SECTION_L_Amended.pdf

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 52.204-7 SYSTEM FOR AWARD MANAGEMENT. (OCT 2016)

L.2 52.215-1 INSTRUCTIONS TO OFFERORS - COMPETITIVE ACQUISITION. (JAN

2004)

L.3 RESERVED

L.4 52.215-22 LIMITATIONS ON PASS-THROUGH CHARGES--IDENTIFICATION OF

SUBCONTRACT EFFORT. (OCT 2009)

L.5 52.222-24 PREAWARD ON-SITE EQUAL OPPORTUNITY COMPLIANCE

EVALUATION. (FEB 1999)

L.6 52.222-46 EVALUATION OF COMPENSATION FOR PROFESSIONAL

EMPLOYEES. (FEB 1993)

L.7 52.236-27 SITE VISIT (CONSTRUCTION). (FEB 1995) - ALTERNATE I (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigation and

Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) An organized site visit has been scheduled for – November 29, 2016

Name: TBD

Address:

Telephone:

(c) Participants will meet at – NASA/Goddard Space Flight Center Visitors Center

L.8 52.237-1 SITE VISIT. (APR 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonable obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of Provision)

L.9 52.237-10 IDENTIFICATION OF UNCOMPENSATED OVERTIME. (MAR 2015)

L.10 1852.233-70 PROTESTS TO NASA. (DEC 2015)

L.11 52.211-4 AVAILABILITY FOR EXAMINATION OF SPECIFICATIONS NOT

LISTED IN THE GSA INDEX OF FEDERAL SPECIFICATIONS, STANDARDS AND

COMMERCIAL ITEM DESCRIPTIONS. (JUN 1988)

Any questions regarding the contents of the library, please contact the following individual:

Name: Carol R. Wooten

E-Mail: Carol.R.Wooten@nasa.gov

Address: Goddard Space Flight Center

Attn: Carol R. Wooten/Code 210.I

Greenbelt, MD 20771

(End of provision)

L.12 52.215-20 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA OR

DATA OTHER THAN COST OR PRICING DATA. (OCT 2010) ALTERNATE I (OCT

(a) Exceptions from certified cost or pricing data. (1) In lieu of submitting certified cost or pricing data, offerors may submit a written request for exception by submitting the information described in the following subparagraphs. The Contracting Officer may require additional supporting information, but only to the extent necessary to determine whether an exception should be granted, and whether the price is fair and reasonable.

(i) Identification of the law or regulation establishing the price offered. If the price is controlled under law by periodic rulings, reviews, or similar actions of a governmental body, attach a copy of the controlling document, unless it was previously submitted to the contracting office.

(ii) Commercial item exception. For a commercial item exception, the offeror shall submit, at a minimum, information on prices at which the same item or similar items have previously been sold in the commercial market that is adequate for evaluating the reasonableness of the price for this acquisition. Such information may include -

(A) For catalog items, a copy of or identification of the catalog and its date, or the appropriate pages for the offered items, or a statement that the catalog is on file in the buying office to which the proposal is being submitted. Provide a copy or describe current discount policies and price lists (published or unpublished), e.g., wholesale, original equipment manufacturer, or reseller.

Also explain the basis of each offered price and its relationship to the established catalog price, including how the proposed price relates to the price of recent sales in quantities similar to the proposed quantities;

(B) For market-priced items, the source and date or period of the market quotation or other basis for market price, the base amount, and applicable discounts. In addition, describe the nature of the market;

(C) For items included on an active Federal Supply Service Multiple Award Schedule contract, mailto:Carol.R.Wooten@nasa.gov proof that an exception has been granted for the schedule item.

(2) The offeror grants the Contracting Officer or an authorized representative the right to examine, at any time before award, books, records, documents, or other directly pertinent records to verify any request for an exception under this provision, and the reasonableness of price. For items priced using catalog or market prices, or law or regulation, access does not extend to cost or profit information or other data relevant solely to the offeror's determination of the prices to be offered in the catalog or marketplace.

(b) Requirements for certified cost or pricing data. If the offeror is not granted an exception from the requirement to submit certified cost or pricing data, the following applies:

(1) The offeror shall prepare and submit certified cost or pricing data, data other than certified cost or pricing data, and supporting attachments in accordance with the instructions contained in

Table 15-2 of FAR 15.408, which is incorporated by reference with the same force and effect as though it were inserted here in full text. The instructions in Table 15-2 are incorporated as a mandatory format to be used in this contract, unless the Contracting Officer and the Contractor agree to a different format and change this clause to use Alternate I.

(2) As soon as practicable after agreement on price, but before contract award (except for unpriced actions such as letter contracts), the offeror shall submit a Certificate of Current Cost or

Pricing Data, as prescribed by FAR 15.406-2.

L.13 52.216-1 TYPE OF CONTRACT. (APR 1984)

The Government contemplates award of a cost-plus-fixed-fee core with Technical Performance

Incentives, cost-plus-fixed-fee and firm-fixed-price indefinite delivery indefinite quantity. Some

CPFF tasks may have performance incentives.

L.14 52.233-2 SERVICE OF PROTEST. (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government

Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

Dock Master

Goddard Space Flight Center

Building 35 – Shipping and Receiving Dock

Prominently mark the envelope or package as follows:

Protest: Solicitation Number NNG16572637R

Attn: Carol R. Wooten

GSFC Mail Code 210.I

Note: The Building 35 Shipping and Receiving dock is open from 7:30AM to 3:30PM, Monday through Friday, except Government holidays. Contractor personnel conduct the GSFC receiving function, which includes mailroom operations. Protests will be marked with the date and time of receipt, subjected to security screening, secured, and delivered unopened to the Contracting

Officer.

There is public access to the Building 35 Shipping and Receiving Dock after entering the

Building 35 security gate. GSFC passes, badges, escorts, etc. are not required for access to the receiving dock. All deliveries are subject to security screening.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

L.15 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE.

(FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) clauses:

https://www.acquisition.gov/?q=browsefar

NASA FAR Supplement (NFS) clauses:

http://www.hq.nasa.gov/oggice/procurement/regs/nfstoc.htm

L.16 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS. (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

https://www.acquisition.gov/?q=browsefar http://www.hq.nasa.gov/oggice/procurement/regs/nfstoc.htm

(b) The use in this solicitation of any [insert regulation name] (48 CFR Chapter 18) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

L.17 1852.223-73 SAFETY AND HEALTH PLAN. (JUL 2015)

(a) The offeror shall submit a detailed safety and occupational health plan as part of its proposal.

The plan shall include a detailed discussion of the policies, procedures, and techniques that will be used to ensure the safety and occupational health of Contractor employees and to ensure the safety of all working conditions throughout the performance of the contract.

(b) The plan shall similarly address subcontractor employee safety and occupational health for those proposed subcontracts or subcontract effort where the work will be conducted completely or partly on a Federally-controlled facility.

(c) This plan, as approved by the Contracting Officer, will be incorporated into any resulting contract.

(End of clause)

L.18 1852.231-71 DETERMINATION OF COMPENSATION REASONABLENESS. (APR

2015)

(a) The proposal shall include a total compensation plan. This plan shall address all proposed labor categories, including those personnel subject to union agreements, the Service Contract

Act, and those exempt from both of the above. The total compensation plan shall include the salaries/wages, fringe benefits and leave programs proposed for each of these categories of labor.

The plan also shall include a discussion of the consistency of the plan among the categories of labor being proposed. Differences between benefits offered professional and non-professional employees shall be highlighted. The requirements of this plan may be combined with that required by the clause at FAR 52.222-46, "Evaluation of Compensation for Professional

Employees."

(b) The offeror shall provide written support to demonstrate that its proposed compensation is reasonable.

(c) The offeror shall include the rationale for any conformance procedures used or those Service

Contract Act employees proposed that do not fall within the scope of any classification listed in the applicable wage determination.

(d) The offeror shall require all service subcontractors provide, as part of their proposal, the information identified in (a) through (c) of this provision for cost reimbursement or non-competitive fixed-price type subcontracts having a total potential value expected to exceed the threshold for requiring certified cost or pricing data as set forth in FAR 15.403-4.

L.19 1852.245-80 GOVERNMENT PROPERTY MANAGEMENT INFORMATION. (JAN

2011)

(a) The offeror shall identify the industry leading or voluntary consensus standards, and/or the industry leading practices, that it intends to employ for the management of Government property under any contract awarded from this solicitation.

(b) The offeror shall provide the date of its last Government property control system analysis along with its overall status, a summary of findings and recommendations, the status of any recommended corrective actions, the name of the Government activity that performed the analysis, and the latest available contact information for that activity.

(c) The offeror shall identify any property it intends to use in performance of this contract from the list of available Government property in the provision at 1852.245-81, List of Available

Government Property.

(d) The offeror shall identify all Government property in its possession, provided under other

Government contracts that it intends to use in the performance of this contract. The offeror shall also identify: The contract that provided the property, the responsible Contracting Officer, the dates during which the property will be available for use (including the first, last, and all intervening months), and, for any property that will be used concurrently in performing two or more contracts, the amounts of the respective uses in sufficient detail to support prorating the rent, the amount of rent that would otherwise be charged in accordance with FAR 52.245-9, Use and Charges (June 2007), and the contact information for the responsible Government

Contracting Officer. The offeror shall provide proof that such use was authorized by the responsible Contracting Officer.

(e) The offeror shall disclose cost accounting practices that allow for direct charging of commercially available equipment, when commercially available equipment is to be used in performance of the contract and the equipment is not a deliverable.

(f) The offeror shall identify, in list form, any equipment that it intends to acquire and directly charge to the Government under this contract. The list shall include a description, manufacturer, model number (when available), quantity required, and estimated unit cost. Equipment approved as part of the award need not be requested under NFS clause 1852.245-70,

(g) The offeror shall disclose its intention to acquire any parts, supplies, materials or equipment, to fabricate an item of equipment for use under any contract resulting from this solicitation when that item of equipment:

Will be titled to the government under the provisions of the contract; is not included as a contract deliverable; and the Contractor intends to charge the costs of materials directly to the contract.

The disclosure shall identify the end item or system and shall include all descriptive information, identification numbers (when available), quantities required and estimated costs.

(h) Existing Government property may be reviewed at the following locations, dates, and times:

[Enter the appropriate information]

L.20 1852.245-81 LIST OF AVAILABLE GOVERNMENT PROPERTY. (JAN 2011)

(a) The Government will make the following Government property available for use in performance of the contract resulting from this solicitation, on a no-charge-for-use basis in accordance with FAR 52.245-1, Government Property, included in this solicitation. The offeror shall notify the Government, as part of its proposal, of its intention to use or not use the property.

Attachment C

(b) The Government will make the following Government property available for use in performance of the contract resulting from this solicitation, on a no-charge-for-use basis in accordance with FAR 52.245-2, Government Property Installation Operation Services, as included in this solicitation. The offeror shall notify the Government of its intention to use or not use the property.

(c) The selected Contractor will be responsible for costs associated with transportation, and installation of the property listed in this provision.

L.21 GSFC 52.215-200 COMMUNICATIONS REGARDING THIS SOLICITATION

(JAN 2014)

(a) Questions or comments regarding this solicitation must be submitted in writing, cite the solicitation number, and be directed to the following Government representative:

Name: Carol R. Wooten

Email: Carol.R.Wooten@nasa.gov

Address: Goddard Space Flight Center

Attn: Carol Wooten/210I

Oral questions will not be answered due to the possibility of misunderstanding or misinterpretation.

(b) Questions or comments should be submitted February 9, 2017 to allow for analysis and dissemination of responses in advance of the proposal due date. Late questions or comments are not guaranteed a response prior to the proposal due date.

(c) Questions or comments shall not be directed to the technical activity personnel.

L.22 GSFC 52.215-201 PROPOSAL PREPARATION—GENERAL INSTRUCTIONS.

(APR 2016)

It is NASA's intent, by providing the instructions set forth below, to solicit information that will demonstrate the Offeror's competence to successfully complete the requirements specified in the

Statement of Work (SOW), Attachment A and Representative Task Orders. Generally, the proposal should:

Demonstrate understanding of the overall and specific requirements of the proposed contract.

Convey the company's capabilities for transforming understanding into accomplishment.

Present in detail, the plans and methods for so doing.

Present the costs associated with so doing.

In the event that other organizations are proposed as being involved in conducting this work, their relationships during the effort shall be explained and their proposed contributions shall be identified and integrated into each part of the proposal, as appropriate.

***As part of the Request for Proposal, the offer shall respond to how they would approach several Representative Task Orders (See Enclosure 3). THE OFFEROR IS NOT TO PERFORM

ANY ACTUAL WORK OR PRODUCE ANY DELIVERABLES ON THE

REPRESENTATIVE TASK ORDERS (RTOs) IN RESPONSE TO THE RFP!***

(a) PROPOSAL FORMAT AND ORGANIZATION

(1) Offerors shall submit proposals in four volumes as specified below:

Volume Title Copies

I Offer Volume Original plus 8 Hardcopies and two electronic copies

II Mission Suitability Volume Original plus 8 Hardcopies and two electronic copies

III Cost Volume Original plus 8 Hardcopies, one additional hardcopy for audit support purposes, and two electronic copies

IV Past Performance Volume Original plus 8 Hardcopies and two electronic copies

(2) Prime Offerors and proposed Significant Subcontractors for Cost Volume proposal purposes defined as any subcontract that is likely to exceed $2M of the proposed contract value (Base plus Option Periods) shall include one (1) additional separately packaged hardcopy of their Cost Volume proposal, marked “NNG16572637R/NASA Proposal

Evaluation Material,” which the Government may use for audit support purposes.

(3) All pages of Volumes I, II, III, and IV shall be numbered and identified with the

Offeror’s name, RFP number and date. Subsequent revisions, if requested, shall be similarly identified to show revision number and date. A table of contents shall be provided with figures and tables listed separately.

(4) Two electronic copies of the Offeror’s (Prime and proposed Significant Subcontractors) proposal, designating one as “back-up,” shall be submitted (in addition to the hardcopies specified above) in Microsoft Office Word (compatible with Word 2010) or Adobe Portable

Document Format (PDF) (compatible with version X). While the RFP provides the Cost

Volume exhibits in PDF format, Offerors shall submit all Cost Volume exhibits in Microsoft

Office Excel format (compatible with Excel 2010) and the exhibits shall contain all formulas.

Instructions for converting from PDF format to Excel can be found in the Cost Volume

Instructions provision. DO NOT password protect any portion of your electronic submission.

Electronic files of Volumes I, II, III, and IV shall be on virus free CD-ROM (CD-R format) discs with an external label indicating: (1) the name of the Offeror, (2) the RFP number, (3) the format and software versions used, (4) a list of the files contained on the disk and (5) date of the information. The Offeror shall provide written documentation that describes the contents of each CD-ROM and of each file. In the event of any inconsistency between data provided on electronic media and hardcopies, the hardcopy data will be considered to be correct. The Offeror must certify that the electronic medium is virus free.

(5) The format for each proposal volume shall parallel, to the greatest extent possible, the format of the evaluation factors and subfactors contained in Section L of this solicitation. The proposal content shall provide a basis for evaluation against the requirements of the solicitation. Each volume of the proposal shall specify the relevant evaluation criteria being addressed, if appropriate. The proposal shall include a matrix showing where in the proposal the technical requirements of the SOW and the evaluation criteria of this RFP are satisfied (i.e. SOW element versus Offeror's proposal page numbers). It is intended that this be a simple matrix that should in no way inhibit an innovative approach or burden the Offeror. This proposal matrix is excluded from the page limitations contained in paragraph (b)(1) below.

(6) Information shall be precise, factual, detailed and complete. Offerors shall not assume that the evaluation team is aware of company abilities, capabilities, plans, facilities, organization or any other pertinent fact that is important to accomplishment of the work as specified in the SOW. The evaluation will be based primarily on the information presented in the written proposal. The proposal shall specifically address each listed evaluation factor and subfactor.

(b) PROPOSAL CONTENT AND PAGE LIMITATIONS

(1) The following table contains the page limitations for each portion of the proposal submitted in response to this solicitation. Additional instructions for each component of the proposal are located in the solicitation provision noted under the Reference heading.

Proposal Component Volume Reference Page

Limitations

Offer Volume I L.23 None

Mission Suitability Volume II L.25 60 Pages

Cover Page, Indices, SOW Compliance Matrix, Total Compensation Plan, Phase-in Plan, Safety and Health Plan, Quality Control Plan

Excluded

Cost Volume III L.26 Mixed

(a) Direct Labor Rates, Indirect Rates, and Fee

Matrices (Attachment B)

None

(b) Cost Exhibits None

(c) Basis of Estimates 75 Pages*

Past Performance Volume IV L.27 Mixed

(a) Information from the Offeror 30 Pages*

(b) Cover Page, Indices, List of those sent Past

Performance Questionnaires, Customer

Evaluations, Termination/Descope information, and List of Acronyms

Excluded

*Prime Offeror and all Significant Subcontractors, page limitation is for a total component.

(2) When page limitations apply to a volume or specific section, a page is defined as one side of a sheet, 8-1/2" x 11", with at least one inch margins on all sides, using not smaller than 12 point type Times New Roman font. Line spacing or the amount of vertical space between lines of text shall not be less than single line (Microsoft Office Word’s default line spacing). Character spacing shall be “Normal”, not “Expanded” or “Condensed.” The margins may contain headers and footers, but shall not contain any proposal content to be evaluated. Foldouts count as an equivalent number of 8-1/2" x 11" pages. The metric standard format most closely approximating the described standard 8-1/2" x 11" size may also be used. The excel exhibits provided are formatted using 9-12 point type Arial font.

Volumes I, II, III, and IV shall be submitted in separate ringed (or similarly bound) binders.

Diagrams, tables, artwork, and photographs may be reduced and, if necessary, run landscape or folded to eliminate oversize pages. Text in Diagrams, schedules, charts, tables, artwork, and photographs shall be no smaller than 10 point. Diagrams, tables, artwork, and photographs shall not be used to circumvent the text size limitations of the proposal.

(3) Title pages, tabs, and tables of contents are excluded from the page counts specified in paragraph (1) of this provision (as well as other documents specified in table (b)(1) above).

In addition, the Cost Volume of your proposal is not page limited except for the page limit for the Basis of Estimate (BOE) section specified in table (b)(1) above. However, this volume is to be strictly limited to cost and price information. Information that can be construed as belonging in one of the other volumes of the proposal will be so construed and counted against that volume's page limitation.

(4) The Government intends to evaluate proposals and award contract(s) without discussions with Offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror's initial proposal should contain the Offeror's best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting

Officer later determines them to be necessary. If discussions are held and final proposal revisions are requested, the Government will specify separate page limitations in its request for that submission.

(5) Pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government and will be returned to the Offeror in accordance with NFS

1815.204-70(b).

L.23 GSFC 52.215-203 Offer Volume. (AUG 2016)

This must be a separate volume.

(a) STANDARD FORM (SF) 33, OFFEROR FILL INS AND SECTION K

Blocks 12 through 18 of the SF 33, the indicated Offeror required fill-ins in Sections B-K and

Attachment Q must be completed. The signed SF33 and the pages with the required fill-ins must be submitted. Annual representations and certifications shall be completed electronically via the

System for Awards Management (SAM) web site accessed through https://www.acquisition.gov, in accordance with Section K provision FAR 52.204-8, Annual Representations and

Certifications. The balance of the solicitation need not be returned unless the Offeror has made changes to other pages that will constitute part of the contract. Any such changes must be separately identified in the Summary of Exceptions. All SF 33s require original signatures.

For Joint Venture (JV) proposals, see FAR 4.102 for signature requirements.

(1) It is requested that Offerors indicate, in Block 12 of the SF 33, a proposal validity period of 210 days. However, in accordance with paragraph (d) of FAR provision 52.215-

1, “Instructions to Offerors--Competitive Acquisitions,” a different validity period may be proposed by the Offeror.

(2) Provide the names, phone numbers, and email addresses of persons to be contacted for clarification of questions of a technical nature and business nature. Identify any consultants and/or subcontractors used in writing this proposal (if any) and the extent to which their services will be available in the subsequent performance of this effort.

The contract schedule refers to TBD and TBP. They are defined as follows:

TBD = TO BE DETERMINED BY THE GOVERNMENT

TBP = TO BE PROPOSED BY THE CONTRACTOR

(b) SUMMARY OF EXCEPTIONS

Include a statement of acceptance of the anticipated contract provisions and proposed contract schedule, or list all specific exceptions to the terms, conditions, and requirements of Sections A through J of this solicitation, to the Representations and Certifications (Section K) or to the information requested in Section L. Include the reason for the exception, new terms, conditions, and/or clauses, including any proposed benefit to the Government. This list must include all exception(s), deviation(s) and/or conditional assumptions taken.

Offerors are cautioned that exceptions or new terms, conditions, or clauses may result in a determination of proposal unacceptability (NFS 1815.305-70), may preclude award to an Offeror if award is made without discussions, or may otherwise affect an Offeror’s competitive standing.

(c) ADDITIONAL INFORMATION TO BE FURNISHED

(1) Business Systems

State whether all business systems, including but not limited to accounting, property control, purchasing, estimating, and employee compensation, which require Government acceptance or approval (as applicable) are currently accepted/approved without condition.

Provide the date of acceptance/approval for each system and the cognizant contract administration office. Explain any existing conditional acceptances/approvals and the compliance status of any systems(s) for which acceptance or approval is currently withheld.

FAR 16.301-3 requires that a contractor's accounting system be adequate for determining costs applicable to the contract prior to the award of a cost-reimbursement contract. The

Offeror shall provide evidence of an adequate accounting system as determined by the cognizant administrative office for accumulating and reporting incurred costs. If an

Offeror is relying on the accounting system adequacy of a Joint Venture team member, sister company, or any other affiliated company’s accounting system, they must specifically assert such an intended reliance for the performance of this contract and must demonstrate a convincing basis for using that system as a source for determining their own adequacy in this proposal volume. An adequate accounting system is not an evaluation criterion. It is a basic contract requirement with a pass/fail determination. A contract may only be awarded to the Offeror(s) who are determined to have an adequate accounting system.

Offerors who do not have an adequate accounting system determination shall provide evidence of any independent audit and system approvals as well as documented system ability to segregate and accrue costs by contract.

(2) Contract Administration

Furnish the information listed below:

a. Cognizant Government audit agency with mailing address, email address, telephone number, and fax number.

b. Cognizant Government inspection agency with mailing address, email address, telephone number, and fax number.

c. Cognizant Government Administrative Contracting Officer by name with mailing address, email address, telephone number, and fax number.

(3) Responsibility Information

Provide information addressing all of the elements under FAR 9.104 to demonstrate responsibility (address the elements under this section that are not addressed in another proposal volume).

(4) Taxpayer Identification Number

Prime Offerors shall provide their Taxpayer Identification Number (TIN) (the number required by the Internal Revenue Service (IRS) to be used by the Offeror in reporting income tax and other returns).

(5) 8(a) Joint Ventures

The individual 8(a) participant(s) to an 8(a) Joint Venture (JV) shall be 8(a) program certified at the time of proposal submission, and in accordance with 13 CFR 124.513(e)(1), the SBA shall approve the 8(a) JV agreement prior to contract award.

If an 8(a) joint venture is proposed, the Offeror shall describe its status in achieving joint venture approval from the Small Business Administration, including:

- Identify the companies included in the joint venture.

- Identify the district SBA office and SBA Point of Contact/Business Development

Specialist (name, address, phone number, and email) that the application will be submitted to for review and approval.

Award of the contract will only be made to a SBA certified 8(a) program company or

SBA approved 8(a) Joint Venture.

(6) Government Property

Offerors shall have a system of internal controls to manage (control, use, preserve, protect, repair, and maintain) Government property in its possession. Section L of this solicitation contains NFS provisions 1852.245-80, “Government Property Management

Information” and 1852.245-81, “List of Available Government Property.” The information regarding the Offeror’s Government property management procedures required by these two provisions shall be included in this volume. However, if an analysis of the Offeror’s property management policies, procedures, practices, and systems has not been previously performed by the Government, the Offeror shall describe their internal processes, systems, procedures, records, and methodologies to be employed to ensure effective and efficient control of Government property under this contract in accordance with the requirements specified in FAR 52.245-1, Government Property.

(7) Subcontractor Listing

The Offeror shall provide a summary listing (by name and address) of all subcontractors

(regardless of dollar value) that have been identified throughout the Offeror’s proposal and the subcontract value associated with each entity.

(8) Contract Security Classification

In accordance with Attachment D, Contract Security Classification Specification (DD

254), Offerors shall possess a Secret level facility security clearance for performance of this contract and this clearance shall be maintained throughout the life of the contract.

Offerors shall provide their CAGE code for verification of current security clearance status. If an Offeror does not have this required clearance at the time of proposal submittal, they shall describe in detail their approach for obtaining this clearance prior to the effective date of the contract (at the end of contract phase-in, if applicable). For proposals submitted as joint ventures, the facility clearance must be granted in the name of the joint venture and the joint venture CAGE code shall be provided.

(9) Organizational Conflicts of Interest

In accordance with the NFS clause 1852.237-72, Access of Sensitive Information, included in this order and NFS 1837.203-70, Providing Contractors Access to Sensitive

Information, Offerors shall provide a preliminary analysis of possible organizational conflicts of interest that might flow from the award of this contract. Within 30 days after the contract effective date, the successful contractor shall submit for NASA approval a comprehensive Organizational Conflicts of Interest Avoidance Plan, which will be incorporated into the contract under Clause J.1 as Attachment J. This comprehensive plan shall incorporate any previous studies performed; thoroughly analyze all organizational conflicts of interest that might arise because the Contractor has access to other companies' sensitive information; and establish specific methods to control, mitigate, or eliminate all problems identified. The Contracting Officer will review the plan for completeness and identify to the Contractor substantive weaknesses and omissions for necessary correction. Once the Contractor has corrected the substantive weaknesses and omissions, the Contracting Officer shall incorporate the approved plan into the contract as a compliance document.

(10) Information Technology (IT) Security Management Plan

In accordance with NFS clause 1852.204-76, Security Requirements for Unclassified

Information Technology Resources, within 30 days after the contract effective date, the successful contractor shall submit for NASA approval a comprehensive IT Security

Management Plan, which will be incorporated into the contract under Clause J.1 as

Attachment I. The Contracting Officer will review the plan for completeness and identify to the Contractor substantive weaknesses and omissions for necessary correction.

Once the Contractor has corrected the substantive weaknesses and omissions, the

Contracting Officer shall incorporate the approved plan into the contract as a compliance document. The information to be included in this plan is outlined in Enclosure 2, Information Technology Security Management Plan, which is provided for information purposes at this time and shall be used by the successful offeror to prepare their plan.

(End of Provision)

L.24 GSFC 52.215-205 Proposal Marking and Delivery. (SEPT 2014)

(Offeror: You MUST comply with these instructions to ensure that the designated receiving office can identify, date and time mark, secure, and deliver your proposal to the Contracting

Officer.)

(a) External Marking of Proposal Package(s)

All proposal packages must be closed and sealed.

The proposal package must include the offeror’s name and return mailing address.

The required mailing address and external marking for proposals is as follows:

Goddard Space Flight Center

Building 35 — Shipping and Receiving Dock

Solicitation Number NNG16572637R

Attn: Carol R. Wooten

Building 26, Room 050

PROPOSAL--DELIVER UNOPENED"

Suggested additional marking if delivery is made by a commercial delivery service:

"COMMERCIAL DELIVERY PERSONNEL: THIS PROPOSAL MUST BE DELIVERED TO

THE DOCK MASTER, BUILDING 35 SHIPPING AND RECEIVING DOCK, NO LATER

THAN (OFFEROR—TBD).”

(b) Designated Receiving Office

The designated receiving office for proposals is the Shipping and Receiving Dock, Building 35, Goddard Space Flight Center, which must be accessed via the access road off of Good Luck

Road and requires entry via the security guard gate. Proposals must be received at the designated receiving office no later than the date and time stated on the solicitation face page.

The Building 35 Shipping and Receiving dock is open from 7:30 AM to 3:30 PM, Monday through Friday, except Government holidays. Contractor personnel conduct the GSFC receiving function, which includes mailroom operations. Proposals must be marked with the date and time of receipt, subjected to security screening, secured, and delivered unopened to the Contracting

Officer.

There is public access to the Building 35 Shipping and Receiving Dock after entering the

Building 35 security gate. All deliveries are subject to GSFC Security screening.

(c) Methods of Proposal Delivery

There are three suggested methods of delivery to the designated proposal receiving office:

U.S. Postal Service Express Mail

Commercial Delivery Service

Delivery by company employee or other individual agent

It is highly encouraged for all offerors to use U.S. Postal Service Express Mail or

Commercial Delivery Services.

Regardless of the method of delivery chosen, the offeror is responsible for delivery of the proposal to the designated receiving office no later than the date and time stated on the face page of the solicitation.

L.25 GSFC 52.215-210 Mission Suitability Volume Instructions (Competitive). (AUG 2016)

Contents of Mission Suitability Volume Instructions

(a) General Instructions

(b) Mission Suitability Volume Format

(c) Mission Suitability Instructions by Subfactor

(a) General Instructions

The Mission Suitability Volume should be specific, detailed, and provide all the information requested by these instructions. The Mission Suitability Volume must demonstrate that the offeror understands the requirements and has the ability to meet the requirements. General statements such as the "requirements are understood" or "standard procedures will be employed" are not adequate. Also, restatement or paraphrasing of the requirements should be avoided.

Information previously submitted, if any, will not be considered unless it is resubmitted as part of the Mission Suitability Volume. It must not be incorporated by reference.

(b) Mission Suitability Volume Format

The Mission Suitability Volume must be divided and presented by each Mission Suitability subfactor as follows:

Subfactor A – Technical Approach

Subfactor B – Management Approach

The Work Breakdown Structure (WBS) contained in L.26 of this solicitation shall be used to structure the Mission Suitability Volume. This solicitation contains NASA FAR Supplement clause 1852.242-73, "NASA Contractor Financial Management Reporting." The Mission

Suitability Volume and the Cost Volume must follow the provided WBS.

(c) Mission Suitability Instructions by Subfactor

Subfactor A – Technical Approach

The offeror's technical approach shall demonstrate an understanding of the requirements and provide the techniques and procedures that will be used to satisfy the requirements. The technical approach shall address the following critical elements of the Statement of Work (SOW) in enough detail to clearly and fully demonstrate that the offeror understands the requirements and the inherent problems associated with the objectives of this procurement.

In reference to sections 2.7.16 and 2.7.28 of the SOW the offeror shall discuss in detail how it plans to provide overall operation, maintenance, calibration and repair of the Utility

Control System, heating, ventilating, air conditioning, and refrigeration (HVAC/R) equipment to ensure safe and efficient equipment operation and to maximize the life of equipment for optimum operational efficiency. The offeror shall discuss its methodology for responding to a high volume of calls complaining of uncomfortable interior temperatures.

In reference to section 2.9 of the SOW, the offeror shall describe in detail its methodology for monitoring, operating, maintaining, and repairing the Building 24 and Building 31 Power Plant

Complexes on a “round the clock” basis.

In reference to section 2.7.15 of the SOW the offeror shall describe its method for performing

Preventive Maintenance and repairs for all High Voltage electrical systems and related equipment to ensure power availability for the Center. The offeror shall discuss its plan for responding to and addressing Center power outages in order to maintain critical equipment and restore the system to operating configuration.

In reference to sections 1.13.4, 2.6.8, 2.7.12 and 2.10.8 of the SOW, the offeror shall describe in detail its knowledge of, and approach to a Reliability Centered Maintenance (RCM) Program in support of operations, maintenance and repair, including integration with the existing program into a continually improving program and the approach and capabilities to perform Predictive

Testing and Inspection (PT&I) activities to support the SOW functions in conjunction with the

Computerized Maintenance Management System (CMMS). The offeror shall include methods to maintain and improve the existing RCM Program at GSFC. The offeror shall include a discussion of the optimal mix of RCM strategies to be used in support of the SOW including reactive maintenance, preventive maintenance, and predictive maintenance.

The offeror shall explain the approach for identifying the optimum skill mix (labor categories and hours) based upon the requirements of the SOW critical elements identified above and the approach for matching skill mix to accomplish those services and functions. All discussions must be clear and concise and refer to the appropriate SOW activity.

The offeror shall provide an assessment of its top 5 programmatic risks to successfully completing the requirements of the SOW. The offeror’s discussion of a risk factor should provide the offeror’s approach to managing the risk—the probability of the risk, impact and severity, time frame and risk acceptance or mitigation.

The offeror shall describe any new or innovative methods, techniques or technologies and fully explain how they impact the performance of the SOW under the proposed contract. Efficiencies should be quantified where possible. The proposed method, technique, or technology should also include a discussion of the personnel categories proposed and how the labor skill and mix will be employed to accomplish the work. All discussions must be clear and concise and refer to the appropriate SOW activity.

The offeror shall provide written task plans addressing each representative task included as

Enclosure 3. In accordance with the Task Ordering Procedure clause in Section H of this solicitation, each task plan shall identify the technical approach, labor categories, projected hours, Government interface, the flow of activities from start to completion (including time line), and any other information required to determine the adequacy and reasonableness of the offeror’s plan. The plan must be specific, detailed, and complete to demonstrate a clear and full understanding of the objectives; potential technical problems, risks, and critical issues; and possible problem mitigation/resolution. Any assumptions made in preparing a response to these representative tasks orders must be clearly stated.

Subfactor B – Management Approach

Describe your approach for managing the proposed work.

The offeror shall describe its strategy for using (or not using) significant subcontractors (based on the definition of significant subcontractor in the cost volume instructions). If significant subcontractors are proposed, identify their interfaces to your organizational structure and provide: 1) the basis for selection of the subcontractor, 2) the nature and extent of the work to be performed by the subcontractor, including split of responsibilities and the potential percentages of work to be performed 3) the benefits of these arrangements to the Government, and 4) methods of management and reporting to GSFC of subcontractors' financial and technical plans and performance. The offeror shall discuss its plans for addressing any problems that arise as a result of the proposed organization structure or poor and/or non-performance of subcontracted portions of the contract.

Discuss interrelationships of technical management, business management, and subcontract management. Include an organizational chart that identifies where this contract fits in the corporate structure. Also provide an organizational chart for this program identifying all managerial positions by title.

The offeror shall submit a written Quality Control Plan (QCP) identifying the offeror’s approach to ensure the provision of quality services throughout the duration of the contract. Specifically, the offeror shall identify in the plan the procedure(s) for continually monitoring, surveilling, identifying and correcting deficiencies. The QCP shall describe the offeror's method (i.e. 100% inspection, planned sampling, random sampling, customer complaints, or incidental inspections) to determine whether performance requirements in the SOW are met. The QCP shall describe whether measurements of performance are subjective or objective and shall identify the quality, quantity, and timeliness of the services to be provided. The QCP will be incorporated into the contract as Attachment H.

The management plan shall contain an in-depth discussion of the independence and autonomy of the Program Manager, clearly stating the Program Manager's reasons for and methods of accessing corporate officials and his/her control over essential resources/functions necessary to accomplish the work, including the Program Manager's authority to utilize and redirect subcontract resources. Describe the process to be followed by the Program Manager in obtaining decisions beyond his/her authority and in resolving priority conflicts for resources/functions not under the Program Manager’s direct control such as personnel, finances, and facilities. The plan shall describe the type and degree of corporate support and resources that are under the direct control of the Program Manager in the performance of this contract. Describe the Program

Manager's support staff (delineating the span of control and duties of other personnel who have supervisory responsibilities) and demonstrate capability to operate as a team.

The offeror shall provide a detailed phase-in plan that addresses, at a minimum, the offeror's approach to phase-in sufficient to ensure continuity and a smooth transition with the incumbent

Contractor during the 30-day phase-in period. The phase-in plan shall clearly demonstrate an ability to assume full contract responsibility on the effective date of the contract. The phase-in plan shall also specifically address how ongoing work will be maintained, the proposed management organization, schedule, orientation and training of personnel. If the effort involves onsite performance, the offeror shall address their preparation for the timely processing of the

Personal Identify Verification (PIV) requirements. If the phase-in plan assumes any dependency upon the incumbent contractor, please identify. Also, specify the extent of involvement of

NASA personnel during this period. The 30-day phase-in period will be accomplished through the issuance of a separate fixed-price purchase order.

The offeror shall provide a complete staffing plan that shows how it will fill the staff requirements. Consolidations, improvements, and other changes shall be explained in detail with a clear, convincing rationale for every action. The staffing plan shall identify critical skills and describe how the offeror intends to staff this effort and how the approach will allow the offeror to meet the requirements of this contract. The staffing plan shall include a comprehensive hiring plan which presents the expected number of personnel to be hired from incumbents, those to be transferred from within the offeror’s own organization, and those from other sources. Describe what effort will be undertaken to recruit staff not currently in the company employ.

Task orders will be issued in accordance with the Task Ordering Procedure clause in Section H of this solicitation. Detail your process for responding quickly and efficiently to requests for task plans. Detail your plans for organizing, assigning staff, tracking, and managing task orders from task initiation to completion, including configuration control, subcontracting, schedule, and cost.

The offeror shall describe their approach for managing multiple tasks.

The offeror shall provide a Total Compensation Plan (TCP) for all personnel proposed, in accordance with NFS provision 1852.231-71, “Determination of Compensation

Reasonableness,” and FAR provision 52.222-46, “Evaluation of Compensation for Professional

Employees.” The required professional compensation plan must:

Classify all labor categories proposed as “exempt” or “non-exempt” positions. Briefly define the terms “exempt” and “non-exempt” as used by your organization and correlate your definition with that provided for in the Code of Federal Regulations.

Identify the categories of personnel that are in a bona fide executive, administrative or professional capacity as defined by FAR 22.1102 and 29 CFR 541.

In accordance with the Exhibits 13A and 13B "Fringe Benefit Chart", the offeror and all service subcontractors (as defined in paragraph (d) of NFS provision 1852.231-71) shall provide a detailed list of their fringe benefits and company estimated cost per hour, along with an itemization of the benefits that require employee contributions and the amount of that contribution as a percentage of the total cost of the benefit. Two exhibits shall be submitted, one containing the average of fringe benefit information for all the exempt labor categories and one containing the average of fringe benefit information for all the non-exempt labor categories.

(The Mission Suitability Volume must not include Exhibits 13A and 13B but should reference where the information appears in the Cost Volume.)

Provide…