Industry_Day_Presentation_for_COMETS_(5-22-2017).pptx

Construction, Maintenance, Environmental & Testing Services (COMETS) Industry Day Event May 22, 2017

National Aeronautics and Space Administration

Introduction REMINDER: Sign up for One-on-Ones (lobby) Industry Day presentation and the list of attendees will be posted to fbo.gov shortly after the event.

Questions may be asked at anytime during the presentation.

Comments may also be submitted after the presentation by e-mail to the CO at the e-mail address below.

As stated in the Draft RFP, the Government does not intend to formally respond to comments, but will consider comments when finalizing the Request for Proposal (RFP).

Please put the Draft solicitation number, NNC17ZFD015R, in the subject line of email.

Amanda L. George, Contracting Officer Amanda.L.George@nasa.gov 216-433-3265

Agenda Technical Overview- Code F Technical Representative Introduction to GRC General Description Scope of Work Facility Management: Base & IDIQ Environmental Management: Base & IDIQ Site Assessment for Building Demolition Sample Task Request for Proposal (RFP) Overview- Contracting Officer Contract Background Contract Summary Period of Performance Special Contract Clauses List of Attachments Source Selection Procedures Mission Suitability Relevant Experience & Past Performance Tentative Procurement Schedule Cost Overview- Cost Analyst Small Business Overview- Small Business Specialist (SBS)

COMETS- Technical Overview John F. Schubert, Code F Technical Representative

Introduction to GRC

Air-Breathing Propulsion In-Space Propulsion & Cryogenic Fluids Management Physical Sciences & Biomedical Technologies in Space Communications Technology & Development Power, Energy Storage & Conversion Materials and Structures for Extreme Environments GRC’s Core Competencies

70% of Facilities (Red/Orange) will be 70+/- years old in 2020 Lewis Field

GRC @ Lewis Field

Microwave Systems Lab (B7) Visitor Center (B8) E.R. Sharp Employee Center (B15) Engineering & Supply Building (B21) Special Projects Lab (B24) Materials Research Lab (B34) Research Combustion Lab (B35 Complex) High-Temp Composites Lab (B51) ECRL Annex (B98) ERB Comb Air Heater (B99) Engine Components Research Lab (B102) Garage (B104) Maint & Repair Bldg (B107) Noise Reduction Test Facility (B132) Vertical Lift Engine Test Facility (B135) Comm Satellite Trailer Station (B139) Materials & Structures Bldg (B140)

Drop Tower (B45) Space Experiments Laboratory (B110)

Research Support Building (B164) Administration Building (B160) Logistics & Maintenance Building East Expansion (B351) Advanced Aerospace Communications Center Building 3 Rehab Building 35-10 Rehab Building 14 Rehab Rocket Operations (B100) Materials and Structure Extreme Environment

Power and Propulsion Facility Demo B??

Demo B??

FY15

Existing Demolition Rehab New Construction

FY16

FY17

FY18

FY20

FY24

FY27

FY30

Fleet Management Facility

Logistic and Maintence Bldg West Expansion (B351)

FY21

Demo B??

NASA Pre-Decisional . Subject to change . Conceptual Lewis Field: 2015 Master Plan Validation (2017 thru 2037) October 21, 2015 Lewis Field: Proposed Projects 2017-2037

Many buildings are being positioned to being demolished.

This is both inline with the repair by replacement program and aims towards reducing the square footage.

New buildings will be built on the sites of some of the demolished buildings and with the allotted square footage gained from demolishing the buildings.

General Description The Construction, Maintenance, Environmental and Testing Services (COMETS) contract will support the Facilities Division (FD) and the Environmental Management Office (EMO) which have a responsibility to assure safe, efficient, reliable and sustainable facilities while complying with all national, state, and local environmental regulations.

The COMETS contract will provide support for facility management, surveying, energy management, life safety code compliance, and environmental management.

This is an Agency-wide contract in support of NASA Glenn Research Center (GRC) at Lewis Field, Plum Brook Station, NASA Headquarters, and any other NASA Center, as directed by the Government.

Scope of Work

2. Facility Management

2.1 Construction Management

2.2 Facility Project Management

2.3 Construction Inspection

2.4 Building Management

2.5 Maintenance Management

2.6 Safety, Environmental and Occupational Health Coordination

2.7 Fire Protection Support

2.8 Energy Management Support

2.9 Surveying

2.10 GMS Administration

2.11 GMS Design

2.12 IDIQ‐ Discrete Tasks

FD Base Services Construction Project Management Services Oversight responsibilities on both large and small facility and/or system projects from conception to completion; day-to-day planning of such, and oversight of implementation and activation of facility projects.

Construction Management Services Function as the day-to-day liaison to the Contracting Officer’s Representative (COR) and monitor the overall contract performance of other construction Contractors performing work for the Government.

Construction Inspection Services Function as the day-to-day Government’s representative at the jobsite. This includes monitoring and checking construction field work, assuring conformance with the contract terms and assuring that sufficient progress is being made to complete the project in accordance with the approved schedule.

FD Base Services Fire Protection Support Provide technical Building Code and Life Safety Compliance support to the FD. Assist with performance testing of fire protection systems, audits, facility safety inspections, construction site inspections and corrective action/abatement plans. Support both Building Manager and Incident Response teams and maintain and review Health and Safety Plans.

Safety, Environmental and Occupational Health Coordination Oversight responsibilities on both large and small facility and/or system projects from conception to completion. Ensuring that safety/environmental/occupational health requirements are identified and incorporated into the facility design, construction and closeout. Review and coordinate Health and Safety Plans.

Surveying Services Maintain Underground Record Drawings (URD). Locate and mark existing underground utilities and structures. Confirm layout for new construction. Responsible for Glenn Mapping System (GMS Administrator) functions.

FD Base Services Building Management Civil Servants and Support Service Contractors perform the role of Building Managers. The COMETS contract will provide an augmentation to the Civil Servant staff to perform this role. The Building Manager will provide assistance to the Facility Project Management construction and maintenance teams.

Maintenance Management Civil Servants and Support Service Contractors perform the role of Maintenance Managers. The COMETS contract will provide an augmentation to the Civil Servant staff to perform this role. The Maintenance Manager will provide assistance to the maintenance team and maintenance program manager in the oversight and verification of maintenance tasks.

FD IDIQ Services Testing Services Geotechnical site investigation, drilling, sampling and analysis Construction material testing Heating Ventilation and Air Conditioning (HVAC) balancing and testing Building envelope testing Building Commissioning for new Leadership in Energy and Environmental Design (LEED) projects Commissioning of existing buildings Discipline specific code inspection and testing Construction progress photography and documentation Measurement and verification services for LEED credits Surveying Services Orthophotos, aerial photos and DTM topographic files and maps

GIS

Boundary Surveys Ground Penetrating Radar CCTV Inspections

Scope of Work

3. Environmental Management

3.1 Environmental Management System (EMS)

3.2 Emergency Planning and Community Right‐to‐Know

3.3 Implementation of the Clean Air Act

3.4 Implementation of remedial investigations and remedial actions

3.5 Implementation of NEPA

3.6 Floodplain and Wetlands Management

3.7 Endangered and Threatened Species

3.8 Implementation of Clean Water Act

3.9 Environmental Spill, Mishap and Incident Response

3.10 Spill Prevention Control and Countermeasures Plan

3.11 AST and UST Program Implementation

3.12 Sustainable Acquisition and Pollution Prevention

3.13 Waste Management

3.14 Drinking Water Program

3.15 IDIQ- Discrete Tasks

EMO Base Services Supporting the management of environmental programs and assisting in implementing and maintaining compliance with environmental regulations and policies.

Represents the EMO interfacing with GRC organizations performing work in the field Preparing environmental related applications, reports and data calls for submission to GRC, NASA and outside agencies Supporting GRC EMO during audits and inspections Maintaining environmental records Providing environmental training and outreach for GRC Staying current with existing and upcoming regulatory requirements and training Planning, designing, collecting, transporting, analyzing, summarizing and reporting data for routine environmental sampling

EMO Base Services Providing waste management and disposal (excluding routine solid waste and recycling) services to GRC.

Supporting the proper classification, tracking, record keeping, scheduling, cost estimates, sampling, analysis and disposal of RCRA/DOT routine wastes Responding to spills and environmental incidences.

Supporting environmental response and incident command Perform cleanup and disposal for minor incidences

EMO IDIQ Services Providing engineering services, designs, data collection, analysis, reports, presentations, records, surveys, plans, guidance, etc for a variety of environmental topics.

Supporting the management of remediation programs (CERCLA, RCRA, TSCA, BUSTR, VAP, etc.)

Updating environmental plans (ICP, Species, SSPP, GHG, SWP3, etc.)

Supporting evaluations, studies and implementation plans (NEPA, sustainability, GHG, etc.)

Providing waste management and disposal services to GRC (for large project/non-routine waste).

Supporting the proper classification, tracking, record keeping, scheduling, cost estimates, sampling, analysis and disposal of RCRA/DOT project derived wastes Supporting the response to emergencies and environmental incidences where outside assistance is required.

As required for environmental compliance and/or by the incident commander (cleanup services, restoration, sampling, analysis, classification, safety planning, disposal, investigation, evaluation, reporting, etc.)

Site Assessment for Building Demolition Sample Task NASA GRC will be demolishing a 1950’s vintage research and testing facility with an existing underground jet fuel storage tank. The NEPA evaluation has determined that the potential for asbestos, lead based paint, mercury containing devices, light bulbs, ballasts, and contaminated soils exists. NASA GRC is committed to the safe deconstruction and appropriately handling of all waste materials and requires a site assessment to achieve that goal.

THE OFFEROR IS NOT TO PERFORM ANY OF THE WORK OR PRODUCE ANY DELIVERABLES FOR THE SAMPLE TASK AS DESCRIBED BELOW. EXPECTED RESPONSE TO THIS SAMPLE TASK IS OUTLINED IN SECTION L OF THE RFP.

COMETS- RFP Overview Amanda L. George, Contracting Officer (CO)

Contract Background This requirement will be a follow-on contract to the current CMIST contract and will now also include the environmental portion from the SHEMA contract.

NNC13BA02B- Construction Management, Inspection, Surveying & Testing (CMIST) Incumbent: Frontier-Arrowhead NASA Services JV Business type: Small Disadvantaged Business (SDB) Contract type: CPFF, IDIQ contract Period of performance: 4/1/2013 to 3/31/2018

NNC13BA05B- (SHEMA)

Incumbent: Leidos, Inc.

Business type: Large Contract type: CPFF, IDIQ contract Period of performance: 3/1/2013 to 9/30/2017 (04/30/2018 with option)

Contract Summary

Period of Performance Per FAR Part 17, both the Federal Acquisition Regulations (FAR) and the NASA FAR Supplement (NFS) restrict contract length to five (5) years.

Per FAR 52.217-8, “Option to Extend Services,” the contract may be extended by no more than six (6) months if there is a need for continuity of services.

Special Contract Clauses Section C- GSR 1-1 Technical Direction, GSR 37-2 Mandated and Required Training for onsite Contractor and Subcontractor Personnel Section G- 1852.245-71 Installation-Accountable Government Property, 1852.245-76 List of Government Property Furnished Pursuant To Far 52.245–1, GRC 52.242-96 NASA Contractor Financial Reporting – Supplemental Requirements Section H- 1852.209-71 Limitation of Future Contracting, 1852.242-72 Denied Access to NASA Facilities, GRC 52.237-91 Contractors' Duties and Responsibilities On-site, Base Work Banding- increase/decrease by more than 10%, Contract Value Surge- increase total contract value up to 20% Section I- FAR 52.217-8 Option to Extend Services, FAR 52.217-9 Option to Extend the Term of the Contract, 1852.237-72 Access to Sensitive Information, 1852.237-73 Release of Sensitive Information Section L- 1852.223-73 Safety And Health Plan

List of Attachments

1) GLPR 8553.1D

1) GRC 533 Supplemental Cost Reporting Template

2) GRC 533 Baseline Template

3) GRC 533 Template

4) GRC Accounting Calendar Template

2) Cognizant Audit Office Template

3) Price Summary Template

J.1 List of Attachments- The following documents are attached herto and made a part of this contract:

J.2 List of Attachments for RFP- The following documents are related to the Request for Proposal (RFP) only:

Source Selection Procedures This procurement will use a best value selection approach. Best value selection will include Mission Suitability, Relevant Experience and Past Performance, and Cost. Only Mission Suitability will be scored.

Contract award base on FAR Part 15- Contract by Negotiation Evaluation factors per NFS 1815.304-70:

Mission Suitability, Past Performance, and Cost are approximately equal.

Mission Suitability and Past Performance, when combined, are significantly more important than Cost.

Within the Mission Suitability Factor, the maximum numerical score each Subfactor may receive is:

A cost realism analysis will be performed.

Mission Suitability Subfactor A: Understanding the Requirements (UTR) UTR1: Facility Management UTR2: Environmental Management UTR3: Site Assessment for Building Demolition Sample Task Subfactor B: Management Approach (MA) MA1: Management Plan MA2: Organizational Structure/Partnering Approach MA3: Staffing, Recruitment, Retention, Training and Compensation Subfactor C: Phase-in Plan (PIP) PIP1: Phase-In Plan

Relevant Experience and Past Performance:

The Government will evaluate three (3) areas of relevant experience and past performance of the Offeror and any Major Subcontractors/Teaming Partners:

Past Performance Narrative (PPN) Past Performance Questionnaires (PPQ) Past Performance Database (PPD)

The results of the PPN, PPQ, and PPD evaluations will receive equal weighting in determining the Level of Confidence rating.

Relevant Experience and Past Performance:

Relevancy: Per the NFS 1815.305(a)(2), the Government will evaluate the Offeror’s, Major Subcontractor’s and/or Teaming Partners’ experience over the past three (3) years (currency/recency) to determine whether it is relevant to the SOW and the overall requirements of this procurement. Only contracts the Government considers relevant in size, content and complexity, as compared with the SOW, will be evaluated for relevant experience and past performance.

Performance: The Government will evaluate the Offeror’s, major subcontractors and/or teaming partners’ overall performance over the past three (3) years by considering items such as rating history and past performance as compared to the overall requirements of the RFP. In addition, the Government will evaluate cost management history, problems and resolution, contract terminations, relationship with subcontractors or teaming partners (including previous relationships with proposed teaming partners), management of large subcontractors, task order administration, cooperation with prior clients, and timeliness of complete business products.

Tentative Procurement Schedule

COMETS- Cost Overview Heather E. Linden, Price/Cost Analyst

Cost Overview Follow RFP instructions, “L.26 Proposal Information to be Provided by Offeror” Cost Volume Part 1: General Cost Information Introduction Financial Capability to perform the contract Subcontractor Cost Analysis Major subcontractors having a contract value equal to or greater than 15% of the contract direct labor dollars over the entire contract performance period.

Escalation Business Systems Reviews and Status Information

Cost Overview Cost Volume Part 2: Cost Templates Four Excel Workbooks Templates have pre-populated formulas Offeror is responsible for the accuracy of these formulas and editing/correcting them as necessary Offeror is instructed to reference the two service areas (Construction Management and Environmental Management) when completing the templates; the cost templates align with the service areas in the statement of work

Cost Volume Part 3: Basis of Estimate Cost narrative to support proposed estimates Links the Cost Volume to the Mission Suitability Volume

Cost Overview Cost realism analysis will be conducted.

Total proposed price consists of the phase-in period, base and option periods, fee, and Government provided IDIQ estimate.

Cost evaluation will include:

Comparison of proposed prices received in response to the solicitation;

Comparison of proposed prices with the Independent Government Cost Estimate (IGCE); and Analysis of pricing information provided by Offerors.

Status of Offerors business systems and audits Evaluation of the proposed IDIQ labor overhead/fringe rate, material handling rate, and G&A rates

Pricing Instructions Fixed Price Phase-in Costs shall be Itemized by Base and Option Periods Specified Amounts (Government Provided) Incumbent Labor Demographics and Anticipated Staffing Needs Sample Task Pricing Templates Cost and Labor IDIQ Pricing Specified labor categories (Government Provided) Fully-burdened rates Labor rate development

COMETS- Small Business Overview Eunice J. Adams-Sipp, Small Business Specialist (SBS)

Small Business Overview 8(a) Small Business Procurement Program Regulations Pertaining to the 8(a) Small Business Procurement Programs 8(a) Small Business Program Eligibility 8(a) Joint Ventures NASA Vendor Database NASA Glenn Research Center Small Business Information

Regulations Pertaining to 8(a) Small Business Set-Asides FAR 6.204 Set-asides for 8(a) Small Business Concerns FAR Subpart 19.8, 8(a) Small Business Procurement Program 13 CFR Part 124, 8(a) Business Development/Small Disadvantaged Business Status Determinations

8(a) Small Business Procurement Program Determining eligibility for the 8(a) Program. FAR Subpart 19.802 Determining the eligibility of a small business to be a participant in the 8(a) program is the responsibility of the SBA. SBA’s regulations on eligibility requirements for participation in the 8(a) program are found at 13 CFR 124.101 through 124.112.

Selecting acquisitions for the 8(a) program. FAR Subpart 19.803 The SBA and an agency match the agency’s requirements with the capabilities of 8(a) participants to establish a basis for the agency to contract with the SBA under the program.

The COMETS Procurement is an 8(a) Set-Aside.

8(a) Joint Venture (JV) 8(a) Joint Ventures, 13 CFR 124.513 8(a) firm designated as managing venturer and employee of 8(a) is project manager responsible for performance of contract.

Joint venture is project specific.

JV must be approved by servicing SBA district office prior to award of 8(a) contract.

JV provides quarterly financial statements to SBA.

8(a) performance of work:

As the contractor, the JV entity must perform the percentage of work required by the Limitations on Subcontracting clause in the contract.

The 8(a) partner to the JV must perform at least 40% of the work performed by the JV (includes all work done by non-8(a) partner and any of its affiliates at any subcontracting tier).

Small Business Information NASA Glenn Research Center Small Business Specialist: Eunice Adams-Sipp Phone Number: (216) 433-6644 E-mail: GRC-SmallBusiness@mail.nasa.gov Website: http://www.grc.nasa.gov/WWW/Procure/doin_bus.htm

HQ Office of Small Business Programs E-mail: smallbusiness@nasa.gov Website: www.osbp.nasa.gov

NASA Vendor Database https://nvdb.nasa.gov/index.cfm?fuseaction=Search.search_vendors

Questions???

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