25434RFPDST_Payment_Program_Services_Intent_to_Award.pdf
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- Attached to
- Payment Program Services State and local contract opportunity
- Solicitation number
- 25434-RFP-DST
- Issued by
- Florida
About this file
This is a Notice of Intent to Award from Hillsborough County Public Schools (HCPS) in Florida for Request for Proposal 25434-RFP-DST Payment Program Services. The RFP solicited comprehensive Procurement Card (P-Card) and payment program services from financial institutions to establish cost-effective and efficient long-term payment solutions. HCPS sought to issue approximately 1,500 plastic cards and 400 ghost cards to approximately 1,900 cardholders, with an estimated annual spend of $73.7 million ($53.5 million in card transactions and $20.3 million in virtual card e-payables). The RFP was distributed to 296 vendors via VendorLink and 145 vendors via Euna Open Bids (DemandStar), with a final proposal deadline of September 24, 2025, at 3:00 PM. The initial contract term is three years commencing no earlier than January 1, 2026, with potential automatic renewals for up to four additional one-year periods. Nine vendors submitted proposals, which were evaluated through three phases using weighted criteria including specifications and scope of work (25 points), qualifications and experience (30 points), cost and best value (35 points), and Small Business Encouragement Program utilization (10 points).
Fifth Third Bank, NA is recommended for award based on evaluation scores across all three phases, receiving 81.36 points in Phase II and 85.03 points in Phase III, the highest scores among finalists. Two vendors, JPMorgan Chase Bank, N.A. and REPAY Holdings Corp, were determined non-responsive due to failure to submit required pricing and authorization documentation, and failure to meet Florida business authorization and experience requirements, respectively. The current incumbent vendors are Regions Bank for card services and Resolve for transaction reconciliation, both of which will be replaced through this award. The solicitation required zero start-up costs, with estimated annual expenditures and potential rebates ranging from 1.50% to 1.71% based on annual card volume. Proposers were required to demonstrate three years of experience in payment card services, authorization to conduct business in Florida, E-Verify compliance, and integration capability with HCPS's Infor ERP system and replacement of the current Resolve reconciliation platform. Protests must be filed within the timeframe prescribed by Florida Statutes with the General Manager of Procurement Services.
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Text version
Superintendent of Schools Van Ayres
PROCUREMENT SERVICES DEPARTMENT
NOTICE OF INTENT TO AWARD
Request for Proposals: 25434-RFP-DST Payment Program Services
Date: August 26, 2026
As to the above-mentioned Request for Proposal, pursuant to §§ 287.057(1)(a) and 120.57(3), Florida Statutes, Hillsborough County Public Schools (“HCPS”) posts its Notice of Intent to Award to the vendors identified in Attachment A. The awarded vendor(s) must meet all mutually agreed qualification requirements prior to the provision of the goods and services.
Failure to file a protest within the time prescribed in § 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Any protest concerning HCPS’ decision must be timely received via courier, the General Manager of Procurement Services.
Protests may be filed by courier, hand delivery, or regular mail at: Hillsborough County Public Schools, Procurement Services Department, Office of the General Manager, 901 East Kennedy Boulevard, Tampa, Florida 33602. Protests may also be filed by email at corey.murphy@hcps.net. It is the filing party’s responsibility to meet all filing deadlines.
The Cone of Silence, HCPS policy 6320 – Procurement, prohibits any communication regarding an active competitive solicitation between any HCPS employee or School Board member and any third party, representative, or lobbyist of that party, in effect from the time of release of the competitive solicitation until awarded by The School Board of Hillsborough County, Florida.
Procurement Services appreciates all vendors’ interest in doing business with HCPS and encourage participation in future bidding opportunities. Any questions regarding the competitive solicitation process may be forwarded to the Procurement Services Department representative below.
Sincerely, Erika James, Senior Procurement Officer erika.james@hcps.net
RFP #25434-RFP-DST Payment Program Services
Bid notifications were sent to 296 vendors via VendorLink and 145 via Euna Open Bids (DemandStar).
Responses were received from 9 vendors.
Proposals Received
Company Status Submission Date Cyret Technologies, Inc.
10687 Gaskins Way, Suite 200 Manassas, VA 20109 Rahul Chitko Phone: 571 2929435 Fax:
salesva@cyret.com
Submitted 9/24/2025 10:58:00 AM
Fifth Third Bank, NA 999 Vanderbilt Beach Road Naples, FL 34108 Dawn Choate Phone: 239 5916480 Fax: 239 4497106 Dawn.Choate@53.com
Submitted 9/24/2025 8:33:56 AM
Good Image, Inc.
515 N Flagler Drive, Suite P-350 West Palm Beach, FL 33401 Debbie Eichner Phone: 800 4464597 Fax:
debbie.eichner@title1doc.com
Submitted 9/23/2025 1:10:27 PM
*JPMorgan Chase Bank, N.A.
1111 Polaris Parkway Columbus, OH 43240 John McAuley Phone: 813 4838253 Fax:
traci.gulley@jpmorgan.com
Submitted 9/23/2025 12:22:47 PM
Superintendent Van Ayres
Erika James Inserted Text
Regions Bank 1900 5th Avenue North Birmingham, AL 35203 Rebecca Reynolds-Russell Phone: 407 3106074 Fax:
rebecca.reynolds@regions.com
Submitted 9/24/2025 2:21:40 PM
*REPAY Holdings Corp 3060 Peachtree Road Northwest Atlanta, GA 30305 Dylan Coombs Phone: 513 4171642 Fax:
dcoombs@repay.com
Submitted 9/24/2025 2:42:04 PM
TD Bank 301 East Pine Street Orlando, FL 32801 Weldon Ledbetter Phone: 407 6223526 Fax:
weldon.ledbetter@td.com
Submitted 9/22/2025 11:57:10 AM
U.S. Bank 3 Bryant Park New York, NY 10036 Raheem Amany Phone: 201 3209902 Fax:
raheem.amany@usbank.com
Submitted 9/24/2025 11:35:50 AM
Wells Fargo Bank 100 S. Ashley Drive, 8th Floor Sioux Falls, SD 57104 Lynn Nieves Phone: 8132254338 Fax:
lynn.nieves@wellsfargo.com
Submitted 9/24/2025 11:47:30 AM
RFP ##25434-RFP-DST Payment Program Services Phase I Evaluation Committee Members
Member Role
Last Name First Name Position Site Email
Voter Ahmed Am Department Manager
Finance am.ahmed@hcps.net
Voter Bistany Kimberly Accountant 3 Procurement kimberly.bistany@hcps.net
Voter Faucette Vinny Junior Grants Analyst
Federal Programs vinny.faucette@hcps.net
Voter Ippolito Manuel Budget Specialist 2
Finance manuel.ippolito@hcps.net
Voter Richwine Paul Manager Information Technology paul.richwine@hcps.net
Voter Sapp Kimberly Budget Specialist 3
Accounts Payable kimberly.sapp@hcps.net
Advisor Gafner Scott General Manager
Information Technology scott.gafner@hcps.net
Advisor Geddes Michael Chief Information Technology michael.geddes@hcps.net
Advisor Lal Rohit Manager, Accounting Services
Operations rohit.lal@hcps.net
Advisor Lewis Jamie Chief Finance jamie.lewis@hcps.net
Advisor Murphy Corey General Manager
Procurement corey.murphy@hcps.net
Advisor Shotwell Danielle Chief Human Resources danielle.shotwell@hcps.net
Facilitator Cason Tiffanie Senior Procurement Officer
Procurement tiffanie.cason@hcps.net
Facilitator James Erika Senior Procurement Officer
Procurement erika.james@hcps.net
Facilitator Perales Christy Procurement Officer
Procurement christy.perales@hcps.net
Facilitator Shutt Nicholas Department Manager
Procurement nicholas.shutt@hcps.net
Criteria Phase I
Category Description Weight
Specifications/Scope of Work
This section shall provide HCPS with information regarding the Proposer’s understanding of the required scope of work (tasks and service levels) and the vendor’s ability to provide deliverables within the required timeframe and (if applicable) submit an optimal timeline with milestone payment information for the completion of deliverables and provide optimal customer service.
Qualifications and Experience/Required Forms and All Signatures
This section shall provide HCPS with information regarding the Proposer’s experience and qualifications in the related commodities and contractual services and their abilities.
Cost/Best Value The price proposal shall be evaluated to determine the overall best value. 35
Small Business Encouragement Program (SBEP)
Utilization of HCPS-registered vendors. Based on the submitted information in the “SBEP Subcontractor Utilization Letter of Intent,” Procurement Services encourages a percentage of the projected dollar expenditures to be allocated to HCPS-registered OSD vendors. Points shall be allocated based on the percentage of total HCPS dollars under the Agreement: 1 point for each 10% of the funding to the HCPS-registered SBEP. Example: 0 points: 0% to 9%, 1 point: 10% to 19%, 2 points: 20% to 29%, 3 points: 30% to 39%, … No (zero) points are offered for federally funded solicitations.
Phase I Evaluations
Criteria Specifications/Scope of Work
Qualifications and Experience/Required
Forms and All Signatures
Cost/Best Value
Small Business Encouragement Program (SBEP)
Total
Weight 25 30 35 10 100 Cyret Technologies Inc 19.38 22.07 20.73 0 62.18
Fifth Third Bank, NA 21.1 27.5 30.08 0 78.68 Good Image, Inc 11.88 15.22 13.57 0 40.67
Regions Bank 23.67 27.1 32.25 0 83.02 TD Bank 21.7 21.95 26.38 0 70.03
U.S. Bank 19.2 24.72 22.4 0 66.32 Wells Fargo Bank 20.28 25.92 25.52 0 71.72
Phase II Evaluation Committee Members
Member Role
Last Name First Name Position Site Email
Voter Ahmed Am Department Manager
Finance am.ahmed@hcps.net
Voter Bistany Kimberly Accountant 3 Procurement kimberly.bistany@hcps.net
Voter Faucette Vinny Junior Grants Analyst
Federal Programs vinny.faucette@hcps.net
Voter Richwine Paul Manager Information Technology paul.richwine@hcps.net
Voter Sapp Kimberly Budget Specialist 3
Accounts Payable kimberly.sapp@hcps.net
Advisor Gafner Scott General Manager
Information Technology scott.gafner@hcps.net
Advisor Geddes Michael Chief Information Technology michael.geddes@hcps.net
Advisor Lewis Jamie Chief Finance jamie.lewis@hcps.net
Advisor Murphy Corey General Manager
Procurement corey.murphy@hcps.net
Advisor Shotwell Danielle Chief Human Resources danielle.shotwell@hcps.net
Facilitator Cason Tiffanie Senior Procurement Officer
Procurement tiffanie.cason@hcps.net
Facilitator James Erika Senior Procurement Officer
Procurement erika.james@hcps.net
Facilitator Viamontes Ivan Procurement Manager
Procurement ivan.viamontes@hcps.net
Facilitator Perales Christy Procurement Officer
Procurement christy.perales@hcps.net
Facilitator Shutt Nicholas Department Manager
Procurement nicholas.shutt@hcps.net
Criteria Phase II
Category Description Weight
Specifications/Scope of Work
This section shall provide HCPS with information regarding the Proposer’s understanding of the required scope of work (tasks and service levels) and the vendor’s ability to provide deliverables within the required timeframe and (if applicable) submit an optimal timeline with milestone payment information for the completion of deliverables and provide optimal customer service.
Qualifications and Experience/Required Forms and All Signatures
This section shall provide HCPS with information regarding the Proposer’s experience and qualifications in the related commodities and contractual services and their abilities.
Cost/Best Value The price proposal shall be evaluated to determine the overall best value. 35
Small Business Encouragement Program (SBEP)
Utilization of HCPS-registered vendors. Based on the submitted information in the “SBEP Subcontractor Utilization Letter of Intent,” Procurement Services encourages a percentage of the projected dollar expenditures to be allocated to HCPS-registered OSD vendors. Points shall be allocated based on the percentage of total HCPS dollars under the Agreement: 1 point for each 10% of the funding to the HCPS-registered SBEP. Example: 0 points: 0% to 9%, 1 point: 10% to 19%, 2 points: 20% to 29%, 3 points: 30% to 39%, … No (zero) points are offered for federally funded solicitations.
Phase II Evaluations
Criteria Specifications/Scope of Work Qualifications and
Experience/Required Forms and All Signatures
Cost/Best Value
Small Business Encouragement Program (SBEP)
Total
Weight 25 30 35 10 100 Fifth Third Bank, NA 23.22 26.58 31.56 0 81.36
Regions Bank 15.52 22.5 27.76 0 65.78 TD Bank 21.58 26.06 30.68 0 78.32
Wells Fargo Bank 19.32 22.44 21.48 0 63.24
Phase III Evaluation Committee Members
Member Role
Last Name First Name Position Site Email
Voter Bistany Kimberly Accountant 3 Procurement kimberly.bistany@hcps.net
Voter Faucette Vinny Junior Grants Analyst
Federal Programs vinny.faucette@hcps.net
Voter Richwine Paul Manager Information Technology paul.richwine@hcps.net
Voter Sapp Kimberly Budget Specialist 3
Accounts Payable kimberly.sapp@hcps.net
Advisor Gafner Scott General Manager
Information Technology scott.gafner@hcps.net
Advisor Geddes Michael Chief Information Technology michael.geddes@hcps.net
Advisor Lewis Jamie Chief Finance jamie.lewis@hcps.net
Advisor Murphy Corey General Manager
Procurement corey.murphy@hcps.net
Facilitator Baez Rebecca Procurement Officer
Procurement rebecca.baez@hcps.net
Facilitator Beauchamp Beth Procurement Officer
Procurement beth.beauchamp@hcps.net
Facilitator Cason Tiffanie Senior Procurement Officer
Procurement tiffanie.cason@hcps.net
Facilitator James Erika Senior Procurement Officer
Procurement erika.james@hcps.net
Facilitator Mifflin Erin Procurement Officer
Procurement erin.mifflin@hcps.net
Facilitator Shutt Nicholas Department Manager
Procurement nicholas.shutt@hcps.net
Facilitator Viamontes Ivan Procurement Manager
Procurement ivan.viamontes@hcps.net
Criteria Phase III
Category Description Weight
Specifications/Scope of Work
This section shall provide HCPS with information regarding the Proposer’s understanding of the required scope of work (tasks and service levels) and the vendor’s ability to provide deliverables within the required timeframe and (if applicable) submit an optimal timeline with milestone payment information for the completion of deliverables and provide optimal customer service.
Qualifications and Experience/Required Forms and All Signatures
This section shall provide HCPS with information regarding the Proposer’s experience and qualifications in the related commodities and contractual services and their abilities.
Cost/Best Value The price proposal shall be evaluated to determine the overall best value. 35
Small Business Encouragement Program (SBEP)
Utilization of HCPS-registered vendors. Based on the submitted information in the “SBEP Subcontractor Utilization Letter of Intent,” Procurement Services encourages a percentage of the projected dollar expenditures to be allocated to HCPS-registered OSD vendors. Points shall be allocated based on the percentage of total HCPS dollars under the Agreement: 1 point for each 10% of the funding to the HCPS-registered SBEP. Example: 0 points: 0% to 9%, 1 point: 10% to 19%, 2 points: 20% to 29%, 3 points: 30% to 39%, … No (zero) points are offered for federally funded solicitations.
Phase III Evaluations
Criteria Specifications/Scope of Work
Qualifications and Experience/Required
Forms and All Signatures.
Cost/Best Value
Small Business Encouragement Program (SBEP)
Total
Weight 25 30 35 10 100 Fifth Third Bank, NA 22.78 29.5 32.75 0 85.03
TD Bank 22.3 27 32.28 0 81.58
Notes:
* Non-Responsive
• REPAY Holdings Corp – The vendor did not meet the authorization to do business in Florida, did not submit the CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED AFFIDAVIT. The Vendor did not meet authorization and experience requirements.
• JPMorgan Chase Bank, N.A. - did not submit rebates or pricing.
Recommendation for Award
Fifth Third Bank, NA
| 25434 Notice of Intent to Award .pdf |
| 25434 RFP Board Tabulation Attachment A.pdf |
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