Attachment_J1(A)(2)_-_GLWI-FE-8550.pdf

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John H. Glenn Research Center

Work Instruction No. GLWI-FE-8550

Revision **Basic

Title: Environmental Management Office (EMO)

Internal Environmental Compliance Evaluations

Effective Date: 2/2017

Expiration Date: 2/2022

Work Instruction

EMO Internal Environmental

Compliance Evaluations

Approved by Environmental Management Office Chief

Distribution: BMS Library

NASA - Glenn Research Center Cleveland, OH 44135

Glenn Research Center

Title: Environmental Management Office (EMO) Internal

Environmental Compliance Evaluations

Document No.: GLWI-FE-8550 Rev.: Basic

GLWI-FE-8550 Verify current version before use at Page 2 of 7

Change Record

Rev.

Effective

Date

Expiration

Date

C-25, Change

Request #

Description

**Rev.

Letter **Date

The DA will input this number

**Include a brief description of the change

Basic 4/30/2017 4/30/2022 2017-5 Initial issue

Change

3/7/2017 3/7/2017

Corrected Effective Date and Expiration Date

(Administrative change only)

**Include all information for each revision. Do not remove old revision data. Add new rows to table when space runs out by pressing the tab key in the last row, far right column.

Title: Environmental Management Office (EMO) Internal

GLWI-FE-8550 Verify current version before use at Page 3 of 7

1.0 PURPOSE

This document describes the process for staffing, organizing, conducting, and responding to internal environmental compliance evaluations as directed by NASA Headquarters and Glenn Research Center policies and procedures.

2.0 REFERENCES

2.1 Applicable Documents

Document Number Document Title

NPR 8553.1 NASA Environmental Management System

GLPR 1270.1 Corrective and Preventive Action

GLPR 8553.1 Glenn Research Center Environmental Management System

2.2 Quality Records and Forms

Internal Environmental Compliance Evaluation Schedule

Internal Environmental Compliance Evaluation Report

SHEtrak

Corrective and Preventive Action Report (CPAR)

3.0 SAFETY PRECAUTIONS

Personnel conducting Internal Environmental Compliance Evaluations (IECE) must be aware of potential hazardous conditions that may exist or occur in areas that are visited. Evaluators will comply with the safety procedures in the areas visited.

Title: Environmental Management Office (EMO) Internal

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4.0 TOOLS, EQUIPMENT AND MATERIALS

If hazardous conditions exist, personnel must be trained in the use of and wear appropriate Personnel

Protective Equipment (PPE). PPE may include, but not be limited to:

Safety glasses or goggles

Safety shoes

Hard hats

Chemical resistant gloves

5.0 PERSONNEL TRAINING AND/OR CERTIFICATION

EMO evaluators shall be selected by the Environmental Programs Manager based on education, training and experience. Any additional training shall be recommended by the Environmental Programs Manager and approved by the Chief, EMO.

Evaluators will be independent of the program or process they are evaluating and be free from bias and influences, which could affect objectivity.

6.0 INSTRUCTIONS

6.1 The IECE process will be conducted in order to periodically evaluate compliance with relevant environmental regulatory requirements and NASA policy. A schedule will be prepared in order to accomplish the self-evaluation requirements of NPR 8553.1.

6.2 The Environmental Programs Manager develops the IECE schedule in consultation with the

Chief, EMO and enters the evaluation start dates and other evaluation information into the schedule. EMO is to review each EMO program area in accordance with appropriate regulatory agency and NASA requirements. The IECE schedule is reviewed periodically and updated as necessary. The IECE schedule is maintained in the IECE portion of the EMO shared drive. The IECE schedule is influenced by:

Coordination of internal compliance evaluations with the Chief, EMO. Activities within specific EMO programs may warrant adjustments to the annual schedule;

Changes in regulations, agency policy, processes, organizations, products, services, programs or projects. Programs with changes in regulations may be given a priority to assure all new compliance requirements are met;

Senior Management decisions. Specific compliance evaluations may be directed by

Senior Management (Division, Directorate or Center level);

Corrective and preventive action trends. Trend analysis reports may flag weaknesses in certain EMO programs and must be considered;

Compliance evaluation reports from NASA Headquarters Environmental Functional

Reviews. Findings from these reports may indicate the need to increase the frequency of evaluations of certain programs;

Results of Agency (federal, state or local) inspections. Inspections are conducted by various governmental agencies such as the US EPA, Ohio EPA and Ohio State Fire

Marshall. Findings from these reports may indicate the need to increase the frequency of evaluations of certain programs;

Results of previous evaluations. Programs may get scheduled for additional reviews if deficiencies were noted in previous evaluations;

Title: Environmental Management Office (EMO) Internal

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Results of internal and external audits. Internal audits that conduct thorough reviews of specific programs are considered compliance evaluations and will be factored into the annual schedule. External audits may flag concerns about programs and will also be considered; and

Results of programmatic inspections or monitoring. Individual EMO programs conduct monitoring activities that verify compliance. These programs will be monitored to assure all documentation and findings are properly managed.

6.3 Once programs and dates have been identified, the Environmental Programs Manager appoints an EMO Evaluator to evaluate a specific program (as indicated by a name next to the scheduled evaluation date on the IECE schedule).

6.4 The EMO Evaluator reviews the requirements from a specific chapter in the Environmental

Programs Manual (EPM) with the appropriate EMO Program Manager and arranges a time for interviews and/or inspections with appropriate field personnel and locations.

6.5 The EMO Evaluator reviews the implementation of the selected EPM chapter and determines compliance to the relevant requirements as listed in the chapter. Any deficiencies are promptly reported to those participating in the evaluation.

6.6 The EMO Program Manager and the Environmental Programs Manager review the draft

IECE Report. Any suggestions or revisions will be returned to the EMO Evaluator so that changes can be incorporated.

6.7 A final report is then issued to the EMO Program Manager, Environmental Programs

Manager and the appropriate management of the other organizations involved in the evaluation.

6.8 The EMO Evaluator enters any findings into the SHEtrak or CPAR system, as appropriate.

Title: Environmental Management Office (EMO) Internal

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Internal Compliance Evaluation Schedule

ENVIRONMENTAL

PROGRAMS

Evaluation Dates

N a ti o n a l E n v ir o n m e n ta l P o li c y A c t

W a te r P o ll u ti o n

C o n tr o l

A ir

P o ll u ti o n C o n tr o l

M a n a g e m e n t O f H a z a rd o u s M a te ri a ls

A n d W a s te

F o r R e u s e R e c y c li n g O r D is p o s a l

P o ll u ti o n P re v e n ti o n S u s ta in a b il it y a n d

R e c y c le

P ly c h lo ri n a te d B ip h e n y ls

P o li y

S p il l C o n tr o l

G re e n

P u rc h a s in g li d

W a te

F lo o d p la in A n d

W e tl a n d s M a n a g e m e n t

E n d a n g e re d A n d

T h re a te n e d

S p e c ie

E m e rg e n c y P la n n in g A n d

C o m m u n it y R ig h t- T o

K n w

A q u is it io n O f H a z a rd o u s C h e m ic a ls n d M a te ri a ls

O il

-F il le d E q u ip m e n t

C E

R C

L A

E n v ir o n m e n ta l

R e m e d ia l

A c ti v it ie tr a to s p h e ri c O z o n e P ro te c ti

U d e rg ro u n d

S to ra g e T a n k

P e s t

C o n tr o l

D ri n k in g W a te r

H a n d li n g A n d

D is p o s a l O f S il

C u lt u ra l R e s o u rc b o v e g ro u n d

S to ra g e T a n k

M d ic a l W a s te

M a n a g e m e n t

S to rm W a te r P o ll u ti o n P re v e n ti

Title: Environmental Management Office (EMO) Internal

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Internal Environmental Compliance Evaluation Report

Date(s) of Evaluation:

Program/Process Evaluated:

Program/Process Lead:

Evaluator(s):

Reference Documents:

Areas/Buildings Visited:

SUMMARY OF EVALUATION:

FINDINGS (include CPAR numbers, if issued):

PHOTOGRAPHS:

SUPPORTING DOCUMENTS: