent of Surety to Final Payment."

7. Evidence that claims have been settled.

8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

9. Final liquidated damages settlement statement.

10. Contractor One Year Guarantee.

11. Maintenance Bond.

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1.6 EXHIBIT A – PAYROLL VERIFICATION

A. Submit on Bidder’s letterhead a document duplicating the information and content requested below with the submission of each request for payment.

PAYROLL VERIFICATION

State of New Jersey

County of __________________

___________________________ being duly sworn on his oath deposes and says:

I swear that the payroll on the job indicated below, under Contract with the

_____________________________________, New Jersey, and for the times indicated, was fully paid and that nothing is due and owing to any workmen thereunder, and that the wages paid were in no case less than the applicable rates contained in the wage determination decision of the Secretary of Labor of

New Jersey, and that the job classification for each workman conformed to the actual work he performed.

The above statements apply to full to all of the Sub-contractors under this contract.

Job Site: ___________________________________________________________________

Nature of Contract: ___________________________________________________________

Pay Period: _________________________________________________________________

Contractor: ___________________________________________________________

By: ________________________________ Title: ________________________________

To be Notarized

Subscribed and sworn to before me this _________day of __________, 2026.

(Seal) Notary Public of the State of ______________________

My Commission expires ______________, 20___

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END OF SECTION 012900

Client Name: Ocean County Section: 013100

PROJECT MANAGEMENT AND COORDINATION

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1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Coordination drawings.

2. Requests for Information (RFIs).

3. Project meetings.

B. Related Requirements:

1. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

1.2 DEFINITIONS

A. RFI (Request for Information): Request from Contractor seeking information required by or clarifications of the Contract Documents.

B. Construction Manager: Person who is managing/administering construction. Can be Owner, Engineer or a third-party firm. Owner will deem responsible party at project construction kickoff meeting.

1.3 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

1.4 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate

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1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

1.5 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

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a. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

b. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Engineer indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements, and mechanical, plumbing, fire-protection, fire-alarm, and electrical Work. Show locations of visible ceiling-mounted devices relative to acoustical ceiling grid.

2. Plenum Space: Indicate subframing for support of ceiling and wall systems, mechanical and electrical equipment, and related Work. Locate components within ceiling plenum to accommodate layout of light fixtures indicated on Drawings.

3. Mechanical Rooms: Provide coordination drawings for mechanical rooms showing plans and elevations of mechanical, plumbing, fire-protection, fire-alarm, and electrical equipment.

4. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

5. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items.

6. Review: Engineer will review coordination drawings to confirm that the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility.

1.6 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. RFIs shall originate with the Contractor. RFIs submitted by entities other than Contractor will be returned with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

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2. Project number.

3. Property Location.

4. Date.

5. Name of Contractor.

6. Name of Engineer and Construction Manager.

7. RFI number, numbered sequentially.

8. RFI subject.

9. Specification Section number and title and related paragraphs, as appropriate.

10. Drawing number and detail references, as appropriate.

11. Field dimensions and conditions, as appropriate.

12. Contractor's suggested resolution. If Contractor's solution(s) impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

13. Contractor's signature.

14. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

C. Engineer's and Construction Manager's Action: Engineer and Construction Manager will review each RFI, determine action required, and respond. Allow seven working days for Engineer's response for each RFI. RFIs received by Engineer or Construction Manager after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for coordination information already indicated in the Contract

Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for interpretation of Engineer's actions on submittals.

f. Incomplete RFIs or inaccurately prepared RFIs.

2. Engineer's action may include a request for additional information, in which case Engineer's time for response will date from time of receipt of additional information.

3. Engineer's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal.

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Engineer and Construction Manager in writing within 10 days of receipt of the RFI response.

D. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly. Include the following:

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1. Project name.

2. Name and address of Contractor.

3. Name and address of Engineer and Construction Manager.

4. RFI number including RFIs that were dropped and not submitted.

5. RFI description.

6. Date the RFI was submitted.

7. Date Engineer's and Construction Manager's response was received.

E. On receipt of Engineer's and Construction Manager's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Engineer and Construction Manager within seven days if Contractor disagrees with response.

1. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal Request, as appropriate.

2. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate

1.7 PROJECT MEETINGS

A. General: Construction Manager will schedule and conduct meetings and conferences at Project site unless otherwise indicated.

B. Preconstruction Conference: Construction Manager will schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Engineer, but no later than 15 days after execution of the Agreement.

1. Attendees: Authorized representatives of Owner, Construction Manager, Engineer, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Procedures for processing field decisions and Change Orders.

f. Procedures for RFIs.

g. Procedures for testing and inspecting.

h. Procedures for processing Applications for Payment.

i. Distribution of the Contract Documents.

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j. Submittal procedures.

k. Preparation of record documents.

l. Use of the premises.

m. Work restrictions.

n. Working hours.

o. Owner's occupancy requirements.

p. Responsibility for temporary facilities and controls.

q. Procedures for moisture and mold control.

r. Procedures for disruptions and shutdowns.

s. Construction waste management and recycling.

t. Parking availability.

u. Office, work, and storage areas.

v. Equipment deliveries and priorities.

w. First aid.

x. Security.

y. Progress cleaning.

3. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

C. Progress Meetings: Construction Manager will conduct progress meetings at biweekly intervals.

1. Attendees: In addition to representatives of Owner, Construction Manager and Engineer, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

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b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Progress cleaning.

10) Quality and work standards.

11) Status of correction of deficient items.

12) Field observations.

13) Status of RFIs.

14) Status of proposal requests.

15) Pending changes.

16) Status of Change Orders.

17) Pending claims and disputes.

18) Documentation of information for payment requests.

3. Minutes: Entity responsible for conducting the meeting will record and distribute the meeting minutes to each party present and to parties requiring information.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 013100

Client Name: Ocean County Section: 013200

CONSTRUCTION PROGRESS DOCUMENTATION

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1.1 SUMMARY

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Contractor's construction schedule.

2. Construction schedule updating reports.

3. Daily construction reports.

4. Site condition reports.

1.2 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of Project.

C. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

D. Float: The measure of leeway in starting and completing an activity.

1. Float time is not for the exclusive use or benefit of either Owner or Contractor, but is a jointly owned, expiring Project resource available to both parties as needed to meet schedule milestones and Contract completion date.

E. Construction Manager: Person who is managing/administering construction. Can be Owner, Engineer or a third-party firm. Owner will deem responsible party at project construction kickoff meeting.

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1.3 INFORMATIONAL SUBMITTALS

A. Format for Submittals: Submit required submittals in the following format:

1. PDF electronic file.

2. Two paper copies.

B. Startup Network Diagram: Of size required to display entire network for entire construction period. Show logic ties for activities.

C. Contractor's Construction Schedule: Initial schedule, of size required to display entire schedule for entire construction period.

1. Submit a working electronic copy of schedule, using Microsoft Project, and labeled to comply with requirements for submittals. Include type of schedule (initial or updated) and date on label.

D. CPM Reports: Concurrent with CPM schedule, submit each of the following reports. Format for each activity in reports shall contain activity number, activity description, original…