NCR Pre-Proposal Conference Presentation 10 16 2023v1.pdf

U.S. General Services Administration

NCR Multiple Award Task Order IDIQ Contract Vehicle for Repair & Alterations, Construction, and Design-

Build Services

Pre-Proposal

Conference (virtual)

Date: October 16, 2023

Time: 2:00 PM EST

GSA National Capital Region

Housekeeping

• This meeting is being recorded

• Please Mute Your Microphone

• Submit all questions in writing via the RFI Template to the

Contract Specialist (Sonia.Ashfaq@gsa.gov) and the

Contracting Officer (Michele.Appello@gsa.gov) mailto:Sonia.Ashfaq@gsa.gov mailto:Michele.Appello@gsa.gov

Overview

• Welcome / Introduction of GSA Personnel

• General Information

• Proposal Submission Instructions

• Scope of IDIQ

• Scope of the Seed project

Purpose

• Provide clear understanding of the scope of the IDIQ, the Seed

Project and the Proposal Submission Requirements

• No oral statements made by a government representative at this

Pre-Proposal Meeting or at any Site Visit, nor any written record of such oral statements as may be made or furnished to the offeror will qualify or be deemed to have the effect of adding to, modifying, or otherwise varying from the written provisions of the Request for

Proposal.

Government Representatives

• Michele Appello, GSA Contracting Officer

(Michele.Appello@gsa.gov)

• Sonia Ashfaq, GSA Contract Specialist

(Sonia.Ashfaq@gsa.gov)

• Andre Thomas, GSA Contracting Officer’s

Representative (COR) mailto:Michele.Appello@gsa.gov mailto:Sonia.Ashfaq@gsa.gov

Solicitation Information

• Solicitation # 47PM0123R0023

• NAICS 236220, Commercial and Institutional

Building Construction (Small Business Size

Standard: $45 Million)

• Small Business Set-Aside (Total)

Instructions

• Read all solicitation documents carefully

• Use the Forms provided in the RFP

• Address all requirements as stated in the Solicitation and

Amendments to the Solicitation

• Compile and submit all questions/RFIs in writing using the RFI

Template. Please try to consolidate to a single submission

• Respond by the Due Dates posted on www.SAM.gov http://www.sam.gov/

Amendments to the Solicitation

• Nothing said at this conference or at the site visit shall be interpreted as an amendment to the solicitation

• Amendments to the solicitation will be issued formally in writing via www.SAM.gov

• All amendments must be acknowledged and submitted with your Price Proposal package

• An amendment will be issued after this conference, which will include these presentation slides and the attendee list

General IDIQ Contract Information

• Period of Performance: 1 Base Year, 4 Option Years

• Task Order Range: $2,000 (minimum) - $15M (maximum)

• Minimum Bonding Requirement: $5M per task order

• Minimum Guarantee: $2,000 (Base Year only)

• Maximum Ordering Limit: $100M per year; $500M over the life of the contract

• Service Area: National Capital Region

Proposal Submission

• Proposals are due No Later Than 4:00 PM EST on Monday, November 6, 2023

• Late or incomplete proposals are considered non-responsive and will not be evaluated

• Offerors are strongly encouraged to include an automated read receipt request on all email submissions

• Sign and date your proposal

• Acknowledge all amendments

• Price Proposal

• Technical Proposal

• Other Information

• Price Proposal (Seed Project) **

– SF 1442 (lump sum amount on CLIN 0001)

– Bid Form (detailed cost breakdown)

– Bid Bond (SF24)

– Amendments

– The Agreement

**Qualifications, Exclusions and Conditions - If the Offeror communicates in its proposal any qualifications, exclusions, or conditions to the proposed prices not provided for in the Contract Documents the Contracting Officer may reject the proposal and exclude the Offeror from further discussions.

• Technical Proposal

The Technical Proposal shall include the information required below for the non-price factors described in Section VI of the Solicitation.

• Past Performance (FORM A)

• Prior Experience (FORM B)

• Key Personnel (FORM C)

• Subcontractor Relationships (FORM D)

• IDIQ Contract Management Plan (FORM E)

• Socio-Economic Status (FORM F)

All forms listed above are attached to the RFP**. Technical proposals that do not include all completed forms will be considered non-responsive and may not be evaluated.

**Updated forms will be posted to www.SAM.gov after this meeting.

• Other Information to Submit w/Proposal

– Representations and Certifications –

• Complete electronic Annual Representations and Certifications in conjunction with required Entity Registration via www.SAM.gov

• SAM registration status must be “Active” at the time the offer is submitted in order to be considered for award (FAR 52.204-7)

• Submit the Annual Representations and Certifications form with proposal (FAR 52.204-8)

– Qualifications of Offerors –

• Submit evidence of their financial responsibility and capacity to perform the Contract on GSA Form 527 – Contractor’s Qualifications and Financial Information

• Offerors shall submit their proposal in Adobe Acrobat® (.pdf) format with a total file size of less than 25MB

• Failure to meet this requirement will result in a rejection of the offeror’s proposal

• Offerors are strongly encouraged to submit the proposal to the aforementioned emails with a read receipt request

• How To Submit

▪ Electronically via email to the Contract Specialist and Contracting Officer

▪ To prevent proposals from going to GSA spam folders, offerors are prohibited from submitting proposals as compressed file attachments (.winzip, .exe. etc).

▪ Instead, when a proposal exceeds the maximum file size of 25 MB, the contractor is advised to divide the proposal into smaller attachments, and send the smaller attachments in as many e-mails as practicable. In such a case, the subject line of the e-mail must be numbered accordingly (e.g. E-

Mail 1 of 3, E-Mail 2 of 3, etc.) to alert the CO and CS of how many e-mails to anticipate from that contractor.

▪ Files shall be named using the following naming convention:

▪ <Company Name><File Name>.pdf

▪ Examples:

▪ 123 Construction Co Price Proposal.pdf

▪ 123 Construction Co Technical Proposal.pdf

▪ Proposals submitted with incorrect formatting will be considered nonresponsive

Proposal Submission Disclaimers

• No telephone requests or inquiries will be accepted

• All inquiries must be in writing, via email to the persons specified in the solicitation

• All answers will be provided in writing and will be available on www.SAM.gov

• This solicitation is not a sealed bid and there will not be a formal public bid opening

• Offerors will not be reimbursed for proposal submittal expenses

• The official solicitation package and technical specifications will be located on the official government webpage and the Government is not liable for information furnished by any other source

• Amendments, if/when issued will be posted to the SAM site for electronic downloading.

This will normally be the only method of distributing amendments prior to closing;

therefore, it is the offeror’s responsibility to check the website periodically for any amendments to the solicitation

• Websites are occasionally inaccessible due to various reasons. The Government is not responsible for any loss of Internet connectivity or for an offeror’s inability to access the documents posted on the referenced web pages

• The Government will not issue paper copies

Method of Award

• Winning offer will be selected using the

“Best Value” Tradeoff Method (FAR 15.3)

• Technical factors, when combined, are significantly more important than price

Competitive Range

• The Government contemplates awarding 15 contracts

• The Government intends to evaluate proposals and award the contracts without Discussions with offerors (except for Clarifications, as per FAR 15.306(a))

• Initial price and technical proposal should contain the best and final offer

• The Government reserves the right to conduct Discussions if the Contracting Officer later determines it to be necessary

• After evaluation, if a proposal is determined to be outside of the Competitive Range, the unsuccessful offeror will be notified in writing as soon as practicable https://www.acquisition.gov/far/part-15#FAR_15_306

Debriefings

• All unsuccessful offerors are entitled to a debriefing (FAR

15.505, FAR 15.506)

• Offeror must submit a written request to the Contracting

Officer for a debriefing within three (3) days of the unsuccessful notification.

https://www.acquisition.gov/far/15.505?searchTerms=debrief https://www.acquisition.gov/far/15.505?searchTerms=debrief

Company

LOGO

Scope of MATOC IDIQ Contract

General

Service Area of IDIQ Contract:

– Washington DC Metro Area comprised of the District of

Columbia; the Counties of Montgomery, Prince Georges, Howard, Anne Arundel, and Baltimore in Maryland; the

Cities of Alexandria, Falls Church, Fairfax, and Manassas, and the Counties of Arlington, Fairfax, Prince William and

Loudoun in Virginia and all associated areas of the GSA

National Capital Region (R11).

General

Type of Services:

– Construction services, including, but not limited to: general office renovation; interior construction; exterior construction repair; general repair and alteration work;

installation of new and the alteration of existing power panels; carpet and carpet tile replacement; painting; HVAC duct work modification; modification of existing building fire sprinkler systems; plastering and plaster repair work; sidewalk repairs/replacement; asphalt/concrete paving, renovations, tenant fit-out, historic restoration, historic preservation, vertical transportation.

– Alteration services, including, but not limited to: electrical, carpentry, masonry, plumbing, mechanical, architectural, landscaping, storm drainage, exterior restoration, waterproofing, repointing, cleaning, sealing, design-build services; roofing involving installation, repair and alteration, and removal; and paving relevant to property and roads owned, leased or otherwise under the control of GSA, or other authorized

Federal agencies; and other related work.

– Additionally, design work incidental to construction as well as design/build work are included.

Task Order Preview

• Contract Type:

– All Task Orders issued against the IDIQ contract will be Firm-Fixed Price

• Wage and Fringe Benefits:

– Contractors are required to pay wage and fringe benefits based on the Construction Wage Rate

Requirements statute (formerly the Davis-Bacon Act). The minimum wages and fringe benefits are set forth in the prevailing wage determination and contained in the RFP for each task order

• Bonding Requirements: (FAR 52.228-13 or 52.228-15)

– Task Orders below $35k: no bonding required

– Task Orders between $35k- $150,000: 100% Payment Bond or Irrevocable Letter of Credit will be required within 10 days after award

– Task Orders above $150,000: 100% Performance and Payment Bond will be required within 10 days after award

• Insurance Requirement:

– After award of the BASE IDIQ CONTRACT, and prior to each Option Year, the contractor must furnish the Contract Specialist with a current Certificate of Insurance, listing the Government as an additional insured and meeting the requirements specified in this solicitation. COIs are not required to be submitted for each Task Order https://www.acquisition.gov/far/52.228-13 https://www.acquisition.gov/far/52.228-15

IMPORTANT DATES

• Preproposal Conference: Monday Oct. 16, 2023 2:00 PM ET

• Site Visit: Tuesday Oct. 17, 2023 (time depends on your assigned Group)

• RFIs Due: Monday Oct. 23, 2023 4:00 PM ET

• Proposal Due: Monday Nov. 6, 2023 4:00 PM ET

Scope of Seed Project presented by COR, Andre Thomas

WNRC Retaining Wall Replacement

• GSA has a need to replace the existing retaining wall at the rear loading dock of the Washington National Records Center, with a new system built to withstand the heavy truck traffic leading to the upper loading dock. The project is for construction services only, as the design was completed and approved by MTFA in

2022.

• The contractor shall provide all labor and materials to provide the project as shown in the complete design package.

• Location: 4205 Suitland Rd. Suitland, MD.

20746

• Cost Range: $1.5M - $2.5M

• Period of Performance: 360 calendar days from NTP to Project Closeout.

• Site Visit – Tuesday October 17, 2023

• Group A 9:00 AM – 11:00 AM

• Group B 12:00 PM – 2:00 PM

• Please arrive 30 minutes prior to your assigned Group time to allow for check in with security, parking, arriving at conference room

• Three (3) attendees maximum

Site Visit

• Participants must have a valid, Government-issued picture identification (driver’s license preferred), to gain access for the pre-proposal Site Visit; any individuals with an existing clearance or HSPD-12 badge should also bring that identification.

• ** New Site Visit Directions: Enter the campus through Gate 5 off of Silver Hill Rd. right across the street from the Census Building (4600 Silver Hill Rd, Suitland MD). Then Enter the guard shack on the right with your state issued ID or HSPD-12 and obtain 1 parking permit per vehicle, then drive around

(follow the road) to the WNRC. Meet the COR, Andre Thomas in the MAIN LOBBY of the Washington

National Records Center building

This Concludes the Preproposal Conference

Thank You for Your Participation

Please submit all questions via the RFI Template