Attachment_J1(A)(1)_-_GLPR_8553_1D.pdf

Glenn Procedural Requirements

GLPR 8553.1D

Effective Date: March 4, 2013 Expiration Date: March 4, 2018

COMPLIANCE IS MANDATORY

This Document Is Uncontrolled When Printed.

Validate prior to use at https://knowledgeshare.grc.nasa.gov/bmslibrary

Responsible Office: A/Office of the Director

Glenn Research Center Environmental Management System w/Change 5 (11/1/2016)

TABLE OF CONTENTS

Change History

Preface P.1 Purpose P.2 Applicability P.3 Authority P.4 Applicable Documents and Forms P.5 Measurement/Verification P.6 Cancellation

Chapter 1. General Requirements

1.1 Scope

Chapter 2. NASA GRC Environmental Policy

Chapter 3. Planning

3.1 Environmental Aspects and Impacts

3.2 Legal and Other Requirements

3.3 Objectives, Targets, and Programs

Chapter 4. Implementation and Operation

4.1 Resources, Roles, Responsibility, and Authority

4.2 Competence, Training and Awareness, and Environmental Awards

4.3 Communications

4.4 Documentation

4.5 Control of Documents

4.6 Operational Control

4.7 Emergency Preparedness and Response

Chapter 5. Checking

5.1 Monitoring and Measurement

5.2 Evaluation of Compliance

5.3 Nonconformity, Corrective Action, and Preventive Action

5.4 Control of Records

5.5 Internal Audit

Chapter 6. Management Review

Appendix A. Definitions

Appendix B. Acronyms

Appendix C. NASA and International Organization for Standardization (ISO) Environmental Management Documents Cross-References to GRC Documents

Appendix D. Directorate Risk Matrix

DISTRIBUTION: Business Management System (BMS) Library

GLPR 8553.1D

Change History

Change Date Description/Comments

Basic 04/17/07 Original issue to replace Chapter 1 of the Environmental Programs Manual, “Environmental Management System (EMS).”

A 06/23/09 Updated to reference current Center documents, changes to roles and responsibilities, and revisions to NPR 8553.1.

Change 1 09/28/10 Updated scope statement in Section 1.2.

B 06/28/11 Changed Operations Management Council (OMC) to Mission

Support Council (MSC) and revised responsibilities to reflect current practices.

C 01/30/12 Updated organizational responsibilities.

Change 1 6/21/12 Deleted: Office of Strategic Management; Plum Brook Reactor

Decommissioning and Lewis Field Asbestos Analysis Laboratory;

Clarified Section 5.3 regarding CPARS. In Section 5.5, deleted “internal audit” and replaced with “GLPR 8730.5…” These updates are found on pages 4,5,7,19, and 20.

Change 2 8/24/12 Administrative change: Changed GLPR 8553.1B to GLPR 8553.1C on the page 3.

Change 3 9/27/12 Administrative change 3: deleted the following sentence found in Section 2.2 “The GRC reviews its environmental policy to ensure it is current and appropriate to its operations.”

D 3/4/2013 Updated section on Competence and Training and Awareness to more fully align with current Center practices. Other minor edits have also been incorporated into this revision.

Change 1 6/2/2015 Updated P.3 Authority – deleted Executive Order (EO) 13423 and 13514 and replaced with EO 13693.

Change 2 12/8/2015 Deleted references to GLPD 8500.1, added assignment of Chief, EEMO as EMS Representative, updated obsolete C-form references and updated appendices to conform to NPR 1400.1.

Change 3 3/17/2016 Section 5.3 removed the usage of regulatory compliance type CPAR for environmental compliance issues.

Change 4 9/16/2016 Changed the Energy and Environmental Management Office (EEMO) to the Environmental Management Office (EMO) throughout document. Updated applicable documents and forms section and directorate/office titles.

Change 5 11/01/2016 Deleted reference to GRC Safety, Health and Environmental Board and added stop work authority for Chief EMO and Environmental Programs Manager. Updated citations and citation format.

Preface

P.1 Purpose

a. This document presents the Glenn Research Center (GRC) Environmental Management System (EMS) requirements. These requirements actively involve senior management in support of the EMS. The people, procedures, and work practices involved are presented in a formal structure to ensure that the priority environmental aspects of GRC are identified and addressed. These procedures and practices promote continual improvement by periodically evaluating environmental performance and involve all members of GRC.

b. The purpose of this EMS is to ensure GRC complies with, and supports, the Agency NASA Procedural Requirements (NPR) 8553.1, and to establish a comprehensive approach to managing environmental activities for efficient, prioritized program execution. This document describes EMS procedures and references various documents demonstrating compliance and conformity with NPR 8553.1 and ISO 14001 requirements.

P.2 Applicability

a. All GRC processes are included in the scope of GRC EMS. Therefore, this EMS document and related procedures apply to all GRC employees.

b. The GRC contractors shall comply with the requirements of this directive that are specifically referenced in their contracts. The GRC will verify contractor compliance with those requirements.

c. This document provides the overall direction for GRC to support the NASA commitment to environmental management. It serves as the main resource for effective implementation and maintenance of the EMS.

d. This directive is applicable to documents developed or revised after the effective date of this Glenn Procedural Requirements (GLPR).

e. In this directive, all mandatory actions (i.e., requirements) are denoted by statements containing the term "shall." The term "may" or "can" denotes discretionary privilege or permission; "should" denotes a good practice and is recommended, but not required; "will" denotes expected outcome;

and "are" or "is" denotes descriptive material.

f. In this directive, all documents citations are assumed to be the latest version, unless otherwise noted.

P.3 Authority

a. Executive Order (EO) 13693, Planning for Federal Sustainability in the Next Decade

b. NASA Policy Directive (NPD) 8500.1, NASA Environmental Management

c. NPR 8553.1, NASA Environmental Management System

P.4 Applicable Documents and Forms

a. American National Standards Institute/International Organization for Standardization (ANSI/ISO) 14001: 2015, Environmental Management Systems - Specification with Guidance for Use

b. ANSI/ISO 14004: 2015, Environmental Management Systems - General Guidelines on Principles, Systems and Support Techniques

c. NPD 8730.1, Metrology and Calibration

d. NPR 8715.2, NASA Emergency Preparedness Plan Procedural Requirements

e. GLPD 1410.2, Glenn Documentation and Charters Management

f. GLPD 1420.1, Forms Management Program

g. GLPR 1280.1, Glenn Research Quality Manual

h. GLPR 1280.2, Corrective and Preventive Action

i. GLPR 1410.1, Glenn Directives Management

j. GLPR 1410.3, Issuing and Controlling Lower Level Documents

k. GLPR 1440.1, Records Management

l. GLPR 3410.1, On-the-Job Training Documentation

m. Glenn Manual (GLM)-FE-8500.1, Glenn Research Environmental Manual

n. NASA Form GRC278, Organizational File Plan and Records List

P.5 Measurement/Verification

Measures of the effectiveness of GRC environmental management system include compliance with regulatory requirements and achievement of the annual EMS Objectives and Targets.

P.6 Cancellation

This directive cancels GLPR 8553.1C, Glenn Research Center Environmental Management System Manual, dated January 30, 2012.

/s/ James M. Free Director

CHAPTER 1. General Requirements

1.1 The GRC is committed to the EMS as described in the Agency Directive, NPR 8553.1.

1.2 The scope of the EMS, as described in this procedure, is applicable to all GRC operations and their associated activities, products, and services at both GRC Lewis Field and Plum Brook Station.

CHAPTER 2. NASA GRC’s Environmental Policy

2.1 NASA Glenn Research Center operates in a manner that protects and preserves the environment through pollution prevention, the continual improvement of our operations, and complying with regulations.

2.2 To ensure knowledge and implementation of this policy, GRC communicates this policy to all employees (federal and contractor) and makes it available to the public. The GRC also reviews proposed objectives and targets to ensure consistency with this policy.

CHAPTER 3. Planning

3.1 Environmental Aspects and Impacts

3.1.1 The procedure used to develop a list of priority environmental aspects and impacts associated with GRC activities, products, and services, is found in NPR 8553.1-Chapter 3, “Planning.” The GRC follows this procedure, substituting “Directorate” for “Center,” and takes the resultant priority environmental aspects into account in setting objectives and targets. All changes in GRC operations are also reviewed to determine if they have priority environmental aspects and impacts. The directorate risk matrix form (Appendix D) shall be updated by each Center directorate on an annual basis.

3.1.2 Reviews conducted as part of the National Environmental Policy Act (NEPA) requirements (see the NEPA chapter of the Environmental Programs Manual (EPM)) shall be used to identify potential changes in aspects and/or impacts.)

3.1.3 An example risk matrix form is shown in Appendix D and is used to capture this information. The current consolidated GRC priority risk matrix form is documented, with date of most recent review, and maintained in the Environmental Management Office (EMO) files.

3.2 Legal and Other Requirements

3.2.1 Access to current copies of relevant Federal, State, and local laws and regulations, along with NASA and other federal requirements, is maintained through electronic and/or hard copies available within the EMO. Each chapter of the EPM contains a listing of relevant laws, regulations, and other requirements that GRC complies with as part of its efforts to manage the specific environmental program.

3.2.2 The EPM contains guidance on regulations applicable to GRC’s environmental aspects. This guidance follows United States Environmental Protection Agency and the Ohio Environmental Protection Agency environmental laws and regulations, respectively, and can be found on their Web sites.

3.2.3 The EMO maintains copies of all environmental permits, licenses, and agreements. The EMO also reviews compliance inspection results and corrects all deficiencies, including those related to legal and other requirements.

3.3 Objectives, Targets, and Programs

3.3.1 The procedure for dealing with objectives, targets, and programs is summarized in Chapter 3 of NPR 8553.1.

a. It is used by GRC to identify environmental objectives and targets and environmental management programs used to achieve them. For each fiscal year, the EMS representative, with input from each Directorate, shall identify and prioritize objectives and targets for management

review and approval. Priority aspects and legal and other requirements are taken into account when developing these objectives and targets.

b. Management also considers its technological options; its financial, operational, and business requirements; and the views of interested parties when approving the proposed objectives and targets.

c. All objectives and targets shall be consistent with the environmental policy. Progress toward achieving objectives and targets is evaluated regularly. Progress is regularly reported to the Mission Support Council (MSC), and corrective actions may be implemented for activities or operations not meeting targets. The GRC's records that relate to objectives and targets include, but are not limited to, the following:

(1) Completed risk matrix from each Directorate.

(2) Consolidated GRC priority risk matrix.

(3) Current objectives and targets.

(4) MSC minutes.

3.3.2 An objectives and target plan is developed for each fiscal year which describes the objective, related targets, the individual responsible for reporting progress on the target, associated environmental management program(s) used to manage/monitor the target, due dates, and performance indicators (metrics).

CHAPTER 4. Implementation and Operation

4.1 Resources, Roles, Responsibility, and Authority

4.1.1 The GRC follows guidance found in Chapters 1 and 4 of NPR 8553.1, and in the documents listed. Since the overall effectiveness of the EMS depends on accountability of employees at all levels, GRC assigns these roles to knowledgeable and competent individuals and commits adequate resources to ensure success. Documented EMS roles are reviewed and kept current with respect to reorganizations, departures, new hires, or new requirements.

4.1.2 Complete detail concerning structure and responsibility is described in the following documents:

a. The Facilities, Test and Manufacturing Directorate (Code F) organization charts.

b. The EMO organization charts.

4.1.3 The EMS roles, responsibilities, or functions are described below:

a. The GRC Director:

(1) Provides the authority needed for the EMS representative to implement, maintain, and improve GRC's EMS.

(2) Provides resources for the effective operations and maintenance of the EMS.

(3) Directs the MSC to perform management review of EMS for suitability, adequacy, and effectiveness.

b. Center Directorates:

(1) Each Directorate shall perform an annual risk evaluation of its operations (see Section 3.1) and submit a copy to the EMS representative. Based on the Center’s annual objectives and targets, each Directorate will develop a plan to be in alignment with, and in support of, the Center’s environmental objectives.

(2) Center directorates represented on the MSC review the EMS periodically for status and viability.

(3) All directorates receive periodic updates on the EMS through the MSC.

c. The MSC:

(1) Reviews and approves annual environmental objectives and targets.

(2) Regularly reviews the performance the Center is making on achieving the annual EMS objectives and targets.

(3) Conducts management review of the EMS as part of the BMS Management Review.

d. Director, Code F:

(1) Designated as the Center Sustainability Officer.

(2) Assigns roles and responsibilities for the EMS representative.

(3) Advocates for resources to the MSC for the effective operation, maintenance, and improvement of the EMS.

e. The EMO:

(1) Stop Work Authority is granted to the Chief, EMO and the Environmental Program Manager for any activity that is determined to have an imminent threat of environmental damage.

(2) Supports the EMS representative in the implementation, maintenance, and improvement of the EMS at the Center.

(3) Advocates for resources for EMS within the Directorate and with other directorates.

(4) Researches and provides responses to environmental communications from the media and public, with the concurrence of the Communications and External Relations Office (CERO).

(5) Researches and provides responses to all communications from regulators, coordinating with Code F management as necessary.

f. The CERO:

(1) Receives all communication from the media and the public.

(2) Directs environmental questions and comments to the EMO.

g. The EMS Representative:

(1) The Chief of the Environmental Management Office is assigned as the GRC EMS Representative responsible for the implementation, maintenance, and improvement of the EMS at the Center in accordance with NPR 8553.1 and the ISO 14001 standard.

(2) Documents and communicates roles, responsibilities, and authorities to facilitate effective implementation of the EMS.

(3) Reviews environmental risk information submitted by the directorates and proposes Center objectives and targets to the MSC. When it is decided not to set objectives and targets to address

high priority aspects, a review of technical and economic feasibility shall be completed and documented.

(4) Requests resources for the effective operation, maintenance, and improvement of the EMS.

(5) Exercises the authority necessary to implement, maintain, and improve the EMS.

(6) Establishes, implements, maintains, and improves EMS requirements.

(7) Periodically assesses, reviews, and reports on the condition of the EMS to the MSC.

(8) Reports to the MSC on the results of audits, status, and viability of the EMS.

(9) Prepares and provides annual environmental objectives and targets to the MSC for review and approval.

(10) Provides reviews of and proposes changes to objectives and targets to the MSC.

h. The EMO Program Managers:

(1) Assist in the effective implementation, maintenance, and improvement of GRC EMS.

(2) Request resources from the chief, EMO, for the effective operation, maintenance, and improvement of the EMS.

(3) Exercise the authority within their program, as necessary, to implement, maintain, and improve the EMS.

(4) Assist in the facilitation of the EMS.

(5) Conduct periodic reviews of assigned programs and chapters as specified in GLPD 1410.2.

(6) Ensure continuous improvement of programs.

(7) Maintain appropriate records according to established procedures.

(8) Review the directorate risk matrices for consistency with specific compliance programs.

i. Human Capital Development Division (HCDD):

(1) Promotes the annual training needs assessment for safety, health, and environmental for the Center.

(2) Maintains appropriate documents and records for maintenance of training records and determination of completion of training for NASA civil servant employees.

j. All Supervisors (civil servant and support service contractor):

(1) Provide resources to support and improve EMS activities.

(2) Ensure all staff members with EMS responsibilities are trained, aware, and competent.

k. All Civil Servant Employees and Contractors:

(1) Understand the environmental aspects and impacts of their operation.

(2) Attend and/or complete necessary training, including annual EMS refresher training.

(3) Follow applicable procedures.

(4) Support other EMS activities.

4.2 Competence, Training and Awareness, and Environmental Awards

4.2.1. Competence and Training and Awareness

a. Employee competence is measured against requirements stated in a job or position description during regular performance evaluations. At that time, any additional training needs are identified and an individual training plan may be developed. Progress is again measured during subsequent performance evaluations. Required competencies that need to be demonstrated through on-the-job training are documented through the System for Administration, Training, and Educational Resources for NASA (SATERN) for NASA civil servant employees.

b. In order to determine safety, health, and environmental training needs, all employees will complete a Basic Environmental, Health and Safety Training (BEHST) needs assessment.

(1) Supervisors are required to validate the BEHST assessment for each of their employees.

Results of the BEHST assessment process shall be sent to the HCDD for input into a training requirement and tracking system.

(2) Based upon the results of the process, employees shall be notified by HCDD about appropriate safety, health, and environmental training classes. When the actual training of a federal employee has been completed, it will be tracked in SATERN. The tracking system includes several items such as course title, completion date, and refresher course date.

(3) Onsite support service contractor employee training records shall be maintained by the individual contractor organization.

(3) Evaluation of the completion of environmental-related training for all GRC personnel who need such training shall be a joint effort between HCDD and EMO. This does not replace the requirements for supervisors to ensure that all of their employees complete training needs identified for each person.

c. The following documents provide additional information on competence and on training and awareness:

(1) This chapter.

(2) Results of BEHST assessments.

(3) GLPR 3410.1.

4.2.2 Environmental awards may be given as part of the employee suggestion award program at GRC. This program is managed by the Office of Human Capital Management.

4.3 Communications

4.3.1 The Center has developed internal and external communications procedures for meeting its EMS needs. These procedures are implemented to ensure prompt responses to internal and external inquiries.

4.3.2 Internal Communications Process

a. The Center’s priority environmental aspects, environmental objectives and targets, and the EMS are communicated to GRC personnel through the following media, as appropriate:

(1) Internal newsletters

(2) E-mail

(3) Posters

(4) Bulletins posted on both Today@Glenn and official Center bulletin boards

(5) Employee suggestion program

(6) Employee Help Line (3-8848 for environmental assistance and concerns)

(7) Special events

(8) The EMS Web site

b. The traditional flow of information from one management level to the next is appropriate and shall be used for certain environmental information.

c. The managers shall instruct their employees to follow published procedures for specific applicable activities.

4.3.3 External Communications Process

This process is designed to promote communication of environmental issues to external stakeholders and to receive, consider, and respond to inquiries from the public, media, special interest groups, and regulatory agencies.

4.3.4 General Public Communications

a. The GRC has decided not to publicize the Center’s environmental aspects. Other than regulatory required reporting requirements, the Center shall respond to public inquiries or requests on a case-by-case basis.

b. The CERO is the focal point for coordinating responses to all public inquiries. The chief, EMO, shall coordinate responses with the CERO.

c. All contacts shall be documented to include the identity of the contact, the date and nature of the inquiry, and a summary and date of the response.

d. Records of these contacts shall be maintained by the CERO.

4.3.5 Media and Special-Interest-Group Communications

a. The chief, EMO shall coordinate all contacts by the media or special interest groups with the

CERO.

b. Both the CERO and the chief, EMO, shall determine who should respond to the inquiry.

4.3.6 Regulatory Agency Communications

Program managers within the EMO maintain routine communications with regulatory agencies. If any of the following inquiries are received, EMO management and CERO shall be contacted:

(1) Notification from a regulator regarding a possible notice of violation or other enforcement action.

(2) Notification from a regulator regarding the need for follow-up on a complaint from either an external or internal source.

(3) Notification from a regulator regarding public hearings on proposed or final actions.

(4) If any doubt exists about the nature of the regulatory inquiry, EMO management shall be notified. If, after consideration, CERO needs to be involved, EMO management will contact

CERO.

4.4. Documentation

4.4.1 The document that describe GRC’s EMS is NPR 8553.1.

4.4.2 All managers and employees shall follow guidance contained in these documents:

a. GLPD 1410.2, “Glenn Documentation and Charters Management”

b. GLPR 1410.1, “Glenn Directives Management”

c. GLPR 1410.3, “Issuing and Controlling Lower Level Documents”

4.4.3 For a complete listing of environmental management system documentation, see Appendix C, “NASA and ISO Environmental Management Documents Cross References to GRC Documents.”

4.5 Control of Documents

4.5.1 The BMS and EPM documents referred to in this directive constitute GRC procedures for EMS documentation and document control. For reviews and revisions of EMS procedures and EPM chapters, GRC follows the BMS document control policy and procedure, GLPD 1410.2, GLPR 1410.1, and GLPR 1410.3. More frequent reviews and/or revisions may be undertaken if the need is identified based on changing circumstances or changes in regulations. Controlled copies of the documents are in electronic form. These documents are made available to employees and others who may need them to carry out their EMS duties. Obsolete controlled documents are removed from circulation immediately.

4.5.2 Whenever documents of external origin relevant to environmental programs are specified, the program managers are responsible for maintaining access to the most current version of each specific document. When applicable, external documents are listed in the appropriate chapter of the EPM.

4.6 Operational Control

4.6.1 The operational control procedures are designed to address all activities, products, and services that result in priority environmental impacts.

4.6.2 For specific operational control documents, refer to the EPM (GLM-FE-8500.1).

4.7 Emergency Preparedness and Response

4.7.1 The GRC uses the Emergency Preparedness Plan (EPP) to prepare for, and respond to, emergencies associated with its normal or emergency operations. These procedures are kept current through updates following each major incident involving procedure implementation. The emergency preparedness and response procedures and plans at GRC can readily identify, prevent, and mitigate EMS emergencies. Drills and exercises are managed by the Office of Protective Services. The EPP is reviewed after each exercise or actual event and updates made, if necessary.

4.7.2 All managers and employees shall follow these procedures. For specific environmental emergency preparedness and response topics at either Lewis Field or Plum Brook Station, refer to the appropriate Annex in the EPP.

CHAPTER 5. Checking

5.1 Monitoring and Measurement

5.1.1 The EMS representative and EMO program managers verify that operational control procedures are being followed. This verification is achieved through visual observation of EMS activities, interviewing employees implementing EMS, and reviewing EMS records. Where required, monitoring and measurement requirements are defined in individual EPM chapters and in environmental permits. All equipment used to monitor the key characteristics of operations that can have a priority environmental impact shall be calibrated in accordance with NPD 8730.1. Field instruments are checked against standardized materials prior to use.

5.1.2 The monitoring and measurement methods are designed to be:

a. Simple, flexible, and effective in producing reliable data.

b. Supportive in yielding objective and verifiable environmental performance indicators consistent with GRC policies.

c. Communicated to EMO staff and stakeholders.

5.1.3 Each management program developed to achieve specific environmental objectives and targets shall use defined metrics to measure progress toward achieving each goal.

5.2 Evaluation of Compliance

The NASA Headquarters Environmental Management Division (EMD), as directed by NPR 8553.1, conducts thorough compliance evaluations of each Center’s environmental programs. The Environmental Functional Review (EFR) serves as a key evaluation of compliance for GRC. In addition to strict regulatory requirements, the EFR also evaluates GRC’s compliance to all other applicable requirements called out in each chapter of the EPM, as well as requirements specified by NASA. Between EFRs, periodic internal compliance evaluations will be conducted.

5.3 Nonconformity, Corrective Action, and Preventive Action

The nonconformity, corrective action, and preventive action procedure used at GRC is defined in GLPR 1280.2. The Corrective and Preventive Action Reporting System (CPARS) is the official GRC system for nonconformities and associated corrective and preventive action follow-up.

Records generated are maintained according to GLPR 1280.2.

5.4 Control of Records

The GRC uses procedures described in Chapter 5 of NPR 8553.1, the record retention procedure as stated in GLPR 1440.1 and GLPD 1420.1, to manage its EMS records. A list of EMS records is maintained by the EMO using the Organization Records List (GRC278) in the BMS library. The environmental program manager and EMO program managers are responsible for making sure that

these procedures are followed. They review EMS records annually to ensure they are legible, complete, and traceable to a specific operation.

5.5 Internal Audit

The EMS internal audit program consists of the NASA HQ EFR described in Chapter 5 of NPR 8553.1, as well as local internal audits performed according to GLPR 1280.1. All internal EMS audits, except for those conducted by NASA HQ as part of an EFR, are scheduled and managed by the Safety and Mission Assurance Directorate. Records of the local EMS internal audits are maintained according to GLPR 1440.1.

CHAPTER 6. Management Review

6.1 The MSC conducts Center-level BMS management reviews as described in GLPR 1280.1.

a. Records of decisions and actions from these management reviews must be maintained. Each review shall include portions of the EMS items listed below.

b. Over the course of a year, all items noted below shall be covered at least once to determine adequacy, suitability, and effectiveness.

6.2 The EMS input items for management reviews shall include:

a. Results of internal audits.

b. Evaluations of compliance with regulations.

c. Communication(s) from external interested parties, including complaints.

d. The environmental performance of GRC.

e. The extent to which objectives and targets have been met.

f. Status of corrective and preventive actions.

g. Follow-up actions from previous management reviews.

h. Changing circumstances, including developments in regulations related to GRC’s environmental aspects.

i. Recommendations for improvement.

6.3 The outputs from the management review shall include any decisions and actions related to possible changes to environmental policy, objectives, targets, and other elements of the EMS, consistent with the commitment to continual improvement.

Appendix A. Definitions

Auditor. A person with the competence to conduct an internal audit of the EMS.

Code of Environmental Management Principles. An Environmental Protection Agency document comprised of five principles: a) Management commitment, b) compliance assurance and pollution prevention, c) enabling systems, d) performance and accountability, e) measurement and improvement.

Competence. A body of skills (training, education, and experience) defined by the organization as appropriate for all personnel whose work might create a priority environmental impact.

Consequence. Associated with an environmental impact and is the resulting potential (adverse or beneficial) effect on, or resulting change to: a) a natural or cultural resource, b) a cost to NASA,

c) the mission, d) reputation or stakeholder relationship, e) health and safety, f) environmental legal and/or regulatory implication. Consequences may occur as a component of normal operations where they are an expected result of regular planned operations. An abnormal consequence is associated with an unplanned or unexpected effect or change. An emergency consequence is associated with an emergency as defined by an installation in accordance with

NPR 8715.2.

Continual Improvement. A recurring process of enhancing the EMS in order to achieve improvements in overall environmental performance consistent with NASA’s and GRC’s environmental policy and mission.

Corrective Action. An action taken to eliminate the cause of a detected nonconformity.

Document. Any information and its supporting medium (such as a written procedure or guideline) that requires regular maintenance or review.

Environmental Management System (EMS). A system that incorporates people, procedures, resources, responsibilities, and work practices in a formal structure to address the development, implementation, achievement, and review of the environmental policy.

EMS Record. Record that has been identified as pertaining to the EMS.

EMS Representative. The NASA individual who manages the EMS and is responsible for reporting to senior management and NASA HQ on EMS performance, results of functional assessments, audits, and management reviews.

Environment. The surroundings in which an organization operates, including air, water, land, natural resources, flora, fauna, humans, and their interrelation.

Environmental Aspects. The elements of NASA’s activities, products, or services that can interact with the environment. The Agency defines the various environmental aspect categories in NPR 8553.1.

Environmental Functional Review. Comprehensive, systematic, and documented verification (led by a Headquarters team) of a functional area whereby evidence is obtained and evaluated to ensure that environmental activities are conducted in accordance with statutory, regulatory, and fiduciary responsibilities, including the requirements of NPR 8553.1.

Environmental Impact. Any change to the environment, whether adverse or beneficial, wholly or partially, resulting from NASA’s activities, products, or services.

Environmental Policy. A statement by NASA of its intentions and principles in relation to its overall environmental performance, which provides a framework for action and for the setting of its environmental objectives and targets.

Environmental Performance. Measurable results of the environmental management system, related to NASA’s control of its environmental aspects, based on its environmental policy, objectives, and targets.

Environmental Objective. An overall environmental goal, arising from the environmental policy, that NASA sets for itself to achieve, and which is quantified where practicable.

Environmental Target. Detailed performance requirement, quantified where practicable, applicable to NASA, that arises from the environmental objectives and that needs to be set and met in order to achieve those objectives.

External Communication. Any communication between GRC and external interested parties regarding environmental issues. It is meant to address inquiries from external parties comprehensively and systematically. Interested parties are individuals or groups with an interest in the environmental impacts of GRC’s organizations products, activities, or services. These parties include regulators, local residents, employees, stakeholders, insurers, customers, environmental groups, and the general public.

International Organization for Standardization (ISO) 14001: 2015. International standard and guidelines for environmental management tools and systems developed by the (ISO).

Interested Party. Individual or group concerned with or affected by the environmental performance of an organization.

Internal Audit. A systematic and documented verification process of objectively obtaining and evaluating evidence to determine whether an organization is conforming to its EMS and for communicating the results of this process to management.

NASA Online Directives Information System. Internet-based library of approved NASA directives enabling users to retrieve, view, and print NASA directives electronically.

Noncompliance. Failure to meet legal or other requirements.

Nonconformance (or Nonconformity). Nonfulfillment of an EMS requirement.

Operational Controls. Documented procedures that limit adverse impacts to the environment and are needed in order to manage NASA’s environmental policy and compliance activities.

Preventive Action. An action taken to eliminate the cause of a potential nonconformity.

Prevention of Pollution. Use of processes, practices, techniques, materials, products, services, or energy, to avoid, reduce, or control (separately or in combination) the creation, emission, or discharge of any type of pollutant or waste in order to reduce adverse environmental impacts.

Procedure. A specified way to carry out an activity or a process.

Priority Environmental Impact. A NASA environmental impact that must be managed to avoid or prevent a serious adverse environmental effect, or create a substantial beneficial effect. Within Federal Government agencies such as NASA, compliance with the NEPA requires that if "major actions" might impose "significant environmental impacts," then measures for mitigating these adverse impacts must be identified and evaluated. To avoid confusion the NASA EMS uses the term "priority" instead of "significant" when describing environmental impacts.

Record. A document stating results or providing evidence of activities performed.

Regulations. Requirements that the organization is regulated to, or has committed to, meeting.

These include local, State, Federal, Office of Management and Budget circulars, Executive Orders, and international obligations (legal). They also include internal standards, agency agreements, presidential initiatives, industry codes or practice, contractual obligations, and nonregulatory guidelines.

Appendix B. Acronyms

BEHST Basic Environmental, Health and Safety Training BMS Business Management System CERO Communications and External Relations Office CPARS Corrective and Preventive Action Reporting System EMO Environmental Management Office EMS Environmental Management System EPM Environmental Programs Manual EPP Emergency Preparedness Plan GRC Glenn Research Center GLPD Glenn Policy Directive GLPR Glenn Procedural Requirements HCDD Human Capital Development Division ISO International Organization for Standardization MSC Mission Support Council NEPA National Environmental Policy Act NPD NASA Policy Directive NPR Procedural Requirements SATERN System for Administration, Training, and Educational Resources for NASA

Appendix C. NASA and ISO Environmental Management Documents Cross References to GRC Documents

NPR

8553.1 ISO 14001: 2004 Standard

GRC EMS/BMS Documents Numbers may change, this document is only a guide* Location of Document

1.3 3.0. TERMS AND DEFINITIONS

GLPR 8553.1, “The Glenn Research Center Environmental Management System (EMS)”, Appendix A BMS Library

1.1 4.1. GENERAL REQUIREMENTS GLPR 8553.1, (1.0) BMS Library

P.2.b Scope of EMS GLPR 8553.1, (1.1) BMS Library

2 4.2. ENVIRONMENTAL POLICY GLPR 8553.1, (2.0)

BMS Library, EMS Web site, entrances, and building lobbies

3 4.3. PLANNING

3.1 4.3.1. Environmental Aspects

Aspect/Impact Risk Matrix, GLPR 8553.1 (4.3.1), EPM (GLM-FE- 8500.1, “Glenn Research Center, Environmental Programs Manual”), NPR 8533.1 (3.1) BMS Library and **

3.2 4.3.2. Legal/Other Requirements EPM, GLPR 8553.1, (3.2) BMS Library

3.3 4.3.3. Objectives, Targets and Programs Approved objectives and targets for GRC **

Process descriptions described annually on Center EMS Objectives and Targets

GLPR 8553.1, (3.3)

Technological Options Annual EMS Objectives and Targets Review Spreadsheet

Financial Resources Annual EMS Objectives and Targets Review Spreadsheet

Operational Requirements Annual EMS Objectives and Targets Review Spreadsheet

Business Requirements Annual EMS Objectives and Targets Review Spreadsheet

Views of Interested parties Annual EMS Objectives and Targets Review Spreadsheet

1 and 4 4.4. IMPLEMENTATION AND OPERATION

1.1 and 4.1 4.4.1. Resources, Roles, Responsibility, and

NPR 8553.1 (4.1), GLPR 8553.1 (4.1) Authority

Organization GRC Emergency Preparedness Plan Emergency Preparedness Office Web site

Environmental Programs and EMO Organization Charts

Responsibilities GLPR 8553.1, (4.1) BMS Library

4.2 4.4.2. Competence, Training and Awareness

Training Program System for Administration, Training, and Educational Resources for NASA (SATERN) BMS Library

Awareness Program GLPR 8553.1, (4..2) BMS Library

Information Resources Internet, Link, Aerospace Frontiers, Today@Glenn **

Recognition GLPR 8553.1, (4.2) BMS Library

4.3 4.4.3. Communication

Internal GLPR 8553.1, (4.3), EMS Web site, Directorate EMS Points of Contact BMS Library, Internet, and **

External GLPR 8553.1, (4.3) BMS Library

4.4 4.4.4. Documentation NPR 8553.1 and GLPR 8553.1 BMS Library and **

GLPD 1410.2, “Glenn Documentation and Charters Management” BMS Library

GLPR 1410.3, “Issuing and Controlling Lower Level Documents” BMS Library

4.5 4.4.5. Control of Documents GLPD 1410.2, “Glenn Documentation and Charters Management” BMS Library

GLPR 1410.3, “Issuing and Controlling Lower Level Documents” BMS Library

4.6 4.4.6. Operational Control EPM Internet

NPR

8553.1 ISO 14001: 2004 Standard

GRC EMS/BMS Documents Numbers may change, this document is only a guide* Location of Document

4.7 4.4.7. Emergency Preparedness and Response GRC Emergency Preparedness Plan Emergency Preparedness Office Web site

Emergency Response GRC Emergency Preparedness Plan, Annex Q Emergency Preparedness Office Web site

Disaster Recovery GRC Emergency Preparedness Plan Emergency Preparedness Office Web site

5 4.5. CHECKING

5.1 4.5.1. Monitoring & Measurement NPD 8730.1, GLPR 8553.1, (5.1) BMS Library and Internet

5.2 4.5.2. Evaluation of Compliance NPR 8553.1, GLPR 8553.1, (5.2) BMS Library

5.3 4.5.3. Nonconformity, Corrective Action and Preventive Action

GLPR 1270.1, “Corrective and Preventative Action” BMS Library

5.4 4.5.4. Control of Records NASA GRC - 278, “Organizational File Plan and Records List” BMS Library

Creation/Distribution GLPR 1440.1, “Records Management” BMS Library

Maintenance GLPD-1420.1, “Forms Management Program” BMS Library

5.5 4.5.5. Internal Audits GLPR 1280.1, “GRC Quality Manual” BMS Library

6 4.6. MANAGEMENT REVIEW GLPR 8553.1, (6.1) and GLPR 1280.1 BMS Library

Evaluation Process GLPR 8553.1, (6.2) BMS Library

Continual Improvement GLPR 8553.1, (6.3) **

Key

EMO = Environmental Management Office

EMS = Environmental Management System

EPM = Environmental Programs Manual

GLPD = Glenn Policy Directive

GLPR = Glenn Procedural Requirements

GRC = Glenn Research Center

NPR = HQ NASA Procedural Requirements

* = Most of the ISO 14001/NPR 8553-1 requirements are met in GLPR 8553.1.

** = Documents are on the shared drive, CD, or EMO official file.

Appendix D. Directorate Risk Matrix

GRC EMS Planning for FY20XX

Directorate Risk Matrix Form

Activity, Product, or Service

N, A, E*

Environmental Aspect/Aspect

Category

Benefit (B) / Impact (I) Safety

Natural & Cultural

Resources

(NCR)

Legal & Regulatory

(L&R)

Perform-ance

Reputation & Stakeholder

(R&S) Cost Schedule

Highest Impact/ Benefit

Probability Risk

Ranking

(PID)

Notes / Comments Likelihood /

Frequency

* - Enter Condition Code: N= Normal; A= Abnormal; E= Emergency

SUBMITTED FOR CODE:

By: Date ___________________