N6945024R0018 SECTION F.pdf

Section F – 0200000 Management and Administration

N6945024R0018

NAS Jacksonville MFSS

0200000 – Management and Administration

DELIVERABLES

Annex/ Spec Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution Frequency

Original

Copies (including original)

0200000/ 2.2.1.2

N/A Request to Work Outside Government’s Regular Working Hours

At least seven calendar days prior to requested day.

KO and COR 2 As required

0200000/ 2.3.1

N/A Sign-in Sheets and Minutes for Review and Comments

Within two working days

KO, COR and all attendees

2 As Required

0200000/ 2.3.1

N/A Sign-in Sheets and Minutes Final Revision

Within two working days

KO, COR and all attendees

2+ As Required

0200000/ 2.3.4

N/A Permits and Licenses

Before work commences and as requested by the KO.

KO and COR 2 As specified

0200000/ 2.3.5

N/A Certificate of Insurance

Within 15 calendar days prior to contract start.

KO and COR 2 As specified

0200000/ 2.3.5

N/A Written Notice of cancellation or material change in policy coverage

At least 30 calendar days prior to cancellation or material change in policy coverage

KO and COR 2 As required

0200000/ 2.5

N/A Samples, Safety Data Sheets (SDS), or Manufacturer’s Data Cut Sheets of Materials

As specified KO and COR 2 At Any Time

0200000/ 2.6.3

N/A Scheduling and Work Status Updates

Within two hours of the inquiry during regular working hours, and by 08:00 the following work day for inquiries after regular working hours

KO and COR 2 As Specified

N6945024R0018

NAS Jacksonville MFSS

0200000 – Management and Administration

DELIVERABLES

Annex/ Spec Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution Frequency

Original

Copies

2.6.3

N/A Work Schedules Within 15 calendar days prior to contract start, 10 days prior to the beginning of the month in which services are scheduled to be performed, and within two calendar days of changes.

KO and COR 2 Monthly

0200000/ 2.6.4

N/A Notification of any Difficulty in Scheduling Work

By the end of each workday

KO and COR 2 As required

0200000/ 2.6.5

N/A Status of Deliverables

Within 30 minutes of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours

KO and COR 2 As required

0200000/ 2.6.6

N/A Service Interruptions

At least five working days in advance

KO, COR,

Affected

Tenants and Customers

2 As required

0200000/ 2.6.7.3

N/A List of personnel requiring access to Government’s Maximo

Within 30 calendar days prior to contract start.

KO and COR 2 As specified

0200000/ 2.6.8.1

N/A Quality Management Plan

Within 15 calendar days prior to contract start.

KO and COR 2 As specified

0200000/ 2.6.8.1

N/A Revised Quality Management Plan

Within seven calendar days of changes.

KO and COR 2 As specified

0200000/ 2.6.8.2

N/A QC Inspection File Within five calendar days of completion/ termination of the contract.

KO and COR 2 As specified

0200000/ 2.6.8.3

N/A Contractor Quality Inspection and Surveillance Report

First workday of each month.

KO and COR 2 Monthly

N6945024R0018

NAS Jacksonville MFSS

0200000 – Management and Administration

DELIVERABLES

Annex/ Spec Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution Frequency

Original

Copies

2.6.9

N/A Property Management Plan

Within 45 calendar days after award.

KO and COR 2 As specified

0200000/ 2.7.1

N/A List of Key Personnel and Qualifications

Within 15 calendar days prior to contract start

KO and COR 2 As specified

0200000/ 2.7.1

N/A Organizational Chart

Within 15 calendar days prior to contract start

KO and COR 2 As specified

0200000/ 2.7.2.1

N/A Employee Certification and Training Records

Within 4 hours of request

KO and COR 2

0200000/ 2.7.2.6

N/A Proof of Legal Residency

Prior to be admitted to site of work.

KO and COR 2 As specified

0200000/ 2.7.2.6

N/A Proof of United States of America Citizenship

Prior to be admitted to site of work.

KO and COR 2 As specified

0200000/ 2.8.1

N/A Employee List Within 15 calendar days prior to contract start and within seven calendar days of changes.

KO and COR 2 As required

0200000/ 2.8.8

N/A OF-306

Declaration for Federal Employment and Digital Fingerprints

Prior to commencement of work

KO, COR, and Security Manager

3 As required

0200000/ 2.8.9

N/A List of personnel requiring access to and the justification for their access to Government IT, OT, and FRCS

Within 15 calendar days prior to contract start and within seven calendar days of changes.

KO, COR, and Security Manager

3 As required

0200000/ 2.9.2

N/A Accident Prevention Plan

Within 15 calendar days prior to contract start and within seven calendar days of changes.

specified

N6945024R0018

NAS Jacksonville MFSS

0200000 – Management and Administration

DELIVERABLES

Annex/ Spec Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution Frequency

Original

Copies

2.9.2/2.9.3

N/A Activity Hazard Analysis

Together with the Accident Prevention Plan and within seven calendar days of and changes.

KO and COR 2 As specified

0200000/ 2.9.2/2.9.4

N/A Compliance Plans, Programs, and Procedures

Together with the Accident Prevention Plan and within seven calendar days of and changes.

KO and COR 2 As specified

0200000/ 2.9.4.9

N/A Control of Hazardous Energy (lockout/tagout)

Within 30 calendar days after annual inspection.

KO and COR 2 Annually

0200000/ 2.9.6

J-0200000-05 NAVFAC

Contractor Incident Reporting System

(CIRS)

Within five calendar days of accident.

KO and COR 2 As required

0200000/ 2.9.6

J-0200000-05 Weight Handling Equipment Accident Report

Within 15 working days of accident.

KO and COR 2 As required

0200000/ 2.9.6

J-0200000-05 Crane and Rigging Gear Near Miss Report

Within 15 working days of accident.

KO and COR 2 As required

0200000/ 2.9.8

N/A Monthly On-Site Labor Report

First workday of each month.

KO and COR 2 Monthly

0200000/ 2.9.9

N/A OSHA Citations and Violations Corrective Action Report

Within 48 hours after receiving a citation.

KO and COR 2 As required

0200000/ 2.9.10

N/A Safety Inspection and Monitoring Report

Upon request. KO and COR 2 As required

0200000/ 2.9.11

N/A Safety Certifications

Within 15 calendar days prior to contract start and as old certifications, expire.

KO and COR 2 As specified

0200000/ 2.10

N/A EMS Goals and Policy Measurement Information

Upon request. KO and COR 2 As required

0200000/ 2.10.1.1

N/A Water Conservation Plan

Within 15 calendar days after award and for changes.

N6945024R0018

NAS Jacksonville MFSS

0200000 – Management and Administration

DELIVERABLES

Annex/ Spec Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution Frequency

Original

Copies

2.10.2

N/A Environmental Protection Plan

Within 15 calendar days prior to contract start and within seven calendar days of changes.

KO and COR 2 As specified

0200000/ 2.10.2.1

N/A Sampling Plan Prior to Sampling KO and COR 2 As required

0200000/ 2.10.2.1

N/A Laboratory Analysis

Upon Request KO and COR 2 As specified

0200000/ 2.10.2.2

N/A Class I and II ODS Report

Within 24 hours following delivery of refrigerant to

DLA

KO and COR 2 As required

0200000/ 2.10.2.3

J-0200000-05 Solid Waste Management and Recycling Reports

First workday of each month.

KO and COR 2 Monthly

0200000/ 2.10.2.3

J-0200000-05 Summary Solid Waste Management and Recycling Report

By October 15th KO and COR 2 Annually

0200000/ 2.10.2.5

N/A Waste Stream Determination

Within 30 calendar days prior to start of contract performance and within 14 days of identification of any new waste stream.

KO and COR 2 As required

0200000/ 2.10.2.7

N/A Fuel and hazardous substance spill notification

Within 15 minutes of discovery

Regional Dispatch Center

2 As required

0200000/ 2.10.2.7

N/A Fuel and hazardous substance spill notification

As soon as possible but not more 24 hours of discovery

KO and COR 2 As required

0200000/ 2.10.2.7

N/A Fuel and hazardous substance spill report

Within 48 hours of discovery

KO and COR 2 As required

0200000/ 2.10.2.8

N/A Emergency Planning and Community Right- To-Know Act (EPCRA) Report

Within 15 calendar days prior to contract start and not less than 10 working days prior to planned use of hazardous material.

N6945024R0018

NAS Jacksonville MFSS

0200000 – Management and Administration

DELIVERABLES

Annex/ Spec Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution Frequency

Original

Copies

2.10.2.8

J-0200000-05 Contractor Hazardous Material Inventory Log

Within 15 calendar days after the end of each calendar year and at termination of the contract.

KO and COR 2 Annually

0200000/ 2.10.2.12

N/A Asbestos Containing Material (ACM)

Verbally notify the KO and COR within one hour and follow-up with written Notification within 24 hours

KO and COR 2 As specified

0200000/ 2.10.2.13

N/A Hazardous Air Pollutants Semi-annual Reports

At intervals of 160 to 200 calendar days

KO, COR,

Installation

Environmental Division, City, State, and EPA

6 Semi-annually

0200000/ 2.10.2.13

N/A Hazardous Air Pollutants Monthly Data

First workday of each month.

KO, COR, and Installation

Environmental Division

3 Monthly

0200000/ 2.10.3

N/A Sustainable Procurement and Practices Plan

Within 15 calendar days prior to contract start and within 15 calendar days after exercised option periods.

KO and COR 2 Annually

0200000/ 2.10.3

N/A Sustainable Delivery of Services Report

Within five calendar days after each contract period.

KO and COR 2 Annually

0200000/ 2.10.3.2

N/A Recovered Material Certification

As specified KO and COR 2 When a product containing recovered materials is equal to or better than the original and could be used.

0200000/ 2.10.4

N/A

Used Oil Test Analysis

Within five calendar days after each contract period.

KO and COR 2 Annually

N6945024R0018

NAS Jacksonville MFSS

0200000 – Management and Administration

DELIVERABLES

Annex/ Spec Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution Frequency

Original

Copies

2.10.4

N/A Used Oil Disposal and Recycling Summary

Within five calendar days after each contract period.

KO and COR 2 Annually

0200000/ 2.11

N/A Mission Essential Contractor Services Plan

Within 15 calendar days prior to contract start and within seven calendar days of changes.

KO and COR 2 As Required

0200000/ 2.11

N/A Mission Critical/Mission Essential Personnel

Within 15 calendar days prior to contract start and within seven calendar days of changes.

KO and COR 2 As specified

0200000/ 2.13.1

N/A Recurring Work Proposals

Within five calendar days following receipt of request

KO and COR 2 As required

0200000/ 2.14.1.1

N/A Non-Recurring Work Quantities Ordered via FedMall

By the fifth day of the following month

KO and COR 2 Monthly

0200000/ 2.14.2.1

N/A Non-Recurring Work Proposals

Within two working days following receipt of request

KO 2 As required

0200000/ 2.15

N/A Phase-In Plan Within 5 days after award or as requested by the

KO

KO and COR 2 As specified

0200000/ 2.15

N/A Phase-Out Plan Within 5 days after award or as requested by the

KO

Section F – 1503010 Custodial

N6945024R0018

NAS Jacksonville MFSS

1503010 - Custodial

DELIVERABLES

Annex/ Spec Item

Form Attachment

Number Deliverable Title Date (s) of

Submission

Distribution

Frequency Original/ Copies

Copies (including original)

1503010/ 2.2.1

N/A Pathogen Training Certificates

Within 15 calendar days after award and five calendar days of changes

KO and

COR

2 As required

1503010/ 3.1

N/A Annual Work Schedule

Within 15 calendar days prior to contract start

KO and

COR

2 Annually and five calendar days prior to implementing any changes to the schedule

1503010/ 3.1

N/A Monthly Work Plan

First work day of each month and five calendar days prior to implementing any changes to the schedule

KO and

COR

2 Monthly

1503010/ 3.1

N/A The Joint Commission Services Report

First work day of each month

KO and

COR

2 Monthly

1503010/ 3.2

N/A Custodial Service Order Report

First work day of each month

KO and

COR

2 Monthly

Section F – 1503020 Pest Control

N6945024R0018

NAS Jacksonville MFSS

1503020 - Pest Control

DELIVERABLES

Annex/ Spec Item

Form Attachment

Number

Deliverable Title Date(s) of

Submission

Distribution Frequency

Original/ Copies

Copies (including original)

1503020/ 2.2.1

N/A Copy of State Certification for Contractor Personnel

15 calendar days prior to start of work. Copies of renewed certifications shall also be submitted.

KO, COR,

and PMC

3 As required

1503020/ 2.3.1

N/A Copy of Local/State Business License

Prior to contract award. Copies of renewed licenses shall also be submitted.

KO and

PAR

2 1 per state

1503020/ 2.3.2

N/A Permits 5 days prior to the start of work requiring permits.

KO and

COR

2 As required

1503020/ 2.3.4

N/A Ultra-Low Volume (ULV) Equipment Calibration and Droplet Analysis Report

15 days prior to the start of work and thereafter every 50 hours of ULV equipment use.

KO and

COR

2 As required

1503020/ 2.3.5

J-1503020-

Planned Pesticide Use Sheets including Pesticide Labels and Safety Data Sheets

(SDS)

With the proposal.

Note: Any proposed changes in pesticide usage shall be submitted for approval at least 10 business days in advance of pesticide use.

KO, COR,

and PMC

3 1 for each pesticide per pest as required

1503020/ 2.3.7

N/A Pesticide Spill Report Within 30 minutes of occurrence

KO, COR,

Fire

Department, and PWD

Environmen tal

4 As Required

1503020/

Contractor's Work Plan

With the proposal and within seven calendar days of changes.

KO and

COR

2 1 per proposal

1503020/

N/A Report of Conditions Conducive to Pest Infestation

1 working day after citing conditions.

KO and

COR

2 As required

1503020/ 3, 4

N/A Five-year Termite Treatment Warranties

10 days following the treatment.

KO and

COR

2 As required

1503020/ 3, 4

J-1503020-

Termite and Wood Decay Inspection (DD Form 1070) (per the appropriate Pest Group Sheet)

10 working days after inspection completed.

KO and

2 As required

N6945024R0018

NAS Jacksonville MFSS

1503020 - Pest Control

DELIVERABLES

Annex/ Spec Item

Form

Submission

Distribution Frequency

Original/ Copies

Copies (including original)

1503020/ 3, 4

N/A Adult Mosquito Catch (per the appropriate Pest Group Sheet)

The same day as collected in a labeled, resealable plastic bag.

Installation Preventive Medicine

Department, KO, and

COR

3 As required

1503020/ 3, 4

N/A Larval Mosquito Survey Report (per the appropriate Pest Group Sheet)

Within 1 day of the survey.

KO and

COR

2 As required

1503020/ 3, 4

N/A Stored Product Pest Survey (per the appropriate Pest Group Sheet)

Within 1 day of the survey.

KO and

COR

2 As required

1503020/ 3, 4

N/A Pharaoh Ant Treatment: Floor Plan Diagram (per the appropriate Pest Group Sheet)

2 calendar days prior to beginning the treatment.

KO and

COR

2 As required

1503020/ 3, 4

N/A Tick Survey Report (per the appropriate Pest Group Sheet)

Within 1 day of the survey.

Installation Preventive Medicine

Department, KO and

COR

3 As required

1503020/ 3, 4

N/A Mole Cricket Survey Report (per the appropriate Pest Group Sheet)

Within 1 day of the survey.

KO and

COR

2 As required

1503020/ 3.1

N/A Annual Work Schedule

Within 15 calendar days prior to contract start

KO and

COR

2 Annually and five calendar days prior to implementi ng any changes to the schedule 1503020/

3.1 N/A Monthly Work Plan First work day of

each month and five calendar days prior to implementing any changes to the schedule

KO and

N6945024R0018

NAS Jacksonville MFSS

1503020 - Pest Control

DELIVERABLES

Annex/ Spec Item

Form

Submission

Distribution Frequency

Original/ Copies

Copies (including original)

1503020/ 3.2

N/A Monthly Summary of Completed Pest Control Service Orders

First work day of each month

KO and

COR

2 Monthly

1503020/ 3.4

J-1503020-

Report of Pest Management Operations

Electronically once per month by the 15th of the following month (Example: July data must be submitted by August 15) in the format approved by PPMC.

NOPRS 1 Monthly

Section F – 1503030 Integrated Solid Waste Management

N6945024R0018

NAS Jacksonville MFSS

1503030 Integrated Solid Waste Management

DELIVERABLES

Annex/ Spec Item

Form Attachment

Number Deliverable

Title Date (s) of

Submission

Distribution

Frequency Original/ Copies

Copies (including original)

1503030 / 2.3.1

N/A Weight Tickets As specified

KO and

COR

2 Monthly

1503030 / 2.3.2

N/A Permits and Licenses

Within 15 calendar days after contract award

KO and

COR

2 15 days after award/ Annually

1503030 / 3.1

N/A Solid Waste Collection Schedule

Within 15 calendar days after contract award

KO and

COR

2 15 days after award / Annually

1503030/ 3.1

N/A Changes to Solid Waste Collection Schedule

Within 5 working days of change.

KO and

COR

2 As Required

1503030/ 3.4

N/A Recommended Changes to the Size and Location of Solid Waste Containers

As Required

KO and

COR

2 As Required

1503030/ 3.7

N/A Used Tire Pick- Up and Disposal Report

Within 15 calendar days after each month

KO and

Section F – 1503050 Grounds Maintenance and Landscaping

N6945024R0018

NAS Jacksonville MFSS

1503050 - Grounds Maintenance and Landscaping

DELIVERABLES

Spec Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution Frequency

Original

Copies (including original)

2.2.1 N/A Certification, Training, and Licensing

Within 15 calendar days prior to start of work. Copies of renewed certifications shall also be submitted.

KO and

COR

2 Annually and as required by Section H –

Special Contract Requirements, FAC 5252.237-

Substitutions of Key Personnel

(JUN 1994)

2.3.1.1 N/A Business

Licensing Within 15 calendar days prior to contract start.

Copies of renewed licenses shall also be submitted.

KO and

COR

2 As required

2.3.1.4 N/A Planned

Pesticide/ Herbicide Use Sheets including Pesticide/ Herbicide Labels and Safety Data Sheets (SDS)

Within 15 calendar days prior to contract start and at least 10 business days for any proposed changes.

KO, COR,

and

PPMC

3 Annually for each pesticide/herbici de, as required.

2.3.1.5 N/A Report of Pest

Management Operations

Electronically by the 15th of the following month (Example: July data must be submitted by

August 15) on the format approved by

PPMC.

NOPRS 1 Monthly

2.3.1.7 N/A Herbicide/

Pesticide Spill Report

Within 30 minutes of occurrence

KO, Fire Department, PWD

Environmen tal, KO and

COR

4 As required

2.3.2 N/A Permits Within 15

calendar days prior to start of work.

KO and

COR

2 As required

2.3.4 N/a Proposed

Equipment for Ammunition

Within 15 calendar days prior to start of

KO and

COR

2 Annually and as required

Section F – 1503050 Grounds Maintenance and Landscaping

N6945024R0018

NAS Jacksonville MFSS

1503050 - Grounds Maintenance and Landscaping

DELIVERABLES

Spec Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution Frequency

Original

Copies (including original)

Storage Areas work.

2.3.9.1 N/A Water

Conservation Plan

Within 15 calendar days prior to contract start

KO and

COR

2 Annually and five calendar days prior to implementing changes to the schedule 3 N/A Weight Tickets With Invoice KO and

COR

2 As Specified

3 J-0200000-

Solid Waste Management Report

As specified KO and

COR

2 With each invoice

3 N/A SDS sheets, catalog cut sheets, samples of all proposed fertilizers, and mulch

Prior to bringing on-board installation and prior to use

KO and

COR

2 As Required

3 N/A Contractor Work Schedules

Within 15 calendar days prior to contract start

KO and

COR

2 Annually and five calendar days prior to implementing any changes to the schedule

3.1.1.3 N/A Soil Analysis and

Proposed Fertilizer

Within 15 days after receipt of the test results by the Contractor

KO and

COR

2 As Required

3.1.1.3 N/A Top Dressing and

Over Seeding Seed Type

Within 15 calendar days prior to contract start

KO and

COR

2 Annually and five calendar days prior to implementing changes to the schedule

3.4 N/A Preventive

Maintenance (PM) Program – Irrigation Equipment and Systems

Within 15 calendar days prior to contract start

KO and

COR

2 Annually and five calendar days prior to implementing changes to the program

3.5 N/A Grounds

Maintenance Service Order Summary of Completion Report

By the fifth day of each month

KO and