Attachment_1_-_Statement_of_Work_-_Revised_-_04-28-17.pdf

Revised 4/28/2017

Office of Research Facilities Division of Facilities Operations and Maintenance

Facilities Management Branch, RTP

NIH/ORF/FMB-RTP

IDIQ CONSTRUCTION WITH DESIGN-BUILD CAPABILITIES

STATEMENT OF WORK

Table of Contents

1. OBJECTIVE

2. DESCRIPTION

3. DEFINITIONS

4. PERFORMANCE REQUIREMENTS

5. APPROVALS, RESPONSIBILITIES, QUALIFICATIONS FOR LABOR CATEGORIES

6. ACTIVITIES UNDER FACILITY REMEDIATION PROJECTS

7. SUBMITTED SURVEYS, STUDIES, PROPOSALS, AND WORK PLANS

8. ENVIRONMENTAL PROTECTION

9. ASBESTOS AND LEAD-BASED PAINT

10. ACCIDENT REPORTS

11. SECURITY

12. PUBLIC AFFAIRS

13. REFERENCES

14. ATTACHMENTS

NIEHS/ORF/FMB-RTP

IDIQ CONSTRUCTION WITH DESIGN-BUILD CAPABILITIES

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. OBJECTIVE

This Indefinite Delivery-Indefinite Quantity (IDIQ) Multiple Award Task Order Contract (MATOC) for Construction, Repair, Renovation, and Maintenance with Design-Build Capabilities is intended to provide response to new construction and remediation of real property (i.e. maintenance/repair/minor construction situations relating, but not limited to, mechanical, plumbing, structural, electrical, HVAC, architectural, civil, instrumentation, security and safety areas of Government facilities) in a cost effective manner. Task orders for design only shall not be placed against the contract. Task orders for construction only or design-build may be placed against the contract.

Architect-Engineering Services related to design-build and construction may be required. A Professional Engineering "seal" shall be provided on that work by North Carolina licensed Professional Engineer.

2. DESCRIPTION

2.1 The Contractor shall provide, upon receipt of a task order, all labor, materials, supplies, parts (to include system components), supervision, equipment, and related services, (except when specified as Government furnished), to repair, construct, and/or maintain real property facilities and structures at the National Institute of Environmental Health Sciences in Research Triangle Park, North Carolina, and as specified in strict accordance with all terms, conditions, special contract requirements, specifications, drawings, attachments, and exhibits contained in the contract or incorporated by reference.

2.2 Contractor's work and responsibility shall include all Contractor planning, programming, coordination, administration, and management necessary to provide all remediation (i.e.

repair, renovation and maintenance, and/or construction and design-build services) as specified. The work shall be conducted by the Contractor in strict accordance with the contract and all applicable Federal, State, and local laws, regulations, codes, and directives. The Contractor shall provide related services such as preparing and submitting required reports, performing administrative work, and submitting necessary information as specified under this contract and within each task order. The Contractor shall ensure that all work provided meets the scope of work for each task order, and any special specifications included with the individual task order or included in any applicable documents.

2.3 The Government will provide a Statement of Work to the Contractor detailing the tasks to be accomplished. The detail provided may vary from a general idea of what is required with no drawings to complete design documents, depending on the complexity of the project. The Contractor shall use the information provided by the Government and submit a complete proposal regardless of how much information is provided by the Government.

2.4 The Contractor’s proposal shall include at minimum a completed Task Order Pricing

Template (TOPT) in the format provided by the Government and an initial schedule. The TOPT shall identify all labor, materials and equipment necessary for performing the work required. The initial construction schedule shall identify all milestone dates and durations in bar chart format required to fully perform the task order including submittal preparation, long lead item acquisition, detailed construction effort, required testing and closeout. When required for task orders where no drawings are provided by the Government, the Contractor shall provide sketches within their proposal for evaluation to clearly show their approach for completing all work. Failure to provide all required proposal documentation at the time of the proposal due date will result in an unqualified offer.

2.5 The Contractor shall complete all work and services under this contract in accordance with the period of performance established for each awarded task order.

3. DEFINITIONS

The following terms apply to this contract (the list is not all inclusive).

3.1 Site Survey: An inspection of a facility required to accomplish the task order.

3.2 Facility Remediation Project: A project undertaken to correct an identified situation.

3.3 Work Plan: A detailed package consisting of single line diagrams, layout, manufacturers' data/cut sheets, estimates, etc., suitable to provide details to perform the requirements of the task order.

3.4 Design: A stamped/sealed package consisting of single line diagrams, design, engineering calculations, manufacturers' data/cut sheets, specifications, estimates, etc., suitable to provide details to perform the requirements of the task order.

3.5 Remediation Action (Design-Build): The action taken to prepare the design and accomplish construction; i.e., design, repair, renovation, new construction.

3.6 Remediation Action (Construction): The action taken to accomplish construction; i.e.

repair, renovation, maintenance and new construction.

4. PERFORMANCE REQUIREMENTS

4.1 General

The Contractor shall, commencing upon issuance of a task order, supply all personnel, tools, equipment, transportation, materials, and supervision (except as otherwise noted or provided) to safely and efficiently perform the Task Order requirements. All task orders to be completed under this contract shall be performed as a minimum in accordance with applicable industry standards, the latest edition of the NIH Design and Requirements Manual (DRM) and FMB-RTP Engineering Standards and Material Requirements (ESMR) unless other criteria are provided by the Contracting Officer.

Unless otherwise noted in the task order Statement of Work all onsite work shall be performed during regular working hours. Regular working hours are considered Monday – Friday, 7AM to 5PM on non-Government Holidays.

After hour, weekend, and holiday work requests may be granted if requests are received no less than 48 hours in advance. For weekends or holidays that fall on a Monday after hour work requests shall be submitted by Wednesday at noon preceding the weekend or holiday.

All weekend work requests shall be submitted using the NIH Project/Temporary Access Form, attached for reference.

4.1.1 Overall Responsibility

The Contractor shall be responsible for all site surveys, calculations, designs, work plans, remediation actions, equipment startups, commissioning, and testing, repair, and/or training required for satisfactory completion of the work as required by each individual task order.

This shall include, but not be limited to providing labor, equipment, materials, applicable engineering documentation, and other necessary services and/or products for the remediation, implementation, or testing that may be required by the individual task order.

4.1.2 Codes and Standards

The site surveys, designs, work plans, remedial actions, equipment startup, commissioning and testing and/or repair shall conform to the requirements of this contract. The Contractor shall adhere to codes and standards as specified herein and in the individual task orders. All codes and standard requirements shall be based on the latest edition of codes applicable at the time the task order is issued. All work shall comply with local, state, or national codes and standards, whichever is the most stringent.

4.1.3 Documentation Control Plan

All documentation shall contain the contract number, task order number and task order request number (TOR).

4.1.4 Presentations and Meetings

The contractor shall be responsible for taking notes and preparing reports for all presentations, meetings, and conferences after contract award. Meeting/presentation notes shall be prepared in typed form, signed by the Project Manager, and the original furnished to the NIH Contracting Officer Representative (within five days after date of the meeting) for concurrence and distribution to all attendees. This report shall include the following items as a minimum:

a. The date and place the conference was held.

b. A list of attendees including their name, title, organization, email, and telephone number.

c. Conference minutes/notes including comments made during the conference, decisions made, and if applicable a summary of action items with a responsible person identified.

4.1.5 Safety and Health Program

Site activities performed in conjunction with this contract may pose safety hazards which require specialized expertise to effectively address and eliminate. The Contractor shall be responsible for preparing and implementing an effective site specific safety and health program/accident prevention plan (APP) in accordance with Specification SECTION 01 35

26 (GOVERNMENTAL SAFETY REQUIREMENTS).

The overall MATOC site specific APP and task order specific supplements shall comply with the following minimum requirements: EM 385-1-1; OSHA (29 CFR 1910 and 1926);

NIEHS Occupant Emergency Plan (see attached); and NIEHS Health and Safety Branch policy statements (see attached). The MATOC APP shall be submitted to the Contracting Officer’s Representative (COR) for review and approval within 21 calendar days after contract award and prior to issuance of a notice to proceed for any individual task order.

The MATOC APP shall be adapted by means of a supplement for each individual task order.

The Task Order APP supplement shall be prepared in accordance with the attached “APP Supplement Guide.”

A Task Order APP Supplement shall be provided within 7 calendar days of notice to proceed for each individual task order. No work shall commence until a task order specific APP supplement is accepted by the Contracting Officer’s Representative for the individual task order. The task order performance period will not be extended due to a failure to provide required documentation in a timely manner.

4.1.6 Quality Control Program

The Contractor shall develop, implement, and document an effective site specific Quality Control Plan (QC Plan). The overall QC Plan and task order specific supplements shall conform to the requirements of Specification SECTION 01 45 00 (CONTRACTOR

QUALITY CONTROL).

The overall MATOC site specific Quality Control Plan (QC Plan) shall be submitted to the Contracting Officer’s Representative for review and approval within 21 calendar days of contract award and prior to issuance of a notice to proceed for any individual task order.

The MATOC QC Plan shall contain the names and qualifications of all QC personnel proposed for use on an individual task order.

The MATOC QC Plan shall be adapted by means of a supplement for each individual task order. The task order QC Plan supplement shall be prepared in accordance with the attached “QC Plan Supplement Guide.”

A task order specific QC Plan Supplement shall be provided with 7 calendar days of notice to proceed for each individual task order. No work shall commence until a task order specific QC Supplement is accepted by the Contracting Officer’s Representative for the individual task order. The task order performance period will not be extended due to a failure to provide required documentation in a timely manner.

4.2 Specific Services

4.2.1 Permits

The Contractor shall identify and obtain all permits from Federal, State, local, and/or installation agencies for new construction, exterior site improvements, changes to Life Safety systems, and as required by individual task orders.

5. APPROVALS, RESPONSIBILITIES, QUALIFICATIONS FOR LABOR

CATEGORIES

5.1 Staffing Approvals

5.1.1 The Contractor shall maintain a management staff with comparable ability and experience to the staff listed in the management proposal. Any changes in the proposed and accepted management staff must be reviewed and approved by the Contracting Officer prior to making the change. A request for a change to the approved staff must be submitted in writing. A current qualification statement and reason for changing the personnel shall be included in the request for approval.

5.1.2 An Approved management staff change shall be reflected in a revised overall MATOC

Quality Control Plan and revised project specific QC Plan Supplement where applicable.

5.1.3 All management staff identified in paragraph 5.2 shall maintain OSHA Construction 30-hour training current within the past 5 years.

5.2 Responsibilities

5.2.1 Project Manager

The Contractor's Project Manager shall schedule and oversee task accomplishment, administer all instructions, and answer all questions from the Contracting Officer pertaining to the tasks during the life of the contract. The Contractor's Project Manager shall be responsible for the complete coordination of all work under this contract. The Contractor's Project Manager shall be responsible for ensuring that adequate internal controls and review procedures are followed in order to eliminate conflicts, errors and omissions and for ensuring that all technical requirements are met. The Contractor’s Project Manager shall be responsible for timely submission of all schedules, submittals, notifications, and all documentation required by this contract and each individual task order.

The Contractor’s Project Manager is the individual who has the direct responsibility for all operations on the site. This is the individual who has the direct responsibility for contract execution. This individual shall serve as the single point of contact and liaison between the Contracting Officer and the Contractor.

The Project Manager shall at minimum be a graduate engineer, graduate architect, or a graduate of construction management, with two (2) years project management experience on construction similar to this contract or task order or a construction person with a minimum of 10 years construction experience as a project superintendent overseeing related work.

5.2.2 Project Superintendent

The Project Superintendent must maintain a physical presence at the job site at all times and is responsible for all construction and related activities at the job site. The project superintendent is ultimately responsible for the overall construction activities at the job site, including quality, production, and safety.

The Project Superintendent shall at minimum be a graduate engineer, graduate architect, or a graduate of construction management, with one (1) year of superintendent experience on construction similar to this contract or task order or a construction person with a minimum of 6 years construction experience as a project superintendent overseeing related work.

5.2.3 Quality Control Manager

This individual shall be directly responsible for the Quality Control Program. The QC Manager shall meet the experience requirements as described in Specification SECTION 01 45 00 (CONSTRUCTION QUALITY CONTROL). This position may be held jointly by the project superintendent unless otherwise stated in the individual task order.

5.2.4 Site Safety and Health Officer

The Site Safety and Health Officer shall be directly responsible for site safety. This position may be held jointly by the project superintendent unless otherwise stated in the individual task order.

5.2.5 Site Security Manager

The Site Security Manager (SM) shall be directly responsible for site security coordination and implementation of the contractor’s Site Specific Security Plan. The SM will ensure all current NIH and NIEHS Security Policies, Guidelines, and Regulations are followed. The SM shall be designated by an officer of the company for the duration of the contract and must be provided the authority in writing to implement the designated security plan, policies, procedures, and directives for the project as provided by the NIEHS Operations and Security Branch (OSB). This position may be held jointly by the project manager contingent upon satisfactory performance for the duration of the contract.

5.2.6 Additional Staff

Additional specialized safety and quality control staff may be required to perform an individual task order.

6. ACTIVITIES UNDER FACILITY REMEDIATION PROJECTS

The activities to be performed by the Contractor under this contract and subsequent task orders are described in general terms below (this list is not all-inclusive). The specific tasks to be performed will be identified in each Task Order Statement of Work. At the completion of each awarded task order, the results, documented and conceptual, becomes the property of the Government.

6.1 Task Order Procurement Procedures for Normal Conditions

Under normal conditions each task order is competitively awarded to the MATOC Contractor representing the best value to the Government as evidenced by the costs submitted using the Task Order Pricing Template, additional supporting documentation, and past performance. Upon receipt of a Request for Proposal (RFP) from the Contracting Officer a site visit notification will be issued. The Contractor shall review the RFP (Statement of Work, supporting attachments, and period of performance) to confirm an understanding of all requirements. Prior to the proposal due date Contractor’s will have an opportunity to ask questions and seek clarification upon the Statement of Work requirements. The Contracting Officer will review all questions and issue an Amendment to the RFP documenting all questions and answers collectively.

6.2 Task Order Procurement Procedures for Immediate and Compelling Conditions

In rare cases, when a task order must be issued non-competitively the following limitations will apply.

6.2.1 Contractor's proposal shall be submitted to the Government within the time stipulated in the task order RFP or 30 calendar days after the issuance of the task order, whichever is less. If the proposal is not received within the required time, the Contracting Officer may issue a suspension of work at no additional cost to the Government until such time a proposal can be received.

6.2.2 The Contractor shall not perform work beyond 50 percent of the not to exceed obligation without having submitted a qualifying proposal to the Government.

6.2.3 The Government may increase the 50 percent performance limitation stated above in paragraph 6.2.2 to 75 percent when the Contractor submits a qualifying proposal; this increase shall be accomplished by modification (signed by the Contracting Officer) to the task order.

6.2.4 All task orders issued as firm fixed price must be definitized within 90 calendar days after receipt of the Contractor's proposal; any extension of time must be approved by the Contracting Officer in writing prior to the 90th day; the Project Officer will submit the justification for extension to the Contracting Officer for approval.

6.3 Modifications

A modification to the task order shall be performed at any time additional work is anticipated or is requested. Under no circumstances shall the Contractor perform work on items which constitute a change in price or time without written direction from the Contracting Officer. If additional work is requested by anyone other than the Contracting Officer then the Contractor shall notify the Contracting Officer in writing immediately and provide a written explanation of the request. If the Contractor proceeds with the additional work without first seeking written authority from the Contracting Officer then this work will be considered at no additional cost to the Government.

6.4 Negotiations

Negotiations, when required, for task order award or modification shall begin at a time prescribed by the Government, and convenient to the Contractor. Details covered in negotiations shall include but not be limited to.

• Scope of work details

• Proposed period of performance

• Technical details of the proposal

• Approach to task order management

• Cost of price proposal

6.5 Schedule

The Contractor shall develop, implement, and maintain an accurate schedule for each awarded task order. When required by an individual task order a Network Analysis Schedule (NAS) shall be provided and conform to the requirements of Specification SECTION 01 32 01 (PROJECT SCHEDULE). Otherwise project schedules shall be prepared in bar chart format to an appropriate level of detail to address major milestones and allow for satisfactory project planning and execution. In general activity durations shall be limited to 30 calendar days. At minimum the following activities shall be included:

a. Design submissions.

b. Permit activities and required approvals.

c. Submission of mechanical/electrical/information system product data and layout drawings.

d. Long lead procurement (anticipated procurement sequence of over 30 calendar days);

e. Submission and approval of O&M manuals.

f. Submission and approval of as-built drawings.

g. Submission and approval of testing reports (including TAB and commissioning).

h. Contractor’s pre-final inspection.

i. Correction of punch list from Contractor’s pre-final inspection.

j. Government’s pre-final inspection.

k. Correction of punch list from Government’s pre-final inspection.

l. Final inspection.

The Contractor shall update the Construction Schedule at monthly intervals not to exceed 30 calendar days (interval date, i.e. 15th of each month, to be coordinated at the Preconstruction conference) and when the schedule has been revised in the interim. The updated schedule must be kept current, reflecting actual activity progress and plan for completing the remaining work. Submit one (1) hard copy; one (1) electronic copy in original scheduling format; and one (1) electronic copy in PDF format for review by the Contracting Officer’s Representative on regular monthly intervals. Any changes to the schedule including logic, critical path, or insufficient progress shall be documented by a supporting narrative. A description of current and future schedule problems shall also be included.

The Contractor shall submit a Time Impact Analysis (TIA) with each cost and time proposal for a proposed change. TIA must illustrate the influence of each change or delay on the Contract Completion Date or interim milestones. No time extensions will be granted nor delay damages paid unless a delay occurs which consumes all available Project Float, and extends the Projected Finish beyond the Contract Completion Date.

6.6 Design

As per the Contractor's approved schedule, the Contractor shall prepare and submit a design to the Contracting Officer’s Representative for approval prior to beginning any remedial action on site. The design shall be submitted for a minimum of two reviews, preliminary and final (or as stated in the Task Order Statement of Work).

The Contracting Officer’s Representative shall decide to accept or reject the preliminary plan on its own merits or to continue through final review. The final review will be to ascertain that all Government review comments from the preliminary review have been incorporated and that the project objectives are met.

The design shall consist of documentation of all analysis performed to select equipment and materials, scaled single line drawings with material and equipment schedules plus detailed shop/installation drawings to show the location and relationship of all equipment and materials, catalog cuts and/or equipment specifications as required to document the materials to be used, manufacturer installation procedures or specifications as required to indicate the methods and means of installation, and the codes and standards to which the remediation action will adhere. As required by the contract and the task order, industry standard engineering requirements and criteria shall be adhered to in all aspects of the work plan.

Single line drawings shall include, but not be limited to, floor plans, utility and equipment layout drawings, foundation plans, demolition drawings, control drawings, elevations, sections, details, schedules, site plans, riser diagrams and piping & instrumentation drawings as required to completely define the remediation action when viewed in conjunction with the shop drawings, catalog cuts, and manufacturers installation requirements. The design shall include testing and training plans as required by each Task Order. The design shall also include a schedule for all activities required by this contract and task order to implement the remediation action. The Contractor shall submit any site specific modifications or amendments to his approved Quality Control Plan and/or Safety and Health Plan prior by the final design submission.

Drawings shall be prepared in accordance with the latest editions of the NIH Design Requirements Manual (DRM) for Biomedical Laboratories and Animal Research Facilities and the FMB-RTP Engineering Standards and Material Requirements (ESMR).

The NIH DRM can be found in the following location: https://www.orf.od.nih.gov/PoliciesAndGuidelines/BiomedicalandAnimalResearchFaci https://www.orf.od.nih.gov/PoliciesAndGuidelines/BiomedicalandAnimalResearchFacilitiesDesignPoliciesandGuidelines/Pages/DesignRequirementsManualPDF.aspx litiesDesignPoliciesandGuidelines/Pages/DesignRequirementsManualPDF.aspx

The FMB-RTP ESMR is included as an Attachment within the solicitation. Any subsequent revisions to the ESMR will be provided by cover letter to the contractor for compliance on any future task orders. Applicable revisions will be noted in each task order request Statement of Work.

6.7 Awarded Action

6.7.1 After the task order is awarded the Contractor shall attend a Preconstruction conference with the Contracting Officer for review of the Statement of Work.

6.7.2 After acceptance of all required QC Plan supplements and APP supplements the Contractor shall begin work on the design and/or remediation of the facility in accordance with the approved work schedule. As work progresses, the Contractor shall meet the following requirements.

a. Perform Preparatory meetings in accordance with contract requirements for definable features of work.

b. Adhere to the approved plan for site safety and health.

c. Adhere to the approved quality control program initial and follow-up procedures.

d. Update and follow a comprehensive work schedule.

e. Remediate the facility in accordance with the approved statement of work and/or design.

f. Submit quality control reports in accordance with approved Quality Control

Plan or as modified on an individual task order basis.

g. Conduct tests of modified system(s)/equipment and obtain Government inspection/approval in accordance with task order.

h. Prepare operation and maintenance manuals for the modified system(s)/equipment in accordance with task order requirements and Specification SECTION 01 78 00 (CLOSEOUT).

i. Prepare training program and train Government personnel in operation and maintenance of modified system/equipment in accordance with task order requirements and Specification SECTION 01 78 00 (CLOSEOUT).

j. Provide equipment and construction warranties in accordance with contract

k. Submit red-line construction drawings and updated as-built drawings for review in accordance with contract requirements.

https://www.orf.od.nih.gov/PoliciesAndGuidelines/BiomedicalandAnimalResearchFacilitiesDesignPoliciesandGuidelines/Pages/DesignRequirementsManualPDF.aspx

l. Submit ALL outstanding closeout documentation in accordance with task order requirements and Specification SECTION 01 78 00 (CLOSEOUT)

6.7.3 All work items referenced in paragraph 6.6 shall be complete prior to requesting a

Government Pre-final or Final inspection for acceptance.

7. SUBMITTED SURVEYS, STUDIES, PROPOSALS, AND WORK PLANS

All surveys, studies, proposals, designs, and work plans submitted to the Contracting Officer become the property of the Government.

8. ENVIRONMENTAL PROTECTION

The Contractor shall perform all work in such a manner as to minimize the pollution of air, water, and land and to control noise and dust within reasonable limits and in accordance with federal, state, and local environmental laws.

9. ASBESTOS AND LEAD-BASED PAINT

When work is in areas suspected of containing unidentified asbestos or lead-based paint, the Contractor shall notify the Contracting Officer immediately. If asbestos and/or lead-based paint is encountered during the course of a project, work shall cease immediately and the Contracting Officer shall be notified. All efforts shall be made to identify suspected areas containing asbestos or lead-based paint during the site visit for each individual task order.

Areas painted “red” on insulation are suspected of having mastic with Asbestos Containing Materials (ACM). NIEHS Health and Safety Branch maintains an electronic database of ACM within the campus at the following intranet address: https://apps.niehs.nih.gov/asbestos/asb_rpt.cfm.

10. ACCIDENT REPORTS

The Contractor shall comply with accident reporting requirements as outlined in the latest edition Federal/OSHA Standards 29 CFR 1910 and 1926 CFR.

http://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_part _number=1910 http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc _level=1&p_keyvalue=1926

All accident reports shall be submitted to the Contracting Officer within the time limits prescribed in the attached Specification SECTION 01 35 26 (GOVERNMENTAL SAFETY https://apps.niehs.nih.gov/asbestos/asb_rpt.cfm http://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_part_number=1910 http://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_part_number=1910 http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=1926 http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=1926

REQUIREMENTS).

11. SECURITY

11.1 Contractor Security Plan

The Contractor shall develop and submit for approval a site specific Contractor Security Plan. The plan shall encompass the most current administrative, physical, and operational security requirements for all personnel and subcontractors performing work under this Contract as directed by the NIEHS Operations and Securities Branch.

11.2 Worker Access

Employees of contractors will be issued NIEHS identification badges depending on the nature of their work. Badge access and restrictions are dependent on the responsibilities of the worker and their anticipated length of involvement with the contract.

11.2.1 Management Personnel

Complete Standard Form 85P (“Long Form”) questionnaire and other assorted forms for the NIH security and background check if NIH network access is required. This badge is required for personnel with direct senior level management responsibilities for the contract and Security Manager.

Evidence of required OSHA 30-hour training shall be provided when submitting “Long Form” applications for approval. Badge applications will be not be processed until satisfactory evidence has been provided to document compliance with Safety certification

11.2.2 Permanent Worker Access

Complete Standard Form HHS745 (“Short Form”) questionnaire and other assorted forms for the NIH security and background check to obtain an NIEHS Contractor Identification badge.

“Short Form” applications shall be submitted to the overall MATOC Contracting Officer’s Representative for review and sponsorship. An ID badge is required for all employees and subcontractor employees who will be working on site for an extended period of time, typically greater than two (2) weeks.

Evidence of required OSHA (10-hour or 30-hour) training shall be provided when submitting “Short Form” applications for approval. Badge applications will not be processed until satisfactory evidence has been provided to document compliance with Safety certification

11.2.3 Temporary or New Workers

Anyone visiting the NIEHS campus or its leased facilities that do not have a current

NIH/NIEHS identification badge must follow the procedures for Visitor Access and obtain a temporary access badge each day on site by checking in at the lobby of NIEHS, Building 101 or lobby of the leased facility. An NIH/NIEHS badged employee shall coordinate and provide access for the temporary or new workers while on site.

Evidence of required OSHA (10-hour or 30-hour) training shall be available on the person of all temporary or new workers for immediate verification. Failure to present a copy of the required training may result in removal from the site after conferring with the sponsoring employee and the Contractor’s Site Safety and Health Officer (SSHO).

11.3 Visitor Access

A copy of the most current NIEHS Visitor Access Policy and information may be found on the NIEHS public website at http://www.niehs.nih.gov/about/visiting/index.cfm. At minimum visitors must meet the following criteria to access the NIEHS campus and leased facilities.

• The visit must be official and the visitor must be able to identify their purpose.

• The visit should be expected and approved by an NIEHS "host," which can be anyone working onsite with an NIEHS badge (e.g. federal employee, contractor, IRTA fellow, student, etc.).

• The "host" employee must register visitors with security at https://apps.niehs.nih.gov/visitor/home.cfm (preferably 2 hours prior to the visit) with:

the name of the visitor, the date and time that the visitor is expected and a phone number where the host (or an alternate point of contact) can be reached.

• The visitor must be prepared to show a current (i.e., not expired) photo identification at the security checkpoint at the front gate and at the time of sign-in at the security desk at the main building entrance.

• Visitors will be required to sign-in and will be issued a temporary badge which they must display prominently on their person during their visit, and will be required to sign-out and return the temporary badge as they leave the building.

• Visitors will be required to undergo a screening at the security desk at the entrance to the building, similar to that which occurs at airports, and may take up to 10-15 minutes if there is a long line of visitors.

• The NIEHS “host” must meet the visitor at Building 101 main lobby and escort the visitor within NIEHS buildings including to and from any meeting location(s) (with the exception of the Rodbell conference center and the executive dining room for special events—see below)

• Visitors to the NIEHS cafeteria require an NIEHS host.

http://www.niehs.nih.gov/about/visiting/index.cfm https://apps.niehs.nih.gov/visitor/home.cfm

• Any visitor driving a vehicle onto the NIEHS campus is required to have a valid

U.S. driver’s license.

11.4 Photo Identification (ID) Requirements

An acceptable form of ID includes one of the following current (i.e. not expired) documents.

• U.S. Passport

• U.S. Driver’s license or ID card

• U.S. Military card

• Permanent Resident Card or Alien Registration Receipt Card (Form I-551)

• Foreign passport

• Employment Authorization Document that contains a photograph

• School ID card with a photograph

12. PUBLIC AFFAIRS

The Contractor shall not publicly disclose any data generated or reviewed under this contract.

The Contractor shall refer all requests for information concerning site conditions to the Contracting Officer or Administration Contracting Officer for comment. Press releases will be reviewed and approved by the government prior to release.

The Contractor shall limit access to Government documents used for bidding out subcontract work. Access to task order or contract documents from a public website without user login requirements and password protection is a violation of NIH Confidentiality Non-Disclosure

13. REFERENCES

The publications listed below form the basis for the work under this contract. Additional references may be identified as required in the task orders. Work done under individual Task Orders shall utilize the latest issue of the publication dated at the time of the Task Order award. When a required publication is not referenced in this list or the task order, the Contractor shall utilize one that has national applications. Where conflicts arise between publications, the most stringent shall apply.

AMERICAN NATIONAL STANDARDS INSTITUTE (ANSI)

ANSI C2 National Electric Safety Code

AMERICAN SOCIETY OF MECHANICAL ENGINEERS (ASME) CODES AND

STANDARDS

AMERICAN SOCIETY OF HEATING, REFRIGERATING, AND AIR

CONDITIONING ENGINEERS (ASHRAE) Handbooks Refrigeration, Fundamentals, HVAC System and Equipment, HVAC Applications, Standards Ventilation for Acceptable Indoor Air Quality

CONSTRUCTION STANDARDS INSTITUTE (CSI)

CODE OF FEDERAL REGULATIONS (CFR)

29 CFR 1910 Occupational Safety and Health Standards – General Construction 29 CFR 1926 Occupational Safety and Health Standards – Construction Industry

GUIDE FOR THE CARE AND USE OF LABORATORY ANIMALS

JOINT COMMISSION ACCREDITATION ON HEALTH CARE ORGANIZATION

(JCAHO)

Joint Commission of Accreditation on Health Care Organizations

NATIONAL INSTITUTE OF TECHNOLOGY AND STANDARDS

Handbook 135 Life Cycle Cost Analysis

NATIONAL FIRE PROTECTION ASSOCIATION, INC. (NFPA)

NFPA 70 National Electric Code NFPA 80 Doors and Windows NFPA 101 Safety to Life from Fire in Building and Structures NORTH

CAROLINA STATE BUILDING CODE

NORTH CAROLINA ADMINISTRATION CODE NORTH

CAROLINA FIRE PREVENTION CODE NORTH

CAROLINA ENERGY CONSERVATION CODE NORTH

CAROLINA FUEL GAS CODE

NORTH CAROLINA MECHANICAL CODE NORTH

CAROLINA PLUMBING CODE

NATIONAL INSTITUTES OF HEALTH DESIGN AND POLICY GUIDELINES

Design Requirements Manual Laboratory Design Guide Drawing Design Guide

American Institute of Steel Construction (AISC)

American Concrete Institute (ACI) Code of Federal Regulations (CFR)

National Emission Standards for Hazardous Air Pollutants (40 CFR, Part 61).

Uniform Federal Accessibility Standards

AMERICANS WITH DISABILITIES ACT (ADA)

ARCHITECTURAL BARRIERS ACT (ABA)

14. ATTACHMENTS

A. NIH Project/Temp Access Form

B. NIEHS Occupancy Emergency Plan – 2015

C. HSB Asbestos Policy

D. HSB Confined Space Policy

E. NIH Contractor’s Access into Manhole(s) and Valve Pit(s) Release Form

F. HSB Hot Work Procedures

G. HSB LOTO Policy

H. APP Supplement Guide

I. QC Plan Supplement Guide

--End of Section—

Project/Temporary Access Form Project Name:

Project COR:

Date Request Submitted:

Contractor Contact: Contractor Contact Number:

Name (as it appears on badge)

Company **Access Needed

Start Date

*Hours of Access

End Date

John Doe John Doe Services G,H,I 1/1/14 5pm-6am 1/2/14

*Unless specified in Hours of Access field, access will be standard Monday-Friday 7am-5pm (Non-Holiday) Please submit request to COR, COR will submit to fac-security@niehs.nih.gov Please make all requests for weekend or holidays that fall on a Monday by the previous Wednesday at noon Request made to security less than 48 hours in advance are not guaranteed for holiday, weekend or afterhours request

**Access Needed Key G-101 Exterior Doors H-101 Exterior Doors, Freight Elevators I-101 Exterior Doors, Animal Facility J-101 Exterior Doors, B Basement K-101 Exterior Doors, C Vault L-101 F Mechanical Room

M-101 Animal Bedding & Feed N-101 Animal Bedding & Feed Mech.

O-102 P-104 Q-104, Computer Room R-105, Beam Gate

S-105, Beam Gate, Chiller/Mech.

T-106, Beam Gate U-107,Beam Gate V-108, Beam Gate

W-109 (CRU)

X-Beam Gate

REV 4/15

mailto:fac-security@niehs.nih.gov

Occupant

Emergency

Plan

National Institute of Environmental Health Sciences

National Institutes of Health

US Department of Health and Human Services

Research Triangle Park, North Carolina

NIEHS Occupant Emergency Plan - 2015

EMERGENCY NUMBERS

All Emergencies: 1-2800

Security Office (Non-Emergencies): 1-7515

The NIEHS Occupant Emergency Plan is located in

Chapter 2 of the NIEHS Health and Safety Manual http://junction.niehs.nih.gov/divisions/management/safety/manuals/health_safety/chpt

2/index.htm

Revision 2015 ii http://junction.niehs.nih.gov/divisions/management/safety/manuals/health_safety/chpt2/index.htm http://junction.niehs.nih.gov/divisions/management/safety/manuals/health_safety/chpt2/index.htm

NIEHS Occupant Emergency Plan

Table of Contents

A. Emergency and Evacuation Procedures for NIEHS 1

11. Emergency Communications

22. Fire Emergency

43. Medical Emergency

5 NIEHS Main Campus – 111 T.W. Alexander Drive

Keystone – 530 Davis Drive Building and the Distribution Drive 6 Warehouse

84. Natural or LP Gas Leaks

85. Spills, Exposure Hazards

96. Tornadoes

107. Suspicious Letters and Packages

128. Bomb Threats 15B. Evacuation Plans

151. Evacuation Procedures

152. Evacuation Procedures for Individuals with Disabilities

173. Evacuation Drills

184. Evacuation Routes and Assembly Areas 31C. Shelter-in-place 34D. NIEHS Emergency Organization

341. Mission

362. NIEHS Emergency Organization Members

363. Responsibilities 40E. Emergency Equipment Location iii

A. Emergency and Evacuation Procedures for NIEHS

The dangers of fires, storms, major hazardous material spills, bomb threats, and other threats to life and property require that a plan be established to safely and promptly respond to these emergencies. An Occupant Emergency Plan has been developed for NIEHS facilities located in the Research Triangle Park, North Carolina.

The Occupant Emergency Plan defines the scope and method for immediate, positive and orderly action to safeguard life and property during emergencies in all buildings occupied by NIH/NIEHS employees, visitors, and CRU patients. The primary focus of the plan is on the immediate actions to be taken by employees during emergencies and on the efficient evacuation of personnel to ensure safety. This plan is intended to be implemented in conjunction with other specific action and contingency plans to provide a coordinated and comprehensive response to emergency situations.

1. Emergency Communications

In the event of an internal or external disaster, it is essential that employees, on-site contractor staff, visitors, and CRU patients, be kept informed about decisions or events that directly affect them.

Communications with NIEHS personnel during work hours will be accomplished by the following methods:

o Fire alarm (audible and visual strobes) to provide immediate notification of potential emergency situations and the need for emergency evacuation o Public Address/Intercom System. All buildings on the Main Campus and the Keystone Building are equipped with Public Address (PA) systems

The primary method of informing off-duty and off-site institute staff concerning the status of NIEHS operations (i.e., facility closures and other access restrictions) is through the NIEHS Information Line 919-541-9000. A recorded emergency message will be available to employees by calling this number from a touch-tone phone or by calling 541-7916 from a rotary dial phone.

Off-site employees can also obtain information through the NIEHS website and email system. Emergency messages will be posted on the NIEHS external website homepage and on the internal Junction website.

Through AlertNIEHS, electronic messages are generated to convey emergency information that may require action by the NIEHS community. AlertNIEHS is linked to the NIH Employee Directory (NED), allowing the program to serve as one single authoritative source of information. When used during an emergency, government-issued e-mail addresses and phone numbers for all employees will receive an alert.

Employees will not receive an alert on their personal phones or personal e-mail accounts unless they voluntarily register their personal devices. While strongly encouraged, registering personal contact information is optional, as well as the sole responsibility of the employee.

2. Fire Emergency

Every employee should know the location of fire alarm pull stations in their area and be familiar with the fire alarm system. The first person to observe a fire should:

a. Immediately sound the fire alarm by activating nearest fire alarm pull station.

b. Report fire to Ext. 1-2800.

c. If trained, use available fire extinguishers to extinguish or contain the fire. If the fire is fueled by a natural gas or LP gas leak, the gas supply should be shut off prior to attempting to extinguish the fire.

d. Immediately evacuate area should initial fire fighting attempts fail. Close door to area to contain fire.

e. Follow instructions given over public address system.

Proper choice of extinguisher is especially important. The National Fire Protection Association (NFPA) divides fires into four classes according to the fuel involved: wood and paper, flammable liquids, electrical equipment, and combustible metals. Various extinguishing agents are suitable to each fuel. Table 1 shows approved applications for all of the kinds of extinguishers used at NIEHS.

o Solvent Fires – Solvent fires can usually be extinguished by the proper use of dry chemical or carbon dioxide extinguishers. Fires in small containers of solvents can often be snuffed out by placing the lid on the container tightly enough to exclude air. If a lid is not available, a piece of sheet metal, or other similar non-combustible material will suffice.

o Gas Fires – The most effective means of extinguishing a gas fire is by closing a valve in the gas supply line, thereby shutting off the fuel supply. Building gas valves should be identified by sign and arrow. Call Ext.1-2800 to report the fire and Security should contact the Office of Research Facilities, Facility Maintenance Branch-NC (ORF/FMB) (Ext. 1-4894) to cut off building gas valves. Gas fires can also be extinguished by the proper use of carbon dioxide or dry chemical extinguishers. Serious consideration should be given to allowing gas fires to burn until the source of gas can be stopped to prevent possible explosions.

o Chemical Fires – Chemical fires can be of many different sorts, and often special methods of firefighting must be used. For example, a metal fire (sodium, titanium, magnesium, potassium, lithium) should be smothered with dry sand, graphite, salt or inert gas in confined areas, never with water. All laboratory workers will be taught the particular methods of handling these unusual kinds of fire hazards located in their work area through the Laboratory Safety Course held by the Health and Safety Branch.

o Electrical Fires – If possible, first turn off the power to the motor or other electrical equipment. If power cannot be turned off, call Ext. 1-2800 to report the fire and Security should contact the ORF/FMB (Ext. 1-4894) to shut down the necessary electrical service. Use carbon dioxide or dry chemical on electrical equipment, never water. Electrical equipment involved in fires should not be returned to operation until inspected or repaired.

o Asphyxiation and Injury – To the extent possible, depending on training, each employee should render first aid to injured employees.

Table 1.

See NFPA 10-Portable Fire Extinguishers

Type of Extinguisher

Pressurized Water

Carbon Dioxide

Dry Chemical

BC

Dry Chemical

ABC

Halon 1211, Dry Powder

Composition of Base Material

Water Carbon Dioxide

Sodium or Potassium

Bicarbonate

Ammonium Phosphate

Bromo-chloro-fluoro-methane

Sodium Chloride & Polymer or special for specific metal

Combustible wood, paper, etc.

Good Good Not

Effective Good Fair Not Effective

Flammable Liquids, oil, etc.

DO NOT

USE

Good Good Good Good Not Effective

Electrical Equipment

DO NOT

USE

Good

Good (except for electronic equipment)

Good (except for electronic equipment)

Good Not Effective

Combustible Metals

DO NOT

USE

Poor Poor Poor DO NOT

USE

Special Technique Required

3. Medical Emergency

NIEHS has a program for training personnel in emergency first aid and cardiopulmonary resuscitation (CPR) techniques and the use of Automated External Defibrillators (AEDs). The Health and Safety Branch (HSB) offers this training to all employees periodically during the year.

The Health and Safety Bulletin Boards, located in Buildings 101, 102, Distribution Drive Warehouse, and Keystone break rooms have a list of all personnel who have completed CPR/AED and first aid training. The NIEHS also has a First Responder Team composed of NIEHS personnel who have received First Responder Training which includes advanced First Aid and CPR/AED training. All Security personnel are also trained in basic First Aid and CPR/AED. The person observing a medical emergency should initiate the NIEHS emergency medical system using the proscribed procedures for their location.

As a general rule, Emergency Medical Services (EMS) should be requested for any of the following conditions:

Unconsciousness, or altered level of consciousness

Breathing emergencies (respiratory distress or respiratory arrest)

Persistent chest or abdominal pain or pressure No pulse

Severe bleeding Vomiting blood or passing blood

Suspected poisoning Seizures, severe headache, or slurred speech

Suspected or obvious injuries to head or spine Painful, swollen, deformed areas

Other conditions, not listed above, may require immediate medical attention. There also may be specific exceptions to these conditions that would not require “911" notification.

If there is any doubt, the EMS unit should be summoned.

NIEHS Main Campus – 111 T.W. Alexander Drive

In case of medical emergency:

a. Immediately notify Security at Ext. 1-2800 and give information as to the nature of the emergency and the exact location. Stay on the telephone until Security hangs up.

Security will page the NIEHS First Responder Team and contact the local Emergency Medical Service (EMS) if the nature of the emergency deems it necessary. The NIEHS First Responder Team will respond to the scene and provide immediate care. This team receives ongoing training in first aid, CPR, oxygen administration, and automated external defibrillation (AED).

Not…