Set_4_Questions_and_Answers_FOMS_III_(2).pdf

NNG16572637R

Set 4 Questions and Answers

113. Appendix 8, It is very difficult to cross tabulate the data in Appendix 8. The first two columns run through page 163 of the PDF and the next 3 columns run through page 328. Is it possible to get the first list as one page wide or in MS Excel?

The files have been uploaded to the E-library.

114. Throughout the Attachment A SOW, a large number of Goddard Policy Requirement documents are referenced but are not included in the eLibrary; Since the link provided in

SOW paragraph 1.3.5 (https://gs279gdmsias.gsfc.nasa.gov) is not accessible from outside the NASA firewall, offeror requests the government put the following documents in the eLibrary:

GPR 1440.8A Records Management GPR 1820.2 Respiratory Protection GPR 6400.1D

Logistics Support

GPR 8500.1B, Environmental Planning and Impact Assessment

GPR 8500.3F, Waste Management

GPR 8500.4D, Air Quality Management Program

GPR 8500.5C, Water Management

250-WI-8500.0.7, Visual Observation of Emissions

GPR 8500.8 Site Investigation and Remediation

200-PG-8500.1.3, Animal Management

200-PG-8500.5.1, Groundwater Monitoring and Production Well Maintenance

200-PG-8831.0.7, O&M Annual & Five-Year Maintenance Work Plan

221-PG-8800.0.1, Facility Project Planning

227-WI-8836.0.4

GSFC Integrated Contingency Plan (ICP)

The GSFC-Greenbelt Storm Water Pollution Prevention Plan (SWPPP)

GPR 8715.1D, Processing of NASA Safety Reporting System Incident Reports

Files have been loaded into the e-library.

115. The narrative in SOW paragraph 2.1.3 states “As an example, the MAXIMO® and RCM teams meet biweekly and there are staff meetings weekly at the branch or division levels.”

The table in this paragraph identifies these two meetings with a monthly frequency.

Accurate as depicted. For FRC assume 6 per year. For ORR’s assume 24 per year.

116. SOW Section 2.1.4 Formulation Activities and Program Reviews.; In the current workload documents there is no workload to cover this requirement. Will the government provide estimated workload for the planner participation?

Yes. The estimated annual requirement is 4 work years.

117. SOW Section 2.2.5 Crane Operators; Does the incumbent contractor have current certified crane operators?

Yes on a case by case basis. Where the contractor utilizes this equipment in PT&I functions clearance shall already be approved on this equipment prior to use. Where projects utilize this equipment for density measurements, projects requests for certifications shall be part of the submittal requirements. In cases where there is a delay in government review/approval, the government will defer.

118. SOW Section 2.2.10 Radiation Protection: “If X-Ray, Gamma Radiography or Moisture

Density Gauge operations are going to take place, then the Contractor shall contact the

GSFC Radiation Protection Office (RPO) at least six weeks in advance of any of these operations to ensure the RPO has reviewed the certification of the operators and that the company has either a Nuclear Regulatory Commission (NRC) approved license for the use of the radioactive material or a Maryland State license for the use of X-Ray devices, any of these operations shall receive approval from the GSFC ionizing Radiation Safety

Committee before they start work on Center.”; For workload purposes, what is the frequency for these types of operations?

No Government provided RCM equipment for PTI utilize nuclear devices described in the

SOW. Possible uses would be for geotechnical engineering to determine the density of a compacted material. Not frequently performed by FOMS contractor and in the event a project has this requirement the required approval request would be submitted in advance of the project with other submittals.

119. SOW Section 2.5.2 Government Provided Desktop Computers and Software.

The Contractor shall utilize FMD’s MAXIMO® CMMS application as the CMMS.; What version of MAXIMO (most current is 7.6) and what management modules (there are six available) are in use

7.5 with an upgrade to 7.6 planned before the next contract. Asset Management, Work

Management, Service Management, Contract Management, Inventory Management and

Procurement Management.

120. Reference: SOW paragraph 2.6.6.b. reads as follows: “Utilize RCM principles in its PM

Plan. Changes are justified based on various types of RCM analysis, including criticality, failure history, maintenance costs, failure modes analysis and other methods as described in the NASAN RCM Implementation Guide. Question: What is the NASAN RCM

Implementation Guide and will the government add to the eLibrary? (This question assumes that this document is something different than the NASA Reliability Centered

Maintenance Guide for Facilities and Collateral Equipment, which will be provided to the

Contractor by the COR per SOW paragraph 2.7.12.)

The NASA Reliability Centered Maintenance Guide for Facilities and Collateral

Equipment is the guide for implementation of the RCM program, and it covers implementation in detail. As stated in the question, this document will be provided to the contractor by the COR per SOW paragraph 2.7.12, and is readily available on the internet.

121. Reference: SOW Section 2.7 Operations and Maintenance

Question: If specialized third party maintenance and repair services are required to maintain or repair center systems, i.e., HVAC/R and Compressed Air systems, LEV

Systems, UPS Systems, Life Safety Systems, etc. is the cost of the third party vendor covered by the Miscellaneous Line Item in Other Direct Costs (ODCs) Exhibit 2?

Yes.

122. Reference: SOW Section 2.7.10 Repairs and Trouble Calls Question: What are Priority 6

TCs, there is no definition in the SOW and there are Priority 6 TCs listed Workload History

(11-1-2016 to 10-31-2016)?

Priority 6 was in the previous contract and will not be in the current contract. For planning purposes priority 6 TC’s in workload history should be considered priority 5.

123. Reference: SOW Section 2.7.10 Repairs and Trouble Calls Question: Historically what is the number of trouble calls carried as backlog each month?

Trouble calls aren’t carried as a backlog per se. Once an immediate issue has been resolved on a trouble call work order, a child work order can be written against the original trouble call work order if there is further non-immediate work needed, or the work order can be downgraded to a lower priority which needs to be closed out within the specified terms of the contract.

124. Reference: “2.7.11 Major Repairs. Major Repairs are repairs costing in excess $10,000 per incident, per piece of equipment, or per WO. These repairs are covered in the baseline contract scope, but must be individually approved (and tracked) by the COR prior to execution of the work. While major repairs are fully funded under the baseline contract, they shall be tracked separately to ensure that the overall value of the contract is not exceeded. The Contractor shall provide a cost estimate of parts and labor for any major repairs, this will include cost estimates from three separate vendors for all parts or equipment.”

Reference: B.9.b “These costs are the Government’s best estimate of what the actuals will

be. There will be no adjustment in the fee(s) of the contract should the actuals be different than these estimates”

Question: How should the contractor estimate major repairs costs to provide acceptance of

B.9.b?

Does the Workload History (11-1-2016 to 10-31-2016) include labor hours for major repairs?

Use the Government’s best estimate as stated in B.9.b of what the actuals will be. Yes, the workload history includes labor hours for major repairs up to $10,000.

125. Reference: SOW Section 2.7.15 High Voltage

Question: Does the statement “In addition, the Contractor shall support the Center

Saturday, 7:00 a.m. – 3:30 p.m.” mean that fulltime High Voltage staffing is required on the Center every Saturday, or just on call / standby support if needed? Please clarify.

Staffing is required on Saturday.

126. Reference: SOW Section 2.7.15 (a) “In addition, the Contractor shall perform monthly visual inspections of all transformers while energized to determine oil temperature and liquid level as well as check for evidence of oil leaks.”

Question: Is this monthly inspection to be made on all transformers assigned as shop 21 in

Appendix 8? Appendix 8 PM schedule does not specify a monthly PM for transformer.

Yes, this inspection is done monthly on all transformers and is not considered “Preventive

Maintenance” (PM), but rather “Predictive Testing and Inspection” (PTI) and consists of a visual inspection.

127. Reference: SOW Section 2.7.15 (b) Exterior site lighting systems are not given in

Appendix 8, Shop 21.

Question: Please provide the quantity, type, and maintenance frequency for exterior site lighting systems.

There are approximately 670 pole mounted site light fixtures (not including building mounted fixtures). They are predominantly HPS with a relatively small number of LED fixtures.

128. Reference: SOW Section 2.7.15 (c) “High Voltage Power Manholes: The Contractor shall ensure the correct operation of sump pumps in high voltage manholes equipped with dewatering systems. High voltage manholes shall be inspected during and after weather conditions and pumped out accordingly. The Contractor shall ensure there is no buildup of water in the high voltage power manholes. “

Question: Please provide the quantities of the manholes? They have not been provided.

There are 25 manholes with sump pumps that need to be checked after severe weather conditions.

129. Reference: SOW Section 2.7.15 (e) “The Contractor shall operate and maintain all mobile generators including the 100 KW to 500 KW mobile generators assigned to the

Contractor.” Question: Are the generators under this requirement specifically the ones listed as “Mobile” in Appendix 8?

Yes

130. Reference: SOW Section 2.7.15 d. Critical Infrastructure Tours: The Contractor shall perform inspection tours of the main electrical substations and of Buildings 24C, 31, and

32 at least once per day. Question: Will the government identify the main electrical substations inspected during the tour.

Substations Building 24S, Building 31S.

131. Reference: SOW Section 2.7.15 d. Critical Tours Question: Please provide a list of all major system components inspected during the daily tours. Please provide a sample of the inspection log used to document the tour/inspection.

Major system components consist of ALL High Voltage electrical components located in the specified locations that provide the electrical distribution to those facilities and the

Center. (i.e. HV Switches, Transformers, Load Centers…) Substation Inspection Sheet has been added to the e-library.

132. Reference: SOW Section 2.7.15 e. Temporary Emergency Mobile Generators

Question: What is the frequency for operating emergency mobile generators listed in

Appendix 8?

Quarterly, in conjunction with the quarterly PM.

133. Reference: SOW Section 2.7.20 Roofing paragraph (b) Question: Are Roof Upgrades, Restorations, and Section Replacements performed as IDIQ task orders?

134. Reference: SOW Section 2.7.20 d. This paragraph references Construction Specifications

(Attachment H). Attachment H is IT Security Applicable Document List. Question: Is there a construction specification document that offerors should have? Please update 2.37.20.d.

to reflect the correct reference.

This section should refer to Appendix 9, FOMS Specifications, in the Appendices section of the RFP.

135. Reference: SOW Section 2.7.23 Emergency Fencing Repairs Question: Are the labor and material costs associated with this SOW covered by the ODC line item Fencing Repairs? If not, what is the intended use of the ODC line item?

Fencing is part of CORE in the follow-on it was previously TO9 in the current contract.

136. Reference: Under 2.7.28.e the contractor is required to Supply virus free laptop(s) with licensed software to perform calibration duties. Question: How many laptops is the offeror required to provide?

The number of laptops should be based on the offerors approach.

137. Reference: SOW Section 2.8 FOC/Work Reception Question: What labor categories staff the FOC?

Stationary Engineers.

138. Reference: SOW Section 2.8.1 e. Question: The CBA does not list the category Building

Engineer, what labor category on the CBA is cross referenced to the Building Engineer category?

Stationary Engineers.

139. Reference: SOW Section 2.8.1 i. “Conduct routine general inspections (at a minimum once per 24-hour period) on the mechanical, electrical, HVAC/R, plumbing, steam distribution systems, and building interiors. These systems include, but are not limited to: air handling units (including both rooftop and self-contained systems), elevators, re-circulating air systems, hot and secondary water systems, and all plumbing and steam distribution components.” Question: Please provide a listing of all facilities and systems that are covered by the 24 hour general inspection requirement.

These are the facilities at the Goddard Greenbelt site, and the major facility equipment contained within which are listed in Appendix 8.

140. Reference: Section 2.9 Power Plant Questions:

1. How many Notice of Violations has the plant had in the past 5 years?

2. Can the Government provide a history of any Notice of Violations for the Central Power

Plant Generators?

We have not received any NOVs from MDE in the past 5 years.

141. Reference: SOW Section 2.9.1 “Repair, modify and monitor (from a remote location in

Building 24) the Building 31 Power Plant Complex 24 hours per day, 7 days per week, 52 weeks per year, to include maintaining the 2-ton Coffing Crane and 5-ton Shaw-Box

Crane.” Question: No cranes are listed in Appendix 8, will the government clarify and revise as needed?

Cranes are identified in Appendix 8 under the all assets tab.

142. Reference: SOW Section 2.9.1 “Clean the fuel oil every two years (even number years) to remove moisture and other contaminants.” Question: Is this requirement referring to the fuel oil stored in the two 22,000-gallon storage tanks?

143. Reference: SOW Section 2.9.1 Building 31 Central Power Plant Complex: “The fuel oil is required to be cleaned every two years to remove moisture and other contaminants.”

Question: When is the next scheduled cleaning?

144. Reference: SOW Section 2.9.2 “Conduct one scheduled Operational

Inspection/Maintenance visit for each chiller and all controls per year.” Question: Is this in addition to the monthly and quarterly required maintenance or concurrent?

145. Reference: SOW Section 2.9.7 Building 24F Fuel Farm: “The fuel oil stored at the fuel farm is required to be cleaned every two years to remove moisture and other contaminants.” Question: When is the next scheduled cleaning?

146. Reference: SOW paragraph 2.9.8. Building 24 pH Neutralization System. The pH

Neutralization System is a pretreatment system treating a boiler blowdown waste water discharge under the GSFC’s National Pollutant Discharge Elimination System (NPDES)

Industrial Discharge permit. Question: Please provide copy of the GSFC’s National

Pollutant Discharge Elimination System (NPDES) Industrial Discharge permit in the eLibrary.

Uploaded to the E-library.

147. Reference: SOW Section 2.10.1 Institutional Planning The Contractor Shall: a. Provide reliable and consistent facilities planning in order to improve facilities maintenance, repair, and replacement program execution. Question: Is planning and engineering support provided by CBA Engineering Technicians or by engineers classified as exempt employees, or a combination of both categories?

Offeror shall propose their own approach.

148. Reference: SOW Section 2.10.1 and 2.10.22 reference RS Means. Question: Is RS Means provided by the Government or the contractor?

RSMeans is not provided by the Government.

149. Reference: In SOW paragraph 2.10.2 there is a reference to 220-PG-8831.2, Facilities

Condition and Criticality Assessment. In SOW paragraph 2.10.4.b there is a reference to

220-PG-8831.0.8 Facilities Condition & Criticality Assessment.

Question: Are these two different documents? Please provide the correct document(s) in the eLibrary.

A draft copy will be posted to the e-library. They are one document number 220-8831.0.8.

150. Reference: SOW Section 2.10.18 Utility Meter Requirements Question: Please clarify how many electric meters are utility owned, how many electric meters are GSFC owned. Are the 36 steam meters read monthly?

The utility provider remotely monitors utility meters. Steam meters report thru Utility control System.

151. Reference: SOW Section 3.15 Mission Support 3.15.1 The Contractor shall: a. Provide dedicated support to these facilities as follows: Second Shift (3 PM – 11 PM) - Monday through Friday Third Shift (11-PM – 7 AM) - Monday through Friday

Weekends and Holidays – Around the clock, 24 hour support Question: Please clarify the minimum manpower requirements. Are certified HVAC/R mechanics and certified electricians required for each complex, Buildings 3/13/14 complex, Buildings 7/10/15/29 complex, and Building 32? Are there minimum number of personnel required for each shift?

The requirements will be given in the Request for Task Plan. It would entail the ability to do HVAC work and high voltage electrical work. The contractor’s task plan will identify the number of personnel.

152. Reference: SOW Section 3.15.1 Mission Support and Integration & Test, O&M and Repair

Question: If there is a commercial power loss what provides power to the 7/10/15/29 complex?

Critical areas have standby generators.

153. Reference: General Government Provided Motor Vehicles Questions:

1. Is the Contractor to provide maintenance vehicles or are the vehicles provided through the motor pool? Yes, the contractor is to provide maintenance vehicles.

2. If the Contractor is to provide maintenance vehicles, how will ownership occur if these are priced as part of the Core work? The ownership of the vehicles will remain with the contractor, and the contractor normally charges a depreciation against the vehicles each year over the life of the contract.

3. Will the government provide a list of current incumbent vehicles, to include number of vehicles, type of vehicle, and the building or location of these vehicles? No.

154. Reference: Attachment F - Facilities Operations and Maintenance Services (FOMS)

Technical Performance Incentive Plan

Question: The Technical Performance Incentive Plan places critical importance on the quality and comprehensiveness of the data in the CMMS. To ensure that all offerors are aware that an additional level of effort may be required to update the CMMS, can the

Government assure that at contract turnover all the data in the CMMS supports the use of the plan to evaluate contractor performance and ensure the contractor has a valid baseline from which to assume contract performance and evaluate performance criteria upon assuming the contract?

Approximately 90% of the data in the CMMS used to perform the TPIF is currently complete and accurate.

155. Reference: Under Condition Assessments, the RFP states “For the incentive fee, GSFC will only consider the assets that are being maintained (PM/PTI).” Question: Request the government confirm that any assets properly coded ‘run to failure’ (with the government’s concurrence) will not be included in the incentive fee analysis.

This is correct, only assets that receive PM/PTI maintenance are included in the TPIF.

156. Reference: Under the Work Management & Planning section of the TPIF, condition assessments will be evaluated for assets in the CMMS. Question: In order to properly plan transition and start-up, will the government please provide the current percentage of assets that have a condition assessment no more than 13 months old in CMMS?

Approximately 99% of assets have a condition assessment code no more than 13 months old in CMMS as of 2/9/17.

157. Reference: Under the Work Management & Planning section of the TPIF, equipment attribute and job plan data will be evaluated for assets in the CMMS. Question: In order to properly plan transition and start-up, will the government please provide the current percentage of assets that have complete equipment attribute data and job plans in CMMS?

Approximately 90% of assets have complete job plans in CMMS.

158. Attachment N Reference: Section 3.4, Vacation Accrual, states “Each employee covered by the terms of this Agreement who has worked continuously in the employ of the Employer or the predecessor Employers at NASA, GSFC, Greenbelt, MD for the following period shall accrue vacation as shown below, based on the Employee’s anniversary date and the

Employee’s length of service.”

Question: In order to properly price this element, we request the government provide a current seniority list of all covered employees. This list is also required to calculate sick leave benefits covered in Section 3.6 of the CBA.

See Question 76.

159. Attachment N Reference: Section 4.1, Health and Welfare, states “The Employer agrees to make monthly contributions, as listed below, for all full-time employees and their dependents covered herein to the Health and Welfare Trust Fund of the International Union of Operating Engineers, Local 99-99A, to provide hospitalization coverage including eye, dental, and disability care.

Question: In order to properly price this element, we request the government provide the numbers of employees currently claiming single or family coverage.

160. Reference: The Wage Decisions provided at Attachments O&P are for Davis Beacon Act employees not SCA employees.

Question: Will the government provide the US Department of Labor Wage Determination that covers Service Contract Act (SCA) employees employed on the FOMS contract?

Posted

161. Reference: B.9 provides allowances for Non-Proposed Costs – Material, Uniforms, Chemical Water Treatment, Fuel Oil Cleaning, Fencing Repairs, and Miscellaneous.

Question: Please provide a detailed description of what is included in the Material allowance. Please provide clarification on what should be included for Exhibit 9 versus the

Non-Proposed Costs. Is the contractor to assume that all material associated with repairs, service calls, trouble calls, and maintenance are included in the non-proposed costs?

The material allowance consists of materials, repair parts, and supplies for repairs. The offeror must decide what other direct costs should be proposed in Exhibit 9. All material associated with repairs, service calls, trouble calls, and maintenance are included in the non-proposed costs.

162. Reference: CBA Exhibit A Question: Other than salary, what are the skills, and qualification differences between a HVAC PM Mechanic and a HVAC PM Mechanic II?

The qualifications are established by the International Union of Operating Engineers.

163. Reference: CBA Exhibit A Question: Can the government provide the qualifications description, skill sets, and certifications required by the MD First Class Engineer (Building

24 and 31)?

Maryland requirements for Stationary Engineer licensing can be found at http://www.dllr.state.md.us/license/stateng/statengreq.shtml.

164. Reference: Cost exhibit 2A does not include areas to add the required wage adjustments for overtime, shift differential, mission support premium, emergency operations, call back, and off hour coverage. Question: Please advise: where is the contractor to include costs for overtime, shift differential, mission support premium, emergency operations, call back, and off hour coverage?

List the various conditions as you would a regular labor category. For example:

Under Hours:

Position one (reg). 100 hours

Position 1 (shift diff) 10 hours

Position 1 (emergency ops) 10 hours

Position 1 Total: 120 hours

Then Under Rates:

Position one (reg). $25/hour

Position 1 (shift diff) $30/hour

Position 1 (emergency ops) $35/hour

165. Reference: Workload History (11-1-2016 to 10-31-2016) Summary Tables - Shop 25

Work Orders Summary Table for Shop 25 equals - PM = 635, PTI = 16, REP = 21, SR = 1, TC = 2, Grand Total = 675

Labor Hours Summary Table for Shop 25 equals - PM = .5, Grand Total =.5

Question: Please advise why 675 work orders only represents .5 labor hours for the UPS

Shop. Where are the labor hours for the 675 work orders?

Under the current contract, the hours were not entered in the CMMS.

166. Reference: Workload History (11-1-2016 to 10-31-2016) Reference Summary Tables -

Shop 61

Work Orders Summary Table for Shop 61 equals - CPOM = 18, TC = 1, Grand Total = 19

Labor Hours Summary Table for Shop 61 equals – CPOM = 0, TC = 0, Grand Total =0

Question: Please advise why 19 work orders represents 0 labor hours for the Power Plant

Mechanic Shop. Where are the labor hours for the 19 work orders?

These hours were improperly recorded and the data is unavailable.

167. Reference: Workload History (11-1-2016 to 10-31-2016) and Appendix 2 – Acronym List

Question: The following acronyms in the workload history summary tables but are not listed in Appendix 2:

COM? PLAN? Can the government please provide the definition?

COM = Commissioning and PLAN = Planning.

168. Reference: Workload History (11-1-2016 to 10-31-2016)

Question: The Workload History file lists over 180 work types as OPS. There is no summary information provided for the OPS work type. What functional areas align to the

OPS work type description?

The descriptions for these OPS work types indicate the functional areas. Basically, work activities that are not scheduled maintenance or unscheduled maintenance fall under

Operations. Examples include: FOC, Construction support, Utility locating, and more.

169. Reference: Workload History (11-1-2016 to 10-31-2016)

The file contains numerous entries similar to the following charged to the Contract

Management Shop Code:

OPS M & R - WATER TREAT OPS - CBA LABOR ONLY - FOR CURRENT FISCAL

Y OPS M & R - HI-VOLT ROUNDS - CBA LABOR ONLY - FOR CURRENT FISCAL

YE Question: Will the government please confirm that CBA labor charges to the Contract

Management Shop Code rather than the functional shop code associated with the scope requirement?

These are charged to the Contract Management Shop Code as operations because they are not scheduled or unscheduled maintenance.

170. Reference: Workload History (11-1-2016 to 10-31-2016)

Question: If Mission support is IDIQ why are trouble calls, PM, etc., reflected in core service historical data. Is this workload accomplished by core service personnel from the day shift or for all shifts?

Mission Support is core services for the day shift (from 0700-1500), and is IDIQ for second and third shift (from 1500-0700), therefore the historical data reflects core work done on the first shift.

171. Reference: Workload History (11-1-2016 to 10-31-2016)

Question: Why are TCs for plumbing, carpentry, etc. in Buildings 3/13/14 charged to Shop

71 3/13/14 HVAC Shop?

Typically, shop 71 mission support personnel are utilized as first responders to trouble calls after hours. Work identified as a result of these trouble calls that is performed by the mission support personnel is assigned to Shop 83. If the work is beyond the mission support personnel’s capabilities, it is reassigned to and performed by the appropriate shop.

172. Reference: Workload History (11-1-2016 to 10-31-2016)

Question: What work is performed by Shop 83, Building Engineer Shop? Why is electrical, plumbing, HVAC, etc. PMs and TCs assigned to this shop and not Shops, 37, 24, etc.?

Typically, shop 83 building engineers are utilized as first responders to trouble calls after hours. Work identified as a result of these trouble calls that is performed by the building engineer is assigned to Shop 83. If the work is beyond the building engineer’s capabilities, it is reassigned to and performed by the appropriate shop.

173. Reference: Appendix 3 – Building Description.pdf

The E-Library lists Appendix 3 – Building Description.pdf, when the document is opened it is actually GPR 1700.6B, Confined Space Requirements. Question: Will the government please correct the conflict?

Appendix 3 as posted on FBO currently gives the Building Descriptions.

174. Reference: Representative Task Orders #1

Question: RTO# 1 references three appendixes, Appendix 13 was not provided. Will the government please provide?

Appendix 13 refers to the Snow Announcement which has been saved to the eLibrary.

175. Reference: Enclosure 3, Exhibit 18 - Special Areas of Consideration

First Priority/Red Areas: Question: How many miles of roads are First Priority? How many linear feet of sidewalks are First Priority?

The areas of snow removal are given in the e-library.

176. Reference: Enclosure 3, Exhibit 18 - Special Areas of Consideration Second

Priority/Yellow Areas:

Question: How many miles of roads are Second Priority? How many linear feet of sidewalks are Second Priority?

177. Reference: Enclosure 3, Exhibit 18 - Special Areas of Consideration

Third Priority/Green Areas: Question: How many miles of roads are Third Priority? How many linear feet of sidewalks are Third Priority?

178. Reference: Enclosure 3, Exhibit 18 - Special Areas of Consideration

Fourth Priority/Non-Colored Areas: Question: How many miles of roads are Fourth

Priority? How many linear feet of sidewalks are Fourth Priority?

179. Reference: Enclosure 3, Exhibit 18 - Government Supplied Materials and Space

Question: If the Contractor does not remove snow removal equipment from the center after a snow event does the Government furnish fuel so the equipment is topped off prior to the next event?

180. Reference: Appendix 1, Exhibit 18 Appendix and Attachments List - Asbestos

Question: Will the government please provide the historical data concerning asbestos abatement? How many TOs are there annually and what were the dollar values of those

TOs?

A typical year might entail 10 asbestos abatement task orders with a total value of $80K.

181. Reference: Exhibit 18 - Pricing Charts – Asbestos

Question: Offerors are required to provide Normal Working Hours and Non-working Hours

Unit Prices, which Price should be used to calculate the overall price?

Offerors shall use Normal Working Hours.

182. Reference: Exhibit 18 Question: Why are there no Pricing Charts for Lead Abatement?

What is used for pricing lead abatement?

Lead abatement is IDIQ, non-prepriced. Pricing will be determined with each task order based on the labor rates in Attachment B, Labor Rate Matrix.

183. Reference: Exhibit 18 Painting and Caulking - Item 1 Interior Painting of plaster, gypsum, masonry surfaces. Appendix 9 FOMS Specifications requires 1 prime coat, 1 intermediate coat and 1 finish coat.

Question: Exhibit 18 Bid Form Painting and Caulking Item 1. Is the government looking for a three coat system for this line item?

184. Reference: Exhibit 18 Pricing charts Concrete, Paving, and Traffic Control Bid Form. Item

12 is Underdrain. The pipe size is not given. Question: What pipe size should be use? Is it perforated schedule 40?

No size specified, case by case.

185. Reference: H.10 (d)(2) PIV Report Since this is a follow-on contract, we understand the

GSFC Security Division will provide offerors a copy of the final PIV Report from the previous contract at the end of the phase-in. We are required to review the list and redline it to reflect our employees requiring PIV cards. The redlined list must then be provided to the

GSFC Security Division within 30 days after the start of the contract.

Question: Will the personnel on this list be automatically issued PIV Cards or otherwise instantly approved because of their incumbency? What do they do regarding PIV approval in the 30-day interim? Is there a process for “interim” approval of PPIV Cards for either new hires or incumbent personnel?

These personnel will retain their existing PIV card and the employer and contract number will be changed in the system.

186. Reference: IUOE CBA Article III, Section 3.4 Vacation Accrual

Question: Covered employees earn vacation based on continuous term of service. In order to provide the cost for vacation for covered employees the Government must provide census data for the term of services for employees covered under the IUOE CBA. Will the government provide this data?

187. Reference: IUOE CBA Article V, Section 5.10 Training/Education

Question: Covered employees are eligible for tuition and education reimbursement. Please provide the historical cost related to tuition and education reimbursement so that the

Contractor can accurately estimate costs associated with this benefit.

We do not have this information.

188. Reference: L.22 (b) Proposal Content and Page Limitations

Question: Will the Government allow the plans that are outside of page count to be included as appendices?

189. Reference: L.22 (b)Proposal Content and Page Limitations

Question: In order to provide a better understanding of how and why our Past Performance references are relevant, will the Government allow Offerors a two-page introduction for the

Past Performance volume outside of page count?

No.

190. Reference: L.22 (5) The proposal shall include a matrix showing where in the proposal the technical requirements of the SOW and the evaluation criteria of this RFP are satisfied (i.e.

SOW element versus Offeror's proposal page numbers). It is intended that this be a simple matrix that should in no way inhibit an innovative approach or burden the Offeror. This proposal matrix is excluded from the page limitations contained in paragraph (b)(1) below.Question: Will the government confirm this matrix is only required for Volume II –

Mission Suitability?

191. Reference: L.22 (B) Proposal Content and Page Limitations Table

Question: The Past Performance Volume states that the list of acronyms is outside page count but section L does not have any additional requirements for a list of acronyms. Please confirm the Offeror is not required to provide a list of acronyms in any of the volumes.

It is up to the contractor if they feel they need to provide a list of acronyms.

192. Reference: (9) Organizational Conflicts of Interest (10) Information Technology (IT)

Security Management Plan

Question: Please confirm that the subject Organizational Conflicts of Interest Avoidance

Plan and the IT Security Management Plan are NOT required to be submitted with the initial proposal.

These are to be submitted 30 days after award.

193. Reference: L.23(a)The section states “All SF 33s require original signatures.”

Question: Will the government confirm that for Volume I - Offer Volume, that original signatures are only required in the "Original" hard copy binder?

Original only.

194. Reference: L.25 GSFC 52.215-210 Mission Suitability Volume Instructions (c) Mission

Suitability Instructions by Subfactor Subfactor A – Technical Approach This section states the following: “The offeror shall provide written task plans addressing each representative task included as Enclosure 3.” Question: Given that the page count for the entire Mission

Suitability Volume is set at 60 pages and the technical approach is one of two required sub factors, are the written task plans for each of the two RTO found in enclosure 3 excluded from the 60 page limit for this volume? If so are they subject to a page count limit?

They are included in the page count.

195. Reference: Section L.25 “The staffing plan shall include a comprehensive hiring plan which presents the expected number of personnel to be hired from incumbents, those to be transferred from within the offeror’s own organization, and those from other sources.”

Question: To meet this requirement the offeror needs to know the number of incumbent personnel available for selection and hire. If a number is required will the government provide a list of available incumbents by position title so we can determine the number we will consider for hire?

The Government does not have this information.

196. Reference: Section L - The offeror shall provide written task plans addressing each representative task included as Enclosure 3. In accordance with the Task Ordering

Procedure clause in Section H of this solicitation, each………

Question: There are no Task Order procedures provided in Section H. Will the government provide or update the requirement?

This will be corrected to reference section B.6 Supplemental Task Ordering Procedures.

197. Reference: Section L - Task orders will be issued in accordance with the Task Ordering

Procedure clause in Section H of this solicitation. Question: There are no Task Order procedures provided in Section H. Will the government provide or update the requirement?

This will be corrected to reference section B.6 Supplemental Task Ordering Procedures.

198. Reference: L.25(b) PRIOR CUSTOMER EVALUATIONS (PAST PERFORMANCE

QUESTIONNAIRES

Question: Please clarify if the written consent of proposed significant subcontractors to allow the Government to discuss the subcontractors' past performance evaluation with the

Offeror is inside or outside of the page count restrictions. Is this letter excluded from page count?

It is outside the page count.

199. Reference: Optimum Skill Mix Question: Since the EO 13495 requires that contractors give first right of refusal to incumbent personnel for any available positions, will the government confirm that appropriate incumbent personnel have the required training and certifications to perform critical SOW elements?

200. Reference: L.25 GSFC 52.215-210 Mission Suitability Volume Instructions – (c) Mission

Suitability Instrcutions by Subfactor – Subfactor B- Management Approach & Section M.5

(a) Mission Suitability Subfactors and Description of Each Subfactor – Subfactor B –

Management Approach. Question: Can the government please clarify how non-incumbent offerors can comply with clause FAR 52.223-3 -ALTERNATVE I since non-incumbent offerors do not currently have access to this data and will not have access to this data until after award?

This is a post award requirement.

201. Reference: L.25 GSFC 52.215-210 Mission Suitability Volume Instructions – (c) Mission

Suitability Instrcutions by Subfactor – Subfactor B- Management Approach & Section M.5

(a) Mission Suitability Subfactors and Description of Each Subfactor – Subfactor B –

Management Approach Question: Can the government please eliminate the evaluation of an offeror’s plan as it relates to clause FAR 52.223-3-ALTERNATVE I since non-incumbent offerors do not currently have access to this data and will not have access to this data until after award?

The offeror does not need to know exactly what hazardous materials are being used, however they must describe the procedures to be used by the contractor to prepare and/or deliver to NASA. Offerors need to explain how they are going to handle the delivery any hazardous material.

202. Reference: L.25 (c) Mission Suitability Instructions by Subfactor,- Subfactor A – Technical

Approach. In reference to sections 1.13.4, 2.6.8, 2.7.12 and 2.10.8 of the SOW, the offeror shall describe in detail its knowledge of, and approach to a Reliability Centered

Maintenance (RCM) Program in support of operations, maintenance and repair, including integration with the existing program into a continually improving program and the approach and capabilities to perform Predictive Testing and Inspection (PT&I) activities to support the SOW functions in conjunction with the CMMS. The offeror shall include methods to maintain and improve the existing RCM Program at GSFC.

In order to address the stated requirement to improve the existing program, please describe the status and comprehensiveness of the existing RCM Program at GSFC.

Question: Where does the Government stand with deployment of RCM methodology for the PM and PT&I programs?

1) Have all systems and equipment assets been mapped to the PM category associated with the level of criticality associated with the asset?

2) Are all job plans up to date and reflect criteria associated with the applicable PM category?

Since the preventive maintenance program resides on the Governments CMMS, Maximo, and the Government is the RCM program manager, who is responsible for MAXIMO configuration changes to coincide with RCM based maintenance strategies?

The Contractor.

203. Reference: L.26 (16) PHASE-IN PLAN Question: This section states that the 30-day phase-in period, will be performed under a separate, firm-fixed-price contractual vehicle.

Will the Phase-in Costs be included in the evaluation of costs for FOMS III as a whole, which provides an advantage to the incumbent?

204. Reference: Requirement L.27 (a) states, in part: “If applicable, Offerors may provide the experience or past performance of a parent or affiliated or predecessor company to an

Offeror (including Joint Venture prime partner companies and/or a parent or affiliated company that is being otherwise proposed as a subcontractor on this effort) where the firm’s proposal demonstrates that the resources of the parent or affiliate or predecessor will affect the performance of the Offeror.” Conversely, requirement L.27 (b) states, in part:

“For proposed significant subcontractor(s), references shall concern only work performed by the subcontractor’s business entity that will perform the work under this contract, if awarded.”

Question: As with prime contractors, subcontractors may have parent, affiliated, or predecessor companies, including joint ventures, that provide substantive, directly relevant experience to FOMS III requirements. Likewise, subcontractors may have access to the resources and capabilities of a subcontractor’s parent, affiliated, or predecessor companies to facilitate and enhance subcontractor performance. By providing the government with

“all” available capability information, supported through documented past performance, the government will be fully informed of the strengths of an offeror’s capabilities that directly contributes to the proposed solution for the GSFC FOMS III. Therefore, may subcontractors cite experience from parent, affiliated, or predecessor companies as proof of past performance just as prime contractors may do under Requirement L.27(a) so as to have consistency across the evaluation?

Yes, subject to the existing page limitations.

205. Reference: M.5(a) Mission Suitability Subfactors and Description of Each Subfactor

Question: Please clarify how each of the required plans that are exclude from the page count of the Mission Suitability Volume (Total Compensation Plan, Phase-in Plan, Safety and Health Plan, Quality Control Plan) will be evaluated. Are they Pass/Fail? If not and they are numerically scored, what weighting do they have?

They will be evaluated within Mission Suitability.

206. In the Enclosure One QASP, Paragraph 1.5 References and Applicable Documents, line (d) specifies the following “Capability Maturity Model Integration® for Development

(CMMI®-DEV), Maturity Level?/Capability Level ?”.

Question: Would the Government please define what CMMI Maturity Level and Capability

Level they are citing here?

This reference is not applicable to this solicitation.

207. Attachment_A_FOMS_III_SOW.pdf, page 72 of 114, paragraph The referenced

SOW item has no description other than the words "All Clear". Will the government please confirm that the referenced item is complete and should have no additional information/verbiage? If not, will the government please provide the missing verbiage?

Yes, weather condition 4 all clear.

208. NNG16572637R_RFP-pdf, paragraph L.26 GSFC 52.215-224 Cost Volume Instructions.

(JUL 2016) (b) (1) Direct and Indirect Rate Substantiation It is not clear where in the cost volume the "direct and indirect rate substantiation" narrative should be placed, nor if there is a page limiit for this section.

Will the government please clarify where in the cost volume this narrative should be included, and whether or not the narrative is subject to a page limit?

Within the BOE, and yes the BOE has page limitations.

209. Exhibits_1-16_FOMS_III_Cost_Exhibits.pdf, Exhibit If a bidder's fiscal year does not match the contract period start/end dates, it is necessary for the bidder to blend its fiscal year G&A rates to derive the contract period G&A rates. However, there are not enough columns on the sheet to allow G&A rates to be shown for the bidder's last fiscal year. Will the government please modify Exhibit 5B or confirm that bidders may modify it to add an extra column on the rightmost side of the table? If not, will the government please provide additional instruction on how bidders who much blend their G&A rates are intended to fill out the document?

Exhibit B should state contract year.

210. Will the Government provide facilities for transition activities?

211. RFP, Section L.25(c), Pg 100; The instructions state the Task Ordering Procedure clause is in Section H, however the clause is Section I.176. Please confirm Section I.176 is the correct reference.

Yes, I.176 is the correct reference, with B.6 providing supplemental instructions.

212. 2.7.21, Structures, Painting and Plumbing; 54 reference g.; How often is the contractor required to paint the exterior of buildings? Please provide the Sq Ft required to be painted.

Exterior Painting of buildings is done via a task order (not core) and there is no set established frequency as it is highly budget dependent.

213. 2.9 Building 31 Central Power Plant complex, 73 Generators; How many times in the last year was power lost to GSFC, 1/1/2016-12/31-2016?

Generators were not needed in the past.

214. 2.9 Building 31 Central Power Plant complex, 73 Generators; How many generators does it take to operate all facilities at GSFC when the is a complete power outage?

Generators supply power only to critical facilities around center.

215. 2.9.3 Building 31 Sand Filtration System, Pages 77, 78;

Does the Sand Filtration system require backwashing?

If so how many times in the last year was this accomplished?

Daily.

216. Attachment F; IV Technical Requirements; CMMS Database; 3-4; Will the government confirm the FMD MAXIMO CMMS accurately reflects all operation and maintenance requirements of the installed facilities systems and equipment to be maintained?

The FMD MAXIMO CMMS substantially reflects all operation and maintenance requirements.

217. Attachment F; IV Technical Requirements; Operations and Maintenance; Maintenance: 5;

Will the Government confirm the Preventive Maintenance (PM) and Predicative Testing and Inspections (PTI) functions in the MAXIMO CMMS are resource leveled? Will a contractor be allowed to adjust scheduling of the PM and PTI for more effective operations without impacting performance metrics?

Yes, with data to validate the need for adjustments.

218. Attachment F; IV Technical Requirements; Condition Assessments, 3; The condition assessment requirement for the Technical Performance Incentive is currency at less than 13 months. Appendix 8 shows the condition code by asset number. Numerous condition dates are more than 13 months old making these condition codes out of date. Does the

Government require all condition codes to be brought current within the first 13 months of the contract?

219. Attachment A, paragraph 2.6.5 – 2.6.6. 33; May a contractor assume all the FMD

MAXIMO CMMS accurately reflects all operation and maintenance requirements for all installed equipment and systems as of the date of contract start to allow for the development of PM and PTI plans?

The FMD MAXIMO CMMS substantially reflects all operation and maintenance requirements.

220. Attachment F; Attachment 1; Evaluation Periods and Maximum Available Core Services

Technical Performance Incentive Fee (TPIF), 8, Please confirm the Period Dates as if relates to this procurement.

Yes, the dates are accurate.

221. Is the contract effective date the same as day 1 of phase-in?

The phase-in date will be 30 days before the contract effective date.

222. Attachment F; IV Technical Requirements; Work Management & Planning; Cost Metric

Reports, 3; The last sentence of the paragraph titled, “Cost Metric Reports:” states, “All

CORE associated Contract work Direct Labor hours, are to be captured in the CMMS database.” Attachment M, Financial Management Reporting Requirements core elements appear to be all inclusive of contract operations. Is it the Government’s intent for program management hours to be tracked in the CMMS and if so, how are those hours shown in the

Workload History file provided in the E-Library?

No, program management hours are not tracked in the CMMS.

223. Workload History (11-1-15 to 10-31-16); Can the government please confirm that the hours provided in the workload history found in the E Library is adequate to meet the PM and PTI requirements of Exhibit 8?

The Government cannot confirm that. The Offeror needs to make their own assessment.

The workload history is just a point of reference.

224. Workload History (11-1-15 to 10-31-16), 600; Can the government provide the definition of COM and what that represents in the workload data?

COM is an acronym for Commissioning, and this represents historical hours performing and supporting building and system commissioning activities.

225. Workload History (11-1-15 to 10-31-16), 600; Can the government provide the definition of PLAN and what that represents in the workload data?

PLAN = Planning. In the data it represents the shops involvement in institutional planning

226. Workload History (11-1-15 to 10-31-16), 599-600; In the government’s first round of answers to question 15, the government states that the number and cost of Trouble Calls

(TC) in a typical year can be obtained from the Workload History spreadsheet. The government also provides an answer to question 4 that the total work hours per year per skill discipline can be determined. Can the government please confirm that for shop 92 there were 176 repairs performed for a total of 2 hours and a cost of $1,721.83 as given in the workload data? If this is not correct, can the government confirm that the contractor can reasonably rely on the workload data provided for all shops in this attachment? If the workload data is incorrect, can the government provide the contractor with an updated workload data attachment for all shops to include hours, number of repairs, and accurate costs?

An updated work load history will not be issued.