NNG16572637R_RFP.pdf

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 1852.216-74 ESTIMATED COST AND FIXED FEE WITH TECHNICAL

PERFORMANCE INCENTIVE FEE – CORE SERVICES. (DEC 1991)

The estimated cost of the core portion of this contract is $TBP, exclusive of the fixed fee of

$TBP* and maximum technical performance incentive fee of $TBP*. The total estimated cost, fixed fee, and technical performance incentive fee is $TBP.

*In accordance with NFS 1816.402.270(e)(1), the sum of the fixed fee and maximum technical performance incentive fee shall not exceed the limitation in FAR 15.404-4(c)(4)(i)(C) [10 percent of the contract’s estimated cost, excluding fee] and they shall be split 60% fixed fee and

40% maximum technical performance incentive fee.

(End of clause)

B.2 1852.232-81 CONTRACT FUNDING. (JUN 1990)

The following paragraphs (a) and (b) apply to the services performed under the Core portion of this contract:

(a) For purposes of payment of cost, exclusive of fee, in accordance with the Limitation of Funds clause, the total amount allotted by the Government to this contract is $TBD. This allotment is for all services performed and covers the following estimated period of performance: TBD.

(b) An additional amount of $[TBD] is obligated under this contract for payment of fee.

The following paragraphs (c) and (d) apply to the services performed under the cost-type order issued under the IDIQ portion of this contract:

(c) For purposes of payment of cost, exclusive of fee, in accordance with the Limitation of Funds clause, the total amount allotted by the Government to this contract is $TBD under individual task orders issued. This allotment is for all services performed and covers the following estimated period of performance: TBD under individual task orders issued.

(d) An additional amount of $TBD under individual task orders issued is obligated under this contract for payment of fee.

B.3 FIRM FIXED PRICE. (DEC 1988)

The total firm fixed price of this contract is $TBD under individual firm-fixed price task orders.

B.4 SUPPLIES AND/OR SERVICES TO BE PROVIDED (GSFC 52.211-90) (FEB 2016)

The contractor shall provide all resources (except as may be expressly stated in this contract or task order as furnished by the Government) necessary to deliver and/or perform the items below in accordance with the Statement of Work (SOW), incorporated as Attachment A and Task

Orders issued hereunder.

Item Description Reference Schedule Delivery

Method/Addressee(s)

01 Estimate of Recovered Material

Content for EPA-Designated Products

Report

Attachment A -

SOW 1.9.2

Annually November

30 of each year

Electronic

Format/Code 250

Waste Reduction and Recycling

Accomplishments Report

Attachment A -

SOW 1.9.2

Annually

November 30 of each year

Electronic

Format/Code 250

03 Contractor Representatives List Attachment A -

SOW 1.13.2

No later than 14 calendar days after contract effective date and updated as needed

Electronic Format/CO and COR

04 Personnel Certification Plan

Attachment A -

SOW 1.13.5

Annually

60 calendar days after contract effective date and every 12 months thereafter

Electronic

Format/COR & CO

05 Weekly Task Order Status Attachment A -

SOW 2.2.1.f

Weekly

COB every

Wednesday

Electronic

Format/COR

06 Preventive Maintenance (PM) Plan

SOW 2.6.6

Annually

No later than 90 calendar days after contract effective date and every 12 months thereafter

Electronic

Format/COR & CO

07 Annual Work Plan Attachment A -

SOW 2.6.7

Annually

July 31 of each year

Electronic

Format/COR & CO

08 Reliability Centered Maintenance

(RCM) Program Management Plan

Attachment A -

SOW 2.6.8

Annually

No later than 90 calendar days after contract effective date and every 12 months thereafter

Electronic

Materials Management Plan Attachment A -

SOW 2.6.9

Annually

No later than 90 calendar days after contract effective date and every 12 months thereafter

10 Annual Inventory Plan Attachment A -

SOW 2.6.9

Annually

No later than 90 days after approval of Materials

Management Plan and every 12 months thereafter

11 Subcontract Management Plan Attachment A -

SOW 2.6.11

Once

No later than 90 calendar days after contract effective date

12 Annual Cost Metrics Reports Attachment A -

SOW 2.6.12

Annually

November 15 of each year

Electronic

Format/COR

13 Refrigerant Recovery Management

Plan

Attachment A -

SOW 2.7.16.d

No later than 30 calendar days after contract effective date and updated as needed

14 Elevator Work Completion Report Attachment A -

SOW 2.7.19.d

Monthly Electronic

Format/COR

15 Fire Extinguisher Status Attachment A -

SOW

2.7.27.k.4

No later than 30 calendar days after contract effective date and updated

Semi-annually July

1st and January 1st

Fire Extinguisher Annual Survey

SOW

2.7.27.k.7

Annually

Completion of each contract year

Format/COR and

Code 350

17 EMCS Monthly Operator Transaction

Report

Attachment A -

SOW

2.7.28.2.n

Monthly

15th day of each month

Electronic

Format/COR

18 Power Monitoring and Control

System Work Plan

Attachment A

– SOW

2.7.28.3.4).b

No later than 30 calendar days after contract effective date and updated

Monthly by the 15th day

Electronic

Format/COR

19 Chemical Treatment Daily Test

Report

Attachment A -

Appendix 7

Daily

9:00 a.m. daily

20 Daily Event Report Attachment A -

SOW 2.8.1.j

Daily

8:00 a.m. daily

Electronic

Format/COR

21 1-Year Equipment Condition

Assessment Plan

Attachment A -

SOW 2.10.2.j

No later than 90 calendar days after contract effective date and updated annually by

September 30th

Electronic

5-Year Requirements Plan Attachment A

SOW 2.10.4.a

No later than 180 calendar days after contract effective date and updated annually by

September 1st

23 Material Usage Report Attachment A

SOW 2.10.11.f

No later than 30 calendar days after contract effective date and updated monthly by the 15th of each month

Services and Construction in

Accordance with Task Orders issued

Attachment A

Part 3

As needed

As defined in individual task orders issued

Electronic Format/CO

25 Request for Government Property Section G.5

1852.245-70

As needed

30 days prior to acquire date

Electronic Format/CO

26 Monthly 533 Reports Section G

GSFC 52.242-

Monthly Electronic

Format/CO/COR/RA

& Regional Finance

Office

27 Quarterly 533 Reports Section G

GSFC 52.242-

Quarterly Electronic Format

CO/COR/RA &

Regional Finance

Office

28 List of Employees Using GSFC

Motor Pool Vehicles

Section G

GSFC 52.245-

As needed

20 days in advance of use

Electronic Format/CO

29 GSFC Form 20-4 Section G

GSFC 52.245-

As required Electronic Format/CO

& SEMO

30 Report of All Property Acquired Section G

GSFC 52.245-

93(d)

Quarterly

See clause GSFC

52.245-93

Electronic Format/CO

& SEMO

NASA Form 1489

Section G

GSFC 52.245-

93(e)

Monthly

As required

Financial Report of NASA Property in the Custody of Contractors (NF

1018)

Section G

NFS 1852.245-

Annual Report by

October 15th and

Final Report

NF 1018 Electronic

Submission System

(NESS)

NASA Form 1324

Section G

93(e)

Semi-Annually

As required

34 DD Form 1619 Section G

93(e)

Annually

As required

Electronic Format/CO

35 Personal Identity Verification (PIV)

Documentation and Reporting

Section H

GSFC 52.204-

Monthly

10th calendar day of each month

Electronic Format and

Hard Copy/COR/PIV

Manager

36 Safety & Health Reports Section H

GSFC 52.223-

Monthly

As required

NASA Mishap

Information System

(NMIS) CO & Code

37 Task Plans

Section B.6

GSFC 52.216-

N/A

As required

Task Ordering

Management System

(TOMS)/CO

38 IT Security Management Plan Section I

NFS 1852.204-

Once

No later than 30 calendar days after contract effective date

Electronic

Format/COR & CO

Organizational Conflicts of Interest

Avoidance Plan

Section I

NFS 1852.237-

Once

No later than 30 days after contract effective date

Electronic Format/CO

40 Federal Automotive Statistical Tool

Reporting

Section H

NFS 1852.223-

Annually

October 15th of each year http://fastweb.inel.gov

41 Contract Historical Data Section C

GSFC 52.211-

Attachment K

30 days after

Contracting Officer

Request

Electronic Format/CO

42 Equal Opportunity Reports Section I

FAR 52.222-26

As Specified by

FAR 52.222-26

Electronic Format/CO

& Code 120

43 Insurance Notifications Section I

FAR 52.228-7

NFS 1852.228-

As Specified by

NFS 1852.228-75

Electronic Format/CO

44 Affirmative Procurement of Biobased

Products

Section I

FAR 52.223-2

Annually by

October 31 and

Final Report http://netsdata.grc.nasa

.gov

45 Estimate of Recovered Material

Content

Section I

FAR 52.223-9

Upon Contract

Completion and COR

(End of Clause)

B.5 GSFC 52.216-96 MINIMUM/MAXIMUM AMOUNT OF SUPPLIES OR SERVICES

(COST REIMBURSEMENT AND FIXED PRICE) (MAR 2015)

(a) The minimum amount of supplies or services that shall be ordered during the effective period of this contract is $50,000. The maximum amount of supplies or services that may be ordered during the effective period of this contract is $40M. All orders placed under this contract will be applied to the minimum and maximum specified in this paragraph.

(b) The minimum amount is reached when the sum of all negotiated firm fixed price orders issued for supplies or services together with the dollar amounts of all cost reimbursement orders issued for supplies or services, except for any adjustments made pursuant to the Limitation of

Cost or Limitation of Funds clause, equals or exceeds the minimum amount stated in paragraph

(a).

(c) The maximum amount is reached when the sum of all negotiated firm fixed price orders issued for supplies or services together with the dollar amounts of all cost reimbursement orders issued for supplies or services, except for any adjustments made pursuant to the Limitation of

Cost or Limitation of Funds clause, equals the maximum amount stated in paragraph (a).

(d) The maximum amount, if reached, precludes the issuance of further orders for supplies or services under this contract. However, reaching the maximum amount does not preclude adjustments to the dollar amounts of existing placed orders, for actions that are within the scope of the placed orders, and which are made pursuant to existing contract authority, such as the

Changes clause.

(e) The maximum amount may be adjusted unilaterally by the Government on an as needed basis. Historic, current, and/or projected workload requirements will be used to determine the amount of upward adjustment. In no event will the adjusted unilateral increase exceed $20M.

B.6 GSFC 52.216-97 SUPPLEMENTAL TASK ORDERING PROCEDURES (COST

REIMBURSEMENT AND FIXED PRICE) (MAR 2015)

(a) When the Government issues a request for a “task plan” to the Contractor in accordance with the Clause entitled “Task Ordering Procedure” of this contract, the Contractor shall prepare its estimate of the labor hours, labor categories, indirect costs, and other direct costs required to perform the task order requirements. The Contractor shall use only those appropriate labor and indirect cost rates, which may be less than but shall not exceed the rates found in Attachment B, to calculate the proposed estimated costs for all cost-type task orders and the proposed price for all fixed-price type task orders issued in accordance with the “Task Ordering Procedure” clause of this contract. Furthermore the bid schedule pricing found in Attachment Q shall not exceed the rates found in the referenced attachment.

(b) The Contractor’s proposed approach/pricing of the representative tasks set forth in its proposal for award of this contract shall be used as reference by the Contracting Officer in negotiating tasks with the Contractor which are issued under this contract, but only to the extent portions of a representative task are relevant to portions of a task actually issued.

(c) The Government and Contractor agree that the fixed fee percentage specified in Attachment

B shall be used to calculate the fixed fee dollars on all cost-plus-fixed-fee task orders issued in accordance with the “Task Ordering Procedure” clause of this contract.

(d) The Government and Contractor agree that the profit percentage specified in Attachment B shall be used to calculate the profit dollars on all firm fixed price task orders issued in accordance with the “Task Ordering Procedure” clause of this contract.

B.7 GSFC 52.217-90 OPTION TO EXTEND (SEP 2013)

In accordance with FAR clause 52.217-9, "Option to Extend the Term of the Contract" of this contract, the Contracting Officer may exercise the following option(s) by issuance of a unilateral contract modification. Options exercised shall be in accordance with the following:

Option Period of Performance/Effective

Ordering Period Core Amount

1 11/1/2018 – 10/31/2019

Estimated

Cost

$TBP

Fixed Fee $TBP

Total CPFF $TBP

2 11/1/2019 – 10/31/2020

Estimated

Cost

$TBP

Fixed Fee $TBP

Total CPFF $TBP

3 11/1/2020 – 10/31/2021

Estimated

Cost

$TBP

Fixed Fee $TBP

Total CPFF $TBP

Estimated

Cost

$TBP

4 11/1/2021 – 10/31/2022 Fixed Fee $TBP

Total CPFF $TBP

B.8 GSFC 52.232-94 ESTIMATED COST INCREASES (DEC 2005)

(a) The Contractor shall notify the Contracting Officer in writing when the Contractor has reason to believe that the total cost for performance of this contract, or any individual task order, exclusive of any fee, will be either greater or substantially less than the total estimated cost stated in this contract or in the task order. Notification shall not be delayed pending preparation of a proposal.

(b) A proposal is required to support a request for an increase in the estimated cost of the contract or the task order. The proposal should be submitted as soon as possible after the above notification but no later than 115 days before the incurred costs are expected to exceed the estimated cost. This will allow adequate time for the Government to evaluate the proposal and to mutually establish any increase in estimated cost with the Contractor.

(c)(1) The proposal shall be submitted in the following format unless some other format is directed or approved by the Contracting Officer:

Incurred costs to date

Projected cost to completion

Total cost at completion

Current negotiated estimated cost

Requested increase in estimated cost

(2) The “projected cost to completion” shall consist of the following “other than cost or pricing data” unless the Contracting Officer requests or approves the submittal of a greater or lesser amount of information:

(i) Elements of cost with supporting detail for estimated direct labor hours, direct and indirect rates, materials and subcontracts, and other elements.

(ii) Supporting explanation for the increases and projections, sufficient for the

Government to understand the reasons for the increased estimated cost.

(End of Clause)

B.9 GSFC 52.216-94 NONPROPOSED COSTS (FEB 1991)

(a) The total estimated cost of this contract includes the following estimated costs:

Other Direct

Costs

Contract

Year 1

Contract

Year 2

Contract

Year 3

Contract

Year 4

Contract

Year 5

TOTAL

Material $876,400 $902,692 $929,773 $957,666 $986,396 $4,652,927

Uniforms $48,900 $50,367 $51,878 $53,434 $55,037 $259,616

Chemical Water

Treatment

$420,875 $433,502 $446,507 $459,902 $473,699 $2,234,485

Fuel Oil

Cleaning

$16,406 $16,898 $17,405 $17,927 $18,465 $87,101

Fencing Repairs $21,886 $22,542 $23,218 $23,915 $24,632 $116,193

Miscellaneous* $733,751 $755,763 $778,436 $801,789 $825,843 $3,895,582

*Miscellaneous ODC’s are defined as facility repairs, replacements and maintenance, crane maintenance, kitchen exhaust cleaning, technical equipment maintenance and plant materials.

(b) These costs are the Government's best estimate of what the actuals will be. There will be no adjustment in the fee(s) of the contract should the actuals be different than these estimates, unless additional effort is added to the contract or there is a change to the contract under the Changes clause of this contract which impacts these estimates.

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 GSFC 52.211-91 SCOPE OF WORK (FEB 2016)

The Contractor shall provide the personnel, materials, and facilities, except as otherwise specified in this contract, necessary to perform Facilities Operations and Maintenance Services

(FOMS III) and to furnish the items specified in the Supplies and/or Services To Be Provided

Section B clause of this contract in accordance with the -

Statement of Work, Attachment A; Safety and Health Plan, Attachment L; Contract Historical

Data, Attachment K; Quality Control Plan, Attachment G; and task orders issued hereunder.

(End of Text)

C.2 GSFC 52.227-90 LIMITED RIGHTS DATA OR RESTRICTED COMPUTER

SOFTWARE (MAR 2008)

In accordance with the delivery requirements of this contract, all software data rights shall be delivered in accordance with the Rights in Data – General clause, specified elsewhere in this contract, except for the following:

NONE

C.3 GSFC 52.235-92 REPORTS OF WORK (CORE/IDIQ) (AUG 2013)

(a) Monthly progress reports. The Contractor shall submit monthly progress reports of all work accomplished covering Core Services and all Task Orders active during each month of contract performance. Reports shall address the accomplishments and progress of all work performed under the Core Services and each Task Order for the month being reported. The

Core and each individual Task Order shall be a separate report. The report shall be in narrative form and brief in content. The report shall include a description of overall progress to include technical accomplishments and status of deliverables. Also the report shall provide a quantitative description of overall progress and identify any risks or problems, which may impede performance and proposed corrective actions. Also the report shall have a discussion of the projected work activities to be performed during the next monthly reporting period.

(b) Final Report. The Contractor shall submit a final report for the Core Services and each completed Task Order that summarizes the results of the entire Core contract and each individual Task Order, including recommendations and conclusions based on the experience and results obtained. The final reports should include, as appropriate, tables, graphs, diagrams, curves, sketches, photographs, and drawings in sufficient detail to comprehensively explain the results achieved. The final Task Order report shall also include the final incurred cost for that

Task Order.

(c) Submission. The Contractor shall submit the report required by this clause as follows:

Copies Report Type Addressee Mail Code

1 M,F Contracting Officer (CO) 210.I

1 M,F Contracting Officer's Representative (COR) 227

1 M,F Task Monitor See Task Order

[M=Monthly Report, F=Final Report]

(d) Submission dates. Monthly reports shall be submitted by the 15th day of the month following the month being reported. If the Core contract or a Task Order is awarded beyond the middle of a month, the first monthly report shall cover the period from award until the end of the following month. The final report for each Task Order shall be submitted within

30 days after completion of the Task Order and the final report for the Core Services shall be submitted within 30 days after Core completion.

SECTION D - PACKAGING AND MARKING

D.1. 1852.211-70 PACKAGING, HANDLING, AND TRANSPORTATION (SEP 2005)

D.2. CLAUSES INCORPORATED BY REFERENCE -- SECTION D

Clause D.1 at the beginning of this Section is incorporated by reference, with the same force and effect as if they were given in full text. Clauses incorporated by reference which require a fill-in by the Government include the text of the affected paragraph(s) only. This does not limit the clause to the affected paragraph(s). The Contractor is responsible for understanding and complying with the entire clause. The full text of the clause is available at the addresses contained in clause 52.252-2, Clauses Incorporated by Reference, of this contract.

(End of text)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.246-2 INSPECTION OF SUPPLIES—FIXED-PRICE. (AUG 1996)

E.2 52.246-3 INSPECTION OF SUPPLIES—COST-REIMBURSEMENT. (MAY 2001)

E.3 52.246-4 INSPECTION OF SERVICES – FIXED PRICE. (AUG 1996)

E.4 52.246-5 INSPECTION OF SERVICES - COST-REIMBURSEMENT. (APR 1984)

E.5 52.246-16 RESPONSIBILITY FOR SUPPLIES. (APR 1984)

E.6 GSFC 52.246-92 ACCEPTANCE—SERVICES (SEP 2013)

The Contracting Officer or authorized representative will accomplish acceptance at the Goddard

Space Flight Center or as specified in individual Task Orders issued. For the purpose of this clause, the Contracting Officer's Representative delegated on this contract is the authorized representative. The Contracting Officer reserves the right to unilaterally designate a different

Government agent as the authorized representative. The Contractor will be notified by a written notice or by a copy of the delegation of authority if different representative is designated.

E.7 GSFC 52.246-93 ACCEPTANCE—LOCATION(S) (SEP 2013)

The Contracting Officer or authorized representative will accomplish acceptance at the following location(s):

Authorized Item Location Representative

Core Work for Goddard

Space Flight Center

(GSFC)

GSFC Contracting Officer’s Technical

Representative

Task Orders for Goddard

Space Flight Center

GSFC Contracting Officer’s Technical

Representative or as identified in individual task orders

The Contracting Officer reserves the right to designate other Government agents as authorized representatives. The Contractor will be notified by a written notice or by a copy of the delegation letter if other agents are authorized.

E.8 GSFC 52.246-102 INSPECTION SYSTEM RECORDS (APR 2013)

The Contractor shall maintain records evidencing inspections in accordance with the Inspection clause of this contract for six (6) years after delivery of all items and/or completion of all services called for by the contract.

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.242-15 STOP-WORK ORDER. (AUG 1989) - ALTERNATE I (APR 1984)

F.2 GSFC 52.217-92 PERIOD OF PERFORMANCE/EFFECTIVE ORDERING PERIOD

(JAN 2014)

The period of performance of this contract shall be for a period of 1 year from the contract effective date of TBD. The effective ordering period of the IDIQ portion of this contract coincides with the core services period of performance.

F.3 GSFC 52.237-92 PLACE OF PERFORMANCE – SERVICES (NOV 2013)

The services specified by this contact shall be performed at the following location(s): Goddard

Space Flight Center (GSFC), Greenbelt, MD.

F.4 GSFC 52.247-94 SHIPPING INSTRUCTIONS--CENTRAL RECEIVING. (FEB 2016)

Shipments of the items required under this contract shall be to:

Receiving Officer

Goddard Space Flight Center

Building 35, Code 279

Greenbelt, Maryland 20771

Marked for:

Technical Officer: TBD, Code 220

Building: TBD

Room: TBD

Contract No.: TBD

Item(s) No.: TBD

Compliance with this clause is necessary to assure verification of delivery and acceptance and prompt payment.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

G.2 1852.216-75 PAYMENT OF FIXED FEE. (DEC 1988)

G.3 1852.227-72 DESIGNATION OF NEW TECHNOLOGY REPRESENTATIVE AND

PATENT REPRESENTATIVE (APR2015)

(a) For purposes of administration of the clause of this contract entitled “New Technology—

Other than a Small Business Firm or Nonprofit Organization” or “Patent Rights—Ownership by the Contractor,” whichever is included, the installation New Technology and Patent

Representatives identified at http://prod.nais.nasa.gov/portals/pl/new_tech_pocs.html are hereby designated by the Contracting Officer to administer such clause for the appropriate installation:

(b) Disclosures of reportable items and of subject inventions, interim new technology summary reports, final new technology summary reports, utilization reports, and other reports required by the applicable “New Technology” or “Patent Rights—Ownership by the Contractor” clause, as well as any correspondence with respect to such matters, shall be directed to the New

Technology Representative unless transmitted in response to correspondence or request from the

Patent Representative. Inquiries or requests regarding disposition of rights, election of rights, or related matters shall be directed to the Patent Representative. This clause shall be included in any subcontract hereunder requiring a “New Technology—Other than a Small Business Firm or

Nonprofit Organization” clause or “Patent Rights—Ownership by the Contractor” clause, unless otherwise authorized or directed by the Contracting Officer. The respective responsibilities and authorities of the aforementioned representatives are set forth in 1827.305-270 of the NASA

FAR Supplement.

G.4 1852.242-73 NASA CONTRACTOR FINANCIAL MANAGEMENT REPORTING.

(NOV 2004)

G.5 1852.245-70 CONTRACTOR REQUESTS FOR GOVERNMENT-FURNISHED

PROPERTY. (AUG 2015)

G.6 1852.245-71 INSTALLATION-ACCOUNTABLE GOVERNMENT PROPERTY.

(JAN 2011) – ALTERNATE I (JAN 2011)

(a) The Government property described in paragraph (c) of this clause may be made available to the Contractor on a no-charge basis for use in performance of this contract. This property shall be utilized only within the physical confines of the NASA installation that provided the property unless authorized by the Contracting Officer under (b)(1)(iv). Under this clause, the Government retains accountability for, and title to, the property, and the Contractor shall comply with the following:

(1) NASA Procedural Requirements (NPR) 4100.1, NASA Materials Inventory

Management Manual;

(2) NASA Procedural Requirements (NPR) 4200.1, NASA Equipment Management

Procedural Requirements;

(3) NASA Procedural Requirement (NPR) 4300.1, NASA Personal Property Disposal

Procedural Requirements;

(4) Notify the cognizant property custodian, Contracting Officer’s Representative (COR), and the Installation Security Officer immediately if theft of Government property is suspected or property cannot be located

(5) Identify Government property equipment that is no longer considered necessary for performance of the contract.

(6) Ensure that equipment is turned in to the Property Disposal Officer through the cognizant property custodian when no longer needed. This is the only acceptable procedure for disposal of Government property.

(7) Do not relocate Government property within Government premises or remove

Government property from Government premises without written approval.

(8) Ensure that Government property, including property leased to the Government, is used only for the purposes of performing the contract.

(9) Ensure that Government property is protected and conserved.

Property not recorded in NASA property systems must be managed in accordance with the requirements of the clause at FAR 52.245-1, as incorporated in this contract.

The Contractor shall establish and adhere to a system of written procedures to assure continued, effective management control and compliance with these user responsibilities. In accordance with FAR 52.245-1(h)(1) the contractor shall be liable for property lost, damaged, destroyed or stolen by the contractor or their employees when determined responsible by a

NASA Property Survey Board, in accordance with the NASA guidance in this clause.

(b)(1) The official accountable recordkeeping, financial control, and reporting of the property subject to this clause shall be retained by the Government and accomplished within NASA management information systems prescribed by the installation Supply and Equipment

Management Officer (SEMO) and Financial Management Officer. If this contract provides for the Contractor to acquire property, title to which will vest in the Government, the following additional procedures apply:

(i) The Contractor shall not utilize the installation's central receiving facility for receipt of contractor-acquired property. However, the Contractor shall provide listings suitable for establishing accountable records of all such property received, on a monthly basis, to the SEMO.

(ii) The Contractor shall furnish a copy of each purchase order, prior to delivery by the vendor, to the installation central receiving area.

(iii) The Contractor shall establish a record for Government titled property as required by FAR

52.245-1, as incorporated in this contract, and shall maintain that record until accountability is accepted by the Government.

(iv) Contractor use of Government property at an off-site location and off-site subcontractor use requires advance approval of the Contracting Officer and notification of the Industrial

Property Officer. The property shall be considered Government furnished and the Contractor shall assume accountability and financial reporting responsibility. The Contractor shall establish records and property control procedures and maintain the property in accordance with the requirements of FAR 52.245-1, Government Property (as incorporated in this contract), until its return to the installation. NASA

Procedural Requirements related to property loans shall not apply to offsite use of property by contractors.

(2) After transfer of accountability to the Government, the Contractor shall continue to maintain such internal records as are necessary to execute the user responsibilities identified in paragraph (a) of this clause and document the acquisition, billing, and disposition of the property. These records and supporting documentation shall be made available, upon request, to the SEMO and any other authorized representatives of the Contracting Officer.

(c) The following property and services are provided if checked:

X (1) Office space, work area space, and utilities. Government telephones are available for official purposes only.

X (2) Office furniture.

X (3) Property listed in Attachment C

(i) If the Contractor acquires property, title to which vests in the Government pursuant to other provisions of this contract, this property also shall become accountable to the

Government upon its entry into Government records.

(ii) The Contractor shall not bring to the installation for use under this contract any property owned or leased by the Contractor, or other property that the Contractor is accountable for under any other Government contract, without the Contracting Officer's prior written approval.

X (4) Supplies from stores stock.

X (5) Publications and blank forms stocked by the installation.

X (6) Safety and fire protection for Contractor personnel and facilities.

X (7) Installation service facilities IT Services through the Agency Consolidated End-user

Services (ACES) contract.

X (8) Medical treatment of a first-aid nature for Contractor personnel injuries or illnesses sustained during on-site duty.

X (9) Cafeteria privileges for Contractor employees during normal operating hours.

X (10) Building maintenance for facilities occupied by Contractor personnel.

X (11) Moving and hauling for office moves, movement of large equipment, and delivery of supplies. Moving services may be provided on-site, as approved by the Contracting Officer.

G.7 1852.245-73 FINANCIAL REPORTING OF NASA PROPERTY IN THE CUSTODY

OF CONTRACTORS (JAN 2011)

(a) The Contractor shall submit annually a NASA Form (NF) 1018, NASA Property in the

Custody of Contractors, in accordance with this clause, the instructions on the form and NFS subpart 1845.71, and any supplemental instructions for the current reporting period issued by

NASA.

(b)(1) Subcontractor use of NF 1018 is not required by this clause; however, the Contractor shall include data on property in the possession of subcontractors in the annual NF 1018.

(2) The Contractor shall mail the original signed NF 1018 directly to the cognizant NASA

Center Deputy Chief Financial Officer, Finance, unless the Contractor uses the NF 1018

Electronic Submission System (NESS) for report preparation and submission.

(3) One copy shall be submitted (through the Department of Defense (DOD) Property

Administrator if contract administration has been delegated to DOD) to the following address:

Goddard Space Flight Center, Supply and Equipment Management Branch, Code 273, Greenbelt, MD 20771, unless the Contractor uses the NF 1018 Electronic Submission System

(NESS) for report preparation and submission.

(c)(1) The annual reporting period shall be from October 1 of each year through September

30 of the following year. The report shall be submitted in time to be received by October 15. The information contained in these reports is entered into the NASA accounting system to reflect current asset values for agency financial statement purposes. Therefore, it is essential that required reports be received no later than October 15. Some activity may be estimated for the month of September, if necessary, to ensure the NF 1018 is received when due. However, contractors' procedures must document the process for developing these estimates based on planned activity such as planned purchases or NASA Form 533 (NF 533 Contractor Financial

Management Report) cost estimates. It should be supported and documented by historical experience or other corroborating evidence, and be retained in accordance with FAR Subpart 4.7, Contractor Records Retention. Contractors shall validate the reasonableness of the estimates and associated methodology by comparing them to the actual activity once that data is available, and adjust them accordingly. In addition, differences between the estimated cost and actual cost must be adjusted during the next reporting period. Contractors shall have formal policies and procedures, which address the validation of NF 1018 data, including data from subcontractors, and the identification and timely reporting of errors. The objective of this validation is to ensure that information reported is accurate and in compliance with the NASA FAR Supplement. If errors are discovered on NF 1018 after submission, the contractor shall contact the cognizant

NASA Center Industrial Property Officer (IPO) within 30 days after discovery of the error to discuss corrective action.

(2) The Contracting Officer may, in NASA's interest, withhold payment until a reserve not exceeding $25,000 or 5 percent of the amount of the contract, whichever is less, has been set aside, if the Contractor fails to submit annual NF 1018 reports in accordance with NFS subpart

1845.71 and any supplemental instructions for the current reporting period issued by NASA.

Such reserve shall be withheld until the Contracting Officer has determined that NASA has received the required reports. The withholding of any amount or the subsequent payment thereof shall not be construed as a waiver of any Government right.

(d) A final report shall be submitted within 30 days after disposition of all property subject to reporting when the contract performance period is complete in accordance with paragraph

(b)(1) through (3) of this clause.

G.7 1852.245-75 PROPERTY MANAGEMENT CHANGES. (JAN 2011)

G.8 1852.245-76 LIST OF GOVERNMENT PROPERTY FURNISHED PURSUANT TO

FAR 52.245-1. (JAN 2011)

For performance of work under this contract, the Government will make available Government property identified below or in Attachment C of this contract on a no charge-for-use basis pursuant to the clause at FAR 52.245-1, Government Property, as incorporated in this contract.

The Contractor shall use this property in the performance of this contract at NASA/Goddard

Space Flight Center and at other location(s) as may be approved by the Contracting Officer.

Under FAR 52.245-1, the Contractor is accountable for the identified property.

G.9 1852.245-78 PHYSICAL INVENTORY OF CAPITAL PERSONAL PROPERTY.

(AUG 2015)

G.10 1852.245-82 OCCUPANCY MANAGEMENT REQUIREMENTS. (JAN 2011)

(a) In addition to the requirements of the clause at FAR 52.245-1, Government Property, as included in this contract, the Contractor shall comply with the following in performance of work in and around Government real property:

(1) NPD 8800.14, Policy for Real Property Management.

(2) NPR 8831.2, Facility Maintenance Management.

[Insert any additional Center occupancy requirements here]

(b) The Contractor shall obtain the written approval of the Contracting Officer before installing or removing Contractor-owned property onto or into any Government real property or when movement of Contractor-owned property may damage or destroy Government-owned property. The Contractor shall restore damaged property to its original condition at the

Contractor's expense.

(c) The Contractor shall not acquire, construct or install any fixed improvement or structural alterations in Government buildings or other real property without the advance, written approval of the Contracting Officer. Fixed improvement or structural alterations, as used herein, means any alteration or improvement in the nature of the building or other real property that, after completion, cannot be removed without substantial loss of value or damage to the premises. Title to such property shall vest in the Government.

(d) The Contractor shall report any real property or any portion thereof when it is no longer required for performance under the contract, as directed by the Contracting Officer.

G.11 1852.245-83 REAL PROPERTY MANAGEMENT REQUIREMENTS. (JAN 2011)

G.12 GSFC 52.216-100 INDIVIDUALS AUTHORIZED TO ISSUE ORDERS (DEC 2014)

The following personnel are authorized to issue orders under this contract. All designated personnel are employed by the Goddard Space Flight Center unless otherwise indicated:

Contracting Officer, Code 210.I

G.13 1852.232-80 Submission of Vouchers For Payment. (SEPT 2016)

(a) The designated payment office is the NASA Shared Services Center (NSSC) located at

FMD Accounts Payable, Bldg. 1111, Jerry Hlass Road, Stennis Space Center, MS 39529.

(b) Except for classified vouchers, the Contractor shall submit all vouchers electronically using the steps described at NSSC's Vendor Payment information Web site at:

https://www.nssc.nasa.gov/vendorpayment. Please contact the NSSC Customer Contact Center at

1-877-NSSC123 (1-877-677-2123) with any additional questions or comments.

(c) Payment requests. (1) The payment periods designated in the payment clause(s) contained in this contract will begin on the date a proper request for payment is received by the

NSSC payment office specified in paragraphs (a) and (b) of this section. Vouchers shall be prepared in accordance with the guidance provided by the NSSC at the following Web site:

https://answers.nssc.nasa.gov/app/answers/detail/a_id/6643.

(2) Vouchers shall include the items delineated in FAR 32.905(b) supported by relevant back-up documentation. Back-up documentation shall include at a minimum, the following information:

(i) Breakdown of billed labor costs and associated contractor generated supporting documentation for billed direct labor costs to include rates used and number of hours incurred.

(ii) Breakdown of billed other direct costs (ODCs) and associated contractor generated supporting documentation for billed ODCs.

(iii) Indirect rate(s) used to calculate the amount of billed indirect expenses.

(d) Non-electronic payment. The Contractor may submit a voucher using other than the steps described at NSSC's Vendor Payment information through any of the means described at https://www.nssc.nasa.gov/vendorpayment, if any of the following conditions are met:

(1) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor. In such cases, the Contractor shall include a copy of the Contracting Officer's determination with each request for payment when the Government-wide commercial purchase card is used as the method of payment.

(2) The contract includes provision allowing the contractor to submit vouchers using other than the steps prescribed at NSSC's Vendor Payment information Web site. In such instances, the

Contractor agrees to submit non-electronic payment requests using the method or methods specified in Section G of the contract.

(e) Improper vouchers. The NSSC Payment Office will notify the contractor of any apparent error, defect, or impropriety in a voucher within seven calendar days of receipt by the

NSSC Payment Office. Inquiries regarding requests for payment should be directed to the NSSC as specified in paragraph (b) of this section.

(f) Other payment clauses. In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests.

(g) In the event that amounts are withheld from payment in accordance with provisions of this contract, a separate payment request for the amount withheld will be required before payment for that amount may be made.

G.14 INVOICES - SUBMISSION OF (GSFC 52.232-95) (AUG 2016)

Invoices shall be prepared in accordance with the Prompt Payment clause of this contract and submitted to the NASA Shared Services Center (NSSC), Financial Management Division (FMD)

– Accounts Payable, Bldg 1111, Jerry Hlass Road, Stennis Space Center, MS 39529, Email:

NSSC-AccountsPayable@nasa.gov. For purposes of the Prompt Payment Act, the above office is considered to be the "Designated Billing Office" and the "Designated Payment Office".

Note: Invoices must contain an invoice date in order for an invoice to be considered “Proper.”

Invoices without an invoice date will be deemed to be “Improper” and will be rejected by the

NSSC.

If the terms are F.O.B. plant with "plus transportation charges allowed", the invoice must be supported by a receipted freight bill, express receipt, or parcel post receipt, evidencing the correctness of the amount paid and claimed. If the amount is less than $100 per shipment and receipts are not available, the invoice will be accepted and payment made, provided it contains a certificate by the supplier, that transportation charges were in fact paid by the supplier, that receipts were not available, and lists the destination, weight, name of carrier, and the amount claimed. The availability of this certification is not a waiver of the requirements for receipted transportation bills, and is to be used only when receipts are not available. Bill of lading number and weight of shipment shall be shown for shipments made on Government bill of lading.

G.15 GSFC 52.242-90 FINANCIAL MANAGEMENT REPORTING (JUN 2014)

(a) Requirements. This clause provides the supplemental instructions referred to in NASA FAR

Supplement (NFS) clause 1852.242-73. The NFS clause and NASA Procedural Requirements mailto:NSSC-AccountsPayable@nasa.gov

(NPR) 9501.2E, “NASA Contractor Financial Management Reporting”, establish report due dates and other financial management reporting requirements. NPR 9501.2E permits withholding of payment for noncompliance.

(b) Supplemental instructions. (1) Monthly (NF 533M) report is required. Quarterly (NF 533Q) reports are also required. The reporting structure shall be in accordance with Attachment N of

Section J of this contract.

(2) As stated in NPR 9501.2E, NASA strongly encourages electronic contractor cost reporting.

The preferred formats are Excel and Adobe. Contact the Contracting Officer for any E-Mail addresses that are not provided or which become noncurrent.

Distribution shall be as follows:

Contracting Officer, Code 210.I

E-Mail: Carol.R.Wooten@nasa.gov

Contracting Officer’s Representative, Code ??

E-Mail: TBD

Resources Analyst, Code ??

E-Mail: TBD

Regional Finance Office Cost Team, Code 155.2

E-Mail: GSFC-rfocateam@lists.nasa.gov

Administrative Contracting Officer (if delegated)

(c) Web site. NPR 9501.2E, “NASA Contractor Financial Management Reporting”:

http://nodis3.gsfc.nasa.gov/displayDir.cfm?t=NPR&c=9501&s=2E

G.16 GSFC 52.245-91 GOVERNMENT PROVIDED MOTOR VEHICLES. (FEB 2016)

(a) Authorized users. The installation accountable property and services listed in NASA FAR

Supplement clause 1852.245-71 include the use of GSFC motor pool vehicles. The Contractor shall submit to the Contracting Officer, at least 20 days in advance, a list of employees intended to use the vehicles. The list shall include the type and class of State driver’s license that each employee possesses. After review of the list, the Contracting Officer will provide the list to the

Greenbelt Motor Pool Dispatch Office, Code 279, as appropriate. They will use the list to ensure that only Contractor employee(s) on the Contracting Officer's approved list are provided vehicles and will confirm that the Contractor employee has a valid State license for the type of vehicle being requested. Any changes to the list must also be submitted to the Contracting Officer.

mailto:GSFC-rfocateam@lists.nasa.gov http://nodis3.gsfc.nasa.gov/displayDir.cfm?t=NPR&c=9501&s=2E

(b) Restrictions and conditions. The following shall apply to the use of Government provided motor vehicles:

(1) Title 41 CFR 102-34.230. Also, home to work/work to home transportation is not authorized.

(2) The Motor Vehicle Safety requirements stated in subchapter 3.2 of NPR 8715.3, NASA General Safety Program Requirements.

(3) The use of hand-held wireless (cellular) phones is prohibited when driving motor vehicles owned, leased, or rented by the Federal Government.

G.17 GSFC 52.245-93 REPORTS OF CONTRACTOR ACQUIRED GOVERNMENT

PROPERTY (MAR 2014)

Refer to subparagraph (b)(1)(i) of NASA FAR Supplement clause 1852.245-71, "Installation

Accountable Government Property--Alternate I" of this contract.

(a) Definition. "Controlled equipment" means all equipment with an acquisition cost of $5,000 or more, that has an estimated service life of 2 years or more, which will not be consumed or expended in an experiment, and selected items of equipment with an acquisition cost less than

$5,000 that are designated, and identified as sensitive by Appendix C of NPR 4200.1 and by the

GSFC Information and Logistics Management Division, Supply and Equipment Management

Branch, Code 273.

(b) Property, regardless of value, shall not be purchased on the account of the Government unless authorized by the terms of the contract or approved by the Contracting Officer, including compliance by the contractor with the Subcontracts clause of this contract. Further, any purchase of equipment shall not be made until the equipment has been screened through NASA inventories and other authorized Federal excess sources for item availability in accordance with

NASA FAR Supplement clause 1852.245-70.

(c) Immediately after the purchase of any controlled equipment, the Contractor shall submit a

GSFC Form 20-4, Shipping Document, to the GSFC Supply and Equipment Management

Branch, Code 273, for the purpose of entry of the controlled equipment data into the NASA

Property, Plant and Equipment System (NASA PP&E). A copy of the GSFC Form 20-4 shall also be provided to the GSFC General Accounting Department, General Ledger Section, Code

157, within 5 working days. The GSFC Form 20-4, or other form acceptable to the GSFC

Supply and Equipment Management Branch, must contain all of the data elements necessary to establish accountability, including both the contract number and the Contractor's purchase order number under which the equipment was purchased.

(d) The Contractor shall submit, on a quarterly basis, a report of all property acquired by the

Contractor under the contract during the reporting period and to which the Government has title, regardless of acquisition value. This report must be submitted within 30 calendar days after the end of each calendar year quarter; i.e., January 30, April 30, July 30, and October 30. Submittal shall be to the Contracting Officer and to the Supply and Equipment Management Officer, Code

273. For acquisitions of controlled equipment, the list shall include item description, acquisition date, acquisition value, manufacturer, model, serial number, location of the items, and GSFC property number. For all other acquisitions, the list shall include item description, quantity, cost, and location of the items. Controlled equipment previously reported on GSFC Form 20-4s, or on other forms, shall be included in the quarterly reports. Negative reports shall be submitted, if applicable.

(e) If the contractor maintains a stock inventory of Installation-Accountable Government

Property with a minimum average value of $75,000, the Contractor shall comply with NPR

4100.1. The Contractor shall submit a monthly NASA Form 1489, Analysis of Physical

Inventory Report; NASA Form 1324, Semi-annual Report of Personal Property Operations (for which periods end March 31 and September 30) and NASA Form 1619, Physical Inventory of

Materials Annual Report (for which period ends September 30), within 5 working days of the end of the reporting period. The NASA Forms 1489, 1324 and 1619, should be submitted to the

Supply and Equipment Management Officer, Code 273, with a copy to the Contracting Officer.

A copy of NASA Form 1489 should be submitted to Code 157.2, General Ledger.

G.18 GSFC 52.245-99 SUPPLEMENTAL FINANCIAL REPORTING OF NASA

PROPERTY IN THE CUSTODY OF CONTRACTORS. (MAY 2016)

(a) In addition to the annual 1018 reporting required under clause NFS 1852.245-73 of this contract, the Contractor shall submit monthly property financial reports as described below if, at either award or any time during contract performance, the cumulative amount of NASA property is $10 million or more.

(1) Monthly property financial reports shall be submitted including item-level supporting data for all items acquired/fabricated/modified where the total acquisition cost of the item is

$500,000 or more, in the contractor’s or its subcontractors’ possession. This data shall be submitted for all items in the property classifications of real property, equipment, special test equipment, special tooling, and agency peculiar property.

(2) Monthly data shall also be submitted for items of any acquisition cost in the classifications of materials and contract work-in-process (WIP). Specifically, itemized monthly data is required for materials and WIP line items when the estimated total acquisition cost of any item at completion will be $500,000 or more.

(b) The monthly reports shall be electronically submitted using the Contractor-Held Asset

Tracking System (CHATS) at https://nasachats.gsfc.nasa.gov using the format described in the

CHATS user’s manual.

(c) Acquisition costs shall be developed using actual costs to the greatest extent possible, especially costs directly related to fabrication such as labor and materials. Supporting documentation shall be maintained and available for all amounts reported, including any amounts developed using estimating techniques.

(d) All adjustments shall be thoroughly explained and directly related to a specific Government

Fiscal Year (GFY). If the GFY cannot be determined, the default…