Notice_of_Public_Meeting_25434RFPDST_Payment_Services.pdf

This is a Notice of Public Meeting issued by the Procurement Services Department of Hillsborough County Public Schools (HCPS) in Florida regarding solicitation 25434-RFP-DST for Payment Services. The public meeting for Phase III Part 2 of this RFP is scheduled for August 11, 2026, at 2:00 PM (EST) and will be conducted virtually via Microsoft Teams. The meeting can be accessed through a provided Teams link or by telephone dial-in. HCPS is seeking one or more financial institutions to establish a comprehensive Procurement Card (P-Card) and payment program. The solicitation requires the issuance of approximately 1,500 plastic cards and 400 ghost cards to approximately 1,900 cardholders, with an estimated annual spend of $73.7 million ($53.5 million in card transactions and $20.3 million in virtual card e-payables). Technical questions must be submitted by September 8, 2025, at 3:00 PM, with final proposals due on September 24, 2025, at 3:00 PM via the VendorLink platform. The initial contract term is three years commencing no earlier than January 1, 2026, with potential automatic renewals for up to four additional one-year periods.

Evaluation criteria include specifications and scope of work understanding (25 points), qualifications and experience (30 points), cost and value (35 points), and small business utilization (10 points). The RFP requires zero start-up costs and integration with HCPS's Infor ERP system, along with replacement of the current Resolve reconciliation platform. Current incumbents Regions Bank (card services) and Resolve (transaction reconciliation) will be replaced through this solicitation. HCPS has no brand preference between Visa and MasterCard and is open to responses from non-financial institutions. The Small Business Encouragement Program (SBEP) requires proposers to identify and incorporate OSD-registered SBEP vendors as subcontractors with specific dollar allocation requirements. Estimated annual rebates range from 1.50% to 1.71% based on annual card volume. Proposers must meet minimum qualifications including three years of experience in payment card services, authorization to conduct business in Florida, and E-Verify compliance.